Total all sheets excel

How to See The Current Sheet Number & Total Number of Excel-Sheets

Working with large Excel files with many worksheets can be frustrating. Especially finding things and keeping an overview is troublesome. One (small) feature might come in handy: See the sheet number of the current worksheet and the total number of worksheets. For example, like this: “Sheet 5 / 12”. You can enable this with just a click in the Status Bar.

What the “Sheet Number” feature does

The sheet number feature in Excel does the following:

Display the current sheet number and total number of worksheets in the bottom-left corner of the Excel window.

• It shows the number of the worksheet that is currently selected in the Status Bar in the left-bottom corner of the Excel window.
• The sheets are counted from left to right. So, if you move a worksheet the numbering changes accordingly (don’t mix it up with the sheet names in the background, for example “Sheet1” etc.).
• It also shows the total number of worksheets in the current Excel file.
• Hidden and very hidden sheets are regarded in the total number count.
• When you select multiple worksheets, still the number of the currently active worksheet is shown.
• When you click on the Sheet Number, the Navigation Pane opens. The current worksheet is then highlighted (with bold font) in the Navigation Pane.

Availability of the feature in Excel

As of now (August 2021), this feature is not available for everyone. Probably, it will sooner or later be rolled out to every user.

• The feature to display the sheet number is first introduced in Excel version 2108 (so the release of August 2021) with Office 365 (now Microsoft 365).
• Initially, the sheet number feature is only available for Office Insider subscribers (for those users who test “beta” versions – not the majority of Excel users). Usually within the next months it’s also available for regular Office 365 subscribers.
• It is at first only available in Office for Windows (not Mac or Office Web / Online).

How to see the sheet number and the total number of worksheets

After knowing now what this feature does and who can use it, it’s time for activating it:

1. Right-click on the status bar.
2. Set the checkmark at “Sheet number”. Again, if you don’t see such entry please read the section above.

That’s it, now you should see something like “Sheet 3 of 12” in the bottom-left corner of the Excel window.

Alternatives

Total number of sheets (and more) in the “Workbook Statistics”

Excel has another function, called “Workbook Statistics”. It shows very similar information (although not the current worksheet number). It is available already on Windows, Mac and the web version of Excel.

You can activate it by right-clicking on the status bar and then on “Workbook Statistics”.

“Workbook Statistics” shows a summary of the Excel file.

Worksheet overview with an Excel Add-In

Because keeping an overview of the workbook is especially for larger Excel files difficult, we have integrated several features into our Excel add-in “Professor Excel Tools”. For example, the “Sheet Manager”, which provides a simple and powerful summary of all your worksheets.

“Professor Excel Tools” has a powerful worksheet manager.

This function is included in our Excel Add-In ‘Professor Excel Tools’

(No sign-up, download starts directly)

More than 35,000 users can’t be wrong.

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Count Sheets in Excel (using VBA)

There are some simple things that are not possible for you to do with in-built functions and functionalities in Excel, but can easily be done using VBA.

Counting the total number of sheets in the active workbook or any other workbook on your system is an example of such a task.

In this tutorial, I’ll show you some simple VBA code that you can use to count the total number of sheets in an Excel workbook.

This Tutorial Covers:

Count All Sheets in the Workbook

There are multiple ways I can use VBA to give me the total count of sheets in a workbook.

In the following sections, I will show you three different methods, and you can choose which one to use:

1. Using the VBA code in a module (to get sheet count as a message box)
2. Using Immediate window
3. Using a Custom Formula (which will give you the sheet count in a cell in the worksheet)

VBA Code to Show Sheet Count in a Message Box

Below is the VBA code to get the total number of sheets in the current workbook shown in a message box:

In the above code, I have used Sheets, which will count all the sheets (be it worksheets or chart sheets). In case you only want to count the total number of worksheets, use Worksheets instead of Sheets. In most cases, people only use worksheets, using Sheets works fine. In layman terms, Sheets = Worksheets + Chart Sheets

Below are the steps to put this code in the VBA Backend:

1. Click the Develope tab in the ribbon (don’t see the Developer tab – click here to know how to get it)

1. In the Visual Basic Editor that opens, click on ‘Insert’ option in the menu
2. Click on Module. This will insert a new module for the workbook

1. Copy and Paste the above VBA code in the code window of the module

1. Place the cursor anywhere in the code and press the F5 key (or click the green play button in the toolbar)

The above steps would run the code and you will see a message box that shows the total number of worksheets in the workbook.

Note: If you want to keep this code and reuse it in the future in the same workbook, you need to save the Excel file as a macro-enabled file (with a .XLSM extension). You will see this option when you try to save this file.

Getting Sheet Count Result in Immediate Window

The Immediate window gives you the result right there with a single line of code.

Below are the steps to get the count of sheets in the workbook using the immediate window:

1. Click the Develope tab in the ribbon (don’t see the Developer tab – click here to know how to get it)
2. Click on Visual Basic icon

1. In the VB Editor that opens, you might see the Immediate Window already. If you don’t, click the ‘View’ option in the menu and then click on Immediate Window (or use the keyboard shortcut – Control + G)

1. Copy and paste the following line of code: ? ThisWorkbook.Sheets.Count

1. Place the cursor at the end of the code line and hit enter.

When you hit enter in Step 5, it executes the code and you get the result in the next line in the immediate window itself.

Formula to Get Sheet Count in the Worksheet

If you want to get the sheet count in a cell in any worksheet, using the formula method is the best way.

In this method, I will create a custom formula that will give me the total number of sheets in the workbook.

Below is the code that will do this:

You need to place this code in the module (just like the way I showed in the ” VBA Code to Show Sheet Count in a Message Box” section)

Once you have the code in the module, you can get the sheet count by using the below formula in any cell in the workbook:

Pro Tip: If you need to get the sheet count value often, I would recommend copying and pasting this formula VBA code in the Personal Macro Workbook. When you save a VBA code in the Personal Macro Workbook, it can be used on any Excel file on your system. In short, VBA codes in PMW are always available to you on your system.

Count All Sheets in Another Workbook (Open or Closed)

In the above example, I showed you how to count the number of sheets in the active workbook (the one where you’re working and where you added the VBA codes).

You can also tweak the code a little to get the sheet count in other workbooks (whether open or closed).

Sheet Count in Another Open Workbook

Suppose I want to know the sheet count of an already open workbook – Example.xlsx

The below VBA code with do this:

And in case you want to get the result in the immediate window, you can use the below code.

Sheet Count from a Closed Workbook

In case you need to get the sheet count of a file that’s closed, you either need to open it and then use the above codes, or you can use VBA to first open the file, then count the sheets in it, and then close it.

The first step would be to get the full file location of the Excel file. In this example, my file location is “C:UserssumitOneDriveDesktopTestExample File.xlsx”

You can get the full file path by right-clicking on the file and then clicking on the Copy Path option (or click on the Properties option).

Below are the VBA codes to get the sheet count from the closed workbook:

The above code first opens the workbook, then counts the total number of sheets in it, and then closes the workbook.

Since the code needs to do some additional tasks (apart from counting the sheets), it has some extra lines of code in it.

The Application.DisplayAlerts = False part of the code makes sure that the process of opening a file, counting the sheets, and then closing the file is not visible to the user. This line stops the alerts of the Excel application. And at the end of the code, we set it back to True, so things get back to normal and we see the alerts from thereon.

Count All Sheets that Have a Specific Word In It

One useful scenario of counting sheets would be when you have a lot of sheets in a workbook, and you only want to count the number of sheets that have a specific word in them.

For example, suppose you have a large workbook that has sheets for multiple departments in your company, and you only want to know the sheet count of the sales department sheets.

Below is the VBA code that will only give you the number of sheets that have the word ‘Sales’ in it

Note that the code is case-sensitive, so ‘Sales’ and ‘sales’ would be considered different words.

The above uses an IF condition to check the name of each sheet, and if the name of the sheet contains the specified word (which is checked using the INSTR function), it counts it, else it doesn’t.

So these are some simple VBA codes that you can use to quickly get a count of sheets in any workbook.

I hope you found this tutorial useful!

Other Excel tutorials you may also find useful:

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Count total values across multiple sheets

I have the following data in my Excel file:

Sheet 1

Sheet 2

Sheet 3

I want to get all the records across the multiple sheets and come up with an Excel sheet that summarizes the top products:

Summary

Any way to do this?

3 Answers 3

1) The data in each tab begins in row 2 of columns A to B, with Product in column A

2) In none of these tabs does the data go beyond row 1000 (change all occurrences in the formulas (and Named Ranges) of this value to a suitably larger number if it does)

3) There are no blank cells in between the data in any of your tabs

4) You are using Excel 2007 or later

then, firstly, list all of your relevant sheet names (excluding the Summary sheet) in a horizontal range in your Summary sheet somewhere, e.g. D1:F1, making sure that you list them precisely as they appear on the tabs.

Secondly, go to Name Manager and define two new names:

Refers to: =MMULT(TRANSPOSE(COUNTIFS(INDIRECT(«‘»&$D$1:$F$1&»‘!A2:A1000»),A$2:A2,INDIRECT(«‘»&$D$1:$F$1&»‘!A2:A1000″),»<>«)),ROW(INDIRECT(«1:»&COUNTA(A$2:A2)))^0)

Refers to: =SUBTOTAL(3,INDIRECT(«‘»&$D$1:$F$1&»‘!A2:A1000»))

(Be sure when you create these that they appear exactly as here. Sometimes, if pasted in, you can end up with quotation marks around the formulas, which is not correct.)

In cell A2 of the Summary sheet enter:

(Or whatever the name of your first sheet is.)

Then, in A3 of the Summary sheet, this array formula**:

Copy down until you start to get blanks.

Again, copy down until you start to get blanks.

**Array formulas are not entered in the same way as ‘standard’ formulas. Instead of pressing just ENTER, you first hold down CTRL and SHIFT, and only then press ENTER. If you’ve done it correctly, you’ll notice Excel puts curly brackets <> around the formula (though do not attempt to manually insert these yourself).

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Function SHEETS and formulas for working with other sheets in Excel

SHEET function is designed to return the number of a specific sheet with a space, which allows access to the entire workbook in MS Excel. SHEETS function provides the user with information on the number of sheets contained in the workbook.

Formulas using links to other Excel sheets

Suppose we have a company DecArt in which employees work and their monthly, salary is calculated. This company has information about the average monthly salary in Excel, and the data on it are placed on different sheets: on sheet 1 there are data on wages, on sheet 2, the percentage bonus. We need to calculate the size of the premium in dollars, while these data were placed on the second sheet.

To begin, consider an example of working with sheets in Excel formulas. Example 1:

1. Let’s create on sheet 1 of the workbook of the spreadsheet Excel processor table, as shown in the figure. Information about the average monthly wage:
2. Next, on sheet 2 of the workbook, we will prepare an area for placing our result — the size of our premium in dollars, as shown in the figure:
3. Next, we will need to enter into the B2 cell the formula shown in the figure below:

This formula was entered as follows: first, in cell B2, we set the «=» sign, then clicked on «Sheet1» in the lower left corner of the workbook and went to cell C3 on sheet 1, then entered the multiplication operation and switched again to «Sheet2 «to add a percentage.

Thus, when calculating the bonus of each employee, we obtained the initial data on one sheet, and the calculation was made on another sheet. This formula will be very useful when working with longer data sets in large organizations.

SHEETS function to count the number of sheets in a workbook

Consider now the example of the function. It often happens that there are too many sheets in an Excel workbook. It is not possible to visually find out their exact number; it is for this purpose that the SHEETS function has been created.

In this function, only 1 argument — «Link» and even then optional. If it is not filled, then the function returns the total number of sheets created in the current workbook of the Excel file. If necessary, you can fill in the argument. To do this, it is necessary to specify a link to the workbook, in which you need to calculate the total number of sheets created in it.

Example 2. Suppose we have a firm for the production of upholstered furniture, and it has a lot of documents that are contained in the Excel workbook. We need to calculate the exact number of these documents, since each of them has its own name, then it will take time to visually calculate their number.

The figure below shows the approximate number:

To organize the counting of all sheets, you must use function. Simply set the equal sign “=” and enter the function without filling its arguments in brackets. The call to this function is shown below:

As a result, we obtain the following value: 12 sheets.

Thus, we learned that our company has 12 documents contained in an Excel workbook. This simple example clearly illustrates the operation of the function. This feature can be useful for managers, office workers, sales managers.

Links to other sheets in document templates

Example 3. There are data on the cost of a banquet company engaged in on-site service. It is necessary to calculate the total cost of the banquet, as well as the total yield of portions of dishes, and calculate the total number of sheets in the document.

1. Create a table «Banquet menu», a general view of which is shown in the figure below:
2. Similarly, create tables on different sheets «Total cost» and «Total output»:
3. Using the formula with links to other sheets, we will calculate the total cost of the banquet menu:
4. Let’s go to the sheet “Total yield” and by multiplying the cells of the weight of one portion, located on sheet 2 and the total number, located on sheet 1, we will calculate the total output:

As a result, we got the simplest template for calculating the cost of 1 banquet.

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