Toad export to excel

Wondering how to copy Oracle data to Excel using Toad?

The problem with exporting Oracle data to Excel

Many business analysts rely heavily upon Microsoft Excel as one of their primary tools for manipulating and reporting upon important business data. You will often hear them make requests such as the following:

• Copying Oracle data to Excel
• Exporting Oracle data to Excel
• Extracting Oracle data to Excel
• Dumping Oracle data to Excel

They key point is that regardless of how the business users ask, the request is essentially the same. Some very common ways they obtain such access to the database data included in an Excel spreadsheet are:

• Business user sending a formal database data extraction requests to their information systems people to perform and then deliver the needed Excel Spreadsheet, or a “comma delimited” text file to load in Excel themselves. However, this process can take time—sometimes more than the business user can wait.
• Business user accessing the database data directly by themselves via Excel’s external data interface capability. However, this requires ODBC connectivity; plus Excel direct database access can be quite slow, a little complicated, and distracts from task at hand. In fact, some companies do not allow or support users accessing database data via ODBC.
• Business user truly self-servicing by extracting the database data themselves using a powerful tool like Toad® by Quest® for Oracle, and then working with that data in Excel. This approach is quick and easy, plus Toad for Oracle integrates easily into the business analyst’s workflow.

The solution to exporting Oracle data to Excel

Many business analysts strongly favor the third choice of using Toad for Oracle to self-service. In this week’s blog I’ll review some common scenarios that facilitate easily copying Oracle data to Excel using Toad. The techniques that I’ll be showing work essentially the same in both of Toad’s two main screens: the SQL Editor and Schema Browser. I’ll demonstrate using the SQL Editor, which is probably the most used screen within Toad.

The technique of moving Oracle data to Excel

Smaller data sets

So in Figure 1 below I’ve opened a Toad for Oracle SQL Editor and executed a query that returns some data. If the amount of data (i.e. the number of rows) that you are copying from Oracle to Excel using Toad is not excessive, then you can simply multi-select the desired rows and do a standard Windows operation to cut (CONTROL-C) and paste (CONTROL-V) the data into Excel.

Figure 1: Cut and paste data from Oracle to Excel

Larger data sets

If the amount of data (i.e. the number of rows) that you are copying from Oracle to Excel using Toad is the entire table, rather than having to vertically scroll to select all of the rows, instead you could do a standard Windows operation to multi-select (CONTROL-A) all of the rows followed by a cut (CONTROL-C) and paste (CONTROL-V). However that would be the hard and potentially slow way, plus that many rows might not fit in your desktop computer’s free memory. A better method would be to invoke the Export Dataset wizard by either pressing the SQL Editor’s toolbar icon for Export Dataset or performing a Right-Hand-Mouse click in the data grid followed by selecting the pop-up menu’s Export Dataset option as shown below in Figure 2.

Figure 2: Invoking the Export Dataset Wizard

Either invocation method will result in displaying the Export Dataset wizard shown below in Figure 3, which is a very powerful facility in Toad for Oracle worthy of its own blog about the many things it permits one to do. For now I’ll simply focus on copying from Oracle to Excel using Toad. There are several Format choices which result in copying from Oracle to Excel, including: Excel File (creates a new Excel file), Excel Instance (creates a new worksheet in currently opened Excel instance), and delimited text which can be imported by Excel.

Figure 3: Export Dataset Wizard

Note that selecting among the different Formats will result in different options being displayed. So take your time to note and select from the many different options presented.

In my case I wanted all the rows, therefore unchecked the option for Export only selected rows. I wanted the column headers and cell borders both included. On my desktop the process of copying from Oracle to Excel using Toad for one million rows took less than a minute – your mileage will vary.

Conclusion

If you are a business user who wants to copy from Oracle to Excel, use Toad. You can do simple cut and paste, export to Excel file, export to Excel worksheet, and even export to text delimited. Thus you can self-service and get the data you need without requesting help from your information systems people or using slow and problematic interfaces such as ODBC. No other tool makes are copying data from Oracle to Excel easier and quicker than Toad. Plus, no matter you’re whether using the freeware or commercial version of Toad, the process is essentially the same.

Related Toad World posts

Blog: Create and Load Oracle Tables from Excel Spreadsheet using Toad for Oracle

Useful resources

Toad for Oracle general information

Technical brief: Top Five Reasons to Choose Toad Over SQL Developer

Case study: Opening doors and creating opportunities with data insights

Have questions, comments?

Head over to the Toad for Oracle forum on Toad World®!  Chat with Toad developers, and lots of experienced users. 

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Toad for Oracle

Written by Bert Scalzo

30 Second Answer

To export data from Toad, right click on any row and choose Export Dataset….

When it comes to exporting data from Toad, there are a few different methods that you can use. Right-clicking on any row and choosing “Export Dataset” is one way to go about it. You can also modify the column headers in Data Masking (Excel, HTML Table, or JSON).

Exporting data from Toad is a pretty straightforward process. However, there are a few things that you should keep in mind. For starters, make sure that you have the correct permissions before attempting to export any data. Secondly, be aware of the different file formats that you can use for exporting data. And finally, take the time to understand the options that are available to you in Toad before beginning the export process.

If you follow these simple guidelines, exporting data from Toad should be a breeze!

How do I export and import table data in Toad?

To export table data in Toad, select Tools | Import Export Data | Export Wizard.

When working with databases, it is often necessary to move data between tables. This can be accomplished using the Export and Import features in Toad.

To Export data from a table, select Tools > Import Export Data > Export Wizard. This will open the Export Wizard. On the first page, Select Output Format, choose the desired file format. For more information on the available file formats, see the Select Objects page.

After choosing the output format, the wizard will prompt for the location to save the file. Choose a location and name for the file, then select Next. On the next page, Select Objects, choose which tables or views to export data from. Once the desired tables have been selected, choose Next.

On the next page, you will be asked to choose which columns from the selected tables to export. Choose the desired columns and select Next. On the following page, you can choose to apply filters to the data that will be exported. This can be useful if you only want to export a subset of data from a table. Once you have applied any desired filters, select Next.

The next page allows you to specify how to handle NULL values when exporting data. Choose the desired option and select Next. The final page of the wizard allows you to review your choices and start the export process. Once you are satisfied with your selections, choose Finish to start exporting data.

Importing data into a table is a similar process. Select Tools > Import Export Data > Import Wizard. On the first page of the wizard, Select Input Format, choose the file type of the data you wish to import. On the next page, Specify File, choose the location of the file containing the data to be imported.

After selecting the input file, you will be asked to choose which table or view to import data into. Choose the desired destination table or view and select Next. On following pages of the wizard, you will have options to specify how column mapping should be handled and how NULL values should be handled when importing data. Make any necessary selections on these pages and choose Next until you reach the final page of the wizard.

On this last page, you can review your choices and start importing data into your database table. Once you are satisfied with your selections, choose Finish to start importing data into your table

How do I export and import SQL tables?

Use the Export Data wizard to export data from a SQL Server database to a data file.

When working with databases, there may come a time when you need to export and import data from one table to another. This can be done using SQL Server Management Studio. To export data, follow these steps:

1. Connect to an SQL Server Database Engine instance using SQL Server Management Studio.
2. Expand databases.
3. Right-click on the database you want to export data from and select Tasks.
4. Select Export Data.
5. Export data wizard will appear. Follow the prompts to complete the export process.

To import data, follow these steps:

1. Connect to an SQL Server Database Engine instance using SQL Server Management Studio.
2. Expand databases.
3. Right-click on the database you want to import data into and select Tasks.
4. Select Import Data.
5. Import data wizard will appear. Follow the prompts to complete the import process.

Exporting and importing data between tables can be a useful way to move data around or to create backups of your data. Following the steps above will ensure that you are able to export and import data successfully using SQL Server Management Studio

How do I export a table from Toad to Excel?

In Toad, you can export a table to Excel by choosing the Export function from the table menu, selecting Excel as the file type, and clicking OK.

When you want to export a table from Toad to Excel, the first thing you need to do is choose the export function. You can do this by clicking on the table and selecting export from the menu. In the export settings, select Excel as the file type. Then, click OK. If everything goes according to plan, you should be able to click OK and the table will be exported to Excel.

There are a few things to keep in mind when exporting a table from Toad to Excel. First, make sure that you have selected the correct file type. If you are not sure, you can always check the file extension of the exported file. Second, make sure that you have enough space on your computer to store the exported file. And finally, if you are exporting a large amount of data, it is always a good idea to export it in smaller chunks so that you can easily handle it.

Exporting a table from Toad to Excel is a fairly simple process, but there are a few things to keep in mind in order to ensure that everything goes smoothly. By following the steps above, you should be able to export your table without any problems.

How do I export query results Toad in Excel?

In Toad, you can export query results to Excel by clicking on the ‘Export Dataset’ option from the menu.

Toad: How to Export Data to Excel

Next, click on the Export Dataset option from the menu. In the resulting window, you’ll need to choose Microsoft Excel from the Format dropdown. Then, select the instance you wish to export the data to Toad in Excel.

Once you’ve done that, click on the Export button and Toad will take care of the rest! The data will be exported to your chosen instance and you can view it in Excel.

Explanation

The process for exporting data from Toad to Excel is simple and straightforward. First, you’ll need to click on the Export Dataset option from the menu. Then, in the resulting window, you’ll need to choose Microsoft Excel from the Format dropdown. After that, select the instance you wish to export the data to Toad in Excel. Finally, click on the Export button and Toad will take care of the rest! The data will be exported to your chosen instance and you can view it in Excel.

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