To count number of cells in excel

1. Select the cell where you want the result to appear.

2. On the Formulas tab, click More Functions, point to Statistical, and then click one of the following functions:

   • COUNTA: To count cells that are not empty

   • COUNT: To count cells that contain numbers.

   • COUNTBLANK: To count cells that are blank.

   • COUNTIF: To count cells that meets a specified criteria.

     Tip: To enter more than one criterion, use the COUNTIFS function instead.

3. Select the range of cells that you want, and then press RETURN.

1. Select the cell where you want the result to appear.

2. On the Formulas tab, click Insert, point to Statistical, and then click one of the following functions:

   • COUNTA: To count cells that are not empty

   • COUNT: To count cells that contain numbers.

   • COUNTBLANK: To count cells that are blank.

   • COUNTIF: To count cells that meets a specified criteria.

     Tip: To enter more than one criterion, use the COUNTIFS function instead.

3. Select the range of cells that you want, and then press RETURN.

The COUNT function counts the number of cells that contain numbers, and counts numbers within the list of arguments. Use the COUNT function to get the number of entries in a number field that is in a range or array of numbers. For example, you can enter the following formula to count the numbers in the range A1:A20: =COUNT(A1:A20). In this example, if five of the cells in the range contain numbers, the result is 5.

Syntax

COUNT(value1, [value2], …)

The COUNT function syntax has the following arguments:

• value1    Required. The first item, cell reference, or range within which you want to count numbers.

• value2, …    Optional. Up to 255 additional items, cell references, or ranges within which you want to count numbers.

Note: The arguments can contain or refer to a variety of different types of data, but only numbers are counted.

Remarks

• Arguments that are numbers, dates, or a text representation of numbers (for example, a number enclosed in quotation marks, such as «1») are counted.

• Logical values and text representations of numbers that you type directly into the list of arguments are counted.

• Arguments that are error values or text that cannot be translated into numbers are not counted.

• If an argument is an array or reference, only numbers in that array or reference are counted. Empty cells, logical values, text, or error values in the array or reference are not counted.

• If you want to count logical values, text, or error values, use the COUNTA function.

• If you want to count only numbers that meet certain criteria, use the COUNTIF function or the COUNTIFS function.

Example

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

Data
12/8/08
19
22.24
TRUE
#DIV/0!
Formula	Description	Result
=COUNT(A2:A7)	Counts the number of cells that contain numbers in cells A2 through A7.	3
=COUNT(A5:A7)	Counts the number of cells that contain numbers in cells A5 through A7.	2
=COUNT(A2:A7,2)	Counts the number of cells that contain numbers in cells A2 through A7, and the value 2	4

Date yes Add (Subtract) Days to a Date Concatenate Dates Convert Date to Number Convert Date to Text Month Name to Number Create Date Range from Dates Day Number of Year Month Name from Date First Day of Month Add (Subtract) Weeks to a Date If Functions with Dates Max Date Number of Days Between Dates Number of Days in a Month Number of Weeks Between Dates Number of Years Between Dates Split Date & Time into Separate Cells Countdown Remaining Days Insert Dates Random Date Generator Using Dynamic Ranges — Year to Date Values Add (Subtract) Years to a Date Date Formula Examples Extract Day from Date Get Day Name from Date Count Days Left in Month / Year Count Workdays Left in Month / Year Get Last Day of Month Last Business Day of Month / Year Number of Work / Business Days in Month Weekday Abbreviations Auto Populate Dates Number of Months Between Dates Quarter from a Date Years of Service Change Date Format Compare Dates Time yes Add (Subtract) Hours to Time Add (Subtract) Minutes to Time Add (Subtract) Seconds to Time Add Up time (Total Time) Time Differences Change Time Format Convert Minutes to Hours Convert Time to Decimal Convert Time to Hours Convert Time to Minutes Convert Time to Seconds Military Time Round Time to Nearest 15 Minutes Overtime Calculator Number of Hours Between Times Convert Seconds to Minutes, Hours, or Time Count Hours Worked Time Differences Time Format — Show Minutes Seconds Text yes Add Commas to Cells Get First Word from Text Capitalize First Letter Clean & Format Phone #s Remove Extra Trailing / Leading Spaces Add Spaces to Cell Assign Number Value to Text Combine Cells with Comma Combine First and Last Names Convert Text String to Date Convert Text to Number Extract Text From Cell Get Last Word Remove Unwated Characters Extract Text Before or After Character How to Split Text String by Space, Comma, & More Remove Special Characters Remove First Characters from Left Substitute Multiple Values Switch First & Last Names w/ Commas Remove Specific Text from a Cell Extract Text Between Characters (Ex. Parenthesis) Add Leading Zeros to a Number Remove Line Breaks from Text Remove all Numbers from Text Reverse Text Remove Non-Numeric Characters Remove Last Character(s) From Right Separate First and Last Names Separate Text & Numbers Round yes Round Formulas Round Price to Nearest Dollar or Cent Round to Nearest 10, 100, or 1000 Round to Nearest 5 or .5 Round Percentages Round to Significant Figures Count yes Count Blank and Non-blank Cells Count Cells Between Two Numbers Count Cells not Equal to Count if Cells are in Range Count Times Word Appears in Cell Count Words in Cell Count Specific Characters in Column Count Total Number of Characters in Column Count Cells that Equal one of two Results Count Cells that do not Contain Count Cells that Contain Specific Text Count Unique Values in Range Countif — Multiple Criteria Count Total Number of Cells in Range Count Cells with Any Text Count Total Cells in a Table Lookup yes Two Dimensional VLOOKUP VLOOKUP Simple Example Vlookup — Multiple Matches Case Sensitive Lookup Case Sensitive VLOOKUP Sum if — VLOOKUP Case Sensitive Lookup Case Sensitive VLOOKUP Find Duplicates w/ VLOOKUP or MATCH INDEX MATCH MATCH Lookup — Return Cell Address (Not Value) Lookup Last Value in Column or Row Reverse VLOOKUP (Right to Left) Risk Score Bucket with VLOOKUP Sum with a VLOOKUP Function VLOOKUP & INDIRECT VLOOKUP Concatenate VLOOKUP Contains (Partial Match) 17 Reasons Why Your XLOOKUP is Not Working Double (Nested) XLOOKUP — Dynamic Columns IFERROR (& IFNA) XLOOKUP Lookup Min / Max Value Nested VLOOKUP Top 11 Alternatives to VLOOKUP (Updated 2022!) VLOOKUP – Dynamic Column Reference VLOOKUP – Fix #N/A Error VLOOKUP – Multiple Sheets at Once VLOOKUP & HLOOKUP Combined VLOOKUP & MATCH Combined VLOOKUP Between Worksheets or Spreadsheets VLOOKUP Duplicate Values VLOOKUP Letter Grades VLOOKUP Return Multiple Columns VLOOKUP Returns 0? Return Blank Instead VLOOKUP w/o #N/A Error XLOOKUP Multiple Sheets at Once XLOOKUP Between Worksheets or Spreadsheets XLOOKUP by Date XLOOKUP Duplicate Values XLOOKUP Multiple Criteria XLOOKUP Return Multiple Columns XLOOKUP Returns 0? Return Blank Instead XLOOKUP Text XLOOKUP with IF XLOOKUP With If Statement Misc. yes Sort Multiple Columns Use Cell Value in Formula Percentage Change Between Numbers Percentage Breakdown Rank Values Add Spaces to Cell CAGR Formula Average Time Decimal Part of Number Integer Part of a Number Compare Items in a List Dealing with NA() Errors Get Worksheet Name Wildcard Characters Hyperlink to Current Folder Compound Interest Formula Percentage Increase Create Random Groups Sort with the Small and Large Functions Non-volatile Function Alternatives Decrease a Number by a Percentage Calculate Percent Variance Profit Margin Calculator Convert Column Number to Letter Get Full Address of Named Range Insert File Name Insert Path Latitute / Longitude Functions Replace Negative Values Reverse List Range Convert State Name to Abbreviation Create Dynamic Hyperlinks Custom Sort List with Formula Data Validation — Custom Formulas Dynamic Sheet Reference (INDIRECT) Reference Cell in Another Sheet or Workbook Get Cell Value by Address Get Worksheet Name Increment Cell Reference List Sheet Names List Skipped Numbers in Sequence Return Address of Max Value in Range Search by Keywords Select Every Other (or Every nth) Row Basics yes Cell Reference Basics — A1, R1C1, 3d, etc. Add Up (Sum) Entire Column or Row Into to Dynamic Array Formulas Conversions yes Convert Time Zones Convert Celsius to Fahrenheit Convert Pounds to Kilograms Convert Time to Unix Time Convert Feet to Meters Convert Centimeters to Inches Convert Kilometers to Miles Convert Inches to Feet Convert Date to Julian Format Convert Column Letter to Number Tests yes Test if a Range Contains any Text Test if any Cell in Range is Number Test if a Cell Contains a Specific Value Test if Cell Contains Any Number Test if Cell Contains Specific Number Test if Cell is Number or Text If yes Percentile If Subtotal If Sumproduct If Large If and Small If Median If Concatentate If Max If Rank If TEXTJOIN If Sum yes Sum if — Begins With / Ends With Sum if — Month or Year to Date Sum if — By Year Sum if — Blank / Non-Blank Sum if — Horizontal Sum Count / Sum If — Cell Color INDIRECT Sum Sum If — Across Multiple Sheets Sum If — By Month Sum If — Cells Not Equal To Sum If — Not Blank Sum if — Between Values Sum If — Week Number Sum Text Sum if — By Category or Group Sum if — Cell Contains Specific Text (Wildcards) Sum if — Date Rnage Sum if — Dates Equal Sum if — Day of Week Sum if — Greater Than Sum if — Less Than Average yes Average Non-Zero Values Average If — Not Blank Average — Ignore 0 Average — Ignore Errors Math yes Multiplication Table Cube Roots nth Roots Square Numbers Square Roots Calculations yes Calculate a Ratio Calculate Age KILLLLLLL Calculate Loan Payments GPA Formula Calculate VAT Tax How to Grade Formulas Find yes Find a Number in a Column / Workbook Find Most Frequent Numbers Find Smallest n Values Find nth Occurance of Character in Text Find and Extract Number from String Find Earliest or Latest Date Based on Criteria Find First Cell with Any Value Find Last Row Find Last Row with Data Find Missing Values Find Largest n Values Most Frequent Number Conditional Formatting yes Conditional Format — Dates & Times Conditional Format — Highlight Blank Cells New Functions XLOOKUP Replaces VLOOKUP, HLOOKUP, and INDEX / MATCH Logical yes AND Checks whether all conditions are met. TRUE/FALSE IF If condition is met, do something, if not, do something else. IFERROR If result is an error then do something else. NOT Changes TRUE to FALSE and FALSE to TRUE. OR Checks whether any conditions are met. TRUE/FALSE XOR Checks whether one and only one condition is met. TRUE/FALSE Lookup & Reference yes FALSE The logical value: FALSE. TRUE The logical value: TRUE. ADDRESS Returns a cell address as text. AREAS Returns the number of areas in a reference. CHOOSE Chooses a value from a list based on it’s position number. COLUMN Returns the column number of a cell reference. COLUMNS Returns the number of columns in an array. HLOOKUP Lookup a value in the first row and return a value. HYPERLINK Creates a clickable link. INDEX Returns a value based on it’s column and row numbers. INDIRECT Creates a cell reference from text. LOOKUP Looks up values either horizontally or vertically. MATCH Searches for a value in a list and returns its position. OFFSET Creates a reference offset from a starting point. ROW Returns the row number of a cell reference. ROWS Returns the number of rows in an array. TRANSPOSE Flips the oriention of a range of cells. VLOOKUP Lookup a value in the first column and return a value. Date & Time yes DATE Returns a date from year, month, and day. DATEDIF Number of days, months or years between two dates. DATEVALUE Converts a date stored as text into a valid date DAY Returns the day as a number (1-31). DAYS Returns the number of days between two dates. DAYS360 Returns days between 2 dates in a 360 day year. EDATE Returns a date, n months away from a start date. EOMONTH Returns the last day of the month, n months away date. HOUR Returns the hour as a number (0-23). MINUTE Returns the minute as a number (0-59). MONTH Returns the month as a number (1-12). NETWORKDAYS Number of working days between 2 dates. NETWORKDAYS.INTL Working days between 2 dates, custom weekends. NOW Returns the current date and time. SECOND Returns the second as a number (0-59) TIME Returns the time from a hour, minute, and second. TIMEVALUE Converts a time stored as text into a valid time. TODAY Returns the current date. WEEKDAY Returns the day of the week as a number (1-7). WEEKNUM Returns the week number in a year (1-52). WORKDAY The date n working days from a date. WORKDAY.INTL The date n working days from a date, custom weekends. YEAR Returns the year. YEARFRAC Returns the fraction of a year between 2 dates. Engineering yes CONVERT Convert number from one unit to another. Financial yes FV Calculates the future value. PV Calculates the present value. NPER Calculates the total number of payment periods. PMT Calculates the payment amount. RATE Calculates the interest Rate. NPV Calculates the net present value. IRR The internal rate of return for a set of periodic CFs. XIRR The internal rate of return for a set of non-periodic CFs. PRICE Calculates the price of a bond. YIELD Calculates the bond yield. INTRATE The interest rate of a fully invested security. Information yes CELL Returns information about a cell. ERROR.TYPE Returns a value representing the cell error. ISBLANK Test if cell is blank. TRUE/FALSE ISERR Test if cell value is an error, ignores #N/A. TRUE/FALSE ISERROR Test if cell value is an error. TRUE/FALSE ISEVEN Test if cell value is even. TRUE/FALSE ISFORMULA Test if cell is a formula. TRUE/FALSE ISLOGICAL Test if cell is logical (TRUE or FALSE). TRUE/FALSE ISNA Test if cell value is #N/A. TRUE/FALSE ISNONTEXT Test if cell is not text (blank cells are not text). TRUE/FALSE ISNUMBER Test if cell is a number. TRUE/FALSE ISODD Test if cell value is odd. TRUE/FALSE ISREF Test if cell value is a reference. TRUE/FALSE ISTEXT Test if cell is text. TRUE/FALSE N Converts a value to a number. NA Returns the error: #N/A. TYPE Returns the type of value in a cell. Math yes ABS Calculates the absolute value of a number. AGGREGATE Define and perform calculations for a database or a list. CEILING Rounds a number up, to the nearest specified multiple. COS Returns the cosine of an angle. DEGREES Converts radians to degrees. DSUM Sums database records that meet certain criteria. EVEN Rounds to the nearest even integer. EXP Calculates the exponential value for a given number. FACT Returns the factorial. FLOOR Rounds a number down, to the nearest specified multiple. GCD Returns the greatest common divisor. INT Rounds a number down to the nearest integer. LCM Returns the least common multiple. LN Returns the natural logarithm of a number. LOG Returns the logarithm of a number to a specified base. LOG10 Returns the base-10 logarithm of a number. MOD Returns the remainder after dividing. MROUND Rounds a number to a specified multiple. ODD Rounds to the nearest odd integer. PI The value of PI. POWER Calculates a number raised to a power. PRODUCT Multiplies an array of numbers. QUOTIENT Returns the integer result of division. RADIANS Converts an angle into radians. RAND Calculates a random number between 0 and 1. RANDBETWEEN Calculates a random number between two numbers. ROUND Rounds a number to a specified number of digits. ROUNDDOWN Rounds a number down (towards zero). ROUNDUP Rounds a number up (away from zero). SIGN Returns the sign of a number. SIN Returns the sine of an angle. SQRT Calculates the square root of a number. SUBTOTAL Returns a summary statistic for a series of data. SUM Adds numbers together. SUMIF Sums numbers that meet a criteria. SUMIFS Sums numbers that meet multiple criteria. SUMPRODUCT Multiplies arrays of numbers and sums the resultant array. TAN Returns the tangent of an angle. TRUNC Truncates a number to a specific number of digits. Stats yes AVERAGE Averages numbers. AVERAGEA Averages numbers. Includes text & FALSE =0, TRUE =1. AVERAGEIF Averages numbers that meet a criteria. AVERAGEIFS Averages numbers that meet multiple criteria. CORREL Calculates the correlation of two series. COUNT Counts cells that contain a number. COUNTA Count cells that are non-blank. COUNTBLANK Counts cells that are blank. COUNTIF Counts cells that meet a criteria. COUNTIFS Counts cells that meet multiple criteria. FORECAST Predict future y-values from linear trend line. FREQUENCY Counts values that fall within specified ranges. GROWTH Calculates Y values based on exponential growth. INTERCEPT Calculates the Y intercept for a best-fit line. LARGE Returns the kth largest value. LINEST Returns statistics about a trendline. MAX Returns the largest number. MEDIAN Returns the median number. MIN Returns the smallest number. MODE Returns the most common number. PERCENTILE Returns the kth percentile. PERCENTILE.INC Returns the kth percentile. Where k is inclusive. PERCENTILE.EXC Returns the kth percentile. Where k is exclusive. QUARTILE Returns the specified quartile value. QUARTILE.INC Returns the specified quartile value. Inclusive. QUARTILE.EXC Returns the specified quartile value. Exclusive. RANK Rank of a number within a series. RANK.AVG Rank of a number within a series. Averages. RANK.EQ Rank of a number within a series. Top Rank. SLOPE Calculates the slope from linear regression. SMALL Returns the kth smallest value. STDEV Calculates the standard deviation. STDEV.P Calculates the SD of an entire population. STDEV.S Calculates the SD of a sample. STDEVP Calculates the SD of an entire population TREND Calculates Y values based on a trendline. Text yes CHAR Returns a character specified by a code. CLEAN Removes all non-printable characters. CODE Returns the numeric code for a character. CONCATENATE Combines text together. DOLLAR Converts a number to text in currency format. EXACT Test if cells are exactly equal. Case-sensitive. TRUE/FALSE FIND Locates position of text within a cell.Case-sensitive. LEFT Truncates text a number of characters from the left. LEN Counts number of characters in text. LOWER Converts text to lower case. MID Extracts text from the middle of a cell. PROPER Converts text to proper case. REPLACE Replaces text based on it’s location. REPT Repeats text a number of times. RIGHT Truncates text a number of characters from the right. SEARCH Locates position of text within a cell.Not Case-sensitive. SUBSTITUTE Finds and replaces text. Case-sensitive. TEXT Converts a value into text with a specific number format. TRIM Removes all extra spaces from text. UPPER Converts text to upper case. VALUE Converts a number stored as text into a number.

MS Excel is a good tool for organizational and accounting things and it can be used at any level. It doesn’t require a lot of experience, because the tool is making everything seem easy. You can use it for your personal need too, with powerful functions such as advanced Vlookup in Excel, find the position of a character in a string, or also count number of occurences of a string in a file.

The best part of using the MS Excel is that it has a lot of features and so you can even count the cells and count characters in a cell. Counting the cells manually is no longer a comfortable thing.

How to count number of cells in Excel

First, we will start with counting the cells. Because the MS Excel has a lot of counting features, there’s no need for you to worry if it’s right or wrong.

#1 — Click left on an empty cell, where you want the result to appear. Usually, this happens on the right cell after a row or in the bottom on completed cells.

#2 — The formula tab is right above the cells. Because finding the functions it can be quite challenging, you can simply write =COUNTA on the formula tab. After the word ‘=COUNTA’, you will open some round parenthesis and write the number of the cells from which you want to get a result (e.g C1,C2,C3 etc.).

How to count number of cells: =COUNTA(C1,C2,C3)

If you want to count the cells with a specific criteria (e.g. consecutive numbers), you will use the COUNTIF function. It works the same way as the COUNT function, but you have to change what’s between the round parenthesis.

E.g. You are looking for numbers that are identically with the number in the C19 cell. In the formula tab, you will write: (C1:C2, C19).

How to to count number of cells in Excel matching criteria: =COUNTIF(C1:C99,X)

Also, there is a COUNTIFS function that works with multiple criteria.

How to count number of celles in Excel matching multiple criteria: =COUNTIFS C1:C2, C19, C24:C32, B21)

How to number cells in excel?

There are three easy ways to number rows in Excel in order.

1. The first and easiest way to automatically number rows in an Excel spreadsheet.

You will have to manually enter the first two numbers — and these do not have to be 1 and 2. You can start counting from any number. Select the cells with the LMB and move the cursor over the corner of the selected area. The arrow should change to a black cross.

When the cursor turns into a cross, press the left mouse button again and drag the selection to the area in which you want to number the rows or columns. The selected range will be filled with numeric values ​​in increments, as between the first two numbers.

2. A way to number lines using a formula.

You can also assign a number to each line through a special formula. The first cell must contain the seed. Specify it and move on to the next cell. Now we need a function that will add one (or another necessary numbering step) to each subsequent value. It looks like this:

"=[cell with first value] + 1"

In our case, this is =A1+1. To create a formula, you can use the SUM button from the top menu — it will appear when you put the = sign in the cell.

We click on the cross in the corner of the cell with the formula and select the range to fill in the data. The lines are numbered automatically. 3. Row numbering in Excel using progression.

You can also add a marker in the form of a number using the Progression function — this method is suitable for working with large lists if the table is long and contains a lot of data.

• In the first cell — we have it A1 — you need to insert the initial number.
• Next, select the required range, capturing the first cell.
• In the Home tab, you need to find the Fill function.
• Then select Progression. The default parameters are suitable for numbering: type — arithmetic, step = 1.
• Click OK and the selected range will turn into a numbered list.

How to count characters in a cell in Excel

In order to count characters in a single cell in Excel, or to count digits in a cell as well, all you have to do is to use one single function.

Count digits in a cell: =LEN(C1)

How to count characters in multiple cells in Excel

Counting characters in several cells from a text it is again very interesting and not that hard as any other people would say. You only need to know and use some functions. At least the counting is made by a machine.

There are two functions that works for a smart character counting — SUMPRODUCT and LEN.

#1 — You choose the number of cells that have the text you want to be counted.

C1, C2, C3, C4 and C5.

#2 — In the formula tab you will first write the SUMPRODUCT function and after the LEN function. Always in this order.

Count digits in cells: =SUMPRODUCT(LEN(B1:B5))

Keep in mind that there’s no need to press the space bar between the parenthesis and the words you are writing when it comes about functions.

Also, the two dots represents the phrase: from …. to …. . In our case: from B1 to B5.

Of course, there are many other functions but this is the one that works well and is very easy to use.

How to count character occurence in cells

If you want to count a specific character in your text, the functions you will need to use are:

SUMPRODUCT, SUBSTITUTE, LEN

Let’s say you want to see how many times the letter a in lower case appears in your text. And your text is placed in the cells B2 to B9.

The way you will use the functions will be:

Excel count character occurrences in range: =SUMPRODUCT(LEN(B2:B9)-LEN(SUBSTITUTE(B2:B9,"a","")))

Using MS Excel functions to count digits in a cell or count characters

Keep in mind that whenever you use a MS Excel function, the round parenthesis are a must. Without them, the function software will not do its job.

Go further with string functions by using powerful functions such as advanced Vlookup in Excel, find the position of a character in a string, or also count number of occurences of a string in a file.

How to count colored cells in Excel using formula?

In order to count colored cells in Excel using formula, you must have a column containing numbers.

Add below function on this data range, change the cells from C2:C9 to your own cells, and use the filter on color function.

The result will be the amount of colored cells in Excel counted using a formula.

How to count colored cells in Excel using formula: =SUBTOTAL(102,C2:C9)

Complete 2019 Excel for Beginners in video