Texts from my excel - Word и Excel - помощь в работе с программами

Import or export text (.txt or .csv) files

There are two ways to import data from a text file with Excel: you can open it in Excel, or you can import it as an external data range. To export data from Excel to a text file, use the Save As command and change the file type from the drop-down menu.

There are two commonly used text file formats:

Delimited text files (.txt), in which the TAB character (ASCII character code 009) typically separates each field of text.
Comma separated values text files (.csv), in which the comma character (,) typically separates each field of text.

You can change the separator character that is used in both delimited and .csv text files. This may be necessary to make sure that the import or export operation works the way that you want it to.

Note: You can import or export up to 1,048,576 rows and 16,384 columns.

Import a text file by opening it in Excel

You can open a text file that you created in another program as an Excel workbook by using the Open command. Opening a text file in Excel does not change the format of the file — you can see this in the Excel title bar, where the name of the file retains the text file name extension (for example, .txt or .csv).

Go to File > Open and browse to the location that contains the text file.
Select Text Files in the file type dropdown list in the Open dialog box.
Locate and double-click the text file that you want to open.
- If the file is a text file (.txt), Excel starts the Import Text Wizard. When you are done with the steps, click Finish to complete the import operation. See Text Import Wizard for more information about delimiters and advanced options.
- If the file is a .csv file, Excel automatically opens the text file and displays the data in a new workbook.
  
  Note: When Excel opens a .csv file, it uses the current default data format settings to interpret how to import each column of data. If you want more flexibility in converting columns to different data formats, you can use the Import Text Wizard. For example, the format of a data column in the .csv file may be MDY, but Excel’s default data format is YMD, or you want to convert a column of numbers that contains leading zeros to text so you can preserve the leading zeros. To force Excel to run the Import Text Wizard, you can change the file name extension from .csv to .txt before you open it, or you can import a text file by connecting to it (for more information, see the following section).

Import a text file by connecting to it (Power Query)

You can import data from a text file into an existing worksheet.

On the Data tab, in the Get & Transform Data group, click From Text/CSV.
In the Import Data dialog box, locate and double-click the text file that you want to import, and click Import.
In the preview dialog box, you have several options:
- Select Load if you want to load the data directly to a new worksheet.
- Alternatively, select Load to if you want to load the data to a table, PivotTable/PivotChart, an existing/new Excel worksheet, or simply create a connection. You also have the choice of adding your data to the Data Model.
- Select Transform Data if you want to load the data to Power Query, and edit it before bringing it to Excel.

If Excel doesn’t convert a particular column of data to the format that you want, then you can convert the data after you import it. For more information, see Convert numbers stored as text to numbers and Convert dates stored as text to dates.

Export data to a text file by saving it

You can convert an Excel worksheet to a text file by using the Save As command.

Go to File > Save As.
Click Browse.
In the Save As dialog box, under Save as type box, choose the text file format for the worksheet; for example, click Text (Tab delimited) or CSV (Comma delimited).

Note: The different formats support different feature sets. For more information about the feature sets that are supported by the different text file formats, see File formats that are supported in Excel.
Browse to the location where you want to save the new text file, and then click Save.
A dialog box appears, reminding you that only the current worksheet will be saved to the new file. If you are certain that the current worksheet is the one that you want to save as a text file, click OK. You can save other worksheets as separate text files by repeating this procedure for each worksheet.

You may also see an alert below the ribbon that some features might be lost if you save the workbook in a CSV format.

For more information about saving files in other formats, see Save a workbook in another file format.

Import a text file by connecting to it

You can import data from a text file into an existing worksheet.

Click the cell where you want to put the data from the text file.
On the Data tab, in the Get External Data group, click From Text.
In the Import Data dialog box, locate and double-click the text file that you want to import, and click Import.

Follow the instructions in the Text Import Wizard. Click Help on any page of the Text Import Wizard for more information about using the wizard. When you are done with the steps in the wizard, click Finish to complete the import operation.
In the Import Data dialog box, do the following:
1. Under Where do you want to put the data?, do one of the following:
  - To return the data to the location that you selected, click Existing worksheet.
  - To return the data to the upper-left corner of a new worksheet, click New worksheet.
2. Optionally, click Properties to set refresh, formatting, and layout options for the imported data.
3. Click OK.
  
  Excel puts the external data range in the location that you specify.

If Excel does not convert a column of data to the format that you want, you can convert the data after you import it. For more information, see Convert numbers stored as text to numbers and Convert dates stored as text to dates.

Export data to a text file by saving it

You can convert an Excel worksheet to a text file by using the Save As command.

Go to File > Save As.
The Save As dialog box appears.
In the Save as type box, choose the text file format for the worksheet.
- For example, click Text (Tab delimited) or CSV (Comma delimited).
- Note: The different formats support different feature sets. For more information about the feature sets that are supported by the different text file formats, see File formats that are supported in Excel.
Browse to the location where you want to save the new text file, and then click Save.
A dialog box appears, reminding you that only the current worksheet will be saved to the new file. If you are certain that the current worksheet is the one that you want to save as a text file, click OK. You can save other worksheets as separate text files by repeating this procedure for each worksheet.
A second dialog box appears, reminding you that your worksheet may contain features that are not supported by text file formats. If you are interested only in saving the worksheet data into the new text file, click Yes. If you are unsure and would like to know more about which Excel features are not supported by text file formats, click Help for more information.

For more information about saving files in other formats, see Save a workbook in another file format.

The way you change the delimiter when importing is different depending on how you import the text.

If you use Get & Transform Data > From Text/CSV, after you choose the text file and click Import, choose a character to use from the list under Delimiter. You can see the effect of your new choice immediately in the data preview, so you can be sure you make the choice you want before you proceed.
If you use the Text Import Wizard to import a text file, you can change the delimiter that is used for the import operation in Step 2 of the Text Import Wizard. In this step, you can also change the way that consecutive delimiters, such as consecutive quotation marks, are handled.

See Text Import Wizard for more information about delimiters and advanced options.

If you want to use a semi-colon as the default list separator when you Save As .csv, but need to limit the change to Excel, consider changing the default decimal separator to a comma — this forces Excel to use a semi-colon for the list separator. Obviously, this will also change the way decimal numbers are displayed, so also consider changing the Thousands separator to limit any confusion.

Clear Excel Options > Advanced > Editing options > Use system separators.
Set Decimal separator to , (a comma).
Set Thousands separator to . (a period).

When you save a workbook as a .csv file, the default list separator (delimiter) is a comma. You can change this to another separator character using Windows Region settings.

Caution: Changing the Windows setting will cause a global change on your computer, affecting all applications. To only change the delimiter for Excel, see Change the default list separator for saving files as text (.csv) in Excel.

In Microsoft Windows 10, right-click the Start button, and then click Settings.
Click Time & Language, and then click Region in the left panel.
In the main panel, under Regional settings, click Additional date, time, and regional settings.
Under Region, click Change date, time, or number formats.
In the Region dialog, on the Format tab, click Additional settings.
In the Customize Format dialog, on the Numbers tab, type a character to use as the new separator in the List separator box.
Click OK twice.

In Microsoft Windows, click the Start button, and then click Control Panel.
Under Clock, Language, and Region, click Change date, time, or number formats.
In the Region dialog, on the Format tab, click Additional settings.
In the Customize Format dialog, on the Numbers tab, type a character to use as the new separator in the List separator box.
Click OK twice.

Note: After you change the list separator character for your computer, all programs use the new character as a list separator. You can change the character back to the default character by following the same procedure.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Comments on this lesson

Bringing only selected data forward

I have a job costing calculator and i only want to bring text forward to a front sheet in the workbook to summarize the selections. For example: the calculator lists several items offered, I want to bring only the items selected to a front page for a summary of the items selected to that specific job. So if there are 100 items that could be chosen, and only 5 are selected, I want to have a table that shows those 5 items only. AND the items are text not numerical value.

SO the job costing page may have : Window Removal and a cell to populate a number [number of windows to be removed] if that cell has a value greater than 0 i want the text «window removal» brought to another table for summary…I have tried IF functions and am not getting desired result…please help. Thanks

Extract number

I would like to extract the number out of column G (Description of goods) into column H (serial numbers) can you assist with a formula

Useful tips

Thanks 5 minutes were really 5 minutes and managed to extract data i wanted. Good work.

Extracting Numbers From a String

I am trying to separate the numbers from a string of text that contains numbers. The following is a sample string:
C4-14-3-6-21
I’d like to get the numbers into individual cells (except for the C4 part of the string which never changes). 14 is the year and will always be two digits. 3 will eventually become 2 digits long and then 3 and finally 4. The 6 will probably never be more than 2 digits long and the 21 can go 5 or 6 digits long. So far, I was able to create the following formulas that isolated the year (14) and the 3 (next number to the right):
=0+MID(A1,4,FIND(«-«,A1,4)-4)
=0+MID(A1,7,FIND(«-«,A1,7)-7)
It seems to work for the 14 and 3 slots. I haven’t been successful extracting the 6 and 21 (after testing different number of digits). Can you help me get these formulas right to extract all of the numbers?

LEFT

In the last exemple «=RIGHT(A1,LEN(A1)-FIND(«.»,A1))» how to do it to get just the names instead of the numbers? Because if you use «=LEFT(A1,LEN(A1)-FIND(«.»,A1))» it give all sting.

Thanks

Extract Text from a Cell in Excel

Hi there,

I am trying to extract the set of numbers before the first «~»
My attempt using Formula=RIGHT(A1,LEN(A1)-FIND(«.»,A1)) returned a «0»

3932730~20~17074~S2930248~1~14~S~A-07-02-08~~1
517398~1~17074~S2930248~1~27~S~A-04-07-02
345219~1~17074~S2930248~1~5~S~A-03-01-04
239068~1~17074~S2930248~1~33~S~A-06-05-03
3935400~1~17074~S2930248~1~17~S~A-07-02-03
345219~20~17074~S2930248~1~5~S~A-03-01-04~~1
1742393~1~17074~S2930248~1~36~S~B-16-04-07

Can you please help with this? Kind regards,

Brian

Brian,

Try using =Left(A1,FIND(«~»,A1)-1)

Use Find/Replace

I Know I am very late, but just use replace option with text to find as «~*» and replace with null «»

Hello I’m trying to separate

Hello I’m trying to separate specific parts of text from a set of addresses. For example:
800 E DIMOND BLVD STE 127
800 E DIMOND BLVD SUITE 127
320 W 5TH AVE
3048 MOUNTAIN VIEW DR BLDG 119
2120 US HIGHWAY 92 W

On this text I would like to separate the last two parts which are «ste» and «127» to a separate column, the thing is that some addresses don’t have «ste» instead they have «suite» » building», etc. Is there any way that would be possible?

Moe,

I’m sure it is possible, but I’m not the expert that could tell you how to do it. I’m sorry. I posted my original question to extract a single number from a string of numbers separated by hyphens. Try posting your question as a new string. Good luck.

Regards,

Lubo

leaving instead of extracting last octet

I am trying to get only the last octet of an ip address that is in a cell. Instead of using text to columns is there a way to leave only the last octet?

no result from Mid command

Col A B C D E F G
Invoice Status Cd State Acct Company Code Invoice Number Invoice Date Contract Number ARN
CO TX S580 65336 1/13/2014 NREC_TX_185584_CTL =MID(F2,9,6)

Using the MID formula listed under the ARN field, I am getting no result whatsoever. Excel 2007 file type .xlxs. What I want is in the ARN column G the number 185584.

minor update

dang, it didn’t save my spaces betweent the column numbers. Col F has the Contract Number.

extract lot number

6006 — Silicone Tip Capsule Polisher 23gX7mm bend Lot#: 04146016 Loc.: 5
5003AF — Irrigating Cystotome 25gX16mm (5/8″) formed Lot#: 12146050 Loc.: 84-86
Retrobulbar Needle 23gX1 1/2″ (Atkinson Point) Lot#: 01156001

3 different rows, what I need: «Lot#: xxxxxxxx» or just the 5th digit in the lot #, in these rows it would be «6» (if you look at my attachment, Column L & M work for must but since the location [Loc] has a different number of digits, notice cell M3 cuts off some of the Lot #.

TYIA

Extracting three different parts of a cell

I need to extract three different parts in the below string of text. I need to extract flavors loved to return «Fruits, Fruits & Cream, Dessert» (it can include quotations in the text. Flavors hated «Tobacco, discovery», then Nicotine level «Low (6mg)

{«flavors_loved»:[«Fruits»,»Fruits & Cream»,»Dessert»],»flavors_hated»:»Tobacco»,»discovery»:»Expand Range»,»nicotine_level»:[«Low (6mg)»]}

How to extract numbers within square brackets

Hi,
I have a spreadsheet contains several thousand of records.
These records (column A) contains text strings at and numbers within a square brackets at many various lengths.
What I would like to achieve is how extract just the numbers within the square brackets of column A into a new column. Examples of records as follow;

«Bangalore Street» Beams Road [4069]
«Clifton Hill» O/B Ipswich Road FS Beaudesert Rd [10386]
«HOMEBASE» [3368]

Could someone assist me.
Thanks in advance

This is a bit messy, but it

This is a bit messy, but it works.

=mid(A1,find(«[«,A1)+1,find(«]»,A1)-find(«[«,A1)-1)

Thanks so much Cionn.

Thanks so much Cionn.
I’ve performed search & replace the open square bracket replaced with symbol then did find formular similar to yours and it works the same way as yours. Thanks for responding to my call for help. Cheers

Sorting problem

Below is a sample cell value within my spreadsheet (it’s voting history- general election, primary election). I want to be able to sort using this column. The sorting would be, for example, all persons with a GE14 and a GE12 and a PE11. And various combinations like that. How could I accomplish that?

GE14GE13PE13GE12GE08GE04GE01GE00GE97

Sorting problem

GE14GE13PE13GE12GE08GE04GE01GE00GE97

More information please …

Hi Matt

Can you be more specific about what you want to achieve? You say you want to sort, but I don’t have enough information to decide where, say, someone with GE14, G13 and PE11 might be ranked compared to someone with GE14, GE13 but not PE11.

Also, can you provide a couple of additional samples, and decode the formula? For example, it looks like this is a person who voted in the General Election in 2014, 2013, 2012, 2008, 2004, 2001, 2000 and 1997, and in a Primary Election in 2013. What I can’t tell is whether these are the only years in which elections were held, or if there was, say, a GE every year, but this person didn’t vote in every one of them.

Thanks.

David

Hi David. Thanks for the

Hi David. Thanks for the help. The value in this column is that person’s individual voting history. I’m not interested in ranking them. I only want to parcel out those people who, say, voted in GE14, GE12, and GE10. If all three of those values don’t appear in this cell, then (for present sorting purposes) I’m not interested in that person. So I’m wondering what formula I would use. Some sort of if(and(search…As you’ve probably guessed, I’m a novice exceller. Tks for any guidance you can provide.

Finding numbers

Hi,

I am a stock markets professional and have an excel file with hundreds of records in the following sample formats:

NIFTY JUN 8500 CE
BANKNIFTY JUL 18800 PE
STAR AUG 1300 CE
INDUSINDBK JAN 900 CE
JPASSOCIAT AUG 10 PE

What I want to do is just extract the numbers out of these cells and use it in a separate formula. I would be grateful if somebody could help me with this.

Regards,

Vikas.

Extracting $ amount from a cell

Hello —

Here is an example where all I want to extract is the $4,532.50. I have several like this but not one is the same. I am just looking in that cell for the actual dollar amount and that is it. Is there a formula for that? And it can be in anywhere from $x.xx to $xxx,xxx.xx. Thanks for your assistance.

Archive Hans Wegner Table (DS) AX 2364 $4,532.50 080315 #202061,86 3520

Pulling text from the end of a string to a new column

Pulling text from the end of a string to a new column, with different length prefixes. I really need some help here

I need to get the size indicator of the end of the Sku into the next column
The M, XL, L and S
How can I do this because they are different lengths?

This formula is almost what I need to do.

Hello,

This formula is what I need, but I need to see another step. In my case I do have » : » and I need to grab everything as the last » : «

Example:

MY Part number: Susp IP:Torsion bars:911:1-SAW911F19

I need to grab the last part of the number just this part 1-SAW911F19

This formula almost gets me what I need =RIGHT(A1,LEN(A1)-FIND(«:»,A1)) but it get me everything after the first » : «

Thank you for your help.

Very percise and satisfying

Very percise and satisfying answer. Thank you so much, you are very helpful.

Same Problem here

Did you solve your problem? Mine is very similar.
rumo-log-RUMO3
bmfbovespa-BVMF3
vale-VALE5
itausa-ITSA4
banco-do-brasil-BBAS3
itau-unibanco-ITUB4
guarapes-GUAR4
braskem-BRKM5
estacio-participacoes-ESTC3
br-malls-par-BRML3
brasilagro-AGRO3
cosan-ltd-CZLT33
unicasa-UCAS3
grendene-GRND3
alupar-ALUP11
fii-cshg-jhsf-HGJH11
fii-bc-fund-BRCR11
portobello-PTBL3
mills-MILS3
cielo-CIEL3

I’m trying to get only the last caps words. This formula =RIGHT(B3;LEN(B3)-FIND(«-«;B3)) works great with data with only 2 words, but the rest bring me stuff that I dont need

Found it

This worked for me! =TRIM(RIGHT(SUBSTITUTE(E2,»-«,REPT(» «,100)),100))

Hope it works for you too!

pulling text of different lengths

I am trying to pull the model of a product (text and numerical) from the beginning of each cell into another column for total product model analysis. Some models have one word, some have 3-4 words plus a number.

example:
Big River P 700c, 555, 0
Spy Hill 7.3 P 27.5, L3, 0
Glass Creek Pro Carbon Q, 29, 0

I would like to extract:
Big River
Spy Hill 7.3
Glass Creek Pro Carbon

See attached for actual data

Extracting

ip address 10.10.10.10
ip address 10.10.10.11
ip address 10.10.10.12
.
.
How can we extract only: 10.10.10.10 and 10.10.10.11 and so on?

string with unequal characters with 2 delimiters

My data is of different lengths, and the only constant is that the part I want to remove is always the last 11 characters. Alternatively, the data I want to retrieve is up to but not including the second underscore: Here is a sample:
R5510BU010_MAIN_926030_PDF
R5510BU010_MAIN_926028_PDF
R5510BU021_ALL_925732_PDF
R5510BU021_REGULAR_926026_PDF
R5510BU010_MAIN_925736_PDF
R5510BU021_REGULAR_925734_PDF
R5510BU010_MAIN_925738_PDF
R5510BU021_ALL_926024_PDF
R5510BU021_REGULAR_925468_PDF
R5510BU010_MAIN_925470_PDF
R5510BU010_MAIN_925472_PDF

What I am trying to do is retrieve everything up to but not including the second underscore. I can’t use left because the fields are unequal lengths, and when I use right, it returns the stuff I’m trying to remove.

Is there a better way?

Thanks

Addendum to above question

Sorry, I forgot to add:

I tried this formula: =LEFT(G2,LEN(G2)-FIND(«_»,G2)) and it returned:

R5510BU010_MAIN
R5510BU010_MAIN
R5510BU021_ALL
R5510BU021_REGULAR
R5510BU010_MAIN
R5510BU021_REGULAR
R5510BU010_MAIN
R5510BU021_ALL
R5510BU021_REGULAR
R5510BU010_MAIN
R5510BU010_MAIN

This looks great, but when I copied to down to the rest of the cells I got this:

R09801_ZJDE0002_926264_PDF returned R09801_ZJDE0002_926
R09801_ZJDE0002_925803_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_925801_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_925805_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_925807_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_925809_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_925811_PDF returned R09801_ZJDE0002_925
R09801_ZJDE0002_926290_PDF returned R09801_ZJDE0002_926

Why did it seem to understand in the first selection but not the second?

Thanks

Ease of access to specific issues in 5 minute lessons

Thank you very much for putting up 5 minute lessons. They work better than excel help menu and the explanations are far more comprehensive & useful. I use 5 minute lesson as my excel help menu.

Extract text from a cell

I have a situation where I need to extract some or all of the DATA in a cell.
I am an options trader and at the end of the day i would like to know the underlying stock symbol for the option which will help easily filter and sort the trades.

stock symbols normally range between 1 and 4 letters

GDX
GDX 160708P28
GDX 160708P28
BBRY 160916C9
SLV 160805C19.5
SLV

=LEFT(B11,FIND(» «,B11))
This works fine for the option chain, but if its just the stock»SLV» it returns an error

The values im looking for are listed below
GDX
GDX
GDX
BBRY
SLV
SLV

Thanks for your help

Extracting Multiple info from a string of text

The below contains info found in a cell separated by commas. I’d to separate each of the info grouped by commas and put into different cells. At the moment I can only extract only the first set «PKL70080P» using =LEFT(A65,FIND(«,»,A65)-1). The rest I’m not sure how to do that.

PKL70080P,»Tbitha 318* x .02 LB OPT»,TPLin,5/12/2011,19,81,96,82,91,81,85,98,94,95,92,98,80,N/A,»»

Thanks!

Extracting ‘Sub ID’

I am trying to extract a 32 alphanumeric subscription ID out of the Forecast Comments column. Forecast comments are essentially notes exported from our CRM system. The majority of the sales reps have «Sub ID[space]» prior to the IS, so I tried =RIGHT(J2,LEN(J2)-FIND(«Sub ID «,J2)) but I got an error. Also I don’t want all the notes that are in the cell AFTER the Sub ID.

Extracting ‘Sub ID’

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Extracting Data from one cell to copy in another

Hi,
I am trying to find a way of extracting only part of a cells contents if it contains certain characteristics. So in cell C2 I have a long bank narrative which may contain a policy number. They number always begin with the same 2 letters for example AB followed by 7 numbers.

How can I get excel to check C2 and if it contains anything which begins AB followed by 7 numbers it will copy the policy number to cell G2? The policy number could be anywhere in the text so it needs to be able to go through the whole cell content.

Thanks for any help you can give

Extracting Data from one cell to copy in another

Thanks for any help you can give

Источник

This tutorial will demonstrate how to extract text from a cell in Excel and Google Sheets.

Extract Text from Left

You can extract text from the left side of a cell in Excel by using the LEFT Function. Simply supply the text, and enter the number of characters to return.

However, this will only extract a fixed number of characters. You can see above some cook temperatures are correct extracted (ex. 300), but some are not (ex. 95F). To create a dynamic formula that will work in all scenarios are we can use the LEN Function, combined with the LEFT Function.

LEN Function – Count Characters in a Cell

Use the LEN Function to count the number of characters in the cell:

=LEN(C3)

LEFT Function – Show Characters from the Left

Then, create a new LEFT Function that extracts a number of characters determined by the LEN Function created above.

=LEFT(C3, E3-1)

Combining these functions looks like this:

=LEFT(C3,LEN(C3)-1)

RIGHT and LEN Functions

Similarly, we can also extract characters from the right of a cell by using the RIGHT Function to return a certain number of characters from the right.

=RIGHT(C3,LEN(C3)-n)

MID and SEARCH Functions

In the next section, we will use the SEARCH and MID functions to extract characters from the middle of a text string.

=MID(B3,SEARCH(" ",B3)+1,999)

SEARCH Function

First, we use the SEARCH Function to find the position of the space (” “) between the first and last names.

=SEARCH(" ", B3)

MID Function

Next, we use the MID Function to return all the characters after the space.

We need to add 1 to the result of the previous formula so that we return the first character after the space.
We use the large number 999 to return all characters.

=MID(B3, C3+1, 999)

Combining these 2 functions gives us the original formula for the last name.

=MID(B3, SEARCH(B3, " ")+1, 999)

Extract Text Before or After a Specific Character

You can also use the LEFT, RIGHT, LEN and SEARCH functions to extract the text before or after a specific character. In this case we will separate first and last names.

Extract Text Before Character

First, we can use the SEARCH Function to find the position of the comma in the text string.

=SEARCH(",", B3)

Next, we can use the LEFT function to extract the text before the position of the comma.

We need to subtract 1 from the position of the comma so not to include the comma in our result.

=LEFT(B3, SEARCH(",",B3)-1)

Combining these 2 functions gives us the original formula for the last name.

Extract Text After Character

=RIGHT(B3,LEN(B3)-SEARCH(",",B3)-1)

In addition to using the SEARCH function once again, we also use the LEN function in conjunction with the RIGHT function to get extract text after a specific character.

The LEN Function is to get the length of the text in B3, while the SEARCH function is once again used to find the position of the comma. We then use the RIGHT function to extract the characters after the comma in the text string.

Extract Text From Middle of Text String

Next, we will discuss how to extract text from the middle of a text string

To extract text from the middle of a text string, we can use the RIGHT, SEARCH and LEN functions to get the text from the right side of the string, and then use the MID and LEN functions to get the text in the middle. We will also incorporate the TRIM function to trim any spaces on either side of the text string.

=RIGHT(B3,LEN(B3)-SEARCH(" ",B3)-LEN(TRIM(MID(B3,SEARCH(" ",B3,1)+1,
SEARCH(" ",B3,SEARCH(" ",B3,1)+1)-SEARCH(" ",B3,1))))-1)

This formula will only work if there is more than one space in the text string. If there is only one space, an error with #VALUE would be returned.

To solve this problem, for names without middle names or initials, we can use the original formula using the MID and SEARCH Functions.

=MID(B3,SEARCH(" ",B3)+1,999))

We can create a single formula that uses both techniques to handle all situations with the IFERROR Function. (The IFERROR Function performs a calculation. If that calculation results in an error, then another calculation is performed.)

=IFERROR(RIGHT(B3,LEN(B3)-SEARCH(" ",B3)-LEN(TRIM(MID(B3,SEARCH(" ",B3,1)+1,
SEARCH(" ",B3,SEARCH(" ",B3,1)+1)-SEARCH(" ",B3,1))))-1),MID(B3,SEARCH(" ",B3)+1,999))

We can then use the MID and LEN functions to obtain the middle name or initial.

=MID(B3,LEN(C3)+1,LEN(B3)-LEN(C3&D3))

Extract Text From Cell in Google Sheets

All the examples above works the same way in Google Sheets.

Источник

Microsoft Excel is a great tool, but sometimes the spreadsheet files we get to work with aren’t ideal. One example is a file with a data column, maybe a street address, that you’d really like to pull apart. In this tutorial, I’ll show how to extract text from a cell in Excel using some powerful, but simple text functions. (Includes practice workbook.)

What’s an Excel Substring?

Before we have Excel extract text from string, we need to define some things. Some programming languages have dedicated substring functions. Excel does something similar using Text functions. They have their own category.

When we speak of a substring, we mean a part or subset of the Excel cell’s content. For example, if the cell contained 1001 Drake Ave., any of these items could be a substring:

1001
Drake Ave.
100
rake

A Common Problem

Many membership databases or mailing lists are set up with defined fields for First Name, Last Name, Street, City, State, and Zip. This format works fine if you’re creating a mailing label as the post office relies on zip code sorting. And sometimes you can luck out and parse first and last names using Excel’s Convert Text to Columns Wizard.

But what if you need to do door-to-door canvassing to check on neighbors or to inform people about an upcoming ballot measure?

If you open this type of list in Excel and sort it on the Street column, you get a numerically sorted list. As you can see in the example below, the Drake Ave records are not together.

Excel with single Street field

Ideally, you want to sort the list so the Drake Ave. entries are together. There are several ways to do this in Excel, but one way is to create two columns from the Street column.

The first column reflects the street number substring, and the second the street name substring. You can then resort the list based on the street name and street number.

Visually Building the Nested Formula

For the first example, we’ll nest some Excel functions such as LEFT and FIND. As we progress, we’ll add several sets of parentheses. By nested, I mean we’ll use one function (FIND) as an argument for another function such as LEFT or RIGHT.

Let’s start with =FIND(" ",C2). In plain text, our function syntax is asking Excel to look in reference cell C2 for a blank space which is represented by the ” “. In the picture below, I added a starting position of “1“, but this is an optional parameter and Excel starts at 1 by default. Excel found the blank space in position 5 which shows in cell D2.

To make the formula easier, I’ll remove the optional starting parameter of 1 since Excel starts there anyway.

Now, let’s add the LEFT function so that our formula reads =LEFT(C2,(FIND(" ",C2))). In this instance, we’re again using cell C2, but the LEFT function is going to grab the cell contents in C2 from position 1 to position 5 where the Excel FIND function found the blank space.

However, there is a minor issue. While you can’t see it, there is a trailing space in D2. Using the LEN function we can see cell D2 has 5 characters. You may remember this handy function from our tutorial on how to check character count in Excel.

The solution is to subtract 1 or use the TRIM function which I referenced in how to separate names in Excel. For simplicity, I’ll use the -1. While the visual results are the same, you can see the character count dropped by 1.

Import your data into Microsoft Excel or use the sample spreadsheet in the Resources section.
In cell D1, type Nbr.
In cell E1, type Street Name
In cell D2, type the following Excel formula =LEFT(C2,(FIND(" ",C2)-1))
Press Enter. The value 1001 should show in D2.

The next part involves copying this formula to the rest of the entries. However, we need to reference the correct street cell and not use C2 for the remaining rows.

Click cell D2 to select the beginning of our range.
Move your mouse to the lower right corner.

Copy the Excel formula down the column

Double-click the + cursor in the lower right. This will copy your formula down the column.

In column D, you should see the extracted street numbers.

We’ll now create a similar nested formula to capture the street address using the RIGHT function. This time, we will grab the contents to the right of the first space from the Street column.

In cell E2, type the following formula =RIGHT(C2,LEN(C2)-FIND(" ",C2))
Press Enter. E2 should show as Drake Ave.
Click cell E2 to select the beginning of our range.
Move your mouse to the lower right corner.
Double-click the + cursor in the lower right. This will copy your formula down the column.

Columns D and E should contain the parsed contents from your original street address.

Your spreadsheet should look similar to the one below.

Street Number and Names in new columns

Clean Up the Spreadsheet and Change Cell Format

The spreadsheet now has your split fields, but you should clean up the formulas. My suggestion would be to convert the LEFT and RIGHT formulas to their respective values. We did an earlier tutorial on how to copy formula values in Excel to values.

After you convert the Nbr column, you probably want to change the format type to a number.

Click column D.
Right-click and select Format cells...
On the Format Cells dialog box, select Number.
Set Decimal places to 0.
Click OK.

Although our example extracted text from an Excel cell containing street information, you can use the same process to parse other entries. For example, Step 1 above is really parsing everything but the first word because it is searching for a blank space. You can alter the formula to find different values, such as a comma or an @ sign.

Excel Practice File

Hand-picked Excel Tutorials

Источник

Import a text file by opening it in Excel

Import a text file by connecting to it (Power Query)

Export data to a text file by saving it

Import a text file by connecting to it

Export data to a text file by saving it

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See Also

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Comments on this lesson

Extract Text from Left

LEN Function – Count Characters in a Cell

LEFT Function – Show Characters from the Left

RIGHT and LEN Functions

MID and SEARCH Functions

SEARCH Function

MID Function

Extract Text Before or After a Specific Character

Extract Text Before Character

Extract Text After Character

Extract Text From Middle of Text String

Extract Text From Cell in Google Sheets

What’s an Excel Substring?

A Common Problem

Visually Building the Nested Formula

Clean Up the Spreadsheet and Change Cell Format

Excel Practice File

Hand-picked Excel Tutorials