Templates for business letters in word

Customize a heartfelt letter with these templates

In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Although writing out a message takes more effort than just sending a text message, a letter will mean so much more to the recipient. And by writing your letter on custom-made paper, you can personalize your letter even more. Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you’ve picked your template, you can customize your paper to make your letter special. Whether you’re writing a nice note to grandma or want to keep in touch with a pen pal, adding some graphics to your letter will make it so much more memorable. After completing your design, you can print it out, write your letter, and add it to an envelope. Don’t forget the stamp before heading to the post box! Letters are also great to send for special occasions such as weddings and holidays. Enhance any letter or invitation with a personalized celebration template.

Writing a good business letter can take time and effort. It is important to choose the correct wording and to include the right amount of detail. Just as vital is the format of your letter. Make sure you use a professional and proper business letter format, like the traditional block format. Check out our Free Sample Business Letter Template to help you get started. Keep reading after the download block for additional tips and links to other resources.

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Description

Use this template to help write almost any formal business letter, using the standard block format. Simply download it, fill in your name and address information, and write your letter. For examples of what to say in your letter, look through our various sample letters and consult some of the other websites that we’ve linked to.

«No installation, no macros — just a simple letter» — by and Brent Weight

Tips for Writing an Effective Business Letter

• Be concise and stay on topic
• Keep it professional – avoid being too familiar or relaxed
• Be specific in your statements and requests
• Make sure you include enough details to communicate effectively
• If using letterhead, no need to repeat the sender’s address – simply start with the date
• Provide proper contact information
• Use a colon «:» after the Salutation.

More Sample Business Letter Templates

• Sample Resignation Letter — vertex42.com
• Sample Letter of Termination — vertex42.com

References and Resources

• Help on Effective Business Letters and Formats at office.xerox.com — Xerox provides a great overview of a formal business letter format and some other tips and suggestions.
• Parts of a Business Letter at owl.purdue.edu — A very detailed description that can help you know exactly how to format a formal business letter.

Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

Project Proposal is a Word business template that can also be used in Adobe InDesign. Here are some highlights of this premium template:

• 24 pages
• 3 color scheme options
• print ready
• comes with infographics

The project proposal template has a clean and professional design.

2. Microsoft Word Proposal Business Document Template

Use this premium office template for Word in Adobe InDesign. It also works for Apple Pages. Here some key features of this business document template:

• high resolution
• 32 total pages
• easily customizable–customize colors with one click
• comes in US letter size

This proposal template has a clean, professional design that’ll impress the recipient.

3. Clean and Minimal Business Invoice — One Pager Template for Word

The Clean and Minimal business Invoice will make it easy for you to get an invoice to your client. The design of this invoice is clean, and it has a professional layout. Nice pops of color on the premium template add interest. They don’t distract from the main purpose of the document.

Need more reasons to trust this one pager template for Word? Read about its features:

• INDD, IDML, DOCX files
• US Letter
• CMYK @ 300 DPI
• free font
• read me file

4. Krypton — Corporate Business Template for Word

Krypton is a Word document template that’s also available for Adobe InDesign. Easily edit this premium template to suit your needs. It’s a great business template for Word. The Krypton business template for Word has a contemporary and professional design. You can repurpose it and use it like a Microsoft Word report template. Plus, its features are top-notch:

• InDesign and Word files
• 16 pages
• A4 and US Letter sizes + 3 mm bleeding
• print-ready: CMYK @ 300 DPI
• free font

5. Resume Word Template for Business

If you’re going for a bold design in your resume, download this Word template. It’s a great option if you’ve been hunting for the best Word document templates on Envato Elements. Here are some highlights of this Word template for businesses:

• PSD, AI, EPS, DOCX files
• A4 and US Letter sizes
• resume, cover letter and portfolio templates
• print-ready
• free fonts
• help PDF

This is great for anyone looking for an expertly designed, premium resume to win over the recruiters. Save time from trying to create a professional-looking resume manual yourself.

6. Dark Resume — Word Business Document Template

Forget quiet or subdued. Go all out with this Word business document template. One thing’s for sure: recipients of this resume won’t be able to forget it anytime soon. It’s completely editable, meaning you can adapt it to your own professional experience and personality, so recruiters can get a sense of who you are instantly. Its features will allow you to take your resume to the next level:

• ESP, AI, and DOCX files
• A4 size + 3 mm bleed
• CV and cover letter templates
• print-ready
• fonts included
• help TXT file

7. Invoice One Pager Template for Word

An invoice doesn’t have to be boring or plain. You can make it look engaging and become a reflection of what your business is about. The design of this template is simple and professional. It’s adaptable and can even be used for many other purposes thanks to its features:

• PSD, AI, EPS, PDF, TXT, and DOCX files
• A4 size + bleeding
• print-ready: CMYK @ 300 DPI
• well-organized files and layers
• free fonts
• help guide

The Best Source for Microsoft Word Templates for Businesses (With Unlimited Use)

Envato Elements is the perfect place to find professional Microsoft Word report templates. For a low monthly fee, you’ll have access to unlimited downloads. You also get themes, photos, videos, fonts, and other resources to use in your business projects.

Elements is a great resource for business people. Save some time when working on professional-looking business documents templates in 2023.

Are you currently working on an important business document? 

Business Document Templates

You may be thinking, «Why don’t I just download a free template?»

Here are some drawbacks to free Microsoft Word report templates:

• The designs don’t look as professional.
• They don’t have as many features.
• There aren’t as many included options. 
• They’re limited to personal use only.

Envato Elements has Word templates for Business that are easy to customize. One feature that makes them customizable is image placeholders. Add an image by dragging and dropping an image into the placeholder.

Word Business Templates for Free Download in 2023

Before looking for a free Word template for business on the web, check Envato’s free offerings first. Try out various premium template files (not always Word templates for business) at no cost to you.

Here’s the deal:

• Every month, Envato Elements offers 12 different hand-selected files. Download them for free for a limited time. These files can include fonts, presentations, videos, and more. Create a free account to download this month’s free premium files now. 

Looking for the best free business templates for Word? Here’s a hand-picked list of free document templates for Word:

1. Open House Flyer — Free One Pager Template for Word

If you like document templates for free, you’ll like this flyer. Use this free one pager template for Word for events related to real estate or customize to fit your needs. One of the best business Word templates for free download.

2. Home Business Plan — Free Business Template for Word

Looking for free business templates for Word? This business plan is a great free Word template created for home-based businesses. Here are some highlights of this Word template for free download:

• includes a financial plan
• includes instructions on how to create a business plan
• includes a company overview

This Word template for free download is great for a business that’s just starting out. It’s also one of the best free Word templates.

3. Technology Newsletter Free Business Template for Word

This is a technology newsletter free business template for Word. This Word template free is for a newsletter. This Word template is an excellent way to make a company announcement or to keep your employees up to date. Customize this template by adding your own image and changing the color schemes. One of the best free business templates for Word.

4. Interior Design Newsletter — Editable Free Business Template

Have you been looking for free Word report templates? This free Word templates download is perfect for interior designers. One of the best business Word templates free download you’ll find. Here are some key features:

• can add your own logo
• change colors
• add your fonts

This editable free business template for Word is great for anyone looking for a simple business report.

5. Business Templates for Word Letter

This business letter is one of Microsoft’s free Word document templates. This business letter template is great for anyone who wants to make sure that their letter is professional. The design is simple and business-like. If you want free Word report templates, give this one a shot. A great choice if you’re looking for corporate Word templates.

6. Hardware Newsletter — Free Document Template

This hardware newsletter is a free Word template for businesses. It’s a great choice if you need a free template for Word. Also works if you need corporate Word templates. One of its highlights is that it has a guide to help you edit the template easily. This free document template is great for anyone looking for a professional design for a flyer.

7. Simple Project Proposal — Business Plan Template for Word Free Download

This business plan template for Word free download is a simple project proposal. This template doesn’t have fancy designs. It’s one of the good free Word templates available. A great option for someone who has never written a project proposal before.

8. Modern Chronological Resume — Free Blank Word Document

This is one of the best free Word templates to download from Microsoft. Here are some highlights of this free blank Word document:

• simple
• emphasizes your experience

• can change the color scheme

This template is great for someone who has a lot of job experience. This way you can emphasize your experience in chronological order.

9. Business Plan Template for Word Free Download

The Business Plan Template is a free Microsoft Word template. This template comes with tables and charts. Easily put together a business plan with this template. You can also use this business plan template for Word free download as a template for reports.

10. Newsletter — Word Business Template Free Download

Here’s an option if you’ve been looking for newsletter document templates for free. If you don’t have color ink or want to use less color ink, this template offers an ink-friendly design. Easily change the colors and fonts of this Word business template free download to customize it.

11. Memorandum — Editable Free Business Template

Memorandum Word template is one of the simple free Word templates for download. A good choice if you’re looking for a Word template report. Here’s a list of the key features in this editable free business template:

• can add your logo
• formal memo

• comes with a casual memo

This Word template free is great if you want to create a casual or formal memo. It’s not a bad option if you’ve been searching for a free Word report templates download.

12. Meeting Agenda — Free Blank Word Document Template

This free blank Word document template bundle for free comes with a:

• basic meeting agenda template
• staff meeting agenda template
• general staff meeting agenda
• team meeting agenda template

These free Word templates for download are great for a professional-looking agenda. Save some time by using a business template for Word free download like this one.

13. Meeting Minutes Free Document Template

This template comes with different Word document templates for free to choose from. This free Word template is a simple template that’ll save you time from having to create a template. Easily customize the meeting minutes free document template to suit your needs.

14. Business Plan Template for Word Free Download

Try this one out if you’re looking for free Microsoft Word report templates. It’s one of the best corporate Word templates. It can work as a business report template. The business plan template is a Word template for business. Here are some key features of this template:

• can be customized
• includes a financial plan
• professional design

This Word template design free download is great to make a complete business plan.

15. Financial Newsletter — Word Business Template Free Download (2 Pages)

Here’s another example of the newsletter document templates for free. Work with Word templates for business. You won’t have to create a professional-looking business template free download from scratch. Employee newsletters can let everyone know about upcoming company changes or events.

16. Software Newsletter — Editable Free Business Template

The software newsletter is a good option for free Word templates to download. Here are some highlights of this template:

• modern design
• software-focused design
• professional design

This editable free business template is great for anyone looking for a software-themed newsletter. Could also work as a good Microsoft Word report template.

17. Photo Resume — Word Business Template Free Download

If you’re looking for Word templates for business, this is a great tip for you. Especially if you want to make an impact with recruiters, a template like this one can help you stand out. Its focus on visually-appealing elements make a bold statement. Plus, the infographic items in this Word business template free download will make your information easier to process at a glance.

18. Company Event Program — Word Template for Businesses

The Company Event program is a business template for Word. Highlights of this template include:

• modern design
• can add the company logo
• professional design
• customizable

Using a company event program will help you get the word out about a business event. A great business template for Word free download.

19. Project Planning Timeline — Free Blank Word Document

Microsoft offers many free Microsoft Word timeline templates. This office template for Word is especially good for anyone trying to track and plan a company’s expenses and profits. A free business template for Word like this one can be the tool you need to stay on top of your company and path the road to success.

20. Fashion Newsletter — One Pager Template for Word

Looking for Word templates for businesses related to fashion? This fashion newsletter is another Microsoft Office template for Word. This Word report template has a creative, fun, and bold design. It’ll catch the attention of the recipient. Easily customize this Word template for free download. Add your own fashionable pictures and colors to the template. Document templates for free from Microsoft don’t come much better.

How to Customize Your Business Word Template

You’ve got your business Word template. Now it’s time to customize the template to fit your particular document. In this section, we’ll cover five different ways that you can customize your Word template.

For the purposes of this tutorial, I’m using the premium template, Resume Word. A great report template for Word.

Let’s get started:

1. Choose Your Theme

Most Word templates you download come with a theme. But it might not work as-is for your particular business document.

From there, choose the Theme icon and select your desired theme from the drop-down menu. 

2. Add Your Images

Many of the premium Word templates have image placeholders. To insert your images into the design, click the image placeholder.

To add an image to your Word templates, choose the Insert top menu option. Then choose the Pictures option. Next, choose Picture from File…  and select the image you’d like to add from your computer.

3. Customize Fonts

Another design aspect that you might want to customize are the fonts. The good news is that you don’t have to manually edit each text block if you want to make a font change. You can edit the entire document’s fonts with a single click. 

To change the font for the template, head on over to Design and then choose Fonts. 

4. Add Your Information

Now that you’ve got your design set and images added, it’s time to add your information to the Word template. All of the best Word templates have text placeholders. Simply double-click the text and type in your document’s information. 

5. Add Hyperlinks

Many business documents templates will contain information that needs to link to other sources. Microsoft Word makes it very easy for you to add hyperlinks.

To add a hyperlink to any of your text in your Word template, highlight your text and right-click. A menu appears. Select the Hyperlink… option. You can also hyperlink to an email address or to a section within your document.

In the next section, we’ll cover the top five design tips for your Word Templates. 

5 Trends in Business Document Design

Keep in mind the current and emerging trends in business design. These include:

1. Socially Conscious Design

Recent current events have permeated the world of design. What’s known as “socially conscious design” is characterized by:

• inclusivity
• diversity
• sustainability
• authenticity

These qualities are expected in both visuals and language. Envato Elements is a great source of diverse and inclusive photos.

2. Hand-Drawn Visuals

Related to authenticity, hand-drawn illustrations and fonts are all the rage. This reflects a move from polished designs and towards more organic, natural styles.

3. Sustainable Materials

This relates more to the materials you decide to use for your business documents. These may refer to the use of natural inks and eco-friendly printing processes. Caring about your company’s  footprint shows you’re a conscientious business.

4. Bold Backgrounds

Boring is out of fashion. One easy way to add interest is by using a bold color for a background of a page or a section of your business document. This restrained approach can be aligned with different visual brands.

5. Large Typography

Another way to stand out is by using large typography. Used sparingly, this style can be used by even the most formal and traditional industries.

See more of the latest Word templates. Also learn how you can customize them to apply some of these trends in business documents:

Top 5 Word Template Design Tips

You need to make the most out of your business Word templates. Here are five trending design tips that’ll help your document stand out:

1. Use a Sidebar

Using a solid color for the background of this profile sidebar helps break up the design. It’ll also highlight your contact details and personal accomplishments. 

2. Use a Header and Footer Borders

This can be anything from a solid colored strip or a more unique design like abstract shapes of various colors. Whichever design you choose for the header and footer, keep it the same and don’t make the height too big. 

3. Use a Single Color

Using a single color for any business document will have an impact. It shows that your document should be taken seriously and will instantly look more professional. You may choose to juxtapose these sedate colors against a bold background (see design trends, above).

4. Add Design Elements

A straightforward, well-formatted document will instantly give you a professional business document. But adding a few other design elements to the document adds a unique touch.

Adding abstract shapes to your document works incredibly well. Try adding abstract shapes that have more than one color for a more visually pleasing design. 

5. Use a Big Header

In contrast to the smaller header, adding in a big header also works well for a business document design. Having a header that takes up a third of the page and has a solid colored background gives your document a sense of importance. 

Looking for even more Microsoft Word report templates? Check out our next section where we go over even more business Word templates that you can download.

Download More Word Templates Now!

The business Word templates presented in this article don’t work for your particular business document? We’ve got plenty of premium Microsoft Word report templates to check out:

Now let’s have a look at top five benefits of using Premium Microsoft Office Word templates.

5 Benefits of Using Premium Word Business Document Templates

Free Word templates are tempting to use, but there’s nothing like premium business document templates. There are a lot of benefits that come with paid Word templates, but we’ll just look at five:

1. They’re easy to understand. Even if you aren’t used to the software, many report template for Word have help files. So, you get a hassle-free experience.
2. Templates save time. Creating a report from scratch is a long process. Cut this time by using Word templates and focus your attention on your report’s contents.
3. Licensing is worry-free. Unlike a free Word templates download, the licenses for use are clear for items found on Envato Elements. You can use them for both personal and business use.
4. What you see is what you get. Sometimes the screenshots of free Word document templates don’t line up with what you download. That’s never a problem with our premium Word templates.
5. High quality is guaranteed. Many sites with free Word report templates don’t have quality checks. You’ll always have peace of mind when buying from Envato Elements. All items are hand-reviewed for quality.  

Common Microsoft Word Document Questions Answered (FAQ)

It doesn’t matter if you’re a Microsoft Word expert or beginner, you’ll still have questions. The good news is that Envato Tuts+ has answers. I’ll answer a few common questions Microsoft Word users of all levels might have about their documents:

1. How Can I Work Faster in Microsoft Word? 

Keyboard shortcuts can save you a lot of time while you work. You may know common ones like Ctrl+C to copy, Ctrl+V to paste, and Ctrl+S to save. But there are loads more that you should know. Check out this list of keyboard shortcuts to save time:

2. How Do I Add Images to Shapes?

You can fit your images into your Word template’s different shapes easily. Just click the shape where you want to insert the picture. Then click the Shape Fill button within the Shape Format tab and click Picture… from the drop-down menu. 

Learn how to do this and more in your document templates from this tutorial:

3. What Are the Different Paste Options in Microsoft Word?

Microsoft Word lets you Keep Source Formatting, Merge Formatting, or keep Text Only when you paste. The first option copies the formatting from the original source. The second keeps the formatting of the section you’re working in. The third pastes the plain text only.

4. Can I Work With My Team on the Same Document?

There are a couple of ways to collaborate on the same Microsoft Word report template. You can make and share copies with your team, or work in real-time on the same document. This tutorial has a step by step guide on how to do both:

5. How Do I Change the Default Language of My Document?

Click on the Review tab. Once there, click on the Language drop-down menu under the Language group. From there, choose the Set Proofing Language… option to change the language. 

Learn More About Working With Microsoft Word

Do you want to learn more about Microsoft Word? Here are some resources that’ll help:

Download Word Business Document Templates Today!

We’ve shown you free business templates for Word. We’ve covered some premium Microsoft Word templates for businesses from Envato Elements. 

Save time while producing impressive work documents. You can have a professional design for a business document for your next project. Download a premium template and get started today!

Editorial Note: This post has been updated with contributions from Nathan Umoh, Daniel Strongin, Lexi Rodrigo, Janila Castañeda, and Dacia Egurrola. Janila and Dacia are staff writers with Envato Tuts+. Daniel, Lexi, and Nathan are freelance instructors for Envato Tuts+.

Customize a heartfelt letter with these templates

In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Although writing out a message takes more effort than just sending a text message, a letter will mean so much more to the recipient. And by writing your letter on custom-made paper, you can personalize your letter even more. Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you’ve picked your template, you can customize your paper to make your letter special. Whether you’re writing a nice note to grandma or want to keep in touch with a pen pal, adding some graphics to your letter will make it so much more memorable. After completing your design, you can print it out, write your letter, and add it to an envelope. Don’t forget the stamp before heading to the post box! Letters are also great to send for special occasions such as weddings and holidays. Enhance any letter or invitation with a personalized celebration template.

Google “business letter templates” and you’ll find either dry Microsoft Word clones or text templates you have to copy and paste and then format yourself. Venngage has brought together professionally-designed templates with wording based on proven examples. All of our templates can be customized. Click any template to get started.

Jump to a business letter template:

• Letter of recommendation
• Employee offer letter
• Termination letter
• Contract termination letter
• Employment verification letter
• Sales letter
• Memo
• Formal business letter

Letter of recommendation template

A former employee reaches out to you. It’s a request for another recommendation letter. As much as you’re looking forward to helping your former report, it’s just another task to add to your plate. Get a head start with a letter of recommendation template–it already has the right formatting, with wording you can make your own. The University of Missouri-Columbia has a short and sweet guide on what to include in your letter of recommendation, including:

• The relationship between yourself and the candidate
• Purpose of the letter
• Candidate’s top strengths (a strong network of contacts etc.)
• Candidate’s personal characteristics (creativity, dependability etc.)
• Candidate’s unique expertise or experiences (a specific project, education etc.)
• A clear endorsement that you are recommending the candidate for the opportunity in question

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Reference letter template

Recommendation letters are also called reference letters. Reference letters focus on an employee’s past work performance, as well as any experience or skills that you believe would qualify them for a new position. A reference letter should be more than two paragraphs, but no more than one page. Ask the applicant what the letter should include before you start writing. The Muse lists sample questions you should ask, such as:

• What should I know about the company or position you’re applying for?
• Should I feature any particular personal strength or project experience?
• Who should I address the letter to? Do I need to know anything about this person?
• Why did you ask me to write this letter (over other past bosses)?

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Employee offer letter template

You’re excited about your new hire. It’s time to draft the letter that officially welcomes them to your company. But wait–don’t dash off that employment offer letter. You want to make sure you’re not using language that makes it seem like the offer letter is an employment contract or agreement. Here’s how to avoid this, according to the SHRM:

• Employee compensation listed as hourly, weekly or per-pay-period (not annually).
• A statement that the employment is “at will,” meaning either party can terminate their relationship at any time, with or without cause.
• Avoid discussing job security, contracts or future employment prospects.
• Include a sentence that the offer letter is only for information and isn’t a binding contract.

Try this CREATE THIS OFFER LETTER TEMPLATE in Venngage

A job offer letter can be as short as two pages, depending on the complexity of the arrangement. We recommend saving a few basic job offer templates that you can reuse again and again to cover full-time, part-time and other situations. You save all of our templates as your own template. You can then make copies without changing the original text.

SHRM again has a no-nonsense guide to what exactly an offer letter should contain, with specific requirements for U.S. companies, such as:

• Exempt vs. nonexempt classification
• List any contingencies such as a reference check or background check clearance
• Enclose a confidentiality agreement
• A caveat that duties listed are not a complete list and are subject to change
• Specific state requirements, some of which Foley lists

Try this CREATE THIS OFFER LETTER TEMPLATE in Venngage

A termination letter can be incredibly difficult for managers to write–whether the reason is layoffs or poor performance. That said, a well-worded termination letter lets you be direct but fair. It will also help shield your company from future legal action. Please note: the termination letter should go hand-in-hand with a private meeting, with an HR rep present says Monster. Here’s what to include in a termination letter:

• Date of letter, date termination is effective
• Name of person being terminated, the company, the manager or HR rep handling the termination
• Why the employee is being terminated and whether it’s a layoff or for cause
• If it’s a termination for cause, include reasons why
• List company property that must be returned and when to return it
• When their final paycheck will arrive and any vacation they’ve accrued
• Benefit information such as health care rights under COBRA or how to roll over their 401(k)

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Termination letter due to COVID-19

Unfortunately, many businesses are being forced to layoff employees due to the current economic downturn caused by the COVID-19 pandemic. To ease the pain of termination, here are some points to include in your termination letter due to COVID-19:

• Explain the financial difficulties the company has encountered and any efforts to avoid layoffs
• Include the total number of positions to be eliminated
• Outline any separation benefits that HR will detail in person, such as an outplacement firm to assist with their job search
• Thank the employee for their contributions to the company

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Business contract termination letter

It’s never easy to terminate a contract, especially with a beloved supplier, contract employee etc. But, with the economic downturn, it’s become increasingly necessary. Just be aware that lack of business due to the COVID-19 pandemic may not be enough to get you (legally) out of a contract, according to Crowell & Moring LLP. Review your contract and when if/when it allows for termination–and get legal advice.

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Employment verification letter template

Always check for the reason for the employment verification letter first. A current employee may need one in order to get a mortgage, a new apartment, a loan for their child’s education etc. A former employee or one who’s departing is a different issue and there could be legal consequences, says Upcounsel, so run your letter by HR before you send it. The employee verification letter should include:

• Your company’s official letterhead
• Your contact information
• The recipient’s contact information
• Only the information requested, no more no less
• A sentence indicating you’re open to answering further questions
• A handwritten signature

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Sales letter template

It’s the eternal question: how do I write a sales letter that’s effective but doesn’t come off as cheesy or too “salesy.” Here’s the secret: answer the question “what’s in it for me,” says Entrepreneur. By focusing on the benefits you’ll provide the customer (not what your business is and what it does), it’s much more likely the customer will take advantage of your offer. Here are some other sales letter best practices:

• Include an introduction, body and conclusion
• The introduction should explain why you’re sending the letter
• The body should be your sales pitch i.e. why your offer will benefit the customer
• The conclusion should summarize your offer and include a call to action
• The call to action means you tell the customer what you want them to do
• Urge the reader to take action right away (a limited time deal etc.)
• The letter should be easy to read. This means using headlines, short paragraphs and short sentences.

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Business memo template

Want to write a memo that actually gets read? Use headings and lists to make your business memo as accessible as possible, says Purdue OWL. Headings should be short but descriptive–think “Team Meeting Moving From Monthly to Weekly” instead of “Team Meeting Update.” All important points should be in a list format; either bullet points or a numbered list. Here’s what should be included in an office memo:

• Heading: to, from, date, subject
• Opening: a short paragraph on what the memo will be about
• Background: the problem you’re solving or the general circumstances
• Task: what you’re doing to solve the problem or the action you were requested to do
• Details: any supporting details, facts or research
• Closing: request action from the reader

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Formal business letter template

While a formal business letter can have many uses, including those we’ve discussed above, typically the format is the same. The Purdue Writing Lab recommends you include the following sections, in this order:

• Sender’s address, unless already included in the letterhead
• Date the letter was written, in this format: January 1, 2020
• Recipient’s address, including their name and title (Ms., Mrs., Mr. or Dr.)
• Salutation, in this format: Dear Bronwyn Kienapple:
• Body: left justified, no indent in the first line, one space between paragraphs
• Closing, first word capitalized only with a comma after: Thank you,
• Enclosures. Write this word if there are documents attached to the letter.

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Official letters template

An official letter requires more than attention to structure, though. You need to know how to write to your audience and get your message across simply and clearly. This U.S. government agency has excellent tips on how to do just that:

• Put your main message at the top. Don’t bury bad news or you’ll confuse your reader.
• After the main message you can start your sentence with “This letter will…(explain why your application was denied, for example)” to explain the contents of the rest of the letter.
• In general, use present tense
• Use “must” to express an obligation and avoid use of the word “shall”
• Limit each paragraph to one topic

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Grant proposal cover letter template

A grant proposal cover letter is the perfect place to draw connections between your initiative and the reader’s mission. Be sure to also include the population you’ll serve and the need your project will meet. Engage the reader with past successes and by illustrating the depth of the need you will serve. According to Candid, your grant proposal cover letter should include:

• An introduction to your project
• The dollar amount requested
• Details on how your project will fulfill the foundation’s mandate
• Any previous communications with the funding organization
• A list of what the proposal contains
• Contact information to answer any questions
• The signature of your nonprofit’s executive director

Try this CREATE THIS LETTERHEAD TEMPLATE in Venngage

Business Letter Template FAQ

How do I get started with creating letterhead in Venngage?

You’ll need to create a free account first. Then, you can access free and paid letterhead templates. Customize them in our simple online editor. You’ll need to upgrade to our Premium or Business plan to download your letter as a PDF (and then print it, if you like). We offer monthly, quarterly or yearly subscriptions.

How can I create letterhead in Venngage?

You have two options:

1. Use one of our pre-made templates. You can customize all the colors, fonts, logos and other details.
2. Start fresh with a blank canvas and create your own design using our drag-and-drop online editor.

I already have letterhead in Microsoft Word. Can I use it in Venngage?

Yes, you can. Convert your letterhead Word file (just the header and/or footer) into a JPG or PNG file format. You can then import this file into a blank Venngage canvas, add a text box and write your letter.

Here’s how you upload an image from your hard drive to your Venngage letter or other project:

That said, you may want to consider using one of our letter templates or recreating your Microsoft Word letterhead in a blank canvas on Venngage. It’s easy to drop in your logo and add brand colors and fonts. You can copy and paste text from your existing letterhead into Venngage, too.

More information is in our How Do I Create From Blank? support article.

Can I download my Venngage letterhead and then use it in Microsoft Word later?

You can download your header as a PNG image file and add it to your Word documents, Google Docs or other programs to create letters. You can’t edit Venngage files in other programs such as Word.

Here’s our advice: it’s simpler to save your letterhead in Venngage, make a new copy, edit the new file in Venngage and then download it without fussing with other programs.

Here’s how you download in the Venngage editor:

Be sure to read our support article on Account Types and Download Options. Only paid plans like our popular Business Plan allow you to download your files from Venngage to your computer and then print it.

I need letterhead for X type of company. Where can I find it?

You can find all of our letterhead templates our templates library. We have templates for these industries:

• Law firms
• Tech companies
• Education
• Retail
• Consultants
• B2B companies
• Design industry
• Marketing agencies
• Communications firms
• Real estate and developers
• … and many more!

For a helpful letterhead design guide, check out this article: How to Make a Letterhead in 5 Steps [+ Templates & Examples]

Can you design a letterhead for me?

Sorry, we can’t offer specific design advice or make your letterhead for you. Still, you can access technical assistance anytime via our 24/7 customer support chat (see the button in the bottom right corner of this screen!). You should also read our guide to designing letterhead.

Our Business Plan does offer 1-on-1 consultations and live training workshops.

Use Venngage to create better business letters

Disclaimer: While our templates have good sample verbage, you should always have legal counsel review any document presented to employees. None of the information provided herein constitutes legal advice on behalf of Venngage.

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