Downloadable Word Invoice Templates
Here’s our collection of Word invoice templates. For more templates, refer to our main invoice templates page here. Generally, we recommend that you use our Excel invoice templates or Google Sheets templates instead of Word since they are more flexible.
Simply select the template that you like, and it will start downloading. You can also try out our online invoice generator. It’s an easy way to create an invoice for your projects that will look fantastic.
Modern Template
Letterhead Style Template
Classic
Printer Friendly
Wide Margin Template
Modern II
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Highlights of Word Invoice Templates
Blank Word invoice templates that are ready to send to clients.
Fully customizable templates to fit the needs of your unique business.
Professionally formatted with all the essential invoice elements included.
Printable invoice templates make hand-delivering invoices a breeze.
FAQ
Microsoft Word is designed for general documents such as letters and reports. You can usually make good-looking documents in Word. However, it can be quite a pain to add line items and totals and to calculate taxes.
Some recommend using Excel instead because of its automatic formulas. Excel makes it quite easy to add up your totals and measure taxes. You can set up a table with items and quantities with little effort.
However, Excel falls short on the visuals. It’s very hard to make the invoice look professional, even when using professionally designed invoice templates.
The best option is to use tools or software designed for making invoices. You can use these tools to gain the best of both worlds! Great convenience as well as amazing style.
That’s where we come in. We’ve built our online invoice generator to be a great alternative to Word and Excel. Here are some of the added benefits of using Invoice Simple:
- Professional layout
- Fully customizable
- Clients and items saved automatically
- Simple bookkeeping for tax season
- Online and in-person credit card processing
If you’re invoicing more than once or twice a year, it makes a lot of sense to switch to an invoicing software.
Our free Word invoice templates are a simple and easy way to send professional-looking invoices to clients. Simply download the file you want and fill out the customizable fields. Then you’re ready to email or print and mail the customized Word invoice template.
These printable Word invoice templates work perfectly for standard 8.5″ x 11″ printer paper.
Microsoft Word also offers a few free templates. You can find them from File > New and then search/select from the available invoice templates.
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I created this invoice template in Microsoft Word for people who do not have Excel or for some reason want to use Word instead of Excel. I will admit I do not understand why somebody would use Word for an invoice when Excel can do the calculations for you. So, when you click on the download button, you will be asked to answer a very simple survey question that will hopefully help me find out why people might prefer to use Word for creating an invoice.
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Description
This template is a Microsoft Word version of our basic invoice template. Because it is just an invoice form formatted with Microsoft Word, it does not automatically calculate the total invoice amount for you. If you would like that feature, please download the Excel version.
If we can figure out why some people prefer to use Word instead of Excel (via this survey), we may offer more invoices for Word. For now, this is our only one, but be sure to check out our all our other invoice templates.
More Invoice Templates for Word
You can find a lot of different invoices by opening up Microsoft Word and going to File > New and then searching for «invoice.»
In this article, you’ll find the most comprehensive roundup of Microsoft Word invoice templates, each of which is free to download, printable, and fully customizable. For more invoice templates in additional formats, like Microsoft Excel and Google Sheets, visit this invoice template article.
Included on this page, you’ll find a blank invoice template, a simple Word invoice template, a commercial invoice template, and more.
Blank Invoice Templates for Word
Every template in this collection of blank invoices is easy to customize and use for any basic invoice need that arises in business.
Simple Word Invoice Template
Download Simple Invoice Template
Word | Smartsheet
Easily bill clients and track amounts due with this basic invoice template. Fill out all relevant information, such as provided services and cost, and send it directly to customers, or print and send a physical copy. The layout is customizable and you can include a company logo.
Blank Invoice Template
Download Blank Invoice Template — Word
This blank invoice template is versatile, and is suitable for a variety of use cases. List goods or services provided, their subsequent cost, and additional payment notes so you can effectively track all transactions in one comprehensive place.
Past Due Invoice Template
Download Past Due Invoice Template — Word
Notify customers and clients of any overdue payments with this complete past due invoice template. Recall payment policies and provided services in this comprehensive template, so both your finance team and customers can easily find, pay, and report on all invoice information.
Service Invoice Template
Download Service Invoice Template
Word | Smartsheet
Use this generic invoice template to bill for specific services you provide and track expenses in one place. With space to include the type of work completed, hourly rates, amount due, and client contact information, you can efficiently bill your client or customer for any service, which will help to keep your budget on track and manageable.
Business Invoice Templates for Word
Freelancers, consultants, and designers looking for an adaptable invoice template will find what they need in this section. There are also templates for a variety of business specific services.
Freelance Writer Invoice Template
Download Freelance Writer Invoice Template — Word
Use this freelance writer invoice template to bill for content writing services, extraneous fees, and payment terms and agreements. Customize the template with editable color schemes and business names.
Web Design Invoice Template
Download Web Design Invoice Template — Word
Those in web design can use this template to bill for design services and other related design tasks, so you are paid for the time and work you put into a website. Include specific details within the template, like hours, rates, business information, and total costs.
Graphic Design Invoice Template
Download Graphic Design Invoice Template — Word
Detail project costs and hours completed for graphic design work with this free, customizable template. With space to include terms, totals, and billable hours, you can fill out and edit this template to your liking so you can ensure you charge the correct amount for your work.
Sales Invoice Tracking Template
Download Sales Invoice Template — Word
Document and track all sales billings to create a historical database of services. Store multiple invoices within one comprehensive invoice to eliminate version control and accessibility issues. Additionally, you can track old expenses against new ones to compare billings over time.
Commercial Invoice Template
Download Commercial Invoice Template — Word
Use this template to document and track all commercial goods and their corresponding details, like item evaluations, number of packages, type of enclosed goods, and classifications. Use the separate areas of the template to list shipment weights, unit values, and insurance costs.
International Commercial Invoice Template
Download International Commercial Invoice Template — Word
When dealing with goods or shipments outside of the U.S., use this international commercial invoice template to list and manage all payments, costs, goods evaluation, and more. Classify and list the goods by category so you can easily track shipments from a starting location to end location.
Consulting Invoice Template
Download Consulting Invoice Template — Word
Track hourly charges, denote additional fees, and add equipment or set-up fees with this detailed consulting invoice template. This template enables you to appropriately bill a consultant or consulting company for the correct charges.
Pro Forma Invoice Template
Download Pro Forma Invoice Template — Word
Document a preliminary record of sales to use until all transactions are finalized with this pro forma invoice template. Itemize your costs and items, but allow flexibility to include additional costs, like taxes and shipping costs, until the transaction is made final. Use this template as a placeholder for a sales quote or sales invoice. Learn more about pro forma financial statements here.
Free Service Invoice Templates for Word
Download and customize the templates in this section to provide invoices for a variety of vendor specific services.
Rental Invoice Template
Download Rental Invoice Template — Word
Document monthly rental rates and accurately charge tenants according to their leasing agreement with this rental invoice template. You can then use the chart to easily remind tenants of their recurring rental charge, and also detail any additional charges, like utilities or damage fees.
Catering Invoice Template
Download Catering Invoice Template — Word
Catering companies can use this comprehensive template to send an invoice for an event of any size. Include all key details and event expenses, like catering services, food charges, and more. Break down costs, and the template will automatically calculate billing totals.
Medical Invoice Template
Download Medical Invoice Template — Word
Applicable for all medical use cases — from hospital providers to dermatologist to physical therapists — this invoice template provides patients with an overview of care and the resulting cost. This template also includes space to document insurance information and unique payment options.
Handyman Invoice Template
Download Handyman Invoice Template — Word
Document materials used, project details, and additional labor costs with this handyman services invoice template. Give your clients and customers an in-depth look at completed work, and the resulting cost of each.
Trucking Invoice Template
Download Trucking Invoice Template — Word
Document, track, and bill for all trucking costs, including mileage, shipments, and delivery information with this comprehensive trucking invoice template. With space available to identify transported items, who made the delivery and when, and any damages were incurred, you will be able to charge your clients and customers accordingly.
Electrical Invoice Template
Download Electrical Invoice Template — Word
rovide a description of the site, property, and owner details, overall work summaries, and electrical parts used with this complete electrical invoice template. Give clients a complete overview of the completed work and the resulting charges.
Moving Invoice Template
Download Moving Invoice Template — Word
Use this moving invoice template for any moving project, large or small, to identify and document all shipments, travel time, labor costs, and hourly rates. Movers can provide clients with an overarching summary of the completed work and the resulting cost with this customizable invoice.
Hotel Invoice Template
Download Hotel Invoice Template — Word
Use this template to provide a receipt of hotel charges, which can include nightly rates, room service charges, taxes, or additional provider fees. Document the number of guests and how many nights were spent in the hotel to ensure you’re billing guests the appropriate amount.
Auto Repair Invoice Template
Download Auto Repair Invoice Template — Word
Bill customers for auto repairs, service, and maintenance fees, and document your cash flow. Use this template to track customer information, such as name, phone number, and billing address, as well as list provided services.
Contractor Invoice Template
Download Contractor Invoice Template — Word
Charge clients and detail the billed services for with this professionally designed template. Easily document completed services, rate, and hours worked so you can collect accurate pay from your clients and customers.
Free Invoice Templates for Word — Personal Items
Whether you’re looking to accept donations or sell your automobile, these basic templates will help you collect all the information necessary to document the sale.
Donation Receipt Template
Download Donation Receipt Template — Word
Confirm receiving charitable donations and gifts with this donation receipt template. Use this receipt to list donated items and the approximate value of each, so providers can use the invoice for tax purposes. Although this template provides a basic outline, check with the IRS to ensure that you’re following all donation receipt guidelines are followed.
Motor Vehicle Bill of Sale Template
Download Motor Vehicle Bill of Sale Template — Word
Document and solidify the sale of a used car, motorcycle, or other recreational vehicle with this bill of sale template. The template nails down the agreement between buyer and seller, and includes all relevant details, such as payment terms, vehicle type, and outstanding conditions.
Alternatives to Using Microsoft Word Templates for Invoices
Microsoft Word is a great tool for crafting documents, creating reports, and drafting letters. However, sometimes it’s not the most efficient tool to use for calculating totals and building formulas that automatically update — especially when you’re creating one by hand rather than leveraging a premade template.
One alternative to Microsoft Word is Microsoft Excel, which enables you to create formulas and calculate taxes, costs, and more, without having to manually measure the calculations. That said, Microsoft Excel does not have any collaboration features, which can cause visibility and version control issues.
A powerful, more collaborative alternative to Microsoft Word is Smartsheet, which enables you to create invoices — either manually or with a preformatted template — and also calculates totals, fees, and other charges automatically. Additionally, Smartsheet has powerful sharing features, which allows you to send your invoices to all stakeholders to ensure you are billing the right people for the right services.
Improve Invoicing with Real-Time Work Management in Smartsheet
Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
Now an easy-to-use invoicing service that allows you to get paid up to 2x faster, no matter your profession. Get paid quickly with fully customizable, automated invoicing from FreshBooks.
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The Best Way to Invoice
Finally a free invoice template that allows you to keep it professional and get paid. Download the Microsoft Word invoice template from FreshBooks, then simply customize and send.
Invoice with FreshBooks instead.
Get Your Free Microsoft Word Invoice Template
As a small business owner, you’re the expert in your field and your clients count on you to give high-quality service, every time.
That’s why the accounting software you use is important—and why creating professional invoices can make the difference in you getting paid on time.
Stuck on how to make invoices that are functional yet easy to use? No worries. With the free Microsoft Word invoice template from FreshBooks, you don’t have to struggle to create functional invoices for your clients.
Blank invoice templates are the ideal way to get paid without dealing with the hassle. Invoice generators do all the legwork for you, so that you can focus on running your business.
Simply download, edit, send and get paid. No matter what industry you’re in, from artists to electricians, we’ve got an invoice template to meet your needs. Check out our template gallery here to find and download invoice templates that suit you best.
Download Word Invoice Templates
Invoice With Freshbooks
Word Bill Template
Microsoft Word is a platform that most business owners know and love. If you are looking for a way to create invoices on your own, you can download the Word bill template and customize it directly in MS Word.
Download as:
Blank Word Invoice Template
If when thinking about your business invoicing your mind draws a blank, it’s probably time to seek out an invoicing method that’s set and ready for you to use. Download the blank template for fast and easy invoicing.
Download as:
Sample Word Invoice Template
The sample Word invoice template sets the example for what professional invoices are all about. No need to worry about how to bill your clients. Simply download, customize and send. Get the template here.
Download as:
Invoice With Freshbooks
Free Word Invoice Template
At FreshBooks, we believe in making business invoicing straightforward and accessible to all. That’s why we created the free example template, so that business owners like you don’t have to pay for great invoices.
Download as:
Microsoft Word Invoicing for Small Businesses
Imagine if you could wave a magic wand and see all the tedious hours of creating and managing invoices melt away.
Now, we aren’t magicians, but there are better solutions to invoicing then typing away at a computer all day. In fact, once you have an invoicing system that works for your business, you can start creating invoices in a matter of minutes.
Fortunately, Microsoft Word has made it easy to make professional and functional invoices for free.
With a little help from the free Word invoice template from FreshBooks, you will save time and energy when it comes to creating invoices for your clients. You can access a range of free downloadable invoices, custom tailored for any industry. The Microsoft Invoice Template is easy to use and 100% customizable, making it the ideal way to invoice clients.
Do you like spreadsheets? We’ve got a free invoice for Excel, too. The spreadsheet is a breeze to customize, and has familiar editing features that are preferred by many of our users.
If you don’t have access to the Microsoft Suite, check out the Google Sheets invoice template instead!
No matter your program of choice, you can download a free invoice template that suits you best and get started on your path to easier invoicing.
Find the right invoice style for your business today.
Creating invoices for your small business doesn’t have to be complicated. If you are a business owner whose eyes glaze over at the sound of “invoices,” “accounting” or “taxes”, then it’s time you found an easier, more straightforward solution. With the Microsoft Word template, you don’t have to worry when tax season comes around. It takes out all the stress of accounting, letting you send unique tax invoices to your clients whenever you need to. This frees up your time so you can focus on running your business and doing the things you love.
Download the free tax invoice template from FreshBooks to get started.
Accepting payment from your clients is a necessary part of running your business, but wrestling with confusing accounting software is not the best use of your time. With the free Microsoft Word invoice template, creating invoices is a breeze.
Check out FreshBooks for inspiration from our range of free sample invoice templates, and get started on easier invoicing, today.
So why use Microsoft Word to send invoices? There are many reasons. Using the free Word invoice template is:
- Quick, clear and easy to fill out
- Customizable to your business needs
- Professional and suited to small business owners
- Easy to send to clients in a matter of seconds
- Functional and effective at collecting payment the right way
How to Make an Invoice Form in Word
Invoicing your clients is now easier than ever. With the free Microsoft Word invoice template from FreshBooks, all you have to do is download, edit, send and get paid right away.
A lot of companies these days prefer invoices to be emailed straight to their inboxes. But some clients are more old-school. Whether your clients prefer paper or email invoices, we’ve got you covered.
Downloadable invoice templates are the easiest solution to getting paid quickly and accurately. They’re easy to use and easy to love. Once you get started on using free invoice templates from FreshBooks, you’ll never look back.
- Download the “Free Word Invoice Template” online to your computer or device
- Edit the fields in the invoice template with your business name, business contact information, client information, services, costs, terms and total.
- Add elements such as brand colors, logo, fonts and more to customize your invoice
- Save the invoice with an appropriate name, such as “(client name) – Invoice (invoice #)
- Send the invoice to your client
Once you’ve created and sent off your first invoice, you can even use the handy invoice template features to use your information again on your next job. This means less hassle, less time, and easier payments.
The blank MS Word invoice template makes it easy to customize the invoice to suit the needs of you and your client. No guesswork or confusion. Simply fill out the necessary information, save and send.
Once the invoice is complete, you can send the invoice to your client via email or mail. With easy-to-understand fields, your client will know exactly what services they are paying for, how to pay and when to send in payment. No accountant necessary.
Ready to customize your Microsoft Word invoices and get paid?
How To Make A Microsoft Word Invoice
With a free invoice template from Microsoft Word, you have everything you need to send custom invoices to your clients. The professional format ensures that you are able to fill out all of the necessary information, all while being able to customize the invoice to suit your needs.
Once you download the free Word invoice template, you can learn how to fill out an invoice in Microsoft Word below.
- Download the blank Microsoft Word invoice template online
- Open the invoice doc in Microsoft Word
- Save the template to your computer. Include a name for your blank doc. Example: “(business name) Invoice Template”
- Make a copy of the template to create a new invoice for your client
- Customize the invoice fields with your client’s business information, the services provided, pricing and payment terms and privacy policy.
- Name the new client invoice. For example, “(client business name) Invoice | (date)”
- Download the invoice Word document
- Print the invoice to mail to your client or export to a PDF doc to an email.
- Send.
These templates make it easy to start sending invoices right away. Once your invoice is customized and filled out, you can send the invoice via email or mail.
Business owners across the world, from North America to the UK are using Word invoice templates for their business billing. Get paid in no time with the free Word invoice template now.
Download Free Templates
How to Send Clients an Invoice from Microsoft Word
Need to send an invoice from Microsoft Word to your client? The process is fast and easy.
The MS Office Invoice Template is straightforward and compatible with several generations of operating programs. You don’t need to break the bank or wrestle with convoluted software made for accountants. Just download your preferred template format in Microsoft Office and fill out the empty fields. It’s as simple as that!
Once you’ve finished customizing your invoice to look just the way you want it to, it’s time to send it off to your client.
First, decide whether your client will be billed via mail or email.
For mail, print the Word doc and send the invoice via mail with the address provided. Be sure to include client details and accepted payment methods.
For email, download the finished invoice as a PDF, attach to an email and send. For faster invoicing, try the invoicing free trial from FreshBooks.
Download Your Free Invoice Template for MS Word
Save time doing what matters most in your business. Why tire away creating invoices if there is a faster, easier solution?
With the free Microsoft Word invoice template, you can make functional and professional invoices to send to your clients in only a few minutes. It includes all of the important sections for you, ready to be filled out with your company info and invoice number. Simply download the invoicing templates, customize and send. It’s that easy.
Your clients will love your professionalism and consistency. Invoicing might be your last point of contact, but if it’s done right, you could get more work in the future.
Ready for struggle-free invoicing? Create an invoice the easy way today.
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Microsoft Word Invoicing for Small Businesses
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