Template for excel calendar

Whether you need to see a whole year at a glance or plan your week in detail, simply choose one of the free Excel calendar templates below and get started. We’ve included yearly, monthly and weekly calendar templates, including calendars for current and future years. All of the calendar templates are for Microsoft Excel and are free to download. These templates are compatible with various versions of Excel, including Excel 2003, 2007 and 2010. 

One of the benefits of using a calendar created in Excel is that it offers flexibility with formatting, making it easy to adjust a template to meet your needs. We’ve chosen a variety of calendar styles that are well suited for business, school or personal planning. Some are blank while others include holidays. Excel calendar templates are also printable, and you can choose one with portrait or landscape orientation.

The easiest way to create a calendar in Excel is to use a professionally designed template. The free Excel Calendar Template on this page was one of my first and most popular templates. It is easy to use and includes useful features like common holidays, mini previous/next month calendars, and highlighted weekends. We have since created many other types of calendar templates, printable calendars, yearly calendars, planners, and schedules that you can find on our Calendar Templates page.

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One of the reasons many people prefer using an Excel calendar over other calendar software is the flexibility a spreadsheet gives you when entering events, highlighting cells, formatting, etc. Excel, originally created for accounting purposes, has turned into one of the most popular tools for creating custom calendars.

Theme-Enabled Excel Calendar Templates

Create great-looking calendars in seconds by selecting the theme of your choice from Excel’s gallery of colors and fonts via the Page Layout tab (Themes require Excel 2007 or later).

Learn more about Theme-Enabled Templates

All of the calendars shown in the image to the right were created by just modifying the theme.

Download the 2023 Calendar (.XLSX)

Download the 2024 Calendar (.XLSX)

Download the 2025 Calendar (.XLSX)

More designs for our theme-enabled calendar templates

Calendar Templates with Digital Stickers

These versions of the theme-enabled templates have custom digital calendar stickers already inserted for many of the holidays, and come with over 100 other images to help you add some fun and flair to your to-dos and events.

Learn more about Digital Calendar Stickers

2022 Calendar with Stickers (.XLSX)

2023 Calendar with Stickers (.XLSX)

2024 Calendar with Stickers (.XLSX)

Description

Each of the Excel files includes a yearly calendar worksheet followed by 12 monthly calendars on separate worksheets. There are no complicated formulas in these files, so you can easily add events, birthdays, anniversaries and holidays, to create calendars for your family, club, or organization. Some U.S. holidays and observances are already included.

These full-year calendar spreadsheets do not contain macros. You can change formatting, merge cells to create events spanning multiple days, and otherwise modify the calendar without having to worry about messing up the dates.

The screenshot on the left shows what our original free calendar template looked like. Before Excel 2007 came out with a good color palette, we used macros within the template to generate good color schemes for our calendars. Now, you can download the theme-enabled versions listed above if you want a way to easily pick different colors for your calendar.

We’ve created many different calendar templates since this original one. so if you are looking for something more perpetual, you can try our new Calendar with Holidays, or the Perpetual Calendar.

Other Free Excel Calendars

• Yearly Calendar Template — Vertex42.com — Download, customize, and print a free yearly calendar using Excel.
• Templates by Microsoft — The Microsoft template gallery also includes a variety of calendar templates, including a few templates created by Vertex42.

How to Make a Calendar in Excel using Built-In Templates

To use one of the calendar templates from the Microsoft template gallery, follow these steps after opening Excel:

1. Go to File > New
2. Look for a calendar in the featured set of templates or enter «calendar» in the search field.
3. Click on the template thumbnail to preview or open directly in Excel.

An example of creating interactive elements for managing a calendar on a dashboard without using macros. To solve the problem, a slice of the pivot table will be used. But for this, you must first configure the source data by converting it to a suitable format.



Step-by-step instructions on how to make an interactive calendar in Excel

The interactive calendar is the most commonly used data visualization control on a dashboard. There is one interesting solution to make it comfortable to use. You can implement this task in just a few steps.



Step 1. Prepare initial data

Let’s say we have initial sales data for an accounting period of 1 year (2023):

To label the buttons of the interactive calendar management interface, we will extract the corresponding months and days from the date in adjacent columns using Excel formulas.

For months:

For days:

Each column is a field for a pivot table. Based on the last two (with formulas), two slices will be built to switch between months and data selection for certain days and weeks. Also, the sample can be implemented quarterly, but more on that later …

In order for the buttons for the slice of days to correspond to the calendar days of the week, you need to make gaps between the months of the corresponding sizes in the source data. The sizes of these gaps will be determined by the function for calculating the number of the day of the week:

In the second argument of the function, specify the parameter that determines the first day of the week — Sunday for the USA (1) or Monday for the European region (2). Depending on the calendar format:

Description of the break device:

1. The size of the gap is equal to the number of days in the week before the first day of the week of the month. That is, if the next month starts on the 4th day of the week, then the gap is 7-4=3 lines. As shown in this case in the figure.
2. The gap in the month column is filled with the name of the next month.
3. Cells in the sales column break must not be empty, they must be filled with the value 0.
4. Blank cells after a break in the day column should be filled with numeric values less than 1, but in ascending order. This is important for sorting the buttons of the future slice by this field of the pivot table.

After we’ve formatted the source data with breaks and correctly filled in their empty cells, the last column «Weekday» can be deleted.

Step 2. Creating and setting up a pivot table based on source data

Select the cell range with source data A1:E404 and select the tool: Instert → Tables → PivotTables → From Table/Range.

In the «PivotTable from table or range» window that appears, just click OK.

Next, we set up the fields of the pivot table according to the scheme as shown in the figure below:

• Filters → Month;
• Rows → Day;
• Values → Sales;

Step 3: Create and set up slicers in a pivot table

Now we create 2 slices directly: one for switching by months, and the other for sampling data by days. To do this, first select any cell in the pivot table range and select the tool — Insert → Filters → Slicer:

Check the Month and Day options, click OK.

Now you need to first set up a slicer to select data by day. To do this, first click on the FEBRUARY button on the Month slice. And only then select the Day slice with a single left-click on the slice header and a new Slicer option will appear in the main menu at the very end. In the «Buttons» parameter section, in the «Columns» field, specify the value 7, since there are 7 days in one week. Then, in the «Size» section, set the parameters height 7.7 cm and slice width 7.7 cm.

Next, right-click on the slice Day and from the context menu that appears, select the option — Slicer Settings

In the window that appears, uncheck the «Display header» option and check the «Hide items with no data» option.

Step 4: Designing the Calendar Control Panel

Now we need to nicely arrange the slices and label the days of the week for the calendar. To do this, add a text inscription by selecting the tool — Insert → Text → TextBox:

Interactive Excel Calendar Template — READY!

Now, when switching between months, the day buttons will automatically correspond to the labels of the days of the week. When you click on the buttons for the days and months of the calendar, the data in the pivot table will be filtered and grouped accordingly.

The style of the slicer appearance can also be configured in the tools section — Slicer Styles. As a result, you can create spectacular calendars for dashboards with interactive data visualization:

Download Excel calendar dashboard template

If you set the number of button columns in the parameters for the Month slice to 3, then it will be convenient to segment the data by quarter. After all, each quarter consists of 3 months and starts from January, April, July, October. A puzzle was formed. Download the example file and see how effective this idea is. Very useful for Excel presentation developers.

Access password table for switching between dashboard users: