Show all rows in excel

Unhide the first column or row in a worksheet

If the first row (row 1) or column (column A) is not displayed in the worksheet, it is a little tricky to unhide it because there is no easy way to select that row or column. You can select the entire worksheet, and then unhide rows or columns ( Home tab, Cells group, Format button, Hide & Unhide command), but that displays all hidden rows and columns in your worksheet, which you may not want to do. Instead, you can use the Name box or the Go To command to select the first row and column.

To select the first hidden row or column on the worksheet, do one of the following:

In the Name Box next to the formula bar, type A1, and then press ENTER.

On the Home tab, in the Editing group, click Find & Select, and then click Go To. In the Reference box, type A1, and then click OK.

On the Home tab, in the Cells group, click Format.

Do one of the following:

Under Visibility, click Hide & Unhide, and then click Unhide Rows or Unhide Columns.

Under Cell Size, click Row Height or Column Width, and then in the Row Height or Column Width box, type the value that you want to use for the row height or column width.

Tip: The default height for rows is 15, and the default width for columns is 8.43.

If you don’t see the first column (column A) or row (row 1) in your worksheet, it might be hidden. Here’s how to unhide it. In this picture column A and row 1 are hidden.

To unhide column A, right-click the column B header or label and pick Unhide Columns.

To unhide row 1, right-click the row 2 header or label and pick Unhide Rows.

Tip: If you don’t see Unhide Columns or Unhide Rows, make sure you’re right-clicking inside the column or row label.

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Rows and Columns in Excel

Rows and Columns in Excel

Rows and columns make the software that is called Excel. The area of the Excel worksheet is divided into rows and columns. At any point in time, if we want to refer to a particular area’s location, we need to refer to a cell. A cell is the intersection of rows and columns.

Table of contents

Examples of Rows and Columns in Excel

Example #1 – Rows of Excel

There are a total of 10,48,576 rows that are currently available in Microsoft Excel. The rows are aligned horizontally and are ranked as 1,2,3,4…….10,48,576. Therefore, if we have to move from one row to another, we need to move downward or upward.

Example #2 – Column of Excel

There are a total of 16,384 columns that are available in Excel currently. The first column is called “A,” and the last is called “XFD.”

The columns are aligned from left to right. It means that if we need to go to another column, we must move from left to right.

The columns are vertically placed.

Example #3 – Cell of Excel

The intersection of rows and columns is called a cell. The cell location combines the column number and the row number. Hence, a cell is called “A1”,”A2,” and so on.

Example #4 – Deleting a Row

We can delete a row by using the keyboard shortcut that is Ctrl+”-. “

Example #5 – Deleting a Column

Example #6 – Inserting a Row

We can insert a row by using the option of Ctrl+ ”+.”

Example #7 – Inserting a Column

We can insert a column by using the option of Ctrl+ ”+.”

Example #8 – Hiding a Row

A row can be set to hide by using the menu option. First, go to the “Home” tab, select “Format,” and click on “Hide Rows.”

Example #9 – Hiding a Column

We can also hide a column by using the menu option. Go to the “Home” tab, select “Format,” and click on “Hide Columns” from the “Hide & Unhide” option.

Example #10 – Increasing the Width of the Row

Sometimes the width is also required to be increased if we have more data in the row.

Example #11 – Increasing the Width of the Column

The width of the column needs to increase if the text’s length is more than that column’s width.

Example #12 – Moving a Row

We can also move a row to another location.

Example #13 – Moving a Column

We can also move a column to another location.

Example #14 – Copying a Row

The row’s data can be copied and pasted into another row.

Example #15 – Copying a Column

The data of the column can also be copied into any other column.

Example #16 – Autofit Height of the Row

This feature will adjust the row height as per the text length.

Example #17 – Autofit Width of the Column

We can also adjust the column’s width per the text’s length.

Example #18 – Grouping Rows

We can also group the rows and make the data easier to understand.

Example #19 – Grouping Columns

We can group the columns and make them one cluster column.

Example #20 – Setting Default Width of Rows and Columns in Excel

We can use this option if we want the height and width of the Excel column and rows to be again restored to one specific defined measure.

How to use Rows and Columns in Excel?

#1 – To delete a row and column

To delete any row or column, we need to select that row or column and right-click from the mouse. Then, we need to choose the option of “Delete.”

#2 – Inserting a row and columns

To insert a row and columns, we first need to select the location and select the option of “Insert.”

#3 – Hiding a row or column

We can also hide the row and column using the menu option of hiding.

#4 – Increasing the width

If we need to increase the width of the row and column, we can select that row or column and drag the width.

#5 – Copying

To copy a row or column, select that row, click on copy, and then paste at the required location.

#6 – Autofit

#7 – Grouping

If we need to group the rows or columns, we need to select the rows and choose the option of “Group” from the “Data” tab.

Things to Remember

• The count of available rows and columns in excelCount Of Available Rows And Columns In ExcelSince Excel 2007 to date, we have 1,048, 576 rows & 16, 384 columns. This is a great surge in the numbers compared to the 65, 536 rows & 256 columns for Excel 2003.read more cannot be increased but can be reduced as needed.

• We cannot change the sequence in which the rows are ranked. Therefore, the count will always start from 1 and increase by one.
• We cannot insert a column to the left of column “A.”
• If a column is inserted to the right of a column, then all the formatting is also copied from the left cell.
• Rows are numbered. However, the columns are arranged alphabetically.

Recommended Articles

This article is a guide to Rows and Columns in Excel. Here, we discuss how to delete, insert, hide, and copy Excel rows and columns, examples, and download Excel templates. You may learn more about Excel from the following articles: –

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How to hide or display rows and columns in Excel

Working in Excel, sometimes there is a need to hide part of displayed data.

The most handy way — is to hide individual columns or rows. For example, during the presentation or before preparing document to print.

How to hide columns and rows in Excel?

Let’s say you have the table in what you need to display only the most significant data for better reading of performance. In order to do this, we will do the following:

1. Select the column data of what you need to hide – for instance, the column C.
2. On a selected column to right-click of mouse and select the option «Hide» CTRL+0 (for columns) CTRL+9 (for rows).

The column was hidden, but not deleted. This is evidenced by the priority of the alphabet`s letters in the names of columns (A; B; D; E).

Remark. If you want to hide multiple columns, highlight them before hiding. You can selectively highlight multiple columns with CTRL key pressed. In a similar way, you can hide the rows.

To redisplay to the hidden column, you must select 2 of its contiguous (contiguous) columns. Then to generate the context menu, right-click and choose the option «Unhide».

The similar actions are performed in order to open the hidden rows in Excel.

If the sheet is hidden many rows and columns and you want to display all at once, you must highlight the whole worksheet by pressing CTRL+A. Further a separate call to the context menu for the columns to choose the option «Show» and then for the rows, or in reverse order (for rows then for columns).

To select the entire sheet you can by clicking in the intersection of column headings and rows.

About these and other methods to select of an entire sheet and bands you have already known from the previous lessons.

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How to hide and unhide rows in Excel

by Svetlana Cheusheva, updated on March 17, 2023

The tutorial shows three different ways to hide rows in your worksheets. It also explains how to show hidden rows in Excel and how to copy only visible rows.

If you want to prevent users from wandering into parts of a worksheet you don’t want them to see, then hide such rows from their view. This technique is often used to conceal sensitive data or formulas, but you may also wish to hide unused or unimportant areas to keep your users focused on relevant information.

On the other hand, when updating your own sheets or exploring inherited workbooks, you would certainly want to unhide all rows and columns to view all data and understand the dependencies. This article will teach you both options.

How to hide rows in Excel

As is the case with nearly all common tasks in Excel, there is more than one way to hide rows: by using the ribbon button, right-click menu, and keyboard shortcut.

Anyway, you begin with selecting the rows you’d like to hide:

• To select one row, click on its heading.
• To select multiple contiguous rows, drag across the row headings using the mouse. Or select the first row and hold down the Shift key while selecting the last row.
• To select non-contiguous rows, click the heading of the first row and hold down the Ctrl key while clicking the headings of other rows that you want to select.

With the rows selected, proceed with one of the following options.

Hide rows using the ribbon

If you enjoy working with the ribbon, you can hide rows in this way:

1. Go to the Home tab >Cells group, and click the Format button.
2. Under Visibility, point to Hide & Unhide, and then select Hide Rows.

Alternatively, you can click Home tab >Format > Row Height… and type 0 in the Row Height box.

Either way, the selected rows will be hidden from view straight away.

In case you don’t want to bother remembering the location of the Hide command on the ribbon, you can access it from the context menu: right click the selected rows, and then click Hide.

Excel shortcut to hide row

If you’d rather not take your hands off the keyboard, you can quickly hide the selected row(s) by pressing this shortcut: Ctrl + 9

How to unhide rows in Excel

As with hiding rows, Microsoft Excel provides a few different ways to unhide them. Which one to use is a matter of your personal preference. What makes the difference is the area you select to instruct Excel to unhide all hidden rows, only specific rows, or the first row in a sheet.

Unhide rows by using the ribbon

On the Home tab, in the Cells group, click the Format button, point to Hide & Unhide under Visibility, and then click Unhide Rows.

You select a group of rows including the row above and below the row(s) you want to unhide, right-click the selection, and choose Unhide in the pop-up menu. This method works beautifully for unhiding a single hidden row as well as multiple rows.

For example, to show all hidden rows between rows 1 and 8, select this group of rows like shown in the screenshot below, right-click, and click Unhide:

Unhide rows with a keyboard shortcut

Here is the Excel Unhide Rows shortcut: Ctrl + Shift + 9

Pressing this key combination (3 keys simultaneously) displays any hidden rows that intersect the selection.

Show hidden rows by double-clicking

In many situations, the fastest way to unhide rows in Excel is to double click them. The beauty of this method is that you don’t need to select anything. Simply hover your mouse over the hidden row headings, and when the mouse pointer turns into a split two-headed arrow, double click. That’s it!

How to unhide all rows in Excel

In order to unhide all rows on a sheet, you need to select all rows. For this, you can either:

• Click the Select All button (a little triangle at the upper left corner of a sheet, in the intersection of the row and column headings):
• Press the Select All shortcut: Ctrl + A

Please note that in Microsoft Excel, this shortcut behaves differently in different situations. If the cursor is in an empty cell, the whole worksheet is selected. But if the cursor is in one of contiguous cells with data, only that group of cells is selected; to select all cells, press Ctrl+A one more time.

Once the entire sheet is selected, you can unhide all rows by doing one of the following:

• Press Ctrl + Shift + 9 (the fastest way).
• Select Unhide from the right-click menu (the easiest way that does not require remembering anything).
• On the Home tab, click Format >Unhide Rows (the traditional way).

How to unhide all cells in Excel

To unhide all rows and columns, select the whole sheet as explained above, and then press Ctrl + Shift + 9 to show hidden rows and Ctrl + Shift + 0 to show hidden columns.

How to unhide specific rows in Excel

Depending on which rows you want to unhide, select them as described below, and then apply one of the unhide options discussed above.

• To show one or several adjacent rows, select the row above and below the row(s) that you want to unhide.
• To unhide multiple non-adjacent rows, select all the rows between the first and last visible rows in the group.

For example, to unhide rows 3, 7, and 9, you select rows 2 — 10, and then use the ribbon, context menu or keyboard shortcut to unhide them.

How to unhide top rows in Excel

Hiding the first row in Excel is easy, you treat it just like any other row on a sheet. But when one or more top rows are hidden, how do you make them visible again, given that there is nothing above to select?

The clue is to select cell A1. For this, just type A1 in the Name Box, and press Enter.

Alternatively, go to the Home tab > Editing group, click Find & Select, and then click Go To… . The Go To dialog window pops up, you type A1 in the Reference box, and click OK.

With cell A1 selected, you can unhide the first hidden row in the usual way, by clicking Format > Unhide Rows on the ribbon, or choosing Unhide from the context menu, or pressing the unhide rows shortcut Ctrl + Shift + 9

Aside from this common approach, there is one more (and faster!) way to unhide first row in Excel. Simply hover over the hidden row heading, and when the mouse pointer turns into a split two-headed arrow, double click:

Tips and tricks for hiding and unhiding rows in Excel

As you have just seen, hiding and showing rows in Excel is quick and straightforward. In some situations, however, even a simple task can become a challenge. Below you will find easy solutions to a few tricky problems.

How to hide rows containing blank cells

To hide rows that contain any blank cells, proceed with these steps:

1. Select the range that contains empty cells you want to hide.
2. On the Home tab, in the Editing group, click Find & Select >Go To Special.
3. In the Go To Special dialog box, select the Blanks radio button, and click OK. This will select all empty cells in the range.
4. Press Ctrl + 9 to hide the corresponding rows.

This method works well when you want to hide all rows that contain at least one blank cell, as shown in the screenshot below:

If you want to hide blank rows in Excel, i.e. the rows where all cells are blank, then use the COUNTBLANK formula explained in How to remove blank rows to identify such rows.

How to hide rows based on cell value

To hide and show rows based on a cell value in one or more columns, use the capabilities of Excel Filter. It provides a handful of predefined filters for text, numbers and dates as well as an ability to configure a custom filter with your own criteria (please follow the above link for full details).

To unhide filtered rows, you remove filter from a specific column or clear all filters in a sheet, as explained here.

Hide unused rows so that only working area is visible

In situations when you have a small working area on the sheet and a whole lot of unnecessary blank rows and columns, you can hide unused rows in this way:

1. Select the row beneath the last row with data (to select the entire row, click on the row header).
2. Press Ctrl + Shift + Down arrow to extend the selection to the bottom of the sheet.
3. Press Ctrl + 9 to hide the selected rows.

In a similar fashion, you hide unused columns:

1. Select an empty column that comes after the last column of data.
2. Press Ctrl + Shift + Right arrow to select all other unused columns to the end of the sheet.
3. Press Ctrl + 0 to hide the selected columns. Done!

If you decide to unhide all cells later, select the entire sheet, then press Ctrl + Shift + 9 to unhide all rows and Ctrl + Shift + 0 to unhide all columns.

How to locate all hidden rows on a sheet

If your worksheet contains hundreds or thousands of rows, it can be hard to detect hidden ones. The following trick makes the job easy.

1. On the Home tab, in the Editing group, click Find & Select >Go To Special. Or press Ctrl+G to open the Go To dialog box, and then click Special.
2. In the Go To Special window, select Visible cells only and click OK.

This will select all visible cells and mark the rows adjacent to hidden rows with a white border:

How to copy visible rows in Excel

Supposing you have hidden a few irrelevant rows, and now you want to copy the relevant data to another sheet or workbook. How would you go about it? Select the visible rows with the mouse and press Ctrl + C to copy them? But that would also copy the hidden rows!

To copy only visible rows in Excel, you’ll have to go about it differently:

1. Select visible rows using the mouse.
2. Go to the Home tab >Editing group, and click Find & Select >Go To Special.
3. In the Go To Special window, select Visible cells only and click OK. That will really select only visible rows like shown in the previous tip.
4. Press Ctrl + C to copy the selected rows.
5. Press Ctrl + V to paste the visible rows.

Cannot unhide rows in Excel

If you have troubles unhiding rows in your worksheets, it’s most likely because of one of the following reasons.

1. The worksheet is protected

Whenever the Hide and Unhide features are disabled (greyed out) in your Excel, the first thing to check is worksheet protection.

For this, go to the Review tab > Changes group, and see if the Unprotect Sheet button is there (this button appears only in protected worksheets; in an unprotected worksheet, there will be the Protect Sheet button instead). So, if you see the Unprotect Sheet button, click on it.

If you want to keep the worksheet protection but allow hiding and unhiding rows, click the Protect Sheet button on the Review tab, select the Format rows box, and click OK.

Tip. If the sheet is password-protected, but you cannot remember the password, follow these guidelines to unprotect worksheet without password.

2. Row height is small, but not zero

In case the worksheet is not protected but specific rows still cannot be unhidden, check the height of those rows. The point is that if a row height is set to some small value, between 0.08 and 1, the row seems to be hidden but actually it is not. Such rows cannot be unhidden in the usual way. You have to change the row height to bring them back.

To have it done, perform these steps:

1. Select a group of rows, including a row above and a row below the problematic row(s).
2. Right click the selection and choose Row Height… from the context menu.
3. Type the desired number of the Row Height box (for example the default 15 points) and click OK.

This will make all hidden rows visible again.

If the row height is set to 0.07 or less, such rows can be unhidden normally, without the above manipulations.

3. Trouble unhiding the first row in Excel

If someone has hidden the first row in a sheet, you may have problems getting it back because you cannot select the row before it. In this case, select cell A1 as explained in How to unhide top rows in Excel and then unhide the row as usual, for example by pressing Ctrl + Shift + 9 .

4. Some rows are filtered out

When the row numbers in your worksheet turn blue, this indicates that some rows are filtered out. To unhide such rows, simply remove all filters on a sheet.

This is how you hide and undie rows in Excel. I thank you for reading and hope to see you on our blog next week!

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