Should i write a book in word

If you want to write a book, you’ll need book writing software that’s up to the task. Yes, you can invest in dedicated book writing programs. But you don’t have to: a great writing tool is likely already at your fingertips, if you know how to write a book using Microsoft Word.

There’s a lot of book writing software out there. Many of these programs claim to offer intuitive use, help with organization, and even say they’ll keep you from distraction. The options can be overwhelming.

There’s still one tried and true option if you’re not interested in all that (or can’t afford the fancier programs): Microsoft Word.

I write most of my books in Microsoft Word, not to mention short stories. Here’s the rundown of how to write a book using Microsoft Word, and why that might be your best choice.

The Benefits of Microsoft Word for Book Writing

You most likely already have it. And so does everybody else. Word is the standard, accepted across platforms, and is easy to access for non-writers (your beta readers). It’s been around forever, so most people know how to use it.

There are book formatting templates. A ton of them. They have them for short story format and for manuscript format. Personally, I don’t use those templates, but they’re a nice baseline for beginners, or even old hats that just want to hurry up and write without setting up their document first.

It’s simple and uncluttered. There are a ton of apps and programs out there that will allow you to keep your plot structure notes close at hand, to rearrange your chapters with the click of a button, and to keep detailed character profiles right in the program. That’s all a little too much for me. I prefer handwritten notes and nothing else blocking my screen while I’m typing and Word gives me that.

It is worth noting that if all that sounds appealing to you, you can do those things in Word as well, it just won’t be as fancy as other programs.

Hey writer: the first step to writing a book is coming up with a great idea. The second step is figuring out the structure of your book. If you have an idea but you need help with the structure, check out our new book The Write Structure. In it, we’ll teach you how to apply timeless story structure principles to write a great book. Get The Write Structure »

How to Navigate Your Book in Microsoft Word

When you have a 90,000-word manuscript, navigating becomes daunting. Luckily there are ways to do it in Word that make it easier if you know where to look.

Chapter Headings

Word doesn’t divide your book into chapters for you like some other programs. There will be no easy way to click and drag to rearrange chapters.

What I recommend is using headings. On Word’s Home page, there are already standard headings listed. Definitely mess with them and change their formatting to something simple.

No one needs giant blue words as their chapter headings. (You can set your simpler formatting as your default style as well, so you don’t have to change it every time.)

Make the title or number of each chapter a heading. Then you can easily bounce around to different chapters through the navigation pane (check the Navigation Pane box under the View menu).

Bookmarks

These basically work the same way as headings, but they’re for anywhere in your document. Have a specific scene you need to do more research on? You can bookmark it and jump back to it later.

Bookmark by going to the Insert menu and clicking Bookmark. Name your bookmark and voilà. You can delete them easily from the popup menu as well.

Find and Replace

CTRL+F brings up a simple search option to find words and phrases in your document. CTRL+H brings up the full gambit. From that dialogue box, you can search, replace certain words with others (i.e. Jennifer now becomes Julia all through the manuscript), and go to any page, section, heading, bookmark, etc. that you need to go to.

Microsoft Word is Great for Editing Your Book

Word has a ton of options for editing your story, including comments, tracking changes, and comparing documents. All of these are under the Review menu.

I use the comments feature to make notes to myself where I need to recheck facts or add description later. It’s easy to navigate through the comments with the search feature or the buttons under the Review menu. Don’t forget to remove them all before saving your document as a PDF or sending it off to an editor.

Tracking changes is awesome and a lot of editors (for short stories anyway) will use this feature to collaborate with you during the editing process. You can accept or reject changes or even revert back to the original.

Finally, make sure you have grammar and spellcheck on! Grammar check even allows you to check style issues (like how to use an ellipsis correctly) and passive voice. It’s invaluable.

Pro tip: To keep you on track while you’re writing, turn off some of the more fine-tuning features of grammar check. There’s nothing that will ruin your flow more than a bunch of underlining you feel like you need to take care of immediately. I recommend running the full check when you’re done (or at least done for the day).

Formatting Your Book in Microsoft Word

Make sure you’re familiar with standard manuscript format for novels and formatting short stories. Take a look at those links and follow their instructions. You don’t want to get rejected out of hand because you tried some weird formatting that’s hard to look at.

One of the biggest gripes I see from editors is writers using spaces to indent paragraphs. Don’t do this. It makes it super hard on them when they’re putting a book together. Instead, use the ruler in Word (under the View menu) or the paragraph settings (under the Home menu) to adjust your tabs. A half inch is standard.

Despite what most of us were taught in school, the standard is now one space after periods, not two. This is another sticking point with editors, so don’t do it. If you’re used to two, there’s a grammar check feature in Word you can turn on to highlight every time you use two spaces.

Finally, use the page break option to break for a new chapter, not enter or a million spaces. You can find the page break under the Insert menu.

Pro tip: When in doubt about your formatting, you can turn on the Show/Hide option under the Home menu (looks like a paragraph symbol) to see all your formatting symbols.

Now That You’ve Mastered Microsoft Word, Go Write Your Book

Don’t let choosing writing software stagnant your writing. Don’t overthink it. You don’t need to keep up with the Joneses with the latest writing technology that’s trotted out on tech forums and in writing chats.

The important thing about writing a book is actually writing it. No fancy book writing software is going to help you with that.

So get writing!

Ever used Word to write a book? Do you have any more tips for how to write a book using Word? Let me know in the comments!

Do people write WHOLE BOOKS in Microsoft Word?

Many new writers will reach this common barrier when it comes to publishing their first book. That barrier is formatting.

Once you have written your wonderful book, had it edited and proofread, you may be wondering, right… how do I turn this into an actual book?

Before the final stage of submitting to your chosen self-publishing platform, you will need to format your book. This can be done on various book formatting programs or you could hire a freelancer to do it for you. 

But if you want to learn how to do this yourself, and do so inexpensively, then you may want to consider formatting your book in Microsoft Word. Which, I suppose you already have — hence, you reading this post!

Chances are you already have Microsoft Word installed on your PC, making it an easily accessible and free option for your book formatting needs. It is also quite a straight forward solution — especially if you have written a Novel or largely text-based book. 

Illustrated books, however, are a little different — but you can learn about that here if you wish.

In addition to the pre-created book and booklet formats, Microsoft Word provides parametrized layouts that can be used to create a beautiful book, whether you’ve written a memoir or sharing your romance novel for the world to read.

Creating Your Book In Word

First, start by opening Word. It’s recommended that you adjust the following settings before writing your content so that you won’t run into issues with formatting later.

Margins

Once you’re in Word, head over to the “Layout” tab and look for the “Margins” icon

From the “Margins” section, you’re able to adjust the parameters for the margins of your book page. These values should reflect your chosen book size and page amount. You may use a book margin calculator or use your book submission platform for reference.

Gutter

By default, the “Gutter” margin is set to 0. This is likely to cause problems down the line, as the gutter margin is the total space between the content of your book and the fold where the pages of the book will be bound together. 

You should either set this to a 1” margin, or whatever you have been advised to set it to based on your chosen book size (the platform you are submitting your book on will provide guidance on this). This will ensure the content of your book doesn’t get cut off by the fold.

Now, select the “Multiple Pages” drop-down, and then select “Mirror Margins”. Then, click “OK.”

This is just a basic set-up guide to show you how to adjust margins and format your book for print or ebook distribution. However, there are a tonne of things you can do through word, such as add page numbers on each page or alternate pages. Add a table of contents for easier navigation etc. So be sure to explore all of your options and play around with the in-built book formatting features in Microsoft Word.

Other Things To Consider When Formatting Your Book In Microsoft Word

• Microsoft Word documents may be difficult to export when they contain complicated formatting (e.g. tables, text sidebars, and insets).
• Do not adjust the margin lengths in your ebook as many platforms convert it to content that is re-flowable and can be viewed with various font sizes.
• Try not to insert empty lines of text to produce blank pages.
• Rather than copying and pasting, add your images straight into your document.
• Insert page breaks when you can at the end of chapters.

Free Pre-Edited Downloadable Microsoft Word Formatted Documents

So, now that you know how to edit your margins yourself, it might be a good time to mention that there are also pre-adjusted documents that you can also download for free.

They are word documents and are already set up for specific book sizes;

You can download those for free, here.

Likewise, you can use Kindle’s free formatting tool, Kindle Create to compile very professional books with all the trimmings!