Shortcut word save as

This article describes the keyboard shortcuts and function keys in Word for Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one. For instructions, go to Create or run a macro or Use a screen reader to create a macro in Word.

  • If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, go to Word features that are not fully supported in Word Starter.

  • Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

In this topic

  • Frequently used shortcuts

  • Ribbon keyboard shortcuts

  • Navigate the document

  • Preview and print documents

  • Select text and graphics

  • Edit text and graphics

  • Work with web content

  • Work with tables

  • Review a document

  • Work with references, citations, and indexing

  • Work with mail merge and fields

  • Work with text in other languages

  • Work with document views

  • Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this

Press

Open a document.

Ctrl+O

Create a new document.

Ctrl+N

Save the document.

Ctrl+S

Close the document.

Ctrl+W

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Select all document content.

Ctrl+A

Apply bold formatting to text.

Ctrl+B

Apply italic formatting to text.

Ctrl+I

Apply underline formatting to text.

Ctrl+U

Decrease the font size by 1 point.

Ctrl+Left bracket ([)

Increase the font size by 1 point.

Ctrl+Right bracket (])

Center the text.

Ctrl+E

Align the text to the left.

Ctrl+L

Align the text to the right.

Ctrl+R

Cancel a command.

Esc

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Adjust the zoom magnification.

Alt+W, Q, then use the Tab key in the Zoom dialog box to go to the value you want.

Split the document window.

Ctrl+Alt+S

Remove the document window split.

Alt+Shift+C or Ctrl+Alt+S

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Close a task pane

To close a task pane using the keyboard:

  1. Press F6 until the task pane is selected.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Key Tips in the ribbon in Word 365

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access Keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

To do this

Press

Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content.

Alt+Q, then enter the search term.

Open the File page to use Backstage view.

Alt+F

Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.

Alt+H

Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes.

Alt+N

Open the Design tab to use themes, colors, and effects, such as page borders.

Alt+G

Open the Layout tab to work with page margins, page orientation, indentation, and spacing.

Alt+P

Open the References tab to add a table of contents, footnotes, or a table of citations.

Alt+S

Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.

Alt+M

Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.

Alt+R

Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.

Alt+W

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Work in the ribbon with the keyboard

To do this

Press

Select the active tab on the ribbon and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move between command groupings on the ribbon.

Ctrl+Left or Right arrow key

Move among the items on the ribbon.

Arrow keys

Show the tooltip for the ribbon element currently in focus.

Ctrl+Shift+F10

Activate the selected button.

Spacebar or Enter

Open the list for the selected command.

Down arrow key

Open the menu for the selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open the context menu.

Shift+F10

Or, on a Windows keyboard, the Windows Menu key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

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Navigate the document

To do this

Press

Move the cursor one word to the left.

Ctrl+Left arrow key

Move the cursor one word to the right.

Ctrl+Right arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the end of the current line.

End

Move the cursor to the beginning the current line.

Home

Move the cursor to the top of the screen.

Ctrl+Alt+Page up

Move the cursor to the bottom of the screen.

Ctrl+Alt+Page down

Move the cursor by scrolling the document view up by one screen.

Page up

Move the cursor by scrolling the document view down by one screen.

Page down

Move the cursor to the top of the next page.

Ctrl+Page down

Move the cursor to the top of the previous page.

Ctrl+Page up

Move the cursor to the end of the document.

Ctrl+End

Move the cursor to the beginning of the document.

Ctrl+Home

Move the cursor to the location of the previous revision.

Shift+F5

Move the cursor to the location of the last revision made before the document was last closed.

Shift+F5, immediately after opening the document.

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Display the Navigation task pane, to search within the document content.

Ctrl+F

Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Cycle through the locations of the four previous changes made to the document.

Ctrl+Alt+Z

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Navigate the document using the browse options in Word 2007 and 2010

In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

To do this

Press

Open the list of browse options to define the type of object to browse by.

Ctrl+Alt+Home

Move to the previous object of the defined type.

Ctrl+Page up

Move to the next object of the defined type.

Ctrl+Page down

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Preview and print documents

To do this

Press

Print the document.

Ctrl+P

Switch to print preview.

Ctrl+Alt+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page up or Page down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

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Select text and graphics

To do this

Press

Select text.

Shift+Arrow keys

Select the word to the left.

Ctrl+Shift+Left arrow key

Select the word to the right.

Ctrl+Shift+Right arrow key

Select from the current position to the beginning of the current line.

Shift+Home

Select from the current position to the end of the current line.

Shift+End

Select from the current position to the beginning of the current paragraph.

Ctrl+Shift+Up arrow key

Select from the current position to the end of the current paragraph.

Ctrl+Shift+Down arrow key

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

Ctrl+Shift+Home

Select from the current position to the end of the document.

Ctrl+Shift+End

Select from the current position to the bottom of the window.

Ctrl+Alt+Shift+Page down

Select all document content.

Ctrl+A

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Extend a selection

To do this

Press

Start extending the selection.

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left or right.

F8, Left or Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection.

Shift+F8

Select a vertical block of text.

Ctrl+Shift+F8, then press the arrow keys

Stop extending the selection.

Esc

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Edit text and graphics

To do this

Press

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps.

Alt+H, F, O

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Move the selected content to a specific location.

F2, move the cursor to the destination, and then press Enter.

Copy the selected content to a specific location.

Shift+F2, move the cursor to the destination, and then press Enter.

Define an AutoText block with the selected content.

Alt+F3

Insert an AutoText block.

The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.

Cut the selected content to the Spike.

Ctrl+F3

Paste the contents of the Spike.

Ctrl+Shift+F3

Copy the selected formatting.

Ctrl+Shift+C

Paste the selected formatting.

Ctrl+Shift+V

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

Display the Replace dialog box, to find and replace text, specific formatting, or special items.

Ctrl+H

Display the Object dialog box, to insert a file object into the document.

Alt+N, J, J

Insert a SmartArt graphic.

Alt+N, M

Insert a WordArt graphic.

Alt+N, W

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Align and format paragraphs

To do this

Press

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Indent the paragraph.

Ctrl+M

Remove a paragraph indent.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Remove a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

Apply single spacing to the paragraph.

Ctrl+1

Apply double spacing to the paragraph.

Ctrl+2

Apply 1.5-line spacing to the paragraph.

Ctrl+5

Add or remove space before the paragraph.

Ctrl+0 (zero)

Enable AutoFormat.

Ctrl+Alt+K

Apply the Normal style.

Ctrl+Shift+N

Apply the Heading 1 style.

Ctrl+Alt+1

Apply the Heading 2 style.

Ctrl+Alt+2

Apply the Heading 3 style.

Ctrl+Alt+3

Display the Apply Styles task pane.

Ctrl+Shift+S

Display the Styles task pane.

Ctrl+Alt+Shift+S

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Format characters

To do this

Press

Display the Font dialog box.

Ctrl+D or Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left angle bracket (<)

Increase the font size by 1 point.

Ctrl+Right bracket (])

Decrease the font size by 1 point.

Ctrl+Left bracket ([)

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

Ctrl+Shift+A

Hide the selected text.

Ctrl+Shift+H

Apply bold formatting.

Ctrl+B

Add a bulleted list.

Ctrl+Shift+L

Apply underline formatting.

Ctrl+U

Apply underline formatting to the words, but not the spaces.

Ctrl+Shift+W

Apply double-underline formatting.

Ctrl+Shift+D

Apply italic formatting.

Ctrl+I

Apply small caps formatting.

Ctrl+Shift+K

Apply subscript formatting.

Ctrl+Equal sign ( = )

Apply superscript formatting.

Ctrl+Shift+Plus sign (+)

Remove manual character formatting.

Ctrl+Spacebar

Change the selected text to the Symbol font.

Ctrl+Shift+Q

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Manage text formatting

To do this

Press

Display all nonprinting characters.

Ctrl+Shift+8 (do not use the numeric keypad)

Display the Reveal Formatting task pane.

Shift+F1

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Insert special characters

To do this

Press

Insert a line break.

Shift+Enter

Insert a page break.

Ctrl+Enter

Insert a column break.

Ctrl+Shift+Enter

Insert an em dash (—).

Ctrl+Alt+Minus sign (on the numeric keypad)

Insert an en dash (–).

Ctrl+Minus sign (on the numeric keypad)

Insert an optional hyphen.

Ctrl+Hyphen (-)

Insert a nonbreaking hyphen.

Ctrl+Shift+Hyphen (-)

Insert a nonbreaking space.

Ctrl+Shift+Spacebar

Insert a copyright symbol (©).

Ctrl+Alt+C

Insert a registered trademark symbol (®).

Ctrl+Alt+R

Insert a trademark symbol (™).

Ctrl+Alt+T

Insert an ellipsis (…)

Ctrl+Alt+Period (.)

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol), type 20AC, and then hold down Alt and press X.

Tip: To find out the Unicode character code for a selected character, press Alt+X.

The character code, then press Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

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Work with web content

To do this

Press

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left arrow key

Go forward one page.

Alt+Right arrow key

Refresh the page.

F9

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Work with tables

Move around in a table

To do this

Press

Move to the next cell in the row and select its content.

Tab key

Move to the previous cell in the row and select its content.

Shift+Tab

Move to the first cell in the row.

Alt+Home

Move to the last cell in the row.

Alt+End

Move to the first cell in the column.

Alt+Page up

Move to the last cell in the column.

Alt+Page down

Move to the previous row.

Up arrow key

Move to the next row.

Down arrow key

Move one row up.

Alt+Shift+Up arrow key

Move one row down.

Alt+Shift+Down arrow key

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Select table content

To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a column.

Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

Select the whole table.

Alt+5 on the numeric keypad, with Num Lock switched off

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Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell.

Enter

Insert a tab character in a cell.

Ctrl+Tab

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Review a document

To do this

Press

Insert a comment.

Ctrl+Alt+M

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane.

Alt+Shift+C

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Work with references, citations, and indexing

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this

Press

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Choose citation options.

Alt+Shift+F12, Spacebar

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Ctrl+Alt+F

Insert an endnote.

Ctrl+Alt+D

Go to the next footnote.

Alt+Shift+Right angle bracket (>)

Go to the previous footnote.

Alt+Shift+Left angle bracket (<)

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Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

Perform a mail merge

To do this

Press

Preview the mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

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Work with fields

To do this

Press

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Ctrl+Alt+L

Insert a PAGE field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update the linked information in a Word source document.

Ctrl+Shift+F7

Update the selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

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Work with text in other languages

Set the proofing language

Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

To do this

Press

Display the Language dialog box to set the proofing language.

Alt+R, U, L

Set default languages.

Alt+R, L

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Insert international characters

To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

To insert this

Press

à, è, ì, ò, ù,
À, È, Ì, Ò, Ù

Ctrl+Grave accent (`), the letter

á, é, í, ó, ú, ý
Á, É, Í, Ó, Ú, Ý

Ctrl+Single quotation mark (‘), the letter

â, ê, î, ô, û
Â, Ê, Î, Ô, Û

Ctrl+Shift+Caret (^), the letter

ã, ñ, õ
Ã, Ñ, Õ

Ctrl+Shift+Tilde (~), the letter

ä, ë, ï, ö, ü, ÿ,
Ä, Ë, Ï, Ö, Ü, Ÿ

Ctrl+Shift+Colon (:), the letter

å, Å

Ctrl+Shift+At sign (@), a or A

æ, Æ

Ctrl+Shift+Ampersand (&), a or A

œ, Œ

Ctrl+Shift+Ampersand (&), o or O

ç, Ç

Ctrl+Comma (,), c or C

ð, Ð

Ctrl+Single quotation mark (‘), d or D

ø, Ø

Ctrl+Forward slash (/), o or O

¿

Ctrl+Alt+Shift+Question mark (?)

¡

Ctrl+Alt+Shift+Exclamation point (!)

ß

Ctrl+Shift+Ampersand (&), s

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Use Input Method Editors for East Asian languages

To do this

Press

Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.

Alt+Tilde (~)

Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.

Right Alt

Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.

Ctrl+Spacebar

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Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

Switch the document view

To do this

Press

Switch to the Read Mode view.

In Word 2007 and 2010, this is called Full Screen Reading view.

Alt+W, F

Switch to the Print Layout view.

Ctrl+Alt+P

Switch to the Outline view.

Ctrl+Alt+O

Switch to the Draft view.

Ctrl+Alt+N

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Alt+Shift+Left arrow key

Demote a paragraph.

Alt+Shift+Right arrow key

Demote the paragraph to body text.

Ctrl+Shift+N

Move the selected paragraphs up.

Alt+Shift+Up arrow key

Move the selected paragraphs down.

Alt+Shift+Down arrow key

Expand the text under a heading.

Alt+Shift+Plus sign (+)

Collapse the text under a heading.

Alt+Shift+Minus sign (-)

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display the character formatting.

Forward slash (/) (on the numeric keypad)

Switch between showing the first line of body text and showing all body text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings with the specified heading level.

Alt+Shift+Heading level number

Insert a tab character.

Ctrl+Tab

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Move through the document in Read Mode

To do this

Press

Move to the beginning of the document.

Home

Move to the end of the document.

End

Go to a specific page.

Type the page number, then press Enter

Exit Read Mode.

Esc

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Use function key shortcuts

Key

Description

F1

  • F1 alone: displays the Word help task pane.

  • Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task pane.

  • Ctrl+F1: displays or hides the ribbon.

  • Alt+F1: moves to the next field.

  • Alt+Shift+F1: moves to the previous field.

F2

  • F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel.

  • Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel.

  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

  • Alt+Shift+F2: saves the document.

  • Ctrl+Alt+F2: displays the Open dialog box.

F3

  • Shift+F3: switches the selected text between upper case, lower case, and title case.

  • Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location.

  • Ctrl+Shift+F3: pastes the contents of the Spike.

  • Alt+F3: creates a new Building Block.

F4

  • F4 alone: repeats the last command or action, if possible.

  • Shift+F4: repeats the last Find or Go To action.

  • Ctrl+F4: closes the current document.

  • Alt+F4: closes Word.

F5

  • F5 alone: displays the Go To dialog box.

  • Shift+F5: moves the cursor to the last change.

  • Ctrl+Shift+F5: displays the Bookmark dialog box.

  • Alt+F5: restores the document window size.

F6

  • F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane.

  • Shift+F6: switches between the document, ribbon, status bar, and task pane.

  • Ctrl+F6: switches to the next document window when more than one document is open.

  • Ctrl+Shift+F6: switches to the previous document window when more than one document is open.

  • Alt+F6: moves from an open dialog box back to the document, for dialog boxes that support this behavior.

F7

  • F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text.

  • Shift+F7: displays the Thesaurus task pane.

  • Ctrl+Shift+F7: updates the linked information in a Word source document.

  • Alt+F7: finds the next spelling or grammatical error.

  • Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word 2007 and 2010, displays the Research task pane.

F8

  • F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

  • Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence.

  • Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection.

  • Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.

F9

  • F9 alone: updates the selected fields.

  • Shift+F9: switches between a field code and its result.

  • Ctrl+F9: inserts an empty field.

  • Ctrl+Shift+F9: unlinks the current field.

  • Alt+F9: switches between all field codes and their results.

  • Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.

F10

  • F10 alone: turns KeyTips on or off.

  • Shift+F10: displays the shortcut menu for the selected item.

  • Ctrl+F10: maximizes or restores the document window size.

  • Alt+F10: displays the Selection task pane.

  • Alt+Shift+F10: displays the menu or message for available actions, for example, for pasted text or an AutoCorrect change.

F11

  • F11 alone: moves to the next field.

  • Shift+F11: moves to the previous field.

  • Ctrl+F11: locks the current field.

  • Ctrl+Shift+F11: unlocks the current field.

  • Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

F12

  • F12 alone: displays the Save As dialog box.

  • Shift+F12: saves the document.

  • Ctrl+F12: displays the Open dialog box.

  • Ctrl+Shift+F12: displays the Print tab in the Backstage view.

  • Alt+Shift+F12: selects the Table of Contents button in the Table of Contents container when the container is active.

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Screen reader support for Word

This article describes the keyboard shortcuts and function keys in Word for Mac.

Notes: 

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Microsoft 365 for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

  • If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

  1. To open the System Preferences, press The Command button.+Spacebar, type system preferences, and press Return.

  2. To go to Keyboard Settings, type keyboard and press Return.

  3. In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from Text boxes and lists only to All Controls.

In this topic

  • Frequently used shortcuts

  • Shortcut conflicts

  • Navigate the document

  • Select text and graphics

  • Edit text and graphics

  • Work with tables

  • Drawing

  • Work with fields

  • Outline a document

  • Review a document

  • Use footnotes and endnotes

  • Work with right-to-left languages

  • Use function key shortcuts

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this

Press

Undo the previous action.

The Command button.+Z or F1

Redo the previous action, if possible.

The Command button.+Y

Cut the selected content to the Clipboard.

The Command button.+X or F2

Copy the selected content to the Clipboard.

The Command button.+C or F3

Paste the contents of the Clipboard.

The Command button.+V or F4

Display the shortcut menu for the selected item. *

Shift+F10

Display the Go To dialog box.

The Command button.+Option+G or F5

Display the Spelling and Grammar dialog box.

The Command button.+Option+L or F7

Enable extended selection mode.

F8

Switch to the next window.

The Command button.+Grave accent ( ` )

Switch to the previous window.

The Command button.+Shift+Grave accent (`)

Display the Save As dialog box.

The Command button.+Shift+S

Find text (move focus to the Search in Document box).

The Command button.+F

Display the Find and Replace pane.

Control+H

Display the Print dialog box.

The Command button.+P

Close the current document.

The Command button.+F4

Expand or minimize the ribbon.

The Command button.+Option+R

Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.

Option+F7

Open the Dictionary.

In Word 2011, Option+Shift+F7

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Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

  1. From the Apple menu, select System Preferences.

  2. Select Keyboard.

  3. Select the Shortcuts tab.

  4. Select Mission Control.

  5. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Navigate the document

To do this

Press

Move the cursor one word to the left.

Option+Left arrow key

Move the cursor one word to the right.

Option+Right arrow key

Move the cursor up by one paragraph.

The Command button.+Up arrow key

Move the cursor down by one paragraph.

The Command button.+Down arrow key

Move the cursor to the beginning of the current line.

The Command button.+Left arrow

Home

Move the cursor to the end of the current line.

The Command button.+Right arrow key

End

Move the cursor to the top of the previous page.

The Command button.+Page up

On a MacBook, press The Command button.+Fn+Up arrow key

Move the cursor to the top of the next page.

The Command button.+Page down

On a MacBook, press The Command button.+Fn+Down arrow key

Move the cursor to the beginning of the document.

The Command button.+Home

On a MacBook, press The Command button.+Fn+Left arrow key

Move the cursor to the end of the document.

The Command button.+End

On a MacBook, press The Command button.+Fn+Right arrow key

Move the cursor to the previous insertion point.

Shift+F5

Move the cursor by scrolling the document view up by one screen.

Page up

Move the cursor by scrolling the document view down by one screen.

Page down

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Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, The Command button.+Right arrow moves the cursor to the next word, and The Command button.+Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this

Press

Select multiple items that are not next to each other.

Select the first item that you want, hold down The Command button., and then mouse click the additional items.

Select text.

Shift+Arrow keys

Select the word to the left.

Shift+Option+Left arrow key

Select the word to the right.

Shift+Option+Right arrow key

Select from the current position to the beginning of the current line.

The Command button.+Shift+Left arrow key

Shift+Home

Select from the current position to the end of the current line.

The Command button.+Shift+Right arrow key

Shift+End

Select from the current position to the beginning of the current paragraph.

The Command button.+Shift+Up arrow key

Select from the current position to the end of the current paragraph.

The Command button.+Shift+Down arrow key

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

The Command button.+Shift+Home

Select from the current position to the end of the document.

The Command button.+Shift+End

Select from the current position to the bottom of the window.

The Command button.+Shift+Option+Page down

Select all document content.

The Command button.+A

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Extend a selection

To do this

Press

Start extending the selection. *

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left.

F8, Left arrow key

Select the nearest character to the right.

F8, Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection. *

Shift+F8

Select a vertical block of text.

The Command button.+Shift+F8, then press the arrow keys

Stop extending the selection.

Esc

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Edit text and graphics

To do this

Press

Cut the selected content to the Clipboard.

The Command button.+X

F2

Copy the selected content to the Clipboard.

The Command button.+C

F3

Paste the contents of the Clipboard.

The Command button.+V

F4

Display the Paste Special dialog box.

The Command button.+Control+V

Cut the selected content to the Spike.

The Command button.+F3

Paste the contents of the Spike.

The Command button.+Shift+F3

Copy the selected formatting.

The Command button.+Shift+C

Paste the copied formatting.

The Command button.+Shift+V

Create an AutoText entry.

Option+F3

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Align and format paragraphs

To do this

Press

Center the paragraph.

The Command button.+E

Justify the paragraph.

The Command button.+J

Align the paragraph to the left.

The Command button.+L

Align the paragraph to the right.

The Command button.+R

Indent the paragraph.

Control+Shift+M

Remove a paragraph indent.

The Command button.+Shift+M

Create a hanging indent.

The Command button.+T

Remove a hanging indent.

The Command button.+Shift+T

Apply single-spacing to the paragraph.

The Command button.+1

Apply double-spacing to the paragraph.

The Command button.+2

Apply 1.5-line spacing to the paragraph.

The Command button.+5

Enable AutoFormat.

The Command button.+Option+K

Apply the Normal style.

The Command button.+Shift+N

Apply the Heading 1 style.

The Command button.+Option+1

Apply the Heading 2 style.

The Command button.+Option+2

Apply the Heading 3 style.

The Command button.+Option+3

Apply the List style.

The Command button.+Shift+L, when the cursor is at the beginning of a line

Insert a nonbreaking space.

Option+Spacebar

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Format characters

To do this

Press

Increase the font size.

The Command button.+Shift+Right angle bracket (>)

Decrease the font size.

The Command button.+Shift+Left angle bracket (<)

Increase the font size by 1 point.

The Command button.+Right bracket (])

Decrease the font size by 1 point.

The Command button.+Left bracket ([)

Display the Font dialog box.

The Command button.+D

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

The Command button.+Shift+A

Apply bold formatting.

The Command button.+B

Add a bulleted list.

The Command button.+Shift+L

Apply underline formatting.

The Command button.+U

Apply underline formatting to the words, but not the spaces.

The Command button.+Shift+W

Apply double-underline formatting.

The Command button.+Shift+D

Apply italics formatting.

The Command button.+I

Apply small caps formatting.

The Command button.+Shift+K

Apply strike-through formatting.

The Command button.+Shift+X

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Insert special characters

To do this

Press

Insert an empty field.

The Command button.+F9

Insert a line break.

Shift+Return

Insert a page break.

The Command button.+Return

Insert a column break.

The Command button.+Shift+Return

Insert a nonbreaking hyphen.

The Command button.+Shift+Hyphen (-)

Insert a registered trademark symbol (®).

Option+R

Insert a trademark symbol (™).

Option+2

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Work with tables

Move around in a table

To do this

Press

Move to the next cell and select its content.

Tab key

Move to the previous cell and select its content.

Shift+Tab

Move to the next row.

Down arrow key

Move to the previous row.

Up arrow key

Move to the first cell in the row.

Control+Home

Move to the last cell in the row.

Control+End

Move to the first cell in the column.

Control+Page up

Move to the last cell in the column.

Control+Page down

Add a new row to the bottom of the table.

Tab key, at the end of the last row

Insert a row.

The Command button.+Control+I

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Select table content

To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

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Resize table columns with the ruler

To do this

Press

Retain the column sizes to the right and change the table width.

Drag the column boundary in the ruler

Move a single column line and retain the table width.

Shift+Drag the column boundary in the ruler

Equally resize all columns to the right and retain the table width.

The Command button.+Shift+Drag the column boundary in the ruler

Proportionally resize all columns to the right and retain the table width.

The Command button.+Drag the column boundary in the ruler

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Resize table columns directly in a table

Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this

Press

Move a single column line and retain the table width.

Drag the column boundary

Retain column sizes to the right and change the table width.

Shift+Drag the column boundary

Equally resize all columns to the right and retain the table width.

The Command button.+Shift+Drag the column boundary

Proportionally resize all columns to the right and retain the table width.

The Command button.+Drag the column boundary

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Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell.

Return

Insert a Tab character in a cell.

Option+Tab

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Drawing

To do this

Press

Toggle drawing mode.

The Command button.+Control+Z

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Work with fields

To do this

Press

Insert a DATE field.

Control+Shift+D

Insert a LISTNUM field.

The Command button.+Option+Shift+L

Insert a PAGE field.

Control+Shift+P

Insert a TIME field.

Control+Shift+T

Insert an empty field.

The Command button.+F9

Update the selected fields. *

F9

Switch between a field code and its result. *

Shift+F9

Switch between all field codes and their results.

Option+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Option+Shift+F9

Lock a field.

The Command button.+F11

Unlock a field.

The Command button.+Shift+F11

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Control+Shift+Left arrow key

Demote a paragraph.

Control+Shift+Right arrow key

Demote the paragraph to body text.

The Command button.+Shift+N

Move the selected paragraphs up. *

Control+Shift+Up arrow key

Move the selected paragraphs down. *

Control+Shift+Down arrow key

Expand the text under a heading.

Control+Shift+Plus sign (+)

Collapse text under a heading. *

Control+Shift+Minus sign (-)

Expand all body text and headings, or collapse all body text.

Control+Shift+A

Switch between showing the first line of body text and showing all body text.

Control+Shift+L

Show all headings with the specified heading level.

Control+Shift+Heading level number

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Review a document

To do this

Press

Insert a comment.

The Command button.+Option+A

Turn change tracking on or off.

The Command button.+Shift+E

Move to the beginning of a comment.

Home

Move to the end of a comment.

End

(The End key is not available on all keyboards.)

Move to the beginning of the list of comments.

The Command button.+Home, in the Reviewing Pane.

Move to the end of the list of comments.

The Command button.+End, in the Reviewing Pane.

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Use footnotes and endnotes

To do this

Press

Insert a footnote.

The Command button.+Option+F

Insert an endnote.

The Command button.+Option+E

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Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

  1. Go to Apple > System Preferences > Keyboard.

  2. On the Input Sources tab, select the language for which you want to enable shortcuts.

  3. On the right side of the tab, select the check box for Enable keyboard shortcuts.

To do this

Press

Switch the writing direction to right-to-left.

Control+The Command button.+ Left arrow key

Switch the writing direction to left-to-right.

Control+The Command button.+ Right arrow key

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Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key

Description

F1

  • F1 alone: undoes the previous action.

F2

  • F2 alone: cuts the selected content to the Clipboard.

  • Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.

F3

  • F3 alone: copies the selected content to the Clipboard.

  • Shift+F3: switches the selected text between upper case, lower case, and title case.

  • The Command button.+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location.

  • The Command button.+Shift+F3: pastes the contents of the Spike.

  • Option+F3: creates an AutoText entry.

F4

  • F4 alone: pastes the content from the Clipboard.

  • Shift+F4: repeats the last Find or Go To action.

  • The Command button. Shift+F4: repeats the last Find or Go To action.

F5

  • F5 alone: displays the Go To dialog box.

  • Shift+F5: moves the cursor to the last change.

  • The Command button.+Shift+F5: displays the Bookmark dialog.

F6

  • F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane.

  • Shift+F6: switches between the document, ribbon, status bar, and task pane.

  • The Command button.+F6: switches to the next document window when more than one document is open.

  • The Command button.+Shift+F6: switches to the previous document window when more than one document is open.

F7

  • F7 alone: displays the Spelling and Grammar dialog box.

  • Shift+F7: displays the Thesaurus task pane.

  • The Command button.+Shift+F7: updates the linked information in a Word source document.

  • Option+F7: finds the next spelling or grammatical error.

  • Option+Shift+F7: opens the Dictionary.

F8

  • F8 alone *: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

  • Shift+F8 *: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence.

  • The Command button.+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection.

  • Option+F8: displays the Macro dialog box to create, run, edit, or delete a macro.

F9

  • F9 alone *: updates the selected fields.

  • Shift+F9 *: switches between a field code and its result.

  • The Command button.+F9: inserts an empty field.

  • The Command button.+Shift+F9: unlinks the current field.

  • Option+F9: switches between all field codes and their results.

  • Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.

F10

  • Shift+F10 *: displays the shortcut menu for the selected item.

F11

  • F11 alone *: moves to the next field.

  • Shift+F11 *: moves to the previous field.

  • The Command button.+F11: locks the current field.

  • The Command button.+Shift+F11: unlocks the current field.

  • Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

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Change function key preferences

  1. In the Apple menu, select System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Screen reader support for Word

This article describes the keyboard shortcuts in Word for the web.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F and then type your search words.

  • When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.

In this topic

  • Frequently used shortcuts

  • Ribbon keyboard shortcuts

  • Navigate the document

  • Edit and format the document

  • Work with comments

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

Tip: To quickly create a new document in Word for the web, open your browser, type Word.new in the address bar, and then press Enter.

To do this

Press

In the Reading view, open a PDF-based view tagged to work with screen readers.

Press the Tab key until you reach the Accessibility Mode button, and then press Enter

Find text in the Reading view.

Ctrl+F or F3

Find text in the Editing view.

Ctrl+F or Ctrl+G

Find and replace text in the Editing view.

Ctrl+H

Hide the task pane, if one is open.

Esc

Switch to the Zoom control.

Alt+Period, W, then Q or Alt+Windows logo key, W, then Q

Print the document.

Ctrl+P

Move to the next landmark region.

Ctrl+F6

Go to the Tell Me or Search text field.

Alt+Q

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Ribbon keyboard shortcuts

Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

On a Windows computer, access keys all start with Alt+Period (.) or Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Period, R or Alt+Windows logo key, R.

If you’re using Word for the web on a Mac computer, press Control+Period (.) to start.

The ribbon with the access keys in Word for Web

  • To get to the ribbon, press Alt+Period or Alt+Windows logo key. You can alternatively press Ctrl+F6 until you reach the Home tab.

  • To move between tabs on the ribbon, press the Tab key.

  • To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this

Press

Open the Tell Me or Search text field on the ribbon to type a search term.

Alt+Period, Q or Alt+Windows logo key, Q

Open the File tab to use the Backstage view.

Alt+Period, F or Alt+Windows logo key, F

Open the Home tab to format text and use the Find tool.

Alt+Period, H or Alt+Windows logo key, H

Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery.

Alt+Period, N or Alt+Windows logo key, N

Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.

Alt+Period, A or Alt+Windows logo key, A

Open the References tab to insert a table of contents, footnotes, or endnotes.

Alt+Period, S or Alt+Windows logo key, S

Open the Review tab to check spelling, add comments, or track and review changes to your document.

Alt+Period, R or Alt+Windows logo key, R

Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view.

Alt+Period, W or Alt+Windows logo key, W

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Use Search

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search.

Note: Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

  1. Select the item or place in your document, presentation, or spreadsheet where you want to perform an action.

  2. To go to the Search text field, press Alt+Q.

  3. Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.

  4. Press the Down arrow key to browse through the search results.

  5. Once you’ve found the result that you want, press Enter to select it and to perform the action.

Work in the ribbon tabs and menus

The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this

Press

Select the active tab on the ribbon, and activate the access keys.

Alt+Period or Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

When a Ribbon tab is selected, move the focus to the tab commands.

Enter, then Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Collapse or expand the ribbon.

Ctrl+F3

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Navigate the document

To do this

Press

Move the cursor right by one word.

Ctrl+Right arrow key

Move the cursor left by one word.

Ctrl+Left arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the beginning of the current line.

Home

Move the cursor to the end of the current line.

End

Move the cursor to the beginning of the document.

Ctrl+Home

Move the cursor to the end of the document.

Ctrl+End

Select text.

Shift+Arrow keys

Select the word to the right.

Shift+Ctrl+Right arrow key

Select the word to the left.

Shift+Ctrl+Left arrow key

Select the paragraph above.

Shift+Ctrl+Up arrow key

Select the paragraph below.

Shift+Ctrl+Down arrow key

Select from the current position to the beginning of the line.

Shift+Home

Select from the current position to the end of the line.

Shift+End

Select from the current position to the beginning of the document.

Shift+Ctrl+Home

Select from the current position to the end of the document.

Shift+Ctrl+End

Select all document content.

Ctrl+A

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Edit and format the document

To do this

Press

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Undo the previous action.

Ctrl+Z

Redo the previous action.

Ctrl+Y

Shrink the font size.

Ctrl+Left bracket ([)

Grow the font size.

Ctrl+Right bracket (])

Apply bold formatting to the selected text.

Ctrl+B

Apply italic formatting to the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Create a bulleted list.

Ctrl+Period (.)

Create a numbered list.

Ctrl+Slash (/)

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Screen reader support for Word

Источник

The shortcut keys in Windows are a very important feature in the UI. Shortcut keys save valuable time for users and increase their productivity. In this article, we have discussed the “Save As” shortcut key for many different programs like Word, Excel, and Paint.

Also, check out this article on what to do when Microsoft Excel doesn’t have enough memory.

What Does The “Save As” Feature Do?

Many users are confused about the use of the “Save As” feature as it also saves the file as the “Save” feature does. Yes, the Save As feature lets the user save the same file as two different copies whereas the “Save” feature will save the file as only one copy and overwrite it with each save.

With the “Save As” feature you can also save the same file as different file formats.

Different “Save As” Shortcuts You Can Use

Now coming back to the topic, there are 3 different shortcuts for the “Save As” feature. One is using the keyboard and the 2nd way is to add it to the Quick Access toolbar and the 3rd way is to add it to the ribbon. Let’s have a look at these shortcuts.

Shortcut 1: Adding The Software In The Quick Access Toolbar

You can create a shortcut option for Save As by adding it as a function in the quick access toolbar. We have shown below how you can do it in Microsoft Excel:

  1. Open Microsoft Excel and click on the drop-down menu in the Quick Access toolbar.
  2. Select the More Commands option form the drop-down menu.

Excell_quick_access_toolbar

  1. Click on the drop-down menu below the Choose command from option and select the All Commands option.
  2. Now, in the list of commands given below, locate and select the Sava As command.
  3. Click on the Add>> option to add Save As feature in the Quick Access toolbar.

The above steps will apply for other Microsoft Office programs like Word and PowerPoint. However, it’s a little different in Paint.

To add Save As command in Quick access toolbar of Paint, follow the steps given below:

  1. Open paint and click on the File option.
  2. Right-click on the Save As command and select the Add to Quick Access Toolbar option.

Now, the Save As feature will be available as a shortcut in the Quick Access toolbar of paint.

Shortcut 2: Using The Keyboard Keys

Keyboard keys are the most useful shortcuts as they are the easiest and fastest to use. Like the Save feature has a keyboard shortcut Ctrl +S, Save As feature also has one. The Save As keyboard shortcut is the F12 key. To use it in MS Word, follow the steps given below:

  1. Open MS word and ready the file you want to save.
  2. Press the F12 key on your keyboard to open the Save As dialog.
  3. Fill in the details, like the file name and file type, and click on the save option.

F12 is generally the Save As shortcut key for all programs.

Shortcut 3:  Add Save As Feature In The Ribbon

Like the Quick access toolbar, you can also add the shortcut for Save as option in the Ribbon for MS Office programs. To add Save as in ribbon of MS Word, follow the steps given below:

  1. Open Word and click on the File option.
  2. Select the Options from the menu. Word options will open on your screen.
  3. Click on the Customize Ribbon tab from the left panel.
  4. Select the All Commands option from the Choose Command from the drop-down menu like in Solution 1.
  5. Now, locate and select the Save as option and click on the Add>> option.

Save_as_shortcut_in_excell

  1. Make sure to add it to the right tab in the Ribbon. We recommend adding it to the Home tab.
  2. Select OK to save the changes.

Some other useful shortcut keys

Other than the shortcut for Save As, there are other useful shortcuts that you should know. Let’s take a look at some of these shortcut keyboard keys, which are the easiest to use.

1) Some Useful Paint Keyboard Shortcuts

The following list is some of the useful paint keyboard shortcuts that can come handy:

  1. Ctrl + A: Using this you can select the entire canvas.
  2. Ctrl + N: This shortcut opens a new canvas.
  3. Ctrl + W: This opens the Resize and Skew dialog box.
  4. Ctrl + O: Using this you can open a new picture.
  5. F11: This shortcut opens the picture in Fullscreen.
  6. Ctrl + R: Use this to hide or show the ruler.

2)  Some Useful Keyboard Shortcuts For MS Office

The following list is some of the useful shortcut keys for MS office:

  1. Ctrl + [: It decreases the font size by one.
  2. Ctrl + ]: It increases the font size by one.
  3. Ctrl + E: Using this you can center the text.
  4. Ctrl + L: This shortcut aligns the text to the left.
  5. Ctrl + R: Using this you can align the text to the right.
  6. Ctrl + I: This shortcut applies italic formatting to text.

3) Other Useful Shortcuts That Are Useful In Every Program

  1. Ctrl + S: This is the save image keyboard shortcut.
  2. Ctrl + C: This copies the selected text, image, or file.
  3. Ctrl + V: This pastes the copied text, image, or file.
  4. Ctrl + Z: Using this you can undo your previous action.

Wrapping Up

So, there you have it. Now, you know the Save As shortcuts. Also check out the other useful shortcut keys given above, it will definitely come in use. Leave your comments below sharing your views on this article.

Источник

Updated: 12/31/2022 by

Microsoft Word

Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcuts page if you are looking for a list of shortcut keys used in other programs. Please be aware that some shortcuts may not work in all versions of Microsoft Word.

Note

If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts are unavailable to you.

Note

Some Microsoft Word shortcut keys below may not work in Word 365, and most shortcut keys do not work in Word on a mobile device.

Shortcut Description
Ctrl+0 Toggle 6pts of spacing above the paragraph.
Ctrl+A Select all contents of the page.
Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
Ctrl+D Open the font preferences window.
Ctrl+E Align the line or selected text to the center of the screen.
Ctrl+F Open find box.
Ctrl+I Italic highlighted selection.
Ctrl+J Align the selected text or line to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Align the line or selected text to the left of the screen.
Ctrl+M Indent the paragraph.
Ctrl+N Open new, blank document window.
Ctrl+O Open the dialog box or page for selecting a file to open.
Ctrl+P Open the print window.
Ctrl+R Align the line or selected text to the right of the screen.
Ctrl+S Save the open document. Like Shift+F12.
Alt+F, A Save the document under a different file name.
Alt+X Show the Unicode code of a highlighted character.
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open document.
Ctrl+X Cut selected text.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action.
Ctrl+Shift+A Sets the selected text to all capital letters.
Ctrl+Shift+D Adds double underline to the selected text.
Ctrl+Shift+E Enable or disable revision tracking.
Ctrl+Shift+F Open Font window to change the font.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+] Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[ Decrease selected font -1pts.
Ctrl+/+C Insert a cent sign (¢).
Ctrl+'+<char> Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you wanted an accented é you would use Ctrl+’+e as your shortcut key. To reverse the accent mark, use the opposite accent mark, often found on the tilde key.
Ctrl+Shift+* View or hide non printing characters.
Ctrl+Left arrow Move one word to the left.
Ctrl+Right arrow Move one word to the right.
Ctrl+Up arrow Move to the beginning of the line or paragraph.
Ctrl+Down arrow Move to the end of the paragraph.
Ctrl+Del Delete word to right of cursor.
Ctrl+Backspace Delete word to left of cursor.
Ctrl+End Move the cursor to the end of the document.
Ctrl+Home Move the cursor to the beginning of the document.
Ctrl+Spacebar Reset highlighted text to the default font.
Ctrl+Enter Insert a page break.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5-line spacing.
Ctrl+= Set selected text as subscript.
Ctrl+Pg Up Move one page up in the document.
Ctrl+Pg Dn Move one page down in the document.
Ctrl+Shift+= Set selected text as superscript.
Ctrl+Alt+T Insert trademark (TM) symbol.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Ctrl+Alt+F2 Open new document.
Ctrl+F1 Open the Task Pane.
Ctrl+F2 Display the print preview.
Ctrl+Shift+> Increase the font size of selected text by one point.
Ctrl+Shift+< Decrease the font size of selected text by one point.
Ctrl+Shift+F6 Switch to another open Microsoft Word document.
Ctrl+Shift+F12 Print the document.
F1 Open help.
F4 Repeat the last action performed (Word 2000+).
F5 Open the Find, Replace, and Go To window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift+F7 Run a Thesaurus check on the selected word.
Shift+F12 Save the open document. Like Ctrl+S.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Insert Paste.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.

You can also utilize the mouse to perform many common actions. The following section contains examples of mouse shortcuts.

Mouse shortcuts Description
Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click Double-clicking the left, center, or right of a blank line makes the alignment of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line sets a tab stop.
Triple-click Selects the line or paragraph of the text where the mouse is triple-clicked.
Ctrl+Mouse wheel Zooms in and out of document.
Источник

The “Save” keyboard shortcut can be used to keep the modified additions to a currently open file for future use.

The “Save as” keyboard shortcut is used to keep the same file as a different file under a current name or a different name.

Table of Contents

  • Save and Save as Keyboard Shortcut for Windows:
    • Steps:
  • How to Use Keyboard Shortcut on Mac:
    • Steps:
  • Shortcut key for Saving any File for Windows:
  • Hotkey for Saving any File for Mac:
  • Manual Method:

These keyboard shortcuts are used for all the applications like Microsoft Excel, MS Word, MS Paint, Chrome, Mozilla Firefox, Safari browsers and all other applications of the Windows Operating System.

Shortcut for saving on Windows OS: Ctrl + S.

Shortcut for saving as on Windows OS: F12.

Steps:

Saving a File: If you want to keep the file for the first time or want to keep the edited content in the same file, do the following:

Saving as a File: If you want to keep the same document as the existing document in a different location on a computer disk, do the following:

Press F12 → Select the disk location → Type the different file name or keep it under the same file name

A keyboard shortcut used to keep and retrieve work you do in a document
Save as Keyboard Shortcut for Windows

How to Use Keyboard Shortcut on Mac:

The keyboard shortcut for saving or saving as on a mac is used for all of the apps on the Mac Operating System, including Microsoft Excel, Microsoft Word, Microsoft Paint, Safari, and all of the other applications.

Keyboard Shortcut for "Saving" a File on Mac OS: Command + S.

Keyboard Shortcut for "Saving as" a File on Mac OS: Command + Option + Shift + S.

Steps:

If you wish to save a copy of the same document that is already on the disc but in a different place, you may perform the following on a Macintosh computer:

Saving a File: The following steps need to be taken whether you want to keep the file for the first time or if you want to keep the material that has been modified in the same file:

Saving as a File: If you want to keep the same document as the existing document in a different location on a computer disk, do the following:

Press “Command + Shift +S”→ Select the disk location → Type the different file name or keep it under the same file name

A shortcut for placing the same document in a different location on a Mac computer
Save as a keyboard shortcut for Mac

Shortcut key for Saving any File for Windows:

While you are working on a file of any kind, such as a Word document, an Excel spreadsheet, a PowerPoint presentation, etc., periodically hit the Ctrl and S keys on your keyboard to do so.

Hotkey for Saving any File for Mac:

While you are working on a file of any kind, such as a Word document, an Excel spreadsheet, a PowerPoint presentation, etc., you should periodically hit the Command and S keys on your keyboard to do so.

Manual Method:

To save a document under the same file name, click the “File” menu and select “Save.”

To save a document in a different place, pick “Save As” from the “File” menu after clicking the “File” tab. This will open a dialogue box, after which you will be able to pick the location of the file and decide whether you want to create a new folder or use an existing one to save the document.

To save a copy of the document as a PDF, click the “File” tab and select “Save As.” This will open a dialog box to choose the “PDF” file type.

There are no tips and tricks to do these

The time saving method is learning the keyboard shortcuts or both mac and windows computers

The keyboard shortcuts for mac and windows are the same

These are the unviersal shortcuts, used for all the applications like Chrome

What is Save as a hotkey for Win and Mac?

Hotkey for File on Windows and Mac OS: F12 and Command + Option + Shift + S.

Источник

Содержание

  • — Какие кнопки нужно нажимать чтобы сохранить документ?
  • — Как правильно сохранить вордовский документ?
  • — Как сохранить файл в ворде без мыши?
  • — Что делает комбинация клавиш Ctrl Z Microsoft Word?
  • — Как сохранить текст клавишами?
  • — Как открыть папку горячими клавишами?
  • — Как сохранить документ Word в PDF?
  • — Как перенести документ из Ворда на рабочий стол?
  • — Как скачать файл без мыши?
  • — Как сохранить файл в ворде если он завис?
  • — Как закрыть все окна на компьютере без мыши?
  • — Как в ворде сделать шаг вперед?
  • — Как настроить Ctrl Z в ворде?
  • — Что значит клавиша Ctrl?

Какие кнопки нужно нажимать чтобы сохранить документ?

Совет: Чтобы быстро сохранить файл, нажмите клавиши CTRL + S. Сохранение файла со значениями по умолчанию.

Как правильно сохранить вордовский документ?

Сохранение копии как нового файла («Сохранить как»)

  1. Нажмите клавишу F12 или на вкладке Файл выберите команду Сохранить как.
  2. По умолчанию Office сохраняет копию в том же расположении, что и исходный файл. …
  3. Укажите имя новой копии и нажмите Сохранить.

Как сохранить файл в ворде без мыши?

К счастью, сохранить документ можно, если нажать на клавиатуре специальное сочетание клавиш (в Word 2007 это Shift+F12; либо нажимаем Alt+F4 и затем Enter).

Что делает комбинация клавиш Ctrl Z Microsoft Word?

В этой таблице перечислены самые распространенные сочетания клавиш для Microsoft Word.
…
Часто используемые сочетания клавиш

Действие Клавиши
Выровняем текст по правому. CTRL+R
Отмена команды. ESC
Отмена предыдущего действия. CTRL+Z
По возможности отменять предыдущее действие. CTRL+Y

Как сохранить текст клавишами?

CTRL+S — Сохранение документа. CTRL+F — Поиск текста, форматирования и специальных знаков. ALT+CTRL+Y — Повтор поиска (после закрытия окна Поиск и замена).

Как открыть папку горячими клавишами?

Горячие клавиши для окон

  1. Ctrl + Shift + N – Создать новую папку (в Проводнике Windows).
  2. WIN + D – Показать рабочий стол (свернуть все окна).
  3. WIN + Е – Окно «Мой компьютер»
  4. WIN + F – Открыть окно поиска.
  5. WIN + R – Открыть окно «Выполнить…».
  6. WIN + Стрелка – Управление расположением активного окна, а именно:

Как сохранить документ Word в PDF?

Word 2010: сохраняем файл в формате PDF

  1. Откройте нужный документ в Microsoft Word.
  2. Нажмите «Файл» и выберите «Сохранить как».
  3. Откроется диалоговое окно, в котором нужно указать место сохранения, имя и тип файла. Выберите формат PDF и нажмите «Сохранить». Документ преобразуется и сохранится в выбранном месте.

Как перенести документ из Ворда на рабочий стол?

Выделите в открывшемся документе Word любой фрагмент текста и нажмите клавиши Ctrl+C. Выделенный текст скопируется в буфер обмена Windows. Закройте Word. Щелкните на рабочем столе правой кнопкой мыши и выберите в контекстном меню команду Вставить (Paste).

Как скачать файл без мыши?

Для этого используются те же клавиши, что и при работе с файлами: Ctrl+C – скопировать выделенный фрагмент, Ctrl+X – вырезать, Ctrl+V – вставить уже скопированный текст и Delete – просто удалить выделенное. Ctrl+Z или Esc отменяют последнее действие (обычно работает только одно из сочетаний).

Как сохранить файл в ворде если он завис?

Вот что нужно сделать:

  1. Синяя кнопка «Файл» — Параметры или Логотип Office — Параметры.
  2. Категория «Сохранение».
  3. Поставьте галочку в «Автосохранение каждые…» и задайте время. Например, 5 минут. …
  4. В Word 2010 есть пункт «Сохранять последнюю версию при выключении». Так можно спасти случайно закрытый документ.

Как закрыть все окна на компьютере без мыши?

Нажмите сочетание клавиш Ctrl, и F4 для того, чтобы закрыть текущую открытую программу или окно. Так же можно нажать комбинацию Alt+ пробел, вызвав тем самым системное меню программы, затем, с помощью стрелки вниз выбрать пункт меню Закрыть и нажать Enter.

Как в ворде сделать шаг вперед?

Отмена последнего действия

Чтобы отменить последнее действие, нажмите клавиши CTRL+Z. Вы также можете нажать кнопку Отменить на панели быстрого доступа. Если нужно отменить несколько действий, можно нажать кнопку «Отменить» (или клавиши CTRL+Z) несколько раз.

Как настроить Ctrl Z в ворде?

Назначим новое сочетание клавиш Ctrl+Z, поставим курсор в поле Press new Shortcut keys и введем его. Чтобы наше сочетание применилось обязательно кликаем по кнопке Assign (Назначить). После того как все необходимые клавиатурные сочетания назначены, закрываем окна кастомизации и параметров.

Что значит клавиша Ctrl?

Ctrl (сокращение от англ. Control, произносится [kən’trοʊl], на клавиатурах, производившихся в СCСР могла обозначаться как «УПР», «УС», «СУ») — клавиша на клавиатуре компьютера, обычно используемая как клавиша-модификатор.

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