Separate column in word

In this article, we will demonstrate you 3 effective ways to create a two-column Word document where the first column text is independent of the second one.

Naturally, when we create a document in columns, the text of the first column is always linked to that of the next one on the same page. Yet, in some cases, we may need to connect it to the first column text on next page. For example, to compile a translation work in bilateral languages will need to set the source contents and targeted translation in parallel columns on one page. Besides, some people could just prefer to make notes on the column next to the body text.

Luckily, the following 3 methods will enable you to achieve that goal.

Method 1: Insert a Table

First and foremost, click “Insert” tab.
Then click “Table”.
On the drop-down menu, choose a table in size of one row and two columns.
Next, click the plus sign on the upper-left corner to select the table.
Right click and choose “Table Properties”.
Now click “Row” tab first.
And ensure the “Specify height” box is cleared and the “Allow row to break across pages” box is checked.
Then click “OK”.
You can click and drag the line between 2 columns to adjust the column width.
Then select the table again.
Right click and choose “AutoFit”.
Then choose “Fixed Column Width” on the extend menu.
If you want no border for the table, just select it and click “Borders” under “Design” tab. Then choose “No Border”.

Method 2: Insert Linked Text Boxes

First off, open a new document.
Then click “Insert” and click “Blank Page” to insert a new page.
Now go back to the first page and click “Text Box” under “Insert” tab.
Choose “Draw Text Box”.
Next draw 2 text boxes on the first page, with one on the left and another on the right. Here we just name them A1 and B1.
Repeat step 2 to insert another new page that is page 3. This is to guarantee that you can always to insert a new page on a blank page without cut the link between text boxes.
On page 2, draw 2 text boxes. Here we name them A2 and B2.
Make sure all text boxes are empty. Now click on text box A1 and then click “Create Link” under “Format” tab.
You shall observe that the cursor changes to a shape like teapot. Go to click on the text box you want to link. In this case, it’s text box A2. And then use the same way to link text boxes on the other side, such as B1 and B2. When the first text box is full, contents will automatically flow to the linked one.
To remove box lines, you can right click on text box line and choose “Format Shape”. Then choose “No line” under “Line Color” and close the “Format Shape” dialog box.

Method 3: Use Text Box in a Two-column Document

For those documents which have the final contents settled, you can take method 3.

At first, click “Page Setup” tab and then click “Columns”.
Next choose “Two” to set the document in 2 columns.
Now put cursor at the end of the first column on the first page and click “Insert” tab.
Then click “Page Break”. You shall see the second column text on first page just jump to the left on the second page, leaving the right side of the first page in blank.
Apply the same way to move the second column on second page to the left side on the third page, and so on. The aim is to keep the right side of all pages in empty.
Then you can insert text box on the right side of each page and link them by taking steps in method 2.

Manage Long Word Documents

Due to all reasons, processing long documents is inevitable in office work. Since we know Word is susceptible to corruption, long files just increase its risk of being compromised. Thus, to back up files on a regular routine seems never more important. It allows you to turn to the latest version of data in case Word damage happens.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including corrupt Excel xls fix and pdf repair software products. For more information visit www.datanumen.com

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Once you have a table in Word, you might decide to split that table into two or more tables. This way, you can create smaller tables, or add text in between two tables.

Put your cursor on the row that you want as the first row of your second table. In the example table, it’s on the third row.

When you click inside the table, two new Table tools tabs appear on the ribbon: DESIGN and LAYOUT. These tools are visible only when you are in the table, for example, when you add content to the cells.
On the LAYOUT tab, in the Merge group, click Split Table.

The table splits into two tables.

You can split the table further, as long as there are multiple rows.

Things You Should Know

On desktop, highlight the text you want to split. Click «Layout» → «Columns» → «Two.»
On mobile, tap ••• → «Home» → «Layout» → «Columns» → «Two».
You can only split selected text on desktop. Creating columns on mobile will change the entire document layout.

1
Open the Microsoft Word document you want to edit. Find the Word document you want to edit on your computer, and double-click on its icon to open it.^[1]
- If you don’t have Microsoft Word on your Windows or Mac computer, you can download it or use the free web version at https://www.office.com.
- You can also add images to your document if you’re planning to create a «news column» type document.
2
Select all the text you want to split into columns. Click the beginning of the text you want to edit, and drag your mouse until the end of it. Selected parts will be highlighted.
- If you want to select the whole document, you can use a keyboard shortcut.
  - On Mac, press Command + A.
  - On Windows, press CTRL + A.
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3
Click the Layout tab at the top. This button is located above the toolbar at the top of your document.
- Depending on your version of Word, this button may also be labeled Page Layout.
4
Click the Columns button on the Layout toolbar. This looks like a rectangle with horizontal lines divided in two sets.
- A drop-down menu will open.
5
Select Two on the drop-down menu. This will split the selected text into two columns.
- Alternatively, you can select another option here, and create even more columns. You can select: One (default), Two, Three, Left, Right, or More Columns.
6
Change the size of your columns (optional). You can click and drag the edges of the ruler at the top of your document to change the size of your columns.
- If you don’t see the ruler, click the View tab, then click the box next to Ruler in the Show section.
- Make sure you still have your column text selected when you adjust the size.
- This is an optional adjustment. If you prefer not to change the column sizes, your columns will be equal in size by default.
- Be sure to save your Word document when you’re finished.

1
Open a document in the Microsoft Word app. This looks like a blue notebook next to a W. Microsoft Word is available for iOS in the App Store and for Android in the Google Play Store.
- Tap Blank document to open a new document or tap a file to open an existing document.
- You can’t put specific text into two columns on the mobile app. This method will adjust the entire document’s layout without needing to select text.
2
Tap ••• . This can be found above the keyboard, to the right.
- If you don’t see your keyboard, tap the document to bring it up.
- A new menu will open.
3
Tap Home. This will be to the left of the formatting window.
- A drop-down menu will open.
4

Tap Layout. You’ll see a list of options you can make to your page layout.
5

Tap Columns. This will be next to the icon of horizontal lines divided in two sets.
6
Tap Two. This will split the selected text into two columns.
- Alternatively, you can select another option here, and split your text into more columns. You can select: One (default), Two, Three, Left, or Right.
- Your page layout will now have two columns. When you enter text, it will fill the left column first, then continue onto the right column.

Add New Question

Question

My layout key does not have the option for columns. How do I add that?

You are probably using the web version. It doesn’t have a lot of special options. The best solution is just to get the Word app and try again.
Question

How to create a two columns with separate texts?

This is very simple. When typing in each column, type different things. If it tries to connect them, just start a new paragraph.
Question

I want to change back to a full document after the columns. Then change back to columns and so forth (Recipe title and serving size, then columns for actual recipe; then another recipe on same page.)

At the bottom of the advanced column settings, there is a dropdown box labeled «Apply to:». Set the column number and click this to select the section you want to update. The easiest option is to highlight a section and select the «selected text» option.

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I want to do a two-column layout in Microsoft Word, but instead of the second column being written as a continuation of the first, I want the two columns to be written separately just like they were two different pages.

How would you go about doing this in Word 2010?

fixer1234

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asked Jan 12, 2012 at 17:21

Lance RobertsLance Roberts

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Another easy way to do what you describe is to use a table. Turn the borders off and you’ll get two columns that are independent of each other.

answered Jan 12, 2012 at 20:02

Using a column break is the easiest way that fits within the structure Word gives you to work with columns.

In the Page Layout tab, after you’ve set up the desired number of columns, in the Page Setup section, click the Breaks dropdown and select the Column break command.

answered Jan 12, 2012 at 20:13

music2myearmusic2myear

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Honestly… You’re getting more into page-layout than document creation. Word does a better job of doing document creation than it does with page layout. Publisher is much better at page-layouts. You can accomplish the same task in Word… but it appears slightly different than you would expect.

Under the «Page Layout» tab… go to Margins -> Custom Margins (at the bottom of the list), and then near the middle of the dialog, there should be a «Multiple Pages:» drop-down-box with «2 Pages per sheet». Also set the page-layout to Landscape. On the screen while editing, it would appear like you’re working on 1 skinny page… and as you add content… what appears to be the 2nd page will actually be printed on the second half on the 1st printed-page.

answered Jan 12, 2012 at 17:42

TheCompWizTheCompWiz

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Using a later version of Office (probably 2007 upwards) you can insert something called a sidebar. Sidebars are similar to regular text boxes, but get some extra formatting (which you may or may not appreciate).

You would have to insert it manually onto every page, so it’s not a good solution for longer documents. However it does sidestep some of the difficulties of working with tables.

Go to the ‘insert’ ribbon, click ‘Text Box’, then select a sidebar.

answered Oct 30, 2013 at 9:21

Kit JohnsonKit Johnson

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Here’s a slightly more complex but more flexible solution:

If it’s only for a few pages or less, you could also insert two textboxes on each page, and direct the overflow the way you want it. This way, you can finely control the margins of the columns and be completely sure how the text is going to flow. (However, I think that stuff like that is usually easier in Publisher, where you can set text baseline spacing globally.)

answered Aug 1, 2016 at 1:07

ksooksoo

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It’s easy.

1) Part columns

2) Click «more columns» in «columns» to choose spaces, width, etc.
3) Use a column break — it will send you to the second column. Use column break on top of second column to send text to next page’s first column.

If you have numbered content, a paragraph indent will appear on top of the second page’s first column.
Click ‘delete’ —which will delete the number, but go back to the previous page’s second column and tap ‘enter’ once. This will renumber the text on the second page.

answered Jan 6, 2018 at 14:04

If you put a hard page break (CTRL + ENTER) at the end of the second column they will unbalance and you can treat each separately.

answered Aug 16, 2019 at 20:20

Источник

You can split text into columns in Microsoft Word in just a few simple steps.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

In the Layout tab, on the Page Setup group, click Columns.
Click one of the options in the menu to select it or click More Columns to add more than three columns or columns with custom width and spacing.
By default, changes to columns affect only the section in which you are working. To apply column changes to a whole document, click More Columns and then Apply to: Whole document.

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Содержание

Создание колонок в документе Ворд
- Создание колонок в документе
- Примеры использования колонок
- Отмена разбиения на колонки
Заключение
Вопросы и ответы

Одной из задач, с которой можно столкнуться при работе в редакторе Microsoft Word, является необходимость разбиения страницы на колонки (столбцы), с видимой границей или нет – это уже не столь важно. В рамках настоящей статьи расскажем, как это сделать.

Создание колонок в документе Ворд

Существует всего один способ создания столбцов в Word, при этом их количество, ориентация относительно полей страницы, ширина и отступы могут отличаться. Сначала мы рассмотрим то, как их создать, а затем кратко пройдемся по возможным вариантами применения данного навыка.

Создание колонок в документе

Для того чтобы разбить страницы текстового документа на два и более столбцов, необходимо выполнить следующие действия:

Выделите с помощью мышки фрагмент текста или страницу, которую требуется разбить на колонки, или нажмите «CTRL+A» для выделения всего документа.

Читайте также: Как выделить страницу / весь текст в Ворде
Перейдите ко вкладке «Макет» и разверните там меню кнопки «Колонки», которая расположена в группе «Параметры страницы», нажав на нее.

Примечание: В версиях Ворд до 2012 года необходимые для решения поставленной задачи инструменты находятся во вкладке «Разметка страницы».
Выберите в развернувшемся меню желаемое количество колонок. Если указанные по умолчанию значения вас не устраивают, кликните по пункту «Другие столбцы» (или «Другие колонки», в зависимости от используемой версии Microsoft Word).

Определите необходимое количество столбцов, выбрав его в блоке «Тип», или введите вручную в строке «Чисто столбцов». В разделе «Применить» выберите один из двух доступных пунктов: «К выделенному тексту» или «До конца документа», если вы хотите разделить на заданное число столбцов текстовый фрагмент или весь документ соответственно.

Примечание: Если вам необходимо создать две колонки, размер одной из которых будет меньше другой, а ее расположение «привязано» к одному из полей, выберите соответствующее значение в блоке опций «Тип», ориентируясь на два последних макета («Слева» и «Справа»). Ниже, в блоке «Ширина и промежуток», можно задать подходящие размеры (непосредственно ширину текста и отступ между ним) для каждого из столбцов. Эти же значения можно редактировать и для большего числа колонок.
Сразу после нажатия в диалоговом окне кнопки «ОК» выделенный фрагмент текста, страница или страницы будут разбиты на заданное количество колонок, после чего вы сможете писать текст в столбик.

Для того чтобы добавить вертикальную границу, наглядно разделяющую столбцы (например, показав таким образом линию сгиба), снова кликните по кнопке «Колонки» и выберите пункт «Другие столбцы», после чего установите галочку напротив пункта «Разделитель». В этом же окне выполняются необходимые настройки ширины текста в столбцах и расстояния между ними, о чем мы упомянули в примечании выше.

Для подтверждения внесенных изменений нажмите «ОК».

Если вы хотите изменить разметку в следующих частях (разделах) документа, с которым работаете, выделите необходимый фрагмент текста или страницы, а затем повторите вышеописанные действия. Таким образом вы можете, к примеру, сделать на одной странице в Ворде две колонки, на следующей — три, а затем снова перейти к двум.

Совет: Если это необходимо, вы всегда можете изменить ориентацию страницы в документе Word с традиционной книжной на альбомную. О том, как это делается, мы ранее писали в отдельной статье.

Читайте также: Как в Ворде сделать альбомную ориентацию страницы

Примеры использования колонок

Очевидно, что добавление столбцов в Microsoft Word может потребоваться при создании документов, формат которых отличается от стандартных. К числу таковых можно отнести брошюры, буклеты и книги, которые зачастую не только разрабатываются в текстовом редакторе, но и затем распечатываются на принтере. Еще одна оригинальная задача, которую позволяет решить осваиваемая нами сегодня функция текстового редактора, — это создание шпаргалок. На нашем сайте есть отдельные статьи о работе с нетипичными документами, при которой без умения создавать и изменять колонки не обойтись – рекомендуем с ними ознакомиться.

Подробнее:
Как в Ворде сделать буклет / книгу / шпаргалку
Печать документов в Microsoft Word

Отмена разбиения на колонки

В случае если необходимость в применении столбцов к текстовому содержимому документа отпадет, для ее отмены выполните следующее:

Повторите действия из пункта №1-2 первой части данной статьи.

Кликнув по кнопке «Колонки», выберите первый пункт в списке доступных — «Одна».

Разбиение на колонки исчезнет, а документ обретет привычный вид.

Читайте также: Как отменить действие в Ворде

Заключение

Теперь вы знаете не только о том, как сделать колонки в Microsoft Word, но и в документах какого типа их применение особенно актуально.

Еще статьи по данной теме:

Помогла ли Вам статья?

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I’ll admit it — I’m not a big fan of adding columns in Microsoft Word. Not that there’s anything wrong with columns, per se. Columns work fine (until they don’t). But in a legal office environment, I usually format blocks of information with tables because they’re a bit easier to control.

That said, I have seen lots of legal professionals insert multiple columns in Microsoft Word to format things like service lists in Certificates of Service. Hey, to each her [his] own.

So if you want to format text with columns in Microsoft Word documents, here’s what you need to know:

Inserting columns: the basic primer

Everything starts from the Layout tab (known as Page Layout in versions 2007-2010) on the Ribbon:

Click on More Columns, and you’re taken to a dialog box that allows you to set up your columns exactly the way you want them.

The default is one column — just a regular document. You can use one of the presets (the two-column layout is useful for the service list application I mentioned above). Or you can customize it within an inch of its life. Width? Space between columns 1 and 2, or 2 and 3, or …? How about a line between them (like a newsletter would have)? You decide!

(If you don’t want your columns to all be the same width, be sure to uncheck the “Equal column width” checkbox at the bottom of the dialog box. Then, you’ll be able to customize the width of each column separately.)

Navigating between columns

Once you’ve set up your columns, you come to the tricky part. This is part of the reason I usually opt for tables rather than columns. If you use tables, moving between the cells is easy — just use the Tab key. To insert a column, however, you need to know a few tricks.

Say you’re typing in the first column of your document and you want to end that column there and start typing in the second column. To do that, you have to insert a column break. You can insert a column break in one of two ways:

Press CTRL-SHIFT-ENTER simultaneously; or
Go to the Layout tab, click Breaks, and choose Column

Personally, I’d go with Option 1 (assuming I remember the key combination in the heat of the moment).

Once you’ve inserted a column break, your cursor is in the next column, ready for you to type. When you insert a column break in your last column (the one farthest to the right), the cursor will go to the first column on the next page.

Viewing column boundaries

To me, it’s tough to work with columns (or tables, for that matter) if I can’t really see them. To turn on the column boundaries so you can see your columns laid out on the page, go to the File tab (or click the Office button in version 2007) and click Options, then go to Advanced and check the box next to Show text boundaries:

When columns are only part of your document

But what if only part of your document consists of multiple columns?

If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:

If you choose This Point Forward, that will allow you to insert columns at the point your cursor is sitting in. Once you’ve inserted your columnar data, then go back to the Format Columns dialog box and choose the One Column format (being careful to once again choose This Point Forward in that bottom drop-down), and your document will return to the single-column format without disturbing the multi-column insertion you’ve just worked so hard on.

But what if you want to insert a two- or three- (or more-) column block of text into the middle of a one-column, normal document?

You may want to use a slightly different procedure, depending on whether you’re creating a brand-new document or you’re inserting a multi-column layout into the middle of an existing single-column document. You’re using the same dialog box, but if you’re editing an existing document and placing a multi-column layout in the middle, you’ll need to take a couple of extra precautions to ensure you don’t inadvertently create a formatting nightmare.

Inserting multi-columns into a new document

Let’s say you’re typing along in a brand-new document and decide that the next bit of text needs to be in two (or more) columns. There’s no text after the point where your cursor is right now, so you can switch back to single-column format once you get done inserting the multi-column section.

If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:

Inserting columns into the middle of an existing document

If you’re editing an existing document and you want to insert a multi-column layout somewhere in the middle of text you’ve already got typed, the “this point forward” method may result in a temporary and fixable but still infuriating mess.

Here’s how to avoid it: Insert section breaks before and after the point at which you want to insert your columns:

Word-2019-columns-this-section-insert-section-break

… then in Apply to:, choose This section instead:

Here’s a video demonstration:

Video: Inserting a column into the middle of an existing document (without creating a mess)

How do you see yourself using columns in your documents?

Источник

Method 1: Insert a Table

Method 2: Insert Linked Text Boxes

Method 3: Use Text Box in a Two-column Document

Manage Long Word Documents

Author Introduction:

See Also

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Things You Should Know

About This Article

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Создание колонок в документе Ворд

Создание колонок в документе

Примеры использования колонок

Отмена разбиения на колонки

Заключение

Еще статьи по данной теме:

Помогла ли Вам статья?

Inserting columns: the basic primer

Navigating between columns

Viewing column boundaries

When columns are only part of your document

Inserting multi-columns into a new document

Inserting columns into the middle of an existing document

Video: Inserting a column into the middle of an existing document (without creating a mess)