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If you have Outlook installed as part of Microsoft Office, and set as your default email app, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.
If Outlook is not your default email application you’ll need to configure it as the default in order to use this feature. For more information see: Make Outlook the default program for email, contacts, and calendar.
Send as an attachment
Excel, PowerPoint, and Word
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Click File > Share, and then choose one of the following options:
Note: The options you see will vary depending on the Office program you’re using.
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Upload to OneDrive Uploads your file to your OneDrive account where you can then share through a direct link or an email message.
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Attach a copy instead Choose to attach a the file to an email, or attach a PDF of the file.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
OneNote, Visio, Publisher, and Project
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Click File > Share, and then choose one of the following options:
Note: The options you see will vary depending on the Office program you’re using.
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Share with People (OneNote and Visio) Lets you enter name or email address for who you want to send to, set whether you want them to edit, require the user signs in before editing, and an optional message.
This option requires that your file is uploaded to OneDrive.
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Send a Link (Visio) Allows everyone to work on the same copy of the file, see the latest changes, and keeps your email size small.
To send a link, the file must be saved to a Web server or shared folder.
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Send as Attachment Opens an email message with a copy of the file in its original file format attached.
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Send as PDF Opens an email message with a copy of the file in .pdf format attached.
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Send as XPS Opens an email message with a copy of the file in .xps format attached.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
Send as the body of an email message
If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.
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Open the file you want to send.
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In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
Send as an attachment
Excel, PowerPoint, Project, Publisher, Visio, and Word
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Click File > Share > Email, and then choose one of the following options:
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Send as Attachment Opens an email message with a copy of the file in its original file format attached.
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Send as PDF Opens an email message with a copy of the file in .pdf format attached.
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Send as XPS Opens an email message with a copy of the file in .xps format attached.
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Send as Internet Fax Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.
Note: The options you see will vary depending on the Office program you’re using.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
OneNote
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Click File > Send, and then choose one of the following options:
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Send as Attachment Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.
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Send as PDF Opens an email message with a copy of the file in .pdf format attached.
-
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
Send as the body of an email message
If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.
-
Open the file you want to send.
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In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
Send as an attachment
The following instructions apply to Excel, PowerPoint, Project, Publisher, Visio, and Word.
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Click File.
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Click Save & Send.
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Select Send Using E-mail, and then choose one of the following options:
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Send as Attachment Opens an email message with a copy of the file in its original file format attached.
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Send as PDF Opens an email message with a copy of the file in .pdf format attached.
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Send as XPS Opens an email message with a copy of the file in .xps format attached.
Note: The PDF and XPS options are not available in Project 2010.
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Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
The following instructions apply to OneNote 2010:
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Click File.
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Click Send, and then choose one of the following options:
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E-mail Page as Attachment Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.
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E-mail Page as PDF
Opens an e-mail message with a copy of the file in .
pdf
format attached.
-
-
Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
Send as the body of an email message
If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.
To send your file as the body of an email message, follow these steps:
-
Open the file you want to send.
-
In the Quick Access Toolbar, click Send to Mail Recipient
to open an email message. Your file will appear in the body of the message. -
Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.
to open an email message. Your file will appear in the body of the message.See also
Attach files or insert pictures in Outlook email messages
Reduce the size of pictures and attachments
View, open, or save attachments
Need more help?
If you prefer to write your emails in Word, there is a way to send them directly to your recipients from within Word. This feature is not obviously available in Word 2013, but rather must be added to the Ribbon or Quick Access Toolbar.
We will show you how to make the Send to Mail Recipient feature available on the Quick Access Toolbar in Word and how to use it to send an email using Word.
Open Word and click the File tab.
Click Options in the menu list on the left.
On the Word Options dialog box, click Quick Access Toolbar in the menu list on the left pane.
On the Quick Access Toolbar screen, select Commands Not in the Ribbon from the Choose commands from drop-down list on the left side of the right pane.
Scroll down in the list below the Choose commands from drop-down list and select the Send to Mail Recipient command from the list. Click Add to add it to the list of commands on the Quick Access Toolbar on the right.
Click OK to accept your change and close the dialog box.
The Send to Mail Recipient button is added to the Quick Access Toolbar. Click the button to create an email from the current document.
A panel opens with a To field, a Cc field, a Subject field, and an Introduction field. Enter the email address for the recipient of the email in the To field and a subject for the email in the Subject field. Enter a Cc address and an Introduction, if desired.
If you want your email address to be displayed when the recipient receives the email, click Options and select From from the drop-down menu.
Enter your email address in the From field that displays.
There are properties that can be set for each email. To access these properties, click Options and select Options from the drop-down menu.
RELATED: How to Request a Delivery/Read Receipt in Outlook 2013
Set security settings, tracking options, and delivery options on the Properties dialog box. To change additional security settings for this email message, click the Security Settings button.
NOTE: You can request delivery and read receipts just like you can in Outlook 2013.
Set any desired security settings on the Security Properties dialog box and click OK. Click Close on the Properties dialog box to close it and return to your email.
To send the email message click Send a Copy, or press Alt + S.
If you added a From address, that address displays on the message when received by the recipient.
Note that there’s no real record of your sent email except as a Word document. If you want to keep a copy of the message for yourself in your email program (Outlook, Thunderbird, etc.), select Bcc from the Options drop-down menu (the same menu where you selected to add the From field) and enter your email address in the Bcc field.
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Если Вы предпочитаете писать электронные письма в Word, знайте, что их можно отправлять получателям прямо оттуда. Эта опция в Word 2013 скрыта, хотя её следовало бы добавить на ленту или панель быстрого доступа.
Мы покажем, как поместить инструмент Send to Mail Recipient (Отправить сообщение) на панель быстрого доступа Word и как с его помощью отправить электронное письмо из Word.
Запустите Word и откройте вкладку File (Файл).
В меню слева нажмите Options (Параметры).
В левой части диалогового окна Word Options (Параметры Word) есть список разделов. Отыщите Quick Access Toolbar (Панель быстрого доступа).
Справа появится окно настроек панели быстрого доступа. Слева вверху кликните по выпадающему списку Choose commands from (Выбрать команды из) и выберите Commands Not in the Ribbon (Команды не на ленте).
Пролистайте появившийся список команд и нажмите на Send to Mail Recipient (Отправить сообщение). Кликните по Add (Добавить), чтобы добавить эту команду в список команд панели быстрого доступа (справа).
Нажмите ОК, чтобы подтвердить изменения и закрыть диалоговое окно.
Теперь на панели быстрого доступа появилась кнопка, позволяющая отправить сообщение. Чтобы создать в текущем документе письмо, готовое к отправке по электронной почте, нажмите на эту кнопку.
Откроется панель с полями To (Кому), Cc (Копия), Subject (Тема) и Introduction (Введение). В поле To (Кому) введите адрес электронной почты адресата, в поле Subject (Тема) напишите тему письма. Поля Cc (Копия) и Introduction (Введение) заполните по желанию.
Если Вы хотите, чтобы Ваш адрес электронной почты отобразился у получателя, когда ему придёт письмо, нажмите Options (Параметры) и в выпадающем списке выберите From (От).
В появившемся поле From (От) введите свой адрес электронной почты.
Некоторые параметры можно настроить для всех электронных писем. Для доступа к ним кликните по Options (Параметры) и выберите одноименный пункт из выпадающего меню.
Настройте параметры безопасности, отправки и доставки в диалоговом окне Properties (Свойства). Чтобы изменить индивидуальные настройки безопасности для текущего письма, нажмите кнопку Security Settings (Параметры безопасности).
Примечание: Как и в Outlook 2013, в Word можно запросить уведомление о получении и прочтении письма.
Установите желаемые параметры в диалоговом окне Security Properties (Свойства безопасности) и нажмите ОК. В диалоговом окне Properties (Свойства) кликните по Close (Закрыть), чтобы вернуться к редактированию письма.
Для отправки письма нажмите кнопку Send a Copy (Отправить копию) или сочетание клавиш Alt+S.
Если Вы заполнили поле From (От), то именно этот адрес отобразится у адресата, когда он получит письмо.
Обратите внимание, что единственное подтверждение, которое останется после отправки письма – это исходный документ Word. Чтобы сохранить копию письма в почтовой программе (Outlook, Thunderbird и проч.), в выпадающем меню Options (Парметры) выберите Bcc (СК) и введите в это поле свой электронный адрес.
Оцените качество статьи. Нам важно ваше мнение:
Sometimes I write a short document or letter in Word which I like to be reviewed by someone else first.
While I could send it as an attachment, I’d rather send the contents of the document in the email itself as it often allows for quicker review and replies for the reviewer.
Is there a quick way to achieve this?
There is quite a list of commands in Word which are hidden or otherwise not directly available via a button in the Ribbon layout.
Sending the contents of your current document directly in the body of an email is one of those “hidden” commands.
Add “Send to Mail Recipient” command to the QAT
To use such a hidden command, you can still add it to the Quick Access Toolbar (QAT) the following way;
- Open Word Options; File-> Options.
- On the left, select; Quick Access Toolbar.
- Set the “Choose command from” drop down list to “Commands Not in the Ribbon”.
- Select “Send to Mail Recipient” and click the button “Add > >”
- Press OK to close the dialog.
- The command will now show up in the Quick Access Toolbar at the top of your Word window.
Excel and PowerPoint
Note that both Excel and PowerPoint also have the “Send to Mail Recipient” option available as a “hidden” option and can be added in the same way.
After adding the Send to Mail Recipient command to your QAT…
…you can directly turn a Word document into a mail messages.
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This post will guide you how to send mass emails to a list from an Excel Spreadsheet using Outlook. How do I send email to a list recipients using Excel and Outlook.
- Sending Email to A List of Recipients
- Sending Email to A List of Recipients Using VBA Macro
Sending Email to A List of Recipients
Assuming that you have a list of data in a worksheet which contain name, email address and subject columns. and you want to send a mail to each email address in Column B. How to accomplish it. You can use the Word’s Mail Merge feature, select data source from your Excel, and then you can send email messages to each email addresses. Just do the following steps:
Step1: Launch a new word document, and go to the Mailings tab, and select Select Recipients button, then select Use an Existing List from the dropdown menu list. and the Select Data Source dialog will open.
Step2: choose your workbook which contain your data in the Select Data Source dialog box, and click on Open button. then the Select Table dialog will open.
Step3: choose the worksheet which contain your data. click OK button.
Step4: then you can insert name filed into your mail content, such as: you can go to Mailings tab, and click on the Insert Merge Field button under the Write & Insert group. and select Name from the dropdown menu list to insert Name field into your mail content.
Step5: you can click on the Finish & Merge command, and then select Send Email Messages from the dropdown menu list. and the Merge to E-mail dialog will open.
Step6: you need to set message options in the Merge to Email dialog box, and choose email address value in the To drop down list, and choose subject value from the Subject line list box, then select All option in the Send records section. click Ok button.
Step7: the emails should be sent to each email address in Column B.
Sending Email to A List of Recipients Using VBA Macro
You can also use an Excel VBA macro to send email to a list of recipients. Just do the following steps:
Step1: open your excel workbook and then click on “Visual Basic” command under DEVELOPER Tab, or just press “ALT+F11” shortcut.
Step2: then the “Visual Basic Editor” window will appear.
Step3: click “Insert” ->”Module” to create a new module.
Step4: paste the below VBA code into the code window. Then clicking “Save” button.
Sub SendEmail()
Dim i As Integer, Mail_Object, Email_Subject, o As Variant, lr As Long
lr = Cells(Rows.Count, "A").End(xlUp).Row
Set Mail_Object = CreateObject("Outlook.Application")
For i = 2 To lr
With Mail_Object.CreateItem(o)
.Subject = Range("B1").Value
.To = Range("A" & i).Value
.Body = Range("B2").Value
'.Send
.display 'disable display and enable send to send automatically
End With
Next i
MsgBox "E-mail successfully sent", 64
Application.DisplayAlerts = False
Set Mail_Object = Nothing
End Sub
Step5: back to the current worksheet, then run the above excel macro. Click Run button.
This will send an E-Mail to every address in Column “A” starting at row 2 down to the last row. And the email body is in Cell B2. And the email subject is in Cell B1.