Send email from excel with vba

VBA Code to Send Emails From Excel

In VBA, to send emails from Excel, we can automatically automate our mailing feature to send emails to multiple users at a time. However, to do so, we need to remember that we may do it by outlook, another product of outlook, so we need to enable outlook scripting in VBA. Once done, we use the .Application method to use outlook features.

VBA’s versatility is just amazing. VBA coders love Excel because by using VBA, we not only can work within Excel. Rather, we can also access other Microsoft tools. For example, we can access PowerPoint, Word, and Outlook by using VBAMicrosoft Outlook has a VBA reference that can be used to control Outlook. This makes it easy to automate repetitive activities in Outlook. To use VBA in Outlook, you’ll need to enable the developer feature, just like in Excel.read more. So I was impressed when I heard of sending emails from Excel. Yes, it is true. We can send emails from excel. This article will show you how to send emails from Excel with attachments using VBA CodingVBA code refers to a set of instructions written by the user in the Visual Basic Applications programming language on a Visual Basic Editor (VBE) to perform a specific task.read more.

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Set Reference to Microsoft Office Library

Now, we can access Outlook objects in VBA coding.

13 Easy Steps to Send Emails from Excel

Writing the code to send an email with an attachment from Excel is quite complicated but worth spending some time.

You can download this VBA Send Email Excel Template here – VBA Send Email Excel Template

Follow the below steps to write your first email excel macroA macro in excel is a series of instructions in the form of code that helps automate manual tasks, thereby saving time. Excel executes those instructions in a step-by-step manner on the given data. For example, it can be used to automate repetitive tasks such as summation, cell formatting, information copying, etc. thereby rapidly replacing repetitious operations with a few clicks.
read more.

Step #1

Start the sub procedure in VBASUB in VBA is a procedure which contains all the code which automatically gives the statement of end sub and the middle portion is used for coding. Sub statement can be both public and private and the name of the subprocedure is mandatory in VBA.read more.

Code:

Sub SendEmail_Example1()

End Sub

Step #2

Declare the variable Outlook.Application

Code:

Dim EmailApp As Outlook.Application 'To refer to outlook application

Step #3

The above variable is an object variable. Therefore, we need to create an instance of a new object separately. Below is the code to create a new instance of the external object.

Code:

Set EmailApp = New Outlook.Application 'To launch outlook application

Step #4

Now, to write the email, we declare one more variable as “Outlook.MailItem”.

Code:

Dim EmailItem As Outlook.MailItem 'To refer new outlook email

Step #5

To launch a new email, we need to set the reference to our previous variable as “CreateItem.”

Code:

Set EmailItem = EmailApp.CreateItem(olMailItem) 'To launch new outlook email

Now, the variable “EmailApp” will launch outlook. In the variable “EmailItem,” we can start writing the email.

Step #6

We need to be aware of our items while writing an email. First, we need to decide to whom we are sending the email. So for this, we need to access the “TO” property.

Step #7

Enter the email ID of the receiver in double quotes.

Code:

EmailItem.To = "[email protected]"

Step #8

After addressing the main receiver, if you would like to CC anyone in the email, we can use the “CC” property.

Code:

EmailItem.CC = "[email protected]"

Step #9

After the CC, we can set the BCC email ID as well.

Code:

EmailItem.BCC = "[email protected]"

Step #10

We need to include the subject of the email we are sending.

Code:

EmailItem.Subject = "Test Email From Excel VBA"

Step #11

We need to write the email body using HTML body type.

Code:

EmailItem.HTMLBody = "Hi," & vbNewLine & vbNewLine & "This is my first email from Excel" & _
                     vbNewLine & vbNewLine & _
                     "Regards," & vbNewLine & _
                     "VBA Coder" 'VbNewLine is the VBA Constant to insert a new line

Step #12

We are working on if we want to add an attachment to the current workbook. Then, we need to use the attachments property. First, declare a variable source as a string.

Code:

Dim Source As String

Then in this variable, write ThisWorkbook.FullName after Email body.

Code:

Source = ThisWorkbook.FullName

In this VBA Code, ThisWorkbook is used for the current workbook and .FullName is used to get the full name of the worksheet.

Then, write the following code to attach the file.

Code:

EmailItem.Attachments.Add Source

Step #13

Finally, we need to send the email to the mentioned email IDs. We can do this by using the “Send” method.

Code:

EmailItem.Send

We have completed the coding part.

Code:

Sub SendEmail_Example1()

Dim EmailApp As Outlook.Application
Dim Source As String
Set EmailApp = New Outlook.Application

Dim EmailItem As Outlook.MailItem
Set EmailItem = EmailApp.CreateItem(olMailItem)

EmailItem.To = "[email protected]"
EmailItem.CC = "[email protected]"
EmailItem.BCC = "[email protected]"
EmailItem.Subject = "Test Email From Excel VBA"
EmailItem.HTMLBody = "Hi," & vbNewLine & vbNewLine & "This is my first email from Excel" & _
vbNewLine & vbNewLine & _
"Regards," & vbNewLine & _
"VBA Coder"
Source = ThisWorkbook.FullName
EmailItem.Attachments.Add Source

EmailItem.Send

End Sub

Run the above code. It will send the email with the mentioned body with the current workbook as the attachment.

Recommended Articles

This article has been a guide to VBA Send Email from Excel. Here, we learn how to write VBA code to send emails from Excel with attachments along with an example and downloadable Excel template. You can learn more about VBA from the following articles: –

• VBA TimeValue Function
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VBA Send Email From Excel

VBA is not only limited to data in excel. We can send emails through VBA and this is what we will learn in this article. It requires considerable knowledge of VBA and its methods to write the code to send emails from excel. Before we move to write and sending emails from excel let us know what this automation means. This type of automation means accessing a feature of another application using any other application. Now the mailing feature is offered by Microsoft in Outlook, we will use methods and properties of outlook in excel to send emails. To send an email we need to know the basic of email also. In layman’s term, what is the process and what is the requirement to send an email? An Email consists of an email address of the sender if there is a CC (Carbon Copy ) or a BCC and a subject line with an email body.

How to Send Emails From Excel VBA?

Let us learn how to send emails through outlook from excel in VBA by an example. In this example, we will also send an attachment to the receiver, the same excel file we will be writing the code.

You can download this VBA Send Email Excel Template here – VBA Send Email Excel Template

Follow the below steps to send email from Excel Using VBA code:

Step 1: In the Developer Tab click on Visual Basic to open the VB Editor.

Before we move into writing codes to send an email, we need to know this that outlook is an external object and we need to refer it in the VBA.

Step 2: Go to Tools and then select References.

Step 3: Clicking on the reference will open a wizard box for us, find a reference for Microsoft Outlook Object library and check it and then click on Ok.

Step 4: Click on insert tab and insert a module in the VBA project.

Step 5: Define a subprocedure as shown below.

Code:

Sub EmailExample()

End Sub

Step 6: By giving reference to the outlook above, we can now access the properties of outlook in VBA. Now let us declare a variable as an outlook application.

Code:

Dim Email As Outlook.Application

Step 7: Like FSO, this variable is an object variable, so to access any other application we need to create some instances, create an instance as shown below using the SET keyword.

Code:

Set Email = New Outlook.Application

Step 8: Since we want to send an attachment to the receiver we need to declare one variable as String which will hold the path for the attachment.

Code:

Dim Sr As String

Step 9: Now let us start with the mailing part in this code, to send an email we need to define another variable which will use the property of outlook to refer to a new email as shown below.

Code:

Dim newmail As Outlook.MailItem

Step 10: Similar to above with using another application in the example we need to create instances, now we need to create an instance for a new email which will open the new email using the set keyword.

Code:

Set newmail = Email.CreateItem(olMailItem)

Before we move further let me explain our progress so far, the first instance will open outlook for us while the second instance will open the new email for us.

Step 11: As I have explained above about what is the requirement to send an email. The first requirement is a receiver which is “To” in an email. So let us use the To property of outlook in excel as follows.

Code:

newmail.To = "[email protected]"

Step 12: Since we have used the To property we have some another feature to use such as the Carbon Copy or the CC property of outlook.

Code:

newmail.CC = "[email protected]"

Similarly, we can use the BCC property.

Note: BCC property is used when we want to hide the email address of the BCC receiver from the other receivers.

What is the next step in sending an email?

Step 13: It is subject. When we write the instance name with a dot operator we can see the option for a subject as follows.

Step 14: Press Tab on the subject IntelliSense and write a random subject as shown below.

Code:

newmail.Subject = "This is an automated Email"

Step 15: The next step in writing an email is a body for the email. Like the properties, we used above with the instance let us use the body property of the outlook to write the body as follows.

Code:

newmail.HTMLBody = "Hi," & vbNewLine & vbNewLine & "This is a test email from Excel" & _
vbNewLine & vbNewLine & _
"Regards," & vbNewLine & _
"VBA Coder"

Step 16: Now we have created an email with a body and subject line in it. The next step is to add an attachment to the email. Since we want to send the current worksheet to the receiver we will use the path as follows,

Code:

Sr = ThisWorkbook.FullName

Step 17: Now we can send the attachment using the attachment property as shown below.

Code:

newmail.Attachments.Add Sr

Step 18: Now finally we need to send the email. Like in outlook we press the send button to send an email, similarly, we will use the send properties of outlook as follows.

Code:

newmail.Send

Final Full code

So below is the final code on how to send an email from Excel with the help of VBA.

Code:

Sub EmailExample()

Dim Email As Outlook.Application
Set Email = New Outlook.Application
Dim Sr As String
Dim newmail As Outlook.MailItem
Set newmail = Email.CreateItem(olMailItem)

newmail.To = "[email protected]"
newmail.CC = "[email protected]"
newmail.Subject = "This is an automated Email"
newmail.HTMLBody = "Hi," & vbNewLine & vbNewLine & "This is a test email from Excel" & _
vbNewLine & vbNewLine & _
"Regards," & vbNewLine & _
"VBA Coder"
Sr = ThisWorkbook.FullName
newmail.Attachments.Add Sr
newmail.Send

End Sub

When we run the above code we need to wait for a few seconds for the code to execute and we can check out sent box in outlook that the email has been sent through excel.

Things to Remember

• We use another application to send an email from excel.
• To use another application we create instances.
• Before using outlook as another application we need to refer to Outlook objects from the reference tab.
• We need to know the requirements of an email to send an email.

Recommended Articles

This is a guide to VBA Send Email From Excel. Here we discuss how to send emails with attachments from excel using VBA code along with an example and downloadable excel template. Below are some useful excel articles related to VBA –

1. VBA Hyperlink
2. VBA Outlook
3. VBA Get Cell Value
4. VBA Web Scraping

This tutorial will show you how to send emails from Excel through Outlook using VBA.

Sending the Active Workbook

Function SendActiveWorkbook(strTo As String, strSubject As String, Optional strCC As String, Optional strBody As String) As Boolean
   On Error Resume Next
   Dim appOutlook As Object
   Dim mItem As Object
'create a new instance of Outlook
   Set appOutlook = CreateObject("Outlook.Application")
   Set mItem = appOutlook .CreateItem(0)
   With mItem 
     .To = strTo
     .CC = ""
     .Subject = strSubject
     .Body = strBody
     .Attachments.Add ActiveWorkbook.FullName
'use send to send immediately or display to show on the screen
    .Display 'or .Send
   End With
'clean up objects
  Set mItem = Nothing
  Set appOutlook = Nothing
End Function

The function above can be called using the procedure below

Sub SendMail()
   Dim strTo As String
   Dim strSubject As String
   Dim strBody As String
'populate variables
   strTo = "jon.smith@gmail.com"
   strSubject = "Please find finance file attached"
   strBody = "some text goes here for the body of the email"
'call the function to send the email
   If SendActiveWorkbook(strTo, strSubject, , strBody) = true then
      Msgbox "Email creation Success"
   Else
      Msgbox "Email creation failed!"
   End if
End Sub

Using Early Binding to refer to the Outlook Object Library

The code above uses Late Binding to refer to the Outlook Object. You can add a reference to Excel VBA, and declare the Outlook application and Outlook Mail Item using Early Binding if preferred. Early Binding makes the code run faster, but limits you as the user would need to have the same version of Microsoft Office on their PC.

Click on the Tools menu and References to show the reference dialog box.

Add a reference to the Microsoft Outlook Object Library for the version of Office that you are using.

You can then amend your code to use these references directly.

A great advantage of early binding is the drop down lists that show you the objects that are available to use!

Sending a Single Sheet from the Active Workbook

To send a single sheet, you first need to create a new workbook from the existing workbook with just that sheet in it, and then send that sheet.

Function SendActiveWorksheet(strTo As String, strSubject As String, Optional strCC As String, Optional strBody As String) As Boolean
   On Error GoTo eh
'declare variables to hold the objects required
   Dim wbDestination As Workbook
   Dim strDestName As String
   Dim wbSource As Workbook
   Dim wsSource As Worksheet
   Dim OutApp As Object
   Dim OutMail As Object
   Dim strTempName As String
   Dim strTempPath As String
'first create destination workbook
   Set wbDestination = Workbooks.Add
   strDestName = wbDestination.Name
'set the source workbook and sheet
   Set wbSource = ActiveWorkbook
   Set wsSource = wbSource.ActiveSheet
'copy the activesheet to the new workbook
   wsSource.Copy After:=Workbooks(strDestName).Sheets(1)
'save with a temp name
   strTempPath = Environ$("temp") & ""
   strTempName = "List obtained from " & wbSource.Name & ".xlsx"
   With wbDestination
      .SaveAs strTempPath & strTempName
'now email the destination workbook
      Set OutApp = CreateObject("Outlook.Application")
      Set OutMail = OutApp.CreateItem(0)
      With OutMail
         .To = strTo
         .Subject = strSubject
         .Body = strBody
         .Attachments.Add wbDestination.FullName
'use send to send immediately or display to show on the screen
         .Display 'or .Display
      End With
      .Close False
  End With
'delete temp workbook that you have attached to your mail
   Kill strTempPath & strTempName
'clean up the objects to release the memory
   Set wbDestination = Nothing
   Set wbSource = Nothing
   Set wsSource = Nothing
   Set OutMail = Nothing
   Set OutApp = Nothing
Exit Function
eh:
   MsgBox Err.Description
End Function

and to run this function, we can create the following procedure

Sub SendSheetMail()
   Dim strTo As String
   Dim strSubject As String
   Dim strBody As String
   strTo = "jon.smith@gmail.com"
   strSubject = "Please find finance file attached"
   strBody = "some text goes here for the body of the email"
   If SendActiveWorksheet(strTo, strSubject, , strBody) = True Then
      MsgBox "Email creation Success"
   Else
      MsgBox "Email creation failed!"
   End If
End Sub