Select all from word document

In Word, you can select all text in a document (Ctrl+A), or select specific text or items in a table by using the mouse or keyboard. You can also select text or items that are in different places. For example, you can select a paragraph on one page and a sentence on a different page.

Select all text

  1. Click anywhere within the document.

  2. Press Ctrl+A on your keyboard to select all text in the document.

Select specific text

You can also select a specific word, line of text, or one or more paragraphs.

  1. Place your cursor in front of the first letter of the word, sentence, or paragraphs you want to select.

  2. Click and hold while you drag your cursor to select the text you want.

Other ways to select text

  • To select a single word, quickly double-click that word.

  • To select a line of text, place your cursor at the start of the line, and press Shift + down arrow.

  • To select a paragraph, place your cursor at the start of the paragraph, and press Ctrl + Shift + down arrow.

Select text by using the mouse

Select text in the body of a document

Notes: To select an entire document, do one of the following:

  • On the Home tab, in the Editing group, click Select, and then click Select All.

  • Move the pointer to the left of any text until it turns into a right-pointing arrow, and then triple-click.

To select

Do this

Any amount of text

Click where you want to begin the selection, hold down the left mouse button, and then drag the pointer over the text that you want to select.

A word

Double-click anywhere in the word.

A line of text

Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click.

A sentence

Hold down CTRL, and then click anywhere in the sentence.

A paragraph

Triple-click anywhere in the paragraph.

Multiple paragraphs

Move the pointer to the left of the first paragraph until it changes to a right-pointing arrow, and then press and hold down the left mouse button while you drag the pointer up or down.

A large block of text

Click at the start of the selection, scroll to the end of the selection, and then hold down SHIFT while you click where you want the selection to end.

An entire document

Move the pointer to the left of any text until it changes to a right-pointing arrow, and then triple-click.

Headers and footers

In Print Layout view, double-click the dimmed header or footer text. Move the pointer to the left of the header or footer until it changes to a right-pointing arrow, and then click.

Footnotes and endnotes

Click the footnote or endnote text, move the pointer to the left of the text until it changes to a right-pointing arrow, and then click.

A vertical block of text

Hold down ALT while you drag the pointer over the text.

A text box or frame

Move the pointer over the border of the frame or text box until the pointer becomes a four-headed arrow, and then click.

Select items in a table

To select

Do this

The contents of a cell

Click in the cell. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Cell.

The contents of a row

Click in the row. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Row.

The contents of a column

Click in the column. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Column.

The contents of multiple cells, rows, or columns

Click in a cell, a row, or a column and then hold the left mouse button down while you drag across all the cells, rows, or columns that contain the content that you want to select. To select the contents of cells, rows, or columns that are not next to each other, click in the first cell, row, or column, press CTRL, and then click the additional cells, rows, or columns that contain the content that you want to select.

The contents of an entire table

Click in the table. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Table.

Select text in different places

You can select text or items in a table that are not next to each other. For example, you can select a paragraph on one page and a sentence on a different page.

  1. Select some text or an item in a table.

  2. Hold down CTRL while you select any additional text or item in a table that you want.

Select text in Outline view

To view your document in Outline view, click the View tab, and then click Outline in the Document Views group.

To select

Move the pointer to

A heading

The left of the heading until it changes to a right-pointing arrow, and then click.

A heading, its subheading, and body text

The left of the heading until it changes to a right-pointing arrow, and then double-click.

A paragraph of body text

The left of the paragraph until it changes to a right-pointing arrow, and then click.

Multiple headings or paragraphs of body text

The left of the text until it changes to a right-pointing arrow, and then drag up or down.

Notes: 

  • In Outline view, clicking once to the left of a paragraph selects the entire paragraph instead of a single line.

  • If you select a heading that includes collapsed subordinate text, the collapsed text is also selected (even though it is not visible). Any changes that you make to the heading — such as moving, copying, or deleting it — also affect the collapsed text.

Select text by using the keyboard

Select text in the body of a document

Note: To select an entire document, press CTRL+A.

To select

Do this

One character to the right

Press SHIFT+RIGHT ARROW.

One character to the left

Press SHIFT+LEFT ARROW.

A word from its beginning to its end

Place the insertion point at the beginning of the word, and then press CTRL+SHIFT+RIGHT ARROW.

A word from its end to its beginning

Move the pointer to the end of the word, and then press CTRL+SHIFT+LEFT ARROW.

A line from its beginning to its end

Press HOME, and then press SHIFT+END.

A line from its end to its beginning

Press END, and then press SHIFT+HOME.

One line down

Press END, and then press SHIFT+DOWN ARROW.

One line up

Press HOME, and then press SHIFT+UP ARROW.

A paragraph from its beginning to its end

Move the pointer to the beginning of the paragraph, and then press CTRL+SHIFT+DOWN ARROW.

A paragraph from its end to its beginning

Move the pointer to the end of the paragraph, and then press CTRL+SHIFT+UP ARROW.

A document from its end to its beginning

Move the pointer to the end of the document, and then press CTRL+SHIFT+HOME.

A document from its beginning to its end

Move the pointer to the beginning of the document, and then press CTRL+SHIFT+END.

From the beginning of a window to its end

Move the pointer to the beginning of the window, and then press ALT+CTRL+SHIFT+PAGE DOWN.

The entire document

Press CTRL+A.

A vertical block of text

Press CTRL+SHIFT+F8, and then use the arrow keys. Press ESC to turn off the selection mode.

The nearest character

Press F8 to turn on selection mode, and then press LEFT ARROW or RIGHT ARROW; press ESC to turn off the selection mode.

A word, a sentence, a paragraph, or a document

Press F8 to turn on selection mode, and then press F8 once to select a word, twice to select a sentence, three times to select a paragraph, or four times to select the document. Press ESC to turn off the selection mode.

Select items in a table

To select

Do this

The contents of the cell to the right

Press TAB.

The contents of the cell to the left

Press SHIFT+TAB.

The contents of adjacent cells

Hold down SHIFT while you repeatedly press the appropriate arrow key until you’ve selected the contents of all the cells that you want.

The contents of a column

Click in the column’s top or bottom cell. Hold down SHIFT while you repeatedly press the UP ARROW or DOWN ARROW key until you have selected the contents of the column.

The contents of an entire table

Click in the table, and then press ALT+5 on the numeric keypad (with NUM LOCK off).

Stop selecting the entire word

  1. Click the File tab, and then click Options.

  2. Click Advanced.

  3. Under Editing options, clear the checkbox next to When selecting, automatically select entire word.

Important: 
Office 2007 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

Upgrade now

Select text by using the mouse

Select text in the body of a document

Note: To select an entire document, do one of the following:

  • On the Home tab, in the Editing group, click Select, and then click Select All.

    Word Ribbon Image

  • Move the pointer to the left of any text until it turns into a right-pointing arrow, and then triple-click.

To select

Do this

Any amount of text

Click where you want to begin the selection, hold down the left mouse button, and then drag the pointer over the text that you want to select.

A word

Double-click anywhere in the word.

A line of text

Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click.

A sentence

Hold down CTRL, and then click anywhere in the sentence.

A paragraph

Triple-click anywhere in the paragraph.

Multiple paragraphs

Move the pointer to the left of the first paragraph until it changes to a right-pointing arrow, and then press and hold down the left mouse button while you drag the pointer up or down.

A large block of text

Click at the start of the selection, scroll to the end of the selection, and then hold down SHIFT while you click where you want the selection to end.

An entire document

Move the pointer to the left of any text until it changes to a right-pointing arrow, and then triple-click.

Headers and footers

In Print Layout view, double-click the dimmed header or footer text. Move the pointer to the left of the header or footer until it changes to a right-pointing arrow, and then click.

Footnotes and endnotes

Click the footnote or endnote text, move the pointer to the left of the text until it changes to a right-pointing arrow, and then click.

A vertical block of text

Hold down ALT while you drag the pointer over the text.

A text box or frame

Move the pointer over the border of the frame or text box until the pointer becomes a four-headed arrow, and then click.

Select items in a table

To select

Do this

The contents of a cell

Click in the cell. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Cell.

The contents of a row

Click in the row. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Row.

The contents of a column

Click in the column. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Column.

The contents of multiple cells, rows, or columns

Click in a cell, a row, or a column and then hold the left mouse button down while you drag across all of the cells, rows, or columns that contain the content that you want to select. To select the contents of cells, rows, or columns that are not next to each other, click in the first cell, row, or column, press CTRL, and then click the additional cells, rows, or columns that contain the content that you want to select.

The contents of an entire table

Click in the table. Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Table.

Select text in different places

You can select text or items in a table that are not next to each other. For example, you can select a paragraph on one page and a sentence on a different page.

  1. Select some text or an item in a table.

  2. Hold down CTRL while you select any additional text or item in a table that you want.

Select text in Outline view

To view your document in Outline view, click the View tab, and then click Outline in the Document Views group.

To select

Move the pointer to

A heading

The left of the heading until it changes to a right-pointing arrow, and then click.

A heading, its subheading, and body text

The left of the heading until it changes to a right-pointing arrow, and then double-click.

A paragraph of body text

The left of the paragraph until it changes to a right-pointing arrow, and then click.

Multiple headings or paragraphs of body text

The left of the text until it changes to a right-pointing arrow, and then drag up or down.

Notes: 

  • In Outline view, clicking once to the left of a paragraph selects the entire paragraph instead of a single line.

  • If you select a heading that includes collapsed subordinate text, the collapsed text is also selected (even though it’s not visible). Any changes that you make to the heading — such as moving, copying, or deleting it — also affect the collapsed text.

Select text by using the keyboard

Select text in the body of a document

Note: To select an entire document, press CTRL+A.

To select

Do this

One character to the right

Press SHIFT+RIGHT ARROW.

One character to the left

Press SHIFT+LEFT ARROW.

A word from its beginning to its end

Place the insertion point at the beginning of the word, and then press CTRL+SHIFT+RIGHT ARROW.

A word from its end to its beginning

Move the pointer to the end of the word, and then press CTRL+SHIFT+LEFT ARROW.

A line from its beginning to its end

Press HOME, and then press SHIFT+END.

A line from its end to its beginning

Press END, and then press SHIFT+HOME.

One line down

Press END, and then press SHIFT+DOWN ARROW.

One line up

Press HOME, and then press SHIFT+UP ARROW.

A paragraph from its beginning to its end

Move the pointer to the beginning of the paragraph, and then press CTRL+SHIFT+DOWN ARROW.

A paragraph from its end to its beginning

Move the pointer to the end of the paragraph, and then press CTRL+SHIFT+UP ARROW.

A document from its end to its beginning

Move the pointer to the end of the document, and then press CTRL+SHIFT+HOME.

A document from its beginning to its end

Move the pointer to the beginning of the document, and then press CTRL+SHIFT+END.

From the beginning of a window to its end

Move the pointer to the beginning of the window, and then press ALT+CTRL+SHIFT+PAGE DOWN.

The entire document

Press CTRL+A.

A vertical block of text

Press CTRL+SHIFT+F8, and then use the arrow keys. Press ESC to turn off the selection mode.

The nearest character

Press F8 to turn on selection mode, and then press LEFT ARROW or RIGHT ARROW; press ESC to turn off the selection mode.

A word, a sentence, a paragraph, or a document

Press F8 to turn on selection mode, and then press F8 once to select a word, twice to select a sentence, three times to select a paragraph, or four times to select the document. Press ESC to turn off the selection mode.

Select items in a table

To select

Do this

The contents of the cell to the right

Press TAB.

The contents of the cell to the left

Press SHIFT+TAB.

The contents of adjacent cells

Hold down SHIFT while you press the appropriate arrow key repeatedly until you have selected the contents of all of the cells that you want.

The contents of a column

Click in the column’s top or bottom cell. Hold down SHIFT while you press the UP ARROW or DOWN ARROW key repeatedly until you have selected the contents of the column.

The contents of an entire table

Click in the table, and then press ALT+5 on the numeric keypad (with NUM LOCK off).

Stop selecting the entire word

  1. Click the Microsoft Office Button Office button image, and then click Word Options.

  2. Click Advanced.

  3. Under Editing options, clear the check box next to When selecting, automatically select entire word.

Check Out These 6 Ways to Select All in Microsoft Word Documents

by Avantix Learning Team | Updated March 24, 2022

Applies to: Microsoft® Word® 2010, 2013, 2016, 2019, 2021 or 365 (Windows)

In Microsoft Word documents, you can select all using the Ribbon or keyboard shortcuts. You can select all text in a document, select from the cursor to the end or the beginning of the document, select all text with similar formatting or select all cells in a table.

Recommended article: 10 Microsoft Word Tips, Tricks and Shortcuts for Selecting in Tables

Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person Word courses >

When you select all using a keyboard shortcut or the Ribbon, the main content of the document is highlighted and headers and footers are selected only if there are section breaks in the document because headers and footers are attached to sections. Headers and footers for the last section are not included as the last section is not followed by a section break. If you are trying to select all to change the font and size for an entire document, a better strategy is to use themes and styles.

1. Select all using a keyboard shortcut

To select all using a keyboard shortcut, click in the document and then press Ctrl + A to select the entire document.

2. Select all using the Ribbon

To select all using the Ribbon:

  1. Click in the document.
  2. Click the Home tab in the Ribbon.
  3. In the Editing group, click Select. A drop-down menu appears.
  4. Click Select All.

Select All appears in the Select drop-down menu on the Home tab in the Ribbon:

Select all command in the Ribbon in Word.

3. Select all from the cursor to the end of the document

To select all from the cursor to the end of the document using a keyboard shortcut, position the cursor where you want to start the selection and then press Ctrl + Shift + End.

4. Select all from the cursor to the beginning of the document

To select all from the cursor to the beginning of the document, position the cursor where you want to start the selection and then press Ctrl + Shift + Home.

5. Select all text with similar formatting

To select all text with similar formatting:

  1. Select the text with the desired formatting.
  2. Click the Home tab in the Ribbon.
  3. In the Editing group, click Select. A drop-down menu appears.
  4. Click Select Text with Similar Formatting.

All text with the same formatting will be selected and you can clear the formatting or apply other formatting.

Select Text with Similar Formatting appears in the Select drop-down menu on the Home tab in the Ribbon:

Select Text with Similar Formatting in the Home tab in the Ribbon in Word.

6. Select all cells in a table

To select all cells in a table, click in the table, press Alt and then double-click. You can also click the four-arrow pointer on the top left of the table.

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It is fairly straightforward to quickly select all the text in MS Word documents. We will go over 3 ways to do it.

All in MS Word

  • Select All using a ShortCut Key
  • Select All using Mouse
  • Select all using the Select tool

Method 1: Select All Using a Shortcut Key

Step 1: Open an MS Word Document.

Copy all in MS word

Step 2: Hit the keyboard shortcut keys.

  • Click on any part of the page.
  • Then, press the Ctrl + A keys on your keyboard. 
  • Right after that, you’ll notice that all of the text, including any object in your document, has been selected.

Copy all in MS word


Method 2: Select All by Clicking and Dragging 

Step 1: Open an MS Word Document.

All in MS word

Step 2: Highlight your content.

  • Once your document is ready, move your mouse pointer to the very beginning of your file.
  • Then, click and hold the left mouse button and drag it to the bottom of your window.
  • This will allow MS Word to automatically scroll down the pages of your document. Hence, highlighting every line of the content. 

Copy all in MS word


Method 3: Select All Using the Select Tool

Step 1: Open an MS Word Document.

Copy all in MS word

Step 2: Click the Select button.

  • Go to the Home Tab and click the Select button.
  • This will open a drop-down menu.
  • Click on Select All.
  • This will select all the text in the document.

Copy all in MS word


Conclusion 

You’ve finally arrived at the end of this article.

We hope you’ve found this article helpful!

While it’s easy and efficient to use your mouse when you want to highlight a word or sentence, it can get progressively more difficult when you need to select more text.

Things get even tougher when you want to select an entire document, especially if that document is several pages in length.

Luckily there are a couple of different methods you can use when you want to select all in Word.

How to Select All of Your Document in Microsoft Word

  1. Open your document in Word.
  2. Click the Home tab at the top of the window.
  3. Choose the Select option, then click Select All.

Our article continues below with additional information on selecting all in Microsoft Word, including pictures of these steps.

Using your mouse to highlight text in a document can be useful when you only need to select a word, sentence, or paragraph, but it can quickly become frustrating when you need to select more. And if you have ever found a need to highlight everything in a word processing application, then you may be wondering how to select all in Word.

Sometimes you will need to select everything in a document if you are copying it somewhere else, or if you need to change a font or formatting. Or maybe you have one large document that consists of data from several smaller documents, and the final submission needs all of the information from those smaller documents in one location.

If you’ve ever tried to manually select everything in a Microsoft Word document by clicking and dragging with your mouse, then you may be aware of how frustrating that can be. Sometimes selected text can be unselected if you accidentally click your mouse, or let go of the mouse button for a split second.

Luckily there is a way to quickly select all in Microsoft Word by using an option that you will find in the ribbon menu at the top of the window. There is also a keyboard shortcut that we will show at the end of the article.

Once you are familiar with how to select your entire document, you can use this option to change spacing in Word for a document that you have already written.

How to Select All in Microsoft Word (Guide with Pictures)

The steps in this article were performed in the Microsoft Word for Office 365 version of the application but will work in many other versions as well.

These steps will how you a quick way to select everything in your Microsoft Word document.

Step 1: Open your document in Microsoft Word.

Open the document where you wish to select all of the text.

Step 2: Select the Home tab at the top-left of the window.

click the Home tab

Click the Home tab.

Step 3: Click the Select button in the Editing section of the ribbon, then choose the Select All option.

how to select all in Word

Choose Select, then click Select All.

Once you are comfortable with how to select all in Word it will make things much easier when you need to change a setting for your entire document, like the font, or a formatting option like bold or italic text.

Now any change that you make will be performed on everything in the document. This is a great way to change the spacing for an entire document, switch fonts, or change a formatting option.

More Information on Selecting All in a Microsoft Word Document or Other Microsoft Office Apps

You can also select all in Microsoft Word with the keyboard shortcut of Ctrl + A. To use this, simply click somewhere inside the document, then simultaneously press the Ctrl key and the A key on your keyboard. This is a really handy keyboard shortcut to memorize because it will work in many other applications as well.

The select all shortcut works in other word processing applications, too, such as Google Docs. Microsoft Office also allows these shortcuts, so you can also use it if you want to select every cell in a Microsoft Excel spreadsheet, or to select everything on a slide in Microsoft Powerpoint.

Personally I almost always use Ctrl + A to select the content in an entire document because it’s something that I became accustomed to with a job where I spent most of my day in Excel.

While choosing to select text manually, or from the options in the Editing group, are also effective, the option to press Ctrl and another letter just seemed faster, and it really helped me to improve my efficiency in Microsoft Office applications.

Selecting everything in a document also makes it easy to cut or copy everything from the document to another location.

You can do this by either using the Cut and Copy options on the Home tab of the ribbon, by right-clicking the selected text and choosing the appropriate option there or with some other handy keyboard shortcuts.

The keyboard shortcut to Copy is Ctrl + C, and the keyboard shortcut to Cut is Ctrl + X. That content is then saved to your clipboard and can be pasted with the Paste keyboard shortcut of Ctrl + V.

One final keyboard shortcut that you may find useful involves selecting everything from the current position in the document until the end of the document.

If you press Ctrl + Shift + End it will highlight everything from wherever your cursor is currently located in the document until the end of the document.

Alternatively, you could select everything from the current position to the end of the line with just Shift + End. The End button is usually found in a grouping of keys to the right of the Backspace key and is typically found with keys like Insert, Delete, Home, Page Up, and Page Down.

Frequently Asked Questions About the Select All Microsoft Word Option

What are the other options on the Select drop down menu in Microsoft Word?

When you click the Select button in one of your Microsoft Word documents, you will see the following options:

– Select All
– Select Objects
– Select All Text with Similar Formatting
– Selection Pane

Why don’t I see a “Select” button in the ribbon of my Word document?

Depending on the size of your screen and the other buttons that are in your ribbon, you might not see a “Select” button.

It’s still there, it’s just under the “Editing” heading.

If you click the Editing option it will expand another dropdown menu, where you will find the Select button.

How do I switch back to Print Layout view in Microsoft Word?

When you are trying to select all of the body text in your MS Word document it can be more difficult when you are in a different view mode, such as Read Mode or Web Layout.

You can switch back to Print Layout by selecting View at the top of the window, then choosing Editing Mode (if you are in Reading Mode.)

If you are in Web Layout view then you can select the View tab at the top of the window, then click the Print Layout button in the Views group in the ribbon.

Are there any shortcut keys to select the current word or an entire paragraph?

While there aren’t any keyboard shortcuts that can accomplish this, you can take advantage of a method that just involves the left mouse button.

If you click inside of a word in your document you can double click to select the entire word.

If you triple click instead, then it will select the entire paragraph instead.

Conclusion

Hopefully, this article has shown you how to select all in Word, either by using the option in the ribbon, or the keyboard shortcut. This can be a very handy thing to know, and it can save you time and frustration when you need to make a change that will affect everything in your document.

Additional Sources

  • How to insert a check mark in Microsoft Word
  • How to do small caps in Microsoft Word
  • How to center text in Microsoft Word
  • How to merge cells in Microsoft Word tables
  • How to insert a square root symbol in Microsoft Word

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

Как в Word выделить и скопировать сразу весь текст на страницах документаПриветствую!

Текстовый редактор Microsoft Word предлагает множество удобных инструментов для работы с документами. Доступных инструментов настолько много, что достаточно просто заблудиться в имеющейся россыпи возможностей, что присутствуют в данном популярном программном продукте.

Так что не лишним будет рассказать о базовом функционале, который в отличие от всех этих имеющихся возможностей в действительности используется достаточно часто в работе. И в этой статье речь пойдёт о выделении и копировании всего текста документа, который в свою очередь открыт Microsoft Word редакторе.

Image

  1. Для демонстрации принципа выделения текста нам понадобится открытый в Word документ. Предположим, он у нас есть.

    Открытый в редакторе Word документ

  2. Будучи в приложении Word с открытым документом, нажмите комбинацию клавиш Ctrl + A (зажмите клавишу Ctrl и, не отпуская ее, нажмите ещё и английскую клавишу A). Мгновенно будет выделен весь текст документа Ворд, причём на всех страницах.

    Выделяем весь текст в документе Word

  3. Для его копирования необходимо навести курсор мышки, причём не важно в какую часть документа будет наведён курсор, главное чтобы он попадал на выделенную на предыдущем шаге область текста. После чего нажмите на мышке правую клавишу.

    Копируем весь текст из документа Word

    В мгновение ока вам будет показано контекстное меню редактора Майкрософт Ворд, в котором среди множества пунктов будет пункт под именем Копировать – нажмите его.

    Image

    Также стоит отметить, что существует ещё более быстрый способ (без использования контекстного меню, что вызывается мышью) копирования выделенного текста в Word, а именно использование клавиатурного сочетания Ctrl + C.

  4. Готово! Вы выделили текст из документа, а после скопировали его в буфер обмена Windows. Теперь вы можете его вставить в другой документ Word, в текстовый файл, отправить по электронной почте и так далее. Вариантов существует великое множество, и тут вы вольны действовать на ваше усмотрение, в зависимости от типа задачи, которая перед вами поставлена.

Задачу мы выполнили, а это значит, что можно завершать эту познавательную статью. Желаю вам удачной и продуктивной работы с действительно мощным редактором Microsoft Office Word.

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