Scanning files to word

• Opening PDF in Word

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• Scanning With & Using Microsoft Lens

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• Q&A

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• Tips

Things You Should Know

• If you have a PDF on your computer, you can open it within Word by going to «File > Open > OK.»
• Use the Microsoft Lens app from your Android, iPhone, or iPad to scan documents and open them in Word.
• If the doc you scanned is not PDF format, convert it first to be able to open it in Word.

1. 

   1

   Open Word. You can only do this in newer versions of Word (including anything newer than Word 2010). If you have Word 2010 or older, those are no longer supported versions, and importing a PDF into Word isn’t possible.

   • Make sure the document you have is in PDF format.
   • Opening a PDF in Word works best if the PDF is mostly text.

2. 

   2

   Click File and Open. The File tab is either at the top of your screen (Macs) or right above your document space (Windows).

   • Doing this will open your file manager.

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3. 

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   Double-click your PDF. Double-clicking the file once you find it will open it.

4. 

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   Click OK. Word will begin converting the scanned PDF into a Word document.

   • This process can take several minutes if your PDF has lots of text or images.^[1]
     

5. 

   5

   Clean up your document. Converting scanned files into Word documents isn’t an exact science; you may have to add missing words, remove excess spaces, and fix typos before your Word document is ready to go.

6. 

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   Save the document. Once you’re ready to save the converted document as its own Word file, do the following:

   • Windows — Press Ctrl+S, then enter a file name, select a save location, and click Save.
   • Mac — Press ⌘ Command+S, then enter a file name, select a save location from the «Where» drop-down box, and click Save.

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1. 

   1

   Open Microsoft Lens. Tap the Microsoft Lens app icon, which resembles a red and white app with a camera iris and the letter «L» in the center of the icon.

   • Microsoft Lens is a free smartphone app that allows you to take pictures of documents and turn them into PDFs. This will be super useful if you have a piece of paper that you want to edit in Word. In that case, you can take a picture of the paper, turn it into a PDF, and open it in Word.
   • If you don’t have Microsoft Lens installed, you can download it from the Google Play Store for Android or from the App Store on iPhone.

2. 

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   Allow Microsoft Lens access to your phone. If this is your first time opening Microsoft Lens, tap Allow or OK when prompted to allow Microsoft Lens to access your phone’s files.

3. 

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   Tap DOCUMENT. It’s a tab at the bottom of the screen.

4. 

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   Point your phone’s camera at a document. Position the document that you want to scan inside the camera’s view.

   • Make sure your document is well-lit and positioned on a dark background so the camera can pick up as much detail as possible.

5. 

   5

   Tap the «Capture» button. It’s a red circle at the bottom of the screen. This will take a photo of the document’s page.

   • Tap Confirm if the capture is ok. Tap Retake if the document wasn’t captured correctly.

6. 

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   Tap Done. It’s in the bottom-right corner of the screen.

   • You can scan more pages by tapping the camera with the plus icon in the bottom left corner of your screen.

7. 

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   Tap Word. You’ll find this option in the «SAVE TO» section.

   • On Android, tap the box next to Word and then tap SAVE at the bottom of the screen^[2]
     .

8. 

   8

   Sign into your Microsoft account. If you haven’t already, enter your Microsoft account email address and password. Once signed in, your Word document will be uploaded to your OneDrive account.

   • This must be the account that you use to log into Microsoft Word as well.
   • You’re done using your phone.

9. 

   9

   Open Word on your computer. It’s the blue app with a white document and the letter «W» in the icon.

10. 

    10

    Click Open. It’s on the left side of the window below the «New» section.

    • On Mac, simply click the folder icon that says Open on the left-hand side of the window.

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    Click OneDrive — Personal. It’s in the menu on the left side of the window and will prompt your OneDrive to open on the right side of the window.

    • If you don’t see the OneDrive option, click + Add a Place, then click OneDrive and sign in with your Microsoft account.

12. 

    12

    Go to the Microsoft Lens folder. Click on the «Documents» folder, then click the «Microsoft/Office Lens» folder. This is on the right pane of the window.

13. 

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    Double-click your Word document. This opens the document you scanned using Microsoft Lens on your phone or tablet in Microsoft Word.

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• Office Lens will handle physical files (e.g., paper documents) better than on-screen text.

• If the scanned document is a JPEG or something else, convert it first.

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