Review notes in word

Microsoft Word — это хороший инструмент не только для набора текста и его форматирования, но и крайне удобное средство для последующего изменения, редактирования и правки. Далеко не все используют в работе так называемую «редакторскую» составляющую программы, поэтому в данной статье мы решили рассказать о том наборе инструментов, который можно и нужно использовать для таких целей.

Урок: Форматирование текста в Ворде

Инструменты, о которых пойдет речь ниже, могут пригодиться не только редактору или пишущему автору, но и всем тем пользователям, которые используют Microsoft Word для совместной работы. Последнее подразумевает, что над одним документом, его созданием и изменением, могут трудиться одновременно несколько пользователей, у каждого из которых есть постоянный доступ к файлу.

Урок: Как в Ворде изменить имя автора

Продвинутый редакторский набор инструментов собран во вкладке «Рецензирование» на панели быстрого доступа. О каждом из них мы и расскажем по порядку.

Правописание

В этой группе содержится три важных инструмента:

• Правописание;
• Тезаурус;
• Статистика.

Правописание — отличная возможность проверить документ на наличие грамматических и орфографических ошибок. Более детально о работе с данным разделом написано в нашей статье.

Урок: Проверка правописания в Word

Тезаурус — инструмент для поиска синонимов к слову. Просто выберите слово в документе, кликнув по нему, а затем нажмите на эту кнопку на панели быстрого доступа. Справа отобразится окно «Тезаурус», в котором и будет показан полный список синонимов к выбранному вами слову.

Статистика — инструмент, с помощью которого можно подсчитать количество предложений, слов и символов во всем документе или его отдельной части. Отдельно можно узнать информацию о символах с пробелами и без пробелов.

Урок: Как в Ворде посчитать количество символов

Язык

В этой группе всего два инструмента: «Перевод» и «Язык», название каждого из них говорит само за себя.

Перевод — позволяет перевести весь документ или отдельную его часть. Текст отправляется в облачную службу компании Майкрософт, а затем открывается в уже переведенном виде в отдельном документе.

Язык — языковые настройки программы, от которых, к слову, зависит и проверка правописания. То есть, прежде, чем проверить правописание в документе, необходимо убедиться в наличии соответствующего языкового пакета, а также в том, что именно он включен в данный момент.

Так, если у вас будет включен русский язык проверки, а текст будет на английском, программа подчеркнет его весь, как текст с ошибками.

Урок: Как в Word включить проверку правописания

Примечания

Эта группа содержит в себе все те инструменты, которые можно и нужно использовать в редакторской или совместной работе над документами. Это возможность указать автору на допущенные неточности, внести замечания, оставить пожелания, подсказки и т.д., оставив при этом неизменным изначальный текст. Примечания — это своего рода пометки на полях.

Урок: Как в Ворде создать примечания

В этой группе можно создать примечание, перемещаться между уже имеющимися примечаниями, а также показать их или скрыть.

Запись исправлений

Используя инструменты этой группы, можно включить режим правки в документе. В данном режиме можно исправлять ошибки, изменять содержимое текста, редактировать его как угодно, при этом, оригинал останется неизменным. То есть, после внесения необходимых правок будет существовать две версии документа — изначальная и измененная редактором или другим пользователем.

Урок: Как в Word включить режим правки

Автор документа может просмотреть исправления, а затем принять их или отклонить, а вот удалить их не получится. Инструменты для работы с исправлениями находятся в соседней группе «Изменения».

Урок: Как в Ворде убрать исправления

Сравнение

Инструменты этой группы позволяют сравнить два схожих по содержанию документа и показать так называемую разницу между ними в третьем документе. Предварительно необходимо указать исходный и изменяемый документ.

Урок: Как в Word сравнить два документа

Кроме того, в группе «Сравнение» можно объединить исправления, внесенные двумя разными авторами.

Защитить

Если вы хотите запретить редактирование документа, с которым работаете, выберите в группе «Защитить» пункт «Ограничить редактирование» и укажите необходимые параметры ограничения в открывшемся окне.

Кроме того, вы можете защитить файл паролем, после чего открыть его сможет только тот пользователь, у которого есть пароль, установленный вами.

На этом все, мы рассмотрели все инструменты рецензирования, содержащиеся в Microsoft Word. Надеемся, эта статья будет полезной для вас и заметно упростит работу с документами и их редактирование.

To leave a note in a Word document, select a word or line of text, click “New Comment” on the Review tab and type your comment in the text box. In Word 2013, press “New Comment” with the text cursor already inside a comment to leave a reply.

Is there a Notes template on Word?

This Word notes template is a great tool for students to help them learn to take effective notes in their classes. Use notes template in Word to record progress or to-dos for home or personal plans, too. Download a note taking template in Word on your computer or tablet today to quickly access for your next project.

How do I create a Word template?

Click the File tab, and then click New. Under Available templates, click New from existing. Click a template or a document that is similar to the one that you want to create, and then click Create New. Make the changes you want to the margin settings, page size and orientation, styles, and other formats.

What is a note template?

Templates are predesigned notes or outlines that allow you to pull text, patient information, or MacPractice data into a Note. Unlike Categories and Parts, which are holding areas for information, Templates are the actual predesigned Note.

How do I create a letterhead template in Word?

Create a Letterhead Template in Microsoft Word

1. Lay Out the First Page. Create a new, blank document.
2. Lay Out the Second Page. Use the Show Next button on the Header and Footer toolbar to go to the Second Page Header.
3. Close Up and Save.

How do I create a fillable form in Word?

Tech Tip: How to Create Fillable Forms in Microsoft Word

1. Enable Developer Tab. Open Microsoft Word, then go to the File Tab > Options > Customize Ribbon > check the Developer Tab in the right column > Click OK.
2. Insert a Control.
3. Edit Filler Text.
4. Design Mode button again to exit the mode.
5. Customize Content Controls.

What’s the best note-taking app?

The best note-taking apps

• Microsoft OneNote for a free note-taking app.
• Evernote for the ultimate digital notebook.
• Apple Notes for Apple users.
• Google Keep for Google power users.
• Notion for collaboration.
• Obsidian for power note-takers.

How do you take notes?

Here are some tips on how to take good notes.

1. Write down key facts. If you have a teacher who writes notes on the board, that’s a bonus: You can copy them down.
2. Don’t overdo it. Don’t go crazy taking notes, though: You’ll be frantic if you try to write down every word that’s said in class.
3. Ask.
4. Compare.
5. Copy.
6. Organize.

What are the note-taking methods?

• The Cornell Method.
• The Outlining Method.
• The Mapping Method.
• The Charting Method.
• The Sentence Method.

Can you make a letterhead on Word?

Microsoft Word has all the tools you’ll need to make a great template. You’ll find it easy to recreate your design elements for your custom letterhead. Open a new Word document and save it as a template.You’ll be able to pull up the document and print your custom letterhead whenever you want to use it.

Does Microsoft Word have letterhead templates?

Easily customize this personal letterhead example template for your preferences by using built-in themes and colors. This personal letterhead template for Word is sleek, modern, and ready to customize.

How do I create a PDF letterhead in Word?

How to Import Your Letterhead into MS Word Documents

1. Scan your existing letterhead.
2. Save the scanned letterhead in a picture format.
3. Create your Word document as you normally would.
4. From the Menu at top, select “Insert > Watermark…”

Learn about the Review Tab in Microsoft Office Word 2007

In Microsoft Word 2007, the Review Tab is useful in a lot of ways. You can have the Spelling and Grammar feature, the Research option, Thesaurus and Translation functionality to help you improve your documents.  Here is what the Review Tab looks like.

Under the Proofing group, you can use find the Spelling and Grammar feature. You can easily check the spellings, punctuation errors and grammar using this tool.

Here is the screen shot.

The first thing we are going to try is to check the spelling and grammar of a document.  Go ahead and select the insertion point and click on spelling and grammar on the Proofing group on the Review Tab.  This will start the Spelling and Grammar dialog box as shown below.  Notice that it found an incorrectly spelled word, procedur. You can either click on Change if you would like to accept the suggestion made by Microsoft Word.  Otherwise you can ignore it if you think the word is OK as it is.

Next we are going to try is the Research command on the word authentication as shown in the figure below.  Select the word authentication and click on Research icon, this will launch the Dictionary feature as shown in the right side of the screen shot.  It was able to find the word with the correct pronunciation and also the meaning for you to review.  Very cool indeed!

Another related feature is the Thesaurus in Microsoft Word 2007. This amazing feature helps you find synonyms and also antonyms of any specific word.  In our example it found a list of synonyms for authentication as shown on the right side in the figure below.  I’m going to select certification and select insert.  This helps if you are like me and use the same words over and over again.

In the next figure I have highlighted the Word Count feature.  This lets you find the number of characters, paragraphs and lines in the document.  This is a pretty useful feature if you are working on a term research paper where you have to stay within a certain number of words or pages.

If you are collaborating on a document with other team members or on a project report, the Comments feature in the Review tab in Microsoft Word 2007 can be a true lifesaver. In the following screen shot, I have added a comment that is shown in red.  Notice that it used my initials and a number right before the actual comment.  As the other team members and comments, the application will use different colors. This helps to keep all the comments organized from different authors.

Moving onto the next group section which is the Track changes group. We can easily manage additions, deletion, any comments and formatting changes in an efficient manner using this feature.  You can find the Track Changes command under Tracking group in the Review Tab in Microsoft Word 2007.

Let us look at an example of this feature using a Course Syllabus sample.  After the initial review, the changes are highlighted as shown below.  The additions are in red and underlined, the deletions are in red and using a strike through.

Furthermore notice that there is a vertical bar next to all the changes.

If you prefer seeing all the changes in Balloons, you can do this by selecting Show only Comments and Formatting in Balloons command.  This will clean the document up and move the comments and changes to the right side in the markup area.

The next two screen shots display the functionality of this feature.

If you would like to see all the changes in one place, you can use the Reviewing Pane command.  In the image below, I have selected the Reviewing pane under the Tracking Group. Notice all the revisions are summarized on the left side of the document and broken down into insertions, deletions, etc. by the author and into different sections, very cool!

After all the changes have been reviewed and checked, we are ready to accept all the revisions.  We can do just that by selecting Accept all Changes in Document under the Accept command in the Changes group under the Review tab in Microsoft Word 2007.  This will go ahead and update the document then finalize all the revisions and changes.

As you can see the Review tab in Microsoft Word 2007 has a lot to offer us. OK at times, it is necessary to review different versions off the same document especially if there are several people working on it at the same time.  In Microsoft Word 2007, this is just a breeze.  You can also use the Compare feature to combine multiple versions of the same document.

Let us go ahead and see how this can be achieved. I’m going to compare two Course Syllabi that I have been working on for a class that I am teaching.  I select the Compare command which launches a dialog box as shown below.  I select the original document in the left side and the revised document on the right side and hit OK.

This will launch the wizard that will compare the two versions.  Not only will it show all the differences between the two versions, but also display a summary on the left side as shown below and the screen shot.

The last thing I would like to show you is how to protect a document from editing.  This option will restrict others from making certain types of editing or formatting changes to the document. You can select the Protect Document option under the Protect group.

Here is the command shown on the ribbon in Microsoft Word 2007.

This will launch the Restrict Formatting and Editing dialog box as shown below. I will select the editing restrictions option that is number two and then click on us start forcing protection.

In the start enforcing production, I will select password, enter my password and click OK.  There you go, now your document is protected by this password.

Next time someone tries to open this document and make changes, they will be prompted by this friendly on perfect document dialog box, pretty cool.

A screen shot is as follows.

This concludes the lesson on Review Tab in Microsoft Word 2007.

If you are unable to find the information you are looking for, please visit Microsoft’s Word 2007 training courses and tutorials

Have you heard the word? Up to speed with Word 2007
Web Design Dallas

Connect with US!

/en/word2010/working-with-headers-and-footers/content/

Introduction

Let’s say someone asks you to proofread a report. If you have a hard copy of the report, you might use a red pen to cross out sentences, mark misspellings, or add comments in the margins. However, you could also do all of these things in Word using the Track Changes and Comments features.

When you’ve finished reviewing the document, the other person can choose to automatically accept all of your changes, or decide whether to accept or reject each change one by one.

In this lesson, you’ll learn how to track changes, add comments, and compare two versions of a document.

Using Track Changes and Comments

When you need to collaborate on the content of a document or if you need someone to proofread your document, Word’s Track Changes and Comments features make it easier for you to collaborate with others.

Optional: You can download this example for extra practice.

About Track Changes

When you turn on the Track Changes option, all changes you make to the document show up as colored markups. If you delete some text, it won’t disappear but instead will have a visible strike through it. If you add text, it will be underlined. This allows another person to see which changes have been made before making the changes permanent.

A document with tracked changes

The color of the markups will vary depending on who is reviewing the document, so if there are multiple reviewers you’ll be able to tell at a glance who made each change.

To turn on Track Changes:

1. Click the Review tab.
2. Click the Track Changes command. It should now be highlighted in gold to show that it is active.

   The Track Changes command

3. Any changes you make to the document will be shown as colored markups.

   Tracked changes

4. Click the Track Changes command again to turn it off.

Adding and deleting comments

Sometimes instead of changing something, you may want to make a comment about part of the document. Comments show up in balloons in the right margin and can be read by the original author or by any other reviewers.

To add a comment:

1. Highlight some text, or place the insertion point where you want the comment to appear.
2. From the Review tab, click the New Comment command.

   The New Comment command
3. Type your comment.

   A comment

To delete a comment:

1. Select the balloon containing the comment you want to delete.

   A selected comment

2. From the Review tab, click the Delete command.

   Deleting a comment

To delete all comments:

1. From the Review tab, click the Delete drop-down arrow.

   The Delete drop-down arrow

2. Click Delete All Comments in Document.

Accepting and rejecting changes

Tracked changes are really just suggested changes. To become permanent, they have to be accepted. On the other hand, the original author may disagree with some of the tracked changes and choose to reject them.

To accept or reject changes:

1. Select the change you want to accept or reject.

   Selecting a change

2. From the Review tab, click the Accept or Reject command.

   The Accept and Reject commands

3. If you accepted the change, the markup will disappear, and the text will look normal.

   After accepting a change

For some tracked changes, you can reject the changes by deleting them as if they were normal text. For example, if a reviewer adds a word to a sentence, you can just delete the word.

To accept all changes:

1. From the Review tab, click the Accept drop-down arrow. A drop-down menu will appear.

   Accepting all changes
2. Select Accept All Changes in Document.

To reject all changes:

1. From the Review tab, click the Reject drop-down arrow. A drop-down menu will appear.

   Rejecting all changes

2. Select Reject All Changes in Document.

Accepting or rejecting all changes does not affect comments, so if you want to delete them you’ll have to do so separately.

Changing how markups appear

If there are a lot of tracked changes in a document, they can become distracting if you’re trying to read through the document. There are a few settings you can use to hide the markups or change how they appear.

To hide tracked changes:

1. From the Review tab, click the Display for Review command. The Display for Review command is located to the right of the Track Changes command, and it may not be labeled. It will probably say Final:Show Markup.

   The Display for Review Command

2. In the drop-down menu, there are four options:
• Final: Show Markup: Shows the final version along with the markup
• Final: Shows the final version and hides all markups
• Original: Show Markup: Shows the original version along with the markup
• Original: Shows the original version and hides all markups
3. Choose Final or Original from the drop-down menu to hide markups.

   Displaying the Final version (markups hidden)

Setting Display for Review to Final is not the same as accepting all changes. You will still need to accept or reject the changes before sending the final version of your document.

To show revisions in balloons:

By default, most revisions show up inline, meaning the text itself is marked. You can choose to show the revisions in balloons, which moves many of the revisions (such as deletions) to balloons in the right margin. This can make the document easier to read because there are fewer inline markups. Balloons also give you more detailed information about some markups.

1. From the Review tab, click Show MarkupBalloonsShow Revisions in Balloons.

   Showing revisions in balloons

2. Some of the revisions will move to the right margin.

   Revisions in the right margin

To go back to inline markups, you can select either Show All Revisions Inline or Show Only Comments and Formatting in Balloons.

Comparing two documents

If you edit a document without tracking changes, it’s still possible to use reviewing features such as Accept and Reject. You can do this by comparing two versions of the document. All you need is the original document and the revised document, and they must have different file names.

To compare two documents:

1. From the Review tab, click the Compare command. A drop-down menu will appear.
2. From the drop-down menu, click Compare.

   The Compare command

3. A dialog box will appear. Choose your Original document by clicking the drop-down arrow and selecting the document from the list. If your document is not on the list, click the Browse button to browse for the file.

   Choosing the Original document

4. Choose the Revised document the same way you chose the Original document, then click OK.

   Choosing the Revised document

At this point, Word compares the two documents to determine which changes were made, and it creates a new document that you can save if you want. The changes show up as colored markups, just like the ones that appear when using Track Changes. You can then use the Accept and Reject commands to finalize the document.

Comparing two documents

To the right of the new document, there’s a pane that displays the original and revised documents that you can use for reference (although you can’t edit them). If you don’t see the pane on the right, click CompareShow Source DocumentsShow Both.

Using the reviewing features safely

If there are any comments or tracked changes in your document, you should remove them before sending it to anyone you’re not collaborating with. Comments and tracked changes can reveal confidential information that could lead to embarrassment or make you or your company appear unprofessional—or worse.

Once you’ve removed all of the comments and tracked changes, it’s a good idea to double-check your document using the Document Inspector. The Document Inspector can tell you if there is any hidden data in your document that you may need to remove. It looks for data in many different places—not just comments and tracked changes.

To use the Document Inspector:

1. Save your document.
2. Click the File tab to go to Backstage view.
3. Select Info on the left side of the page.

   Selecting Info
4. Click the Check for Issues command. A drop-down menu will appear.
5. Select Inspect Document.

   Clicking Inspect Document

6. Click Inspect.

   Starting the inspection

7. The inspection results will show an exclamation mark for any categories where it found potentially sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.

   Removing possibly sensitive data

8. Close the dialog box when you’re done.
9. From Backstage view, click Save to make the changes permanent.

Challenge!

1. Open an existing Word document. If you want, you can use this example.
2. Turn on Track Changes.
3. Delete some text.
4. Add some text.
5. Change some of the text formatting.
6. Experiment with the Display for Review command.
7. Accept all of the changes.
8. Use the Document Inspector to check the document.

/en/word2010/working-with-tables/content/