Replace string with string excel

What Is REPLACE function In Excel?

The Excel REPLACE function replaces an old text from a string with a new string. The input required by this function is the old text, new text, and the starting and ending numbers of the characters, which must be replaced.

The REPLACE function in Excel is an inbuilt text function, similar to a SUBSTITUTE function, so we can insert the formula from the “Function Library” or enter it directly in the worksheet.

For example, in an Excel spreadsheet with numbers and text, we will replace the number “517” with the other number “987”, and retain the text “ABC”.

Using the Excel REPLACE function, we can apply the formula =REPLACE(“ABC517″,4,3,”987”). And the output will then be “ABC987”.

Syntax of Excel REPLACE function

The syntax of the Excel REPLACE formula is,

Where,

• old_text: This is a required parameter. It is the original string to be replaced.
• start_num: It is the starting position in the original string from where the replacement should begin.
• num_chars: It is a numeric value and indicates the number of characters to be replaced.
• new_text: It is another required parameter and indicates the new string/set of characters to be replaced the old_text with.

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How To Use REPLACE function In Excel?

The REPLACE function is used in 2 ways, namely,

1. Access from the Excel ribbon.
2. Enter in the worksheet manually.

Method #1: Access from the Excel ribbon

First, choose an empty cell – select the “Formulas” tab – go to the “Function Library” group – click the “Text” option drop-down – select the “REPLACE” function, as shown below.

The “Function Arguments” window opens. Enter the arguments in the “Old_text, Start_num, Num_chars, New_text” fields, and click “OK”, as shown below.

Method #2: Enter in the worksheet manually

1. Choose an empty cell for the output.
2. Type =REPLACE( in the cell. [Alternatively, type =R or =RE, and select the REPLACE function from the suggestions given by Excel]
3. Enter the arguments as cell values or cell references.
4. Close the brackets, and press the “Enter” key to execute the formula.

Examples

We will consider some specific scenarios and their corresponding examples, such as,

• Replace a string
• Replace a Substring
• Replace a Single Character
• Replace numbers
• Remove a string
• Common Problem with REPLACE function

You can download this REPLACE Function Excel Template here – REPLACE Function Excel Template

Example #1 – Replace a string

In this example, cell C4 has a REPLACE formula associated with it. So, C4 is a result cell.

The old string is “John”, and the new string is “Stephen”.

Example #2 – Replace a Substring

In this example, cell C6 has a formula associated with it. So, C6 is a result cell.

• The first argument of the REPLACE function is B6, which contains the original string to be replaced.
• The second argument is 5, which indicates the starting letter of the original string.
• The third argument is 5, which is the number of characters to be replaced.
• The fourth and last parameter is yahoo, a new string to be replaced with.

The old string is “gmail”, and the new string is “yahoo”. As a result, C6 is updated with “[email protected].”

Example #3 – Replace a Single Character

In this example, cell C8 has a REPLACE formula associated with it. So, C8 is a result cell.

• The first argument of the REPLACE function is B8, which contains the original string to be replaced.
• The second argument is 1, which indicates the starting letter of the original string.
• The third argument is 1, which is the number of characters to be replaced.
• The fourth and last parameter is “s,” which is a new character to be replaced with.

Here, the old character is n, and the new character is s. As a result, C8 is updated with “set.”

Example #4 – Replace numbers

In this example, cell C10 has a REPLACE formula associated with it. So, C10 is a result cell.

• The first argument of the REPLACE function is B10, which contains the original string to be replaced.
• The second argument is 7, which indicates the starting letter of the original string.
• The third argument is 4, which is the number of characters to be replaced.
• The fourth and last parameter is “2000,” a new string to be returned with.

The old string is “1989.” The new string is “2000.” As a result, C8 is updated with “23-12-2000.”

Example #5 – Remove a string

In this example, cell C12 has a REPLACE formula associated with it. So, C12 is a result cell.

• The first argument of the REPLACE function is B12, which contains the original string to be replaced.
• The second argument is 1, which indicates the starting letter of the original string.
• The third argument is 11, which is the number of characters to be replaced.
• The fourth and last parameter is “” which is a new string (an empty string) to be replaced with.

Here, the old string is “Remove this,” and the new string is “”. As a result, C12 is updated to a blank cell as all the characters are replaced with blanks.

Example #6 – Common Problem with REPLACE Function

In this example, cell C14 has a REPLACE formula associated with it. So, C14 is a result cell.

• The first argument of the REPLACE function is B14, which contains the original string to be replaced.
• The second argument is 0.

However, any string in an Excel worksheet cell starts with 1, index 1. So, the result in cell C14 is an error which is #VALUE! indicating that there is an error in the value.

Important Things To Note

• We get the #VALUE! error, when either of the second, third, or fourth argument value is not provided.
• If the proper cell value or cell reference is not selected, we get the “#NAME?” error.

REPLACE Excel Function Video

Frequently Asked Questions (FAQs)

Download Template

This article must help understand Excel REPLACE function with its formulas and examples. You can download the template here to use it instantly.

Recommended Articles

This article has been a guide to Excel REPLACE Function. Here we replace/substitute existing string/text with another string, examples & downloadable excel template. You may also look at these useful functions in Excel: –

• Excel VBA Find and Replace
• VBA Replace String
• Substring Function in VBA
• Left Function in VBA | Examples
• Excel MAXIFS

Функция Replace

Возвращает строку, которая является подстрокой строкового выражения, начинающегося с начальной позиции (по умолчанию — 1), в которой указанная подстрока была заменена другой подстрокой указанное количество раз.

Синтаксис

Replace(expression, find, replace, [ start, [ count, [ compare ]]])

Синтаксис функции Replace содержит следующие именованные аргументы:

Part	Описание
выражение	Обязательно. Строковое выражение, содержащее заменяемую подстроку.
Найти	Обязательно. Искомая подстрока.
Заменить	Обязательно. Подстрока замены.
start	Необязательно. Начальная позиция для поиска и возврата подстроки выражения . Если элемент опущен, предполагается, что он равен 1.
count	Необязательный параметр. Число выполняемых замен подстроки. Если этот параметр опущен, значение по умолчанию — -1, то есть выполните все возможные подстановки.
compare	Необязательно. Числовое значение, указывающее тип сравнения, который будет использоваться при оценке подстрок. Значения см. в разделе «Параметры».

Параметры

Аргумент compare может принимать следующие значения:

Константа	Значение	Описание
vbUseCompareOption	–1	Выполняет сравнение, используя параметр оператора Option Compare.
vbBinaryCompare	0	Выполняется двоичное сравнение.
vbTextCompare	1	Выполняется текстовое сравнение.
vbDatabaseCompare	2	Только Microsoft Access. Выполняется сравнение на основе сведений из базы данных.

Возвращаемые значения

Функция Replace возвращает следующие значения:

Если	Функция «Replace» возвращает
Элемент expression имеет нулевую длину	Пустая строка («»)
Элемент expression равен Null	Ошибка.
Элемент find имеет нулевую длину	Копия expression.
Элемент replace имеет нулевую длину	Копия выражения с удаленными вхождениями поиска .
Начать>Len(выражение)	Строка нулевой длины. Замена строк начинается с позиции, указанной в начале.
Элемент count равен 0	Копия expression.

Замечания

Возвращаемое значение функции Replace — это строка с подстановками, которая начинается с позиции, указанной start , и завершается в конце строки выражения . Это не копия исходной строки от начала до конца.

См. также

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SUBSTITUTE function

This article describes the formula syntax and usage of the SUBSTITUTE function in Microsoft Excel.

Description

Substitutes new_text for old_text in a text string. Use SUBSTITUTE when you want to replace specific text in a text string; use REPLACE when you want to replace any text that occurs in a specific location in a text string.

Syntax

SUBSTITUTE(text, old_text, new_text, [instance_num])

The SUBSTITUTE function syntax has the following arguments:

Text Required. The text or the reference to a cell containing text for which you want to substitute characters.

Old_text Required. The text you want to replace.

New_text Required. The text you want to replace old_text with.

Instance_num Optional. Specifies which occurrence of old_text you want to replace with new_text. If you specify instance_num, only that instance of old_text is replaced. Otherwise, every occurrence of old_text in text is changed to new_text.

Example

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

=SUBSTITUTE(A2, «Sales», «Cost»)

Substitutes Cost for Sales (Cost Data)

=SUBSTITUTE(A3, «1», «2», 1)

Substitutes first instance of «1» with «2» (Quarter 2, 2008)

=SUBSTITUTE(A4, «1», «2», 3)

Substitutes third instance of «1» with «2» (Quarter 1, 2012)

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SUBSTITUTE Function

Summary

The Excel SUBSTITUTE function replaces text in a given string by matching. For example =SUBSTITUTE(«952-455-7865″,»-«,»») returns «9524557865»; the dash is stripped. SUBSTITUTE is case-sensitive and does not support wildcards.

Purpose

Return value

Arguments

• text — The text to change.
• old_text — The text to replace.
• new_text — The text to replace with.
• instance — [optional] The instance to replace. If not supplied, all instances are replaced.

Syntax

Usage notes

The Excel SUBSTITUTE function can replace text by matching. Use the SUBSTITUTE function when you want to replace text based on matching, not position. Optionally, you can specify the instance of found text to replace (i.e. first instance, second instance, etc.).

SUBSTITUTE is case-sensitive. To replace one or more characters with nothing, enter an empty string («»).

Examples

Below are the formulas used in the example shown above:

The SUBSTITUTE function cannot replace more than one string at a time. However, SUBSTITUTE can be nested inside of itself to accomplish the same thing. For example, with the text «a (dog)» in cell A1, the formula below will strip parentheses () from text:

This same approach can be used in a more complex formula to normalize telephone numbers.

Use the REPLACE function to replace text at a known location in a text string. Use the SUBSTITUTE function to replace text by searching when the location is not known. Use FIND or SEARCH to determine the location of specific text.

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How to Use Excel REPLACE Function (Examples + Video)

In this tutorial, I will show you how to use the REPLACE function in Excel (with examples).

Replace is a text function that allows you to quickly replace a string or a part of the string with some other text string.

This can be really useful when you’re working with a large dataset and you want to replace or remove a part of the string. But the real power of the replace function can be unleashed when you use it with other formulas in Excel (as we will in the examples covered later in this tutorial).

This Tutorial Covers:

Before I show you the examples of using the function, let me quickly cover the syntax of the REPLACE function.

Syntax of the REPLACE Function

Input Arguments

• old_text – the text that you want to replace.
• start_num – the starting position from where the search should begin.
• num_chars – the number of characters to replace.
• new_text – the new text that should replace the old_text.

Now let’s have a look at some examples to see how the REPLACE function can be used in Excel.

Example 1 – Replace Text with Blank

Suppose you have the following data set and you want to replace the text “ID-” and only want to keep the numeric part.

You can do this by using the following formula:

The above formula replaces the first three characters of the text in each cell with a blank.

Suppose you have a dataset as shown below and you want to remove the domain part (the one that follows the @ sign).

To do this, you can use the below formula:

The above function uses a combination of REPLACE, LEN and FIND function.

It first uses the FIND function to get the position of the @. This value is used as the Start Number argument and I want to remove the entire text string starting from the @ sign.

Another thing I need to remove this string is the total number of characters after the @ so that I can specify these many characters to be replaced with a blank. This is where I have used the formula combination of LEN and FIND.

Example 3: Replace One Text String with Another

In the above two examples, I showed you how to extract a part of the string by replacing the remaining with blank.

Here is an example where you change one text string with another.

Suppose you have the below dataset and you want to change the domain from example.net to example.com.

You can do this using the below formula:

Difference between Replace and Substitute functions

There is a major difference in the usage of the REPLACE function and the SUBSTITUTE function (although the result expected from these may be similar).

The REPLACE function requires the position from which it needs to start replacing the text. It then also requires the number of characters you need to replace with the new text. This makes REPLACE function suitable where you have a clear pattern in the data and want to replace text.

A good example of this could be when working with email ids or address or ids – where the construct of the text is consistent.

SUBSTITUTE function, on the other hand, is a little more versatile. You can use it to replace all the instances of an occurrence of a string with some other string.

For example, I can use it to replace all the occurrence of character Z with J in a text string. And at the same time, it also gives you the flexibility to only change a specific instance of the occurrence (for example, only substitute the first occurrence of the matching string or only the second occurrence).

Note: In many cases, you can do away with using the REPLACE function and instead use the FIND and REPLACE functionality. It will allow you to change the data set without using the formula and getting the result in another column/row. REPLACE function is more suited when you want to keep the original dataset and also want the resulting data to be dynamic (such that updates in case you change the original data).

Excel REPLACE Function – Video Tutorial

Related Excel Functions:

You may also like the following Excel Tutorials:

Источник

REPLACE Function

Summary

The Excel REPLACE function replaces characters specified by location in a given text string with another text string. For example =REPLACE(«XYZ123″,4,3,»456») returns «XYZ456».

Purpose

Return value

Arguments

• old_text — The text to replace.
• start_num — The starting location in the text to search.
• num_chars — The number of characters to replace.
• new_text — The text to replace old_text with.

Syntax

Usage notes

The REPLACE function replaces characters in a text string by position. The REPLACE function is useful when the location of the text to be replaced is known or can be easily determined.

REPLACE function takes four separate arguments. The first argument, old_text, is the text string to be processed. The second argument, start_num is the numeric position of the text to replace. The third argument, num_chars, is the number of characters that should be replaced. The last argument, new_text, is the text to use for the replacement.

Examples

To replace the «C» in the path below with a «D»:

To replace 3 characters starting at the 4th character:

You can use REPLACE to remove text by specifying an empty string («») for new_text. The formula below uses REPLACE to remove the first character from the string «XYZ»:

The example below removes the first 4 characters:

Use the REPLACE function to replace text at a known location in a text string. Use the SUBSTITUTE function to replace text by searching when the location is not known. Use FIND or SEARCH to determine the location of specific text.

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