Replace special characters in word - Word и Excel - помощь в работе с программами

‎This tutorial shows three ways to find and replace special characters in Microsoft Word:

1. Enter special characters directly into the Find and Replace dialog box

2. Select special characters from within the Find and Replace dialog box

3. Use keyboard shortcuts or caret codes

We’ll focus on the preset special characters available through Word’s Symbol dialog box.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 200 other writing-related software tutorials on my YouTube channel.

Please note that Word’s Find and Replace tool doesn’t work with ten of the special characters related to formatting: 1/4 em space, no-width optional break, no-width nonbreak, left-to-right mark, right-to-left mark, left-to-right embedding, right-to-left embedding, left-to-right override, right-to-left override, and pop directional formatting.

For more information on special characters, visit “What Are Special Characters in Microsoft Word?” and “How to Insert Special Characters in Microsoft Word.”

The images below are from Word for Microsoft 365. The steps are the same for Word 2019 and Word 2016 and similar for Word 2013 and Word 2010.

Enter Special Characters Directly into the Find and Replace Dialog Box‎‏

Twelve special characters can be inserted directly into the Find and Replace dialog box by selecting the character:

Em dash
En dash
Em space
En space
Copyright symbol
Registered symbol
Trademark
Section symbol
Paragraph symbol
Ellipsis
Double opening quote
Double closing quote

To insert special characters directly into the Find and Replace dialog box:

1. Select the special character in your text. (The copyright symbol appears in this example.)

Figure 1. Copyright symbol selected

2. Select the Home tab in the ribbon.

Figure 2. Home tab

3. Select Replace in the Editing group.

Figure 3. Replace in the Editing group

4. Ensure that the special character appears in the Find what text box in the Find and Replace dialog box. (Some special characters aren’t visible in the text box, so do a test run before selecting the Replace All button in step 6.)

Figure 4. Copyright symbol in the Find What text box

5. Enter the replacement character in the Replace with text box. (The trademark appears in this example.)

Figure 5. Trademark in the Replace With text box

6. Select the Replace, Replace All, or Find Next button.

Replace replaces the next occurrence.
Replace All replaces all occurrences.
Find Next finds the next occurrence without making a replacement.

Figure 6. Replace, Replace All, and Find Next buttons

If you selected Replace All, a series of small dialog boxes will tell you how many replacements were made. Select the Yes and OK buttons to close those dialog boxes.

7. Select the Close button to close the Find and Replace dialog box.

Figure 7. Close button

Pro Tip: You can also copy (ctrl + c) and paste (ctrl + v) the twelve special characters mentioned above directly into the Find and Replace dialog box.

Select Special Characters from within the Find and Replace Dialog Box

Seven special characters can be inserted into the Find and Replace dialog box through the Special drop-down menu:

Em dash
En dash
Nonbreaking hyphen
Optional hyphen
Nonbreaking space
Section symbol
Paragraph symbol

To select special characters from within the Find and Replace dialog box:

1. Select the Home tab in the ribbon (see figure 2).

2. Select Replace in the Editing group (see figure 3).

3. Place your cursor in the Find what text box in the Find and Replace dialog box.

Figure 8. Cursor in the Find What text box

4. Select the More button. (Skip to Step 5 if the Less button is already visible.)

Figure 9. More button

5. Select the Special button.

Figure 10. Special button

6. Select the special character from the menu.

Figure 11. Special menu

The special character will appear in the Find what text box as a caret code. The caret code for the em dash appears in figure 12, below.

7. Enter the replacement character in the Replace with text box. (Repeat step 5 and step 6 if you are replacing the existing character with one of the seven available in this dialog box. The caret code for the en dash appears in this example.)

Figure 12. Caret codes in the Find What and Replace With text boxes

8. Select the Replace, Replace All, or Find Next button (see figure 6).

9. Select the Close button to close the Find and Replace dialog box (see figure 7).

Use Keyboard Shortcuts or Caret Codes

Fifteen special characters can be inserted into the Find and Replace dialog box using a keyboard shortcut and/or a caret code:

Em dash
En dash
Nonbreaking hyphen
Optional hyphen
Nonbreaking space
Copyright symbol
Registered symbol
Trademark
Section symbol
Paragraph symbol
Ellipsis
Single opening quote
Single closing quote
Double opening quote
Double closing quote

The table below lists the keyboard shortcuts and caret codes for finding and replacing the special characters listed above. Several of these special characters have a keyboard shortcut and a caret code.

To insert special characters using keyboard shortcuts or caret codes:

1. Select the Home tab in the ribbon (see figure 2).

2. Select Replace in the Editing group (see figure 3).

3. Type the keyboard shortcut or caret code into the Find what text box (see figure 4).

4. Enter the replacement character in the Replace with text box (see figure 5).

5. Select the Replace, Replace All, or Find Next button (see figure 6).

6. Select the Close button to close the Find and Replace dialog box (see figure 7).

Pro Tip: You can also use the keyboard shortcuts shown above to insert special characters directly into your text. For a full list of keyboard shortcuts for special characters, see “How to Insert Special Characters in Microsoft Word.”

Related Resources

How to Find and Replace Text in Microsoft Word

How to Find and Replace Font Formatting in Microsoft Word

Updated December 09, 2022

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In addition to searching for and replacing text, you can search for and replace Word’s special characters,
such as paragraph and tab marks.

To find and replace special characters, follow these steps:

1. On the Home tab, in the Editing group, click
Replace:

Replace in Word 2016

2. In the Find and Replace dialog box, click the
More > > button:

More replace options in Word 2016

3. Click the Special button, and select the special character or
item you want to find and any text for which you want to search.

4. Position the insertion point in the Replace With text box.

5. Click the Special button, and select the special character or
item to add to the Replace With text box. You can add more than one special character to the text
box, and you can also add text before or after a special character in the Replace With text box.

6. Make sure that the All option is selected in the
Search list box. If you want to limit the search to text before or after the insertion point,
choose the Up or Down option in the Search box.

7. Do one of the following:

To confirm each replacement on a one-by-one basis, click Find Next. Then click Replace
to replace the text or Find Next to skip to the next occurrence.
To replace all occurrences of the search text without confirmation, click Replace All.

8. When the replace session for the entire document is complete, a
dialog box informs you how many replacements were made. Click OK or press Enter to close
the dialog box.

9. Click Close in the Find and Replace dialog box to end
the session.

Characters in the Special Menu

^p — Paragraph Mark
^t — Tab Character
^? — Any Character
^# — Any Digit
^$ — Any Letter
^^ — Caret Character
^u — Section Character
^v — Paragraph Character
^c — Clipboard Contents
^n — Column Break
^+ — Em Dash
^= — En Dash
^e — Endnote Mark
^d — Field
^& — Find What Text
^f — Footnote Mark
^g — Graphic
^l — Manual Line Break
^m — Manual Page Break
^~ — Nonbreaking Hyphen
^s — Nonbreaking Space
^- — Optional Hyphen
^b — Section Break
^w — White Space

See also this tip in French:
Remplacer les caractères spéciaux.

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In addition to searching and replacing text, Word lets you search for special characters—tabs, indents, paragraph marks, and so on—and then replace them with other special characters. This can be handy for quick and easy changes which would typically take you a bit more time to do manually.

When Is Searching and Replacing Special Characters Useful?

To understand when searching and replacing special characters may be useful, let’s look at some examples.

Let’s say there is a lengthy legal document that you need to edit. You have been asked to replace the word “section” with the section symbol. The section symbol is a pair of overlapping “S” characters and is often used in legal documents to reference a numbered section in a document. Your document is over 50 pages, and there are numerous references to various sections throughout. You can easily replace the word “section” with the section symbol using search and replace.
You have just finished writing a draft of your first novel, and it includes a variety of hyphenated words. You need to keep the hyphenated words together by replacing the regular hyphen with a non-breaking hyphen. You start replacing the symbol manually but stop yourself after a few attempts. You know there has to be an easier way. There is! Just use Find and Replace to do the job for you.
A colleague has resigned, and you have been assigned the task of editing a report that the colleague worked on before he left. The report is well written, but there is inconsistent paragraph spacing throughout. After clicking Show/Hide, you discover that in some cases, there are two paragraph marks instead of one. One way to correct the paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. But there’s a faster way–just search for every occurrence of two paragraph marks and replace it with one paragraph mark.

There are too many special characters to detail all of them, but let’s take a look at a few general examples of how searching and replacing those characters works.

Example One: Replace Text with a Special Character

Let’s say your document looks something like this:

Note: If you don’t see the special characters in your document, you can turn them on by clicking the Show/Hide button on the Ribbon. Its icon looks like the paragraph symbol.

You need to replace every occurrence of the word “Section” with a section symbol. Switch over to the “Home” tab on Word’s Ribbon and then click “Replace.” Alternatively, you can press Ctrl+H.

Type the word “Section” into the “Find What” box and then click the “More >>” button to expand the Find and Replace options.

Click in the “Replace With” box to put your insertion point there and then click the “Special” button.

Click “Section Character” from the dropdown list.

Notice that the “Replace With” box now contains the text “^%”—this is Word’s code for that section symbol. Click the “Replace All” button. In this example, 16 replacements were made. Click the “OK” button and then close the Find and Replace window.

All occurrences of the word “Section” have now been replaced with the section character.

Example Two: Replace a Regular Hyphen with a Non-Breaking Hyphen

For this next example, notice there are quite a few hyphenated words in our sample paragraph, including three occurrences where the hyphenated words are separated on different lines. Let’s replace all the regular hyphens with non-breaking hyphens so that doesn’t happen.

On the “Home” tab, click “Replace” or just press Ctrl+H.

In the “Find What” box, delete any existing text or characters and then type a single hyphen character. Click the “More >>” button if needed to expand the Find and Replace options.

Click in the “Replace With” box to put your insertion point there. Delete any existing text or characters and then click the “Special” button.

Click “Nonbreaking Hyphen” from the dropdown list.

Notice that Word’s code for the nonbreaking hyphen—“^~”— has now been added to the “Replace With” box. Click the “Replace All” button. In this example, 11 replacements were made. Click the “OK” button and then close the Find and Replace window.

Word has replaced all hyphens with nonbreaking hyphens. Notice the hyphenated words on the right margin are no longer separated.

Example Three: Replacing Two Paragraph Marks with One Paragraph Mark

In this example, we want to replace any double paragraph marks with a single paragraph mark, removing the extra spacing between paragraphs.

On the “Home” tab, click the “Replace” button. Alternatively, you can press Ctrl+H.

Click in the “Find What” box and then delete any existing text or characters. Click the “More>>” button to open up the additional options, click the “Special” button, and then click the “Paragraph Mark” option from the dropdown list.

Notice that Word’s code for a paragraph mark (“^v”) has been inserted into the “Find What” box. Click the “Special” button again and then click “Paragraph Mark” again from the dropdown list to place a second paragraph mark there. (Note that you could also just type “^v^v” into the box yourself if you’re already familiar with the codes.)

There are now two paragraph marks in the Find what box. Click in the “Replace With” box, delete any existing text or characters, and then click the “Special” button. On the dropdown menu, choose “Paragraph Mark.”

For the final step, click the “Replace All” button. In this example, Word made eight replacements. Click the “OK” button and then close the Find and Replace window.

All occurrences of two paragraph marks have been replaced with one paragraph mark.

As you can see, using Find and Replace can save you lots of time when replacing special characters in your documents. And we’ve just scratched the surface here. There are more special characters waiting on that menu for you to explore.

When is it useful to find and replace special characters?

To understand when finding and replacing special characters can be useful, let’s look at some examples.

Let’s say there’s a long legal document you need to edit. You have been asked to replace the word “section” with the symbol for the section. The section symbol is a pair of overlapping “S” characters and is often used in legal documents to refer to a numbered section in a document. His document is over 50 pages long and there are numerous references to various sections throughout. You can easily replace the word “section” with the section symbol using find and replace.
He has just finished writing a draft of his first novel and it includes a variety of hyphenated words. She must keep the hyphenated words together by replacing the regular hyphen with a hyphen that doesn’t break. She starts to replace the symbol manually, but stops after a few tries. He knows there has to be an easier way. There is! Just use Find and Replace to do the work for you.
A colleague has resigned and you have been assigned the task of editing a report that the colleague worked on before leaving. The report is well written, but the spacing between paragraphs is inconsistent. After clicking Show/Hide, he discovers that in some cases there are two paragraph marks instead of one. One way to correct paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. But there’s a faster way: just find every occurrence of two paragraph marks and replace them with a paragraph mark.

There are too many special characters to list them all, but let’s take a look at some general examples of how finding and replacing those characters works.

Example one: replace text with a special character

Let’s say your document looks like this:

Note: If you don’t see the special characters in your document, you can turn them on by clicking the Show/Hide button on the ribbon. Its icon resembles the paragraph symbol.

You must replace each occurrence of the word “Section” with a section symbol. Switch to the “Home” tab on the Word ribbon, and then click “Replace.” Alternatively, you can press Ctrl + H.

Type the word “Section” in the “Find What” box and then click the “More >>” button to expand the Find and Replace options.

Click the “Replace with” box to place your insertion point there, and then click the “Special” button.

Click on “Section Character” in the dropdown list.

Notice that the “Replace with” box now contains the text “^%”; this is the word code for that section symbol. Click the “Replace All” button. In this example, 16 replacements were made. Click the “OK” button and then close the Find and Replace window.

All occurrences of the word “Section” have now been replaced with the section character.

Example two: Replace a regular hyphen with a non-breaking hyphen

For the following example, notice that there are quite a few hyphenated words in our sample paragraph, including three occurrences where the hyphenated words are separated on different lines. Let’s replace all regular hyphens with non-breaking hyphens so that doesn’t happen.

In the “Home” tab, click “Replace” or just press Ctrl + H.

In the “Find what” box, delete any existing text or characters, and then type a single hyphen character. Click the “More >>” button if necessary to expand the Find and Replace options.

Click the “Replace with” box to place your insertion point there. Delete any existing text or characters and then click the “Special” button.

Click on “Non-breaking script” from the dropdown list.

Notice that the Word code for the non-breaking hyphen – “^ ~” – has now been added to the “Replace with” box. Click the “Replace All” button. In this example, 11 replacements were made. Click the “OK” button and then close the Find and Replace window.

Word has replaced all hyphens with hyphens that don’t break. Notice that the hyphenated words in the right margin are no longer separated.

Example three: Replacing two paragraph marks with one paragraph mark

In this example, we want to replace any double paragraph marks with a single paragraph mark, removing the extra space between paragraphs.

On the “Home” tab, click the “Replace” button. Alternatively, you can press Ctrl + H.

Click on the “Find what” box and then delete any existing text or characters. Click the “More >>” button to open the additional options, click the “Special” button, and then click the “Paragraph Mark” option from the dropdown list.

Notice that the Word code for a paragraph mark (“^v”) has been inserted in the “Find what” box. Click the “Special” button again and then click “Paragraph Mark” again in the dropdown list to place a second paragraph mark there. (Note that you can also type “^v ^v” in the box if you’re already familiar with the codes.)

There are now two paragraph marks in the Find box. Click the “Replace with” box, remove any existing text or characters, and then click the “Special” button. From the dropdown menu, choose “Paragraph Mark”.

For the final step, click the “Replace All” button. In this example, Word made eight replacements. Click the “OK” button and then close the Find and Replace window.

All occurrences of two paragraph marks have been replaced with a paragraph mark.

As you can see, using Find and Replace can save you a lot of time when replacing special characters in your documents. And we’ve just scratched the surface here. There are more special characters waiting in that menu for you to explore.

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Today we are going to see how to find and replace the text with special characters in Word in a very simple way. In just a few steps you will be able to change everything you want in your Word document with just a couple of clicks.

The Office app is really quite complex and it is not complicated at all to use Microsoft Office online and on your computer. Next, we are going to see a fairly simple tutorial so that you can replace the text with special characters in Word quickly and efficiently.

So that in this way, no matter how many pages you have to edit, how many documents you have to modify, you can do it in a matter of a few minutes. Since, with the option to search, we can speed up the process in a considerable way and as the old saying goes: time is money and on the internet, this is extremely true.

For this reason, I leave you this step-by-step tutorial for you to modify text with special characters in Word with the search engine to replace it, which is an option that can surely end up being useful for a large number of tasks, especially for those people They work quite a bit with Microsoft’s office suite.

Likewise, Word has a large number of tricks that you can learn on our blog every day. You can learn how to put headers and footers, which is quite useful, to translate a word document from English to Spanish without using third-party programs or being connected to the internet.

In case you cannot see the special characters in your document, you will have to activate them. For this, you must click on the Show/Hide button which you can see in the ribbon. To help you locate yourself a little better, the icon is very similar to the one in the paragraph.

What you should do is go to the ” Home ” tab and then click on ” Replace “. You can also do this by pressing Ctrl + H.

A small window opens. Let’s go to the ” Replace ” tab. Here in the first box, we are going to write what we want to find to replace.

In the second box, we have to write the word that we are going to add to serve as a replacement for the previous one.

Next, you are going to have to click on “Replace all” for the process to begin.

Find and replace special characters in Word

Learning to find and replace in Word is essential since on many occasions we are faced with jobs that otherwise would not be practical to carry out. Imagine that you have to edit a report and change certain words, or you want to add Chinese characters in Word or you need to write mathematical equations and formulas in Word.

This report is considerably long, takes up several pages, and we may have to change a single word. It can get quite tedious, right? So for that, this tutorial to find and replace characters in Word works quite well.

Thanks to this tutorial you will be able to save a great deal of time and avoid mistakes. Since when we manually search for the words that we want to replace there is always the possibility that we miss some.

Word gives us too many possibilities. From the possibility of creating margins, text and page numbers to being able to convert a PowerPoint file into Word very quickly, easily and without having to use more programs in the process.

Remember that if you have more questions about how to find and change text with special characters in Word you can leave it a little further down in the comment box and we will be happy to help you as much as possible.

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