Repeat line in word

Jörgen


  • #1

I am trying to create a simple word template where I have three lines drawn
that I want on all pages, one horizontal line right below the header, one
right above the footer and one vertical line in the left margin.

The problem comes when text spans over more then one pages, sometimes the
lines dissapear, sometimes they show up only on the second page.

Any ideas on what I might be missing?

Thanks

Jörgen

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Jörgen


  • #2

Works for the horizontal lines, now I just need to figure out how to solve
the vertical one, that crosses the top and bottom horizontal ones.

Thank you so far

Jörgen

Suzanne S. Barnhill


Jörgen


  • #4

I managed to get it to work by making the left vertical line as a left border
and by having the two horizontal lines within (extending out from) the
header and the footer.

:)

Jörgen

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CyberTaz


  • #5

Have you tried creating the lines (perhaps as borders) *in* the Headers &
Footers?

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Things You Should Know

  • Adding a header in Microsoft Word will add text to the top of your pages.
  • When adding a header, you can choose between pre-made templates or blank.
  • In Header settings, you can toggle «Different First Page» and «Header Position».

  1. Image titled Add a Header in Microsoft Word Step 1

    1

    Open Microsoft Word. It’s a blue app with a white «W» on it.

    • You can also open an existing document by double-clicking it.

  2. Image titled Add a Header in Microsoft Word Step 2

    2

    Click Blank Document. This will open a new document in Word.

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  3. Image titled Add a Header in Microsoft Word Step 3

    3

    Click the Insert tab. You’ll see it near the top of the Word window, directly to the right of the Home tab.

  4. Image titled Add a Header in Microsoft Word Step 4

    4

    Click Header. It’s in the «Header & Footer» section that’s on the right side of the row of options near the top of the screen. You’ll see a list of header options in a drop-down menu.

    • These options will vary depending on your Office subscription type and version of Word.

  5. Image titled Add a Header in Microsoft Word Step 5

    5

    Click a header option. In most cases, you’ll just click the Blank option, since it will apply to the majority of Word documents necessitating a header. Selecting an option will add it to your document.

  6. Image titled Add a Header in Microsoft Word Step 6

    6

    Type in your header’s text. This is the text that will appear at the top of every page.

  7. Image titled Add a Header in Microsoft Word Step 7

    7

    Click Close Header and Footer. Doing so will apply it to your document; you’ll see your header text at the top of each page.

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  1. Image titled Add a Header in Microsoft Word Step 8

    1

    Double-click your header text. Doing so will open the Header options menu in the bar near the top of the Word window.

  2. Image titled Add a Header in Microsoft Word Step 9

    2

    Review the header’s basic settings. There are a couple of aspects of the header that you can edit in the «Options» and «Position» sections:

    • Different First Page — Check this box to customize your document’s first page’s header. It will appear different than the header on the rest of the pages.
    • Header Position — Change the number in the «Header from Top» box to raise or lower the header’s position on the page.

  3. Image titled Add a Header in Microsoft Word Step 10

    3

    Click and drag your cursor across the header text. This will select it, which will allow you to modify it as needed.

    • If you’re using the «Different First Page» option, you’ll need to do this on a page other than the first for your changes to apply across your document (first page aside).

  4. Image titled Add a Header in Microsoft Word Step 11

    4

    Click the Home tab. Doing so will allow you to edit the header by using options in the following sections:

    • Font — Edit your text’s font, size, color, and general formatting (e.g., bolding or underlining).
    • Paragraph — Change your header’s orientation (e.g., centered).

  5. Image titled Add a Header in Microsoft Word Step 12

    5

    Double-click the «Header» tab. It’s below your header’s text; doing so will save your changes and close the header section.

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Add New Question

  • Question

    How do I make the header show up in the document?

    Community Answer

    To make a header appear, double-click (left mouse key) the highest part of the «page» and a new box will appear, with a dotted line indicating the «header» boundaries. You can then select the font/sizing/etc. for the header. When you’ve finished writing your header, double-click (left mouse key again) to return to the normal page, and leave the header at the top. Note that the header will fade out slightly and will seem to have a greyish tint. Your header will appear at the top of every page.

  • Question

    How can I have page numbers inserted sequentially?

    Community Answer

    Once you add page numbers in the header options, they will automatically be inserted sequentially.

  • Question

    How do I add another header in Microsoft Word if I already have one?

    Community Answer

    Go to the «Design» tab in the menu across the top. You’ll see an option to «Link to Previous.» That is where you turn headers on and off.

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About This Article

Article SummaryX

1. Open a new or existing document in Microsoft Word.
2. Click Insert.
3. Click Header.
4. Click a header template.
5. Enter your preferred text.
6. Click Close Header and Footer.

Did this summary help you?

Thanks to all authors for creating a page that has been read 300,868 times.

Is this article up to date?

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When we see two lines of words in an MS Word document, we don’t get to see what is separating them. There are severl characters that act as line break. There are several names; line break, new line, carriage return, paragraph break etc.

Today, while doing a bit of data processing, I was required to remove all the line breaks (carriage return) in an MS-Word document and replace line breaks with a comma. I was processing a long list of email addresses with one email address per line. And I wanted this list to become a comma separated list (CSV); so as to use it somewhere else.

In MS-Word, paragraph break is represented by invisible character (¶) which looks like a horizontally flipped P letter. You can toggle the visibility of this character by clicking a button given on the Home tab in MS Word. The button bears the same ¶ symbol. You should click this button to be able to see what exactly is separating the lines.

Our tips on MS-Word make your life easier and increase your productivity at work.

If lines are breaking because of paragraph break then ¶ will appear at the end of the lines. If lines are breaking due to line break (carriage return), a left-angled arrow symbol will appear at the end. Let’s first see how to deal with paragraph break:

How to Remove / Replace Paragraph Break

  • Open the Word document that you want to work on
  • Press CTRL + H to bring up the Find and Replace box
  • In the “Find what” box type ^p [this upward arrow character is called caret and is usually available on a number key]
  • In “Replace with” box type a comma
  • Click on Replace All button.

Thus all the paragraph breaks in you document will get replaced by a comma. You can use whatever character(s) you like in “Replace with” box. For example, if you want to replace every paragraph break with two paragraph breaks –then you should type ^p^p in “Replace with” box.

If you simply want to remove paragraph breaks; just leave the “Replace with” box blank. And you’ll get a monolithic chunk of text!

READ ALSO: How to find ant replace formatting

How to Remove / Replace Line Break, Carriage Return (Enter key)
Follow the same process as given above. Instead of finding paragraph sign (^p), now you should look for line break or carriage return sign (represented by ^l). Therefore, type ^l in “Find what” box and replace it something else (or with nothing).

NOTE: This article is part of my MS Word Guide. This guide solves your day to day MS Word problems. Easily!

So, this is how you can replace line breaks, paragraph breaks and carriage returns in MS Word document. Please le t me know if you have any questions about this topic. I will be glad to try and assist you. Thank you for using TechWelkin.

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Scenario

You have some text in a Word document that you’d like to repeat later in that document. You don’t want to write it twice (or more), and you’d rather not copy/paste it from the other location as that means that you’ll have to remember to maintain it in both places if there are changes. If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either.

Of course, it would be nice if you could use a tool designed to deal with this sort of single sourcing (such as Author-it), but you’re stuck with Word.

Solution

Bookmarks!

You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second (or third) instance of that text.

Here’s how:

  1. Select the block of text you want to repeat later in the document. This text can be a phrase, one or more paragraphs, a bulleted list, a table, etc.
  2. Insert a bookmark for the selected text (Word 2007 and later: Insert tab > Bookmark).
  3. Give the bookmark a meaningful name, click Add, then click OK.
  4. Go to the place in the document where you want to re-use the selected text.
  5. Insert a cross-reference (Word 2007 and later: References tab > Cross-reference).
  6. Select Bookmark as the Reference Type, and Bookmark Text as the Insert option.
  7. Select the bookmark name you added in Step 3, then click Insert.
  8. Whenever you change any text in the original list, just click inside the other list, then press F9 to update it (or Ctrl+A then F9 to update ALL fields in the document).

Optional

In some situations, you might want to repeat a block of text in a document, but when the document’s finished, you might want to break the link between the two.

For example, a colleague had a PPE (personal protective equipment) list near the beginning of her document that she needed to repeat in the main procedure table. Once all the reviews were completed and the document signed off, the procedure table was to be split from the main document into a new document of its own. So she needed to break the link between the original PPE list and the one in the procedure.

To break the link:

  1. Select the field that contains the re-used text.
  2. Press Ctrl+Shift+F9.

[Links last checked January 2011]

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