Recovery for excel files

When working on an Excel file, the data can go haywire due to system crash, human errors, virus/malware infections and other unknown issues. Even if you back up your Excel file quite often, corruption can still be a problem. Also, the backup won’t necessarily contain the most recent version of your Excel file. But with the help of Best Excel Recovery Software, you can easily recover corrupt data from an Excel file in a hassle-free manner. See the below listing and choose the right option.

Stellar Repair for Excel (Excel Recovery Software)

Stellar Repair for Excel offers a quick and hassle-free way of dealing with all common Excel file corruption errors like ‘unreadable content’, ‘unrecognizable format’, ‘Excel file is corrupt and cannot be opened’ etc. The software features a rich and intuitive GUI that helps repair corrupt Excel files and quickly restore the file data in 3 simple steps – load the corrupt file, repair & preview the file, and then save it.

Supported OS: Windows 11, 10, 8.1, 8, 7, Vista, XP
Supported MS Excel Versions: 2019, 2016, 2013, 2010, 2007, 2003 & 2000

Pros:

• Recovers every object in Excel files like tables, charts, chart sheets, cell comments, images, formulas, etc.
• Fixes freeze panes, gridlines, and other worksheet properties
• Retains original worksheet properties and cell formatting
• Restore corrupt or damaged Excel file of any size
• Batch repair multiple Excel files
• Option to find specific Excel files
• Previews recoverable Excel data
• Flexibility to save the repaired file at the default or user-defined location
• Option to save log information of the repairing process
• Supports latest MS Excel 2019 version

You can see the working of the software here:

Software with 100% integrity and precision

Cons:

• Allows to preview single worksheet from the repaired Excel file

Kernel for Excel Repair Software

This is another great Excel repair tool that allows repairing corrupt data from Excel files that cannot be recognized or accessed. It features a simple to use and easy to navigate GUI that makes the process of repairing Excel files a seamless process.

Supported OS: Windows 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT & 95 Supported MS Excel Versions: 2019, 2016, 2013, 2010, 2007, 2003, XP, 2000, 97 & 95

Pros:

• Restores all types of Excel data objects like tables, charts, formulas, chart sheets, images, etc.
• Preserves cell’s properties and formatting
• Allows recovery of multiple Excel files at once
• Previews recoverable content of the repaired file
• Supports MS Excel version 2019

Cons:

• Does not provide the option to search for specific Excel files
• No option to save the log report

SysTools Excel Recovery software can help recover excel worksheet data after a system crash and can repair all types of MS Excel file errors. It allows to repair a single workbook or a complete folder to restore Excel spreadsheet data.

Supported OS: Windows 10, 8.1, 8, 7, XP, Vista, Windows 2008, 2003, 2000
Supported MS Excel Versions: 2019, 2016, 2013, 2010, & 2007

Pros:

• Recovers Excel data like pivot tables, cell commenting, formulas, graphical charts, images, etc.
• Repair and retrieve data from multiple worksheets
• Retrieves page layout with themes and gridlines
• Option to search for files on the drive
• Provides a preview of recoverable Excel data objects

Cons:

• Option to save the log report is not available
• Does not support the recovery of password-protected files

Recovery for Excel

Next, in the list of the Top 10 best excel file recovery software is Recovery for Excel. It efficiently repairs corrupt Excel spreadsheets and saves the data into a new spreadsheet, without changing the original data. The software scans the corrupt file and saves the preview of recovered data into a file.

Supported OS: Windows 2000, XP, Vista, 7, 8, 8.1, 10, 2003/2008 Server
Supported MS Excel Versions: 2016, 2013, 2010, 2007, 2003, 2002, 2000, 97, 95 & 5.0

Pros:

• Recovers tables, numbers, merged cells, chart sheets, hyperlinks, formulas, etc.
• Repairs frozen rows and columns
• Supports multiple recoveries of files in a single attempt
• Saves the preview of recoverable data
• Saves log report of the recovery process

Cons:

• Does not support the latest MS Excel version
• Does not retrieve cells’ names, VBA modules, and drawings
• Preview of recoverable Excel data is not available in the interface

Recoveryfix for Excel

Like any other Excel file recovery software, Recoverfix for Excel Repair to enables data recovery from corrupt or damaged Excel files. The software can fix all types of Excel corruption errors and recovers entire data stored in a corrupt file.

Supported OS: Windows 10 and all earlier versions
Supported MS Excel Versions: 2013, 2010, 2007, 2003 and 2000

Pros:

• Recovers all objects of Excel file including text, embedded texts, tables, chart sheets, images, etc.
• Retains original properties of the Excel file
• Repairs multiple Excel files simultaneously
• Offers preview functionality

Cons:

• Does not support MS Excel 2019 and 2016 versions
• No option to save log data

ExcelFIX

Another great recovery tool under the Top 10 best excel recovery software in 2023 list is by Cimaware, ExcelFIX helps extract data from the damaged MS Excel file and saves the data in a new Excel file. It can be used to fix most of the common Excel file errors.

Supported OS: Windows 8, 7, XP, Vista, Windows ME, NT, 2003, 98 & 95
Supported MS Excel Versions: 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 97 & 95.

Pros:

• Retrieves cell values, formulas, cell comments, structural elements, hyperlinks, images, etc.
• Supports multi-file recovery
• Allows to verify the recoverable Excel file data before saving it
• Multi-language support is included

Cons:

• Performs recovery of password-protected XLS files only
• Log report of the repair process cannot be saved
• May hang or crash in some instances

Choose Recovery Toolbox for Excel if you are looking for limited data recovery from a corrupt Excel file. However, the software allows to fix all types of Excel errors. Further, it has a clear and straightforward UI that can be used by a novice.

Supported OS: Windows 10, 8, 7, XP, Vista, Windows 2003, 2000, 98, Windows Me & NT
Supported MS Excel Versions: 2019, 2016, 2013, 2010, & 2007

Pros:

• Repairs all types of Excel errors including error code 1004, 13, 91, and other errors
• Recovers worksheets, workbook cell data, tables styles, fonts
• Repairs formulas, cell formatting values, table column width, and row height values
• Allows to save repaired data in existing or a new Excel file

Cons:

• Cannot repair spreadsheet properties like comments, VBA macros, merged cells, hyperlinks, etc.
• Does not support the recovery of multiple Excel files
• Does not support saving log information

This Excel repair utility can be used to restore data from a corrupt workbook and worksheet of any size.

Supported OS: Windows 10, 8, 7, XP, Vista, Windows 2000, Me, NT 4.0, 98 & 95
Supported MS Excel Versions: 97, 2000, XP, 2003, 2007, 2010, 2013 & 2016

Pros:

• Repair table styles, cell values, cell formatting, formulas
• Provide a preview of recoverable Excel file data
• Export data directly to MS Excel

Cons:

• Cannot recover merged cells, hyperlinks, VBA macros, and some other data types and objects
• Support for MS Excel 2019 version is not available
• Does not support batch repair of Excel files

DiskInternals Excel Recovery

DiskInternals Excel Recovery software can help you find and recover MS Excel files from any storage media. Unlike other software in the list, DiskInternals scans an entire drive to locate the Excel file you want to recover.

Supported OS: 95, 98, ME, NT, 2000, XP, 2003 Server & Vista
Supported MS Excel Versions: 97, 2000, XP, 2003, 2007, 2010, 2013 & 2016

Pros:

• Recovers unsaved or accidentally deleted Excel files
• Provides a detailed preview of recoverable workbooks and spreadsheets
• Allows to recover multiple Excel files at once
• Recovered files can be saved on any disk

Cons:

• Does not support MS Excel 2019 version
• Difficult to understand user interface for novices

Excel Repair Kit

This Excel repair software is capable of recovering Excel file data that gets corrupted due to an unexpected event. It only takes a few minutes to repair an Excel file and recover corrupt data by using Excel Repair Kit.

Supported OS: Windows 10, 8, 8.1, 7, XP, Vista, Windows 98, ME, NT 4.0 & 2000
Supported MS Excel Versions: 95, 98, 2000, XP, 2003, 2007, 2010, 2013 & 2016

Pros:

• Recovers Excel elements including cell data, formulas, cell formatting, links and much more
• Intuitive wizard-based UI

Cons:

• The option to search the file is not available
• Does not support Excel version 2019

Conclusion

Whatever the cause, losing critical Excel file data can be a horrendous experience. With Excel file recovery software the chances of retrieving lost or corrupt data are good.

Hopefully, the list of the Top 10 best Excel Recovery Software in 2023 covered in this post will help you pick a suitable tool to meet your data recovery needs.

Поврежденный файл Excel может привести к потере времени и серьезной потере данных. И как всегда повреждается самый нужный файл, который нужен именно сейчас.

Microsoft Excel является важной программой, которой пользуются как частные лица, так и крупные предприятиями для работы с большими объемами данных.

Однако при использовании программы вы можете столкнуться с различными неожиданными проблемами. Одной из которых являются ошибки повреждения файлов из-за битых секторов, вирусов или прочих причин.

Если вы столкнулись с этой ситуацией, ниже вы можете найти некоторые решения, которые могут помочь вам решить проблему.

Как я могу исправить проблемы с повреждением файла Excel?

1. Проверьте наличие вредоносных программ

2. Используйте стороннее программное обеспечение

3. Используйте инструмент «Открыть и восстановить».

4. Восстановить поврежденный файл Excel из предыдущей версии

5. Установите Параметры вычислений вручную

6. Восстановите файл TMP

7. Чистим папку TEMP

8. Используйте формат HTML

9. Используйте формат SYLK

10. Используйте формат XML

11. Откройте Excel в безопасном режиме

12. Используйте более новые версии Excel

13. Используйте конвертеры онлайн

1. Проверьте наличие вредоносных программ

Первое что нужно проверить — что у вас не вируса на ПК. Очень вероятно, что ваш документ может быть неисправен из-за вируса.

Если у вас стоит антивирус, то необходимо запустить полную проверку ПК. Если проверили и нашли вирусы, то удаляем их. Если не нашли, то скачиваем DrWeb CureIt или Malwarebytes и проверяем снова полностью компьютер.

Подробнее о DrWeb CureIt, Malwarebytes и прочих утилитах и программах я напишу в следующих статьях.

2. Используйте стороннее программное обеспечение.

В интернете существует много как онлайн-восстановителей, так и программного обеспечения, которое может помочь восстановить файл Excel.

Программное обеспечение для восстановления данных сканирует все ваше устройство на наличие потерянных или поврежденных файлов. После полного сканирования предлагается список файлов, которые программа нашла и какие файлы могут быть восстановлены.

Чаще всего программное обеспечение способно обнаружить и устранить причину повреждения, что позволит восстановить файл без каких-либо проблем. Эти инструменты очень мощные, поэтому рассчитывать, что вы найдете бесплатный инструмент и восстановите файл малы.

3. Используйте инструмент «Открыть и восстановить».

— Откройте пустой документ Excel.

— Перейдите в Файл и нажмите Открыть.

— Дважды кликните на Этот компьютер

— В появившемся диалоговом окне нажмите на черную стрелочку рядом с Открыть и выберите пункт Открыть и восстановить.

4. Восстановить поврежденный файл Excel из предыдущей версии

Для этого необходимо щелкнуть правой кнопкой мыши по файлу Excel и выбрать пункт Свойства.

Переходим во вкладку Предыдущие версии, находим и выбираем последнюю версию или правильную версию до сбоя Excel и нажимаем кнопку Восстановить.

Обычно книга открывается без каких-либо изменений, которые могли бы привести к ее повреждению.

5. Установите Параметры вычислений вручную

— Откройте Excel, нажмите на Файл, выберите Создать и жмем на Пустая книга.

— Жмем Файл, далее выбираем Параметры.

— В появившемся окне выбираем вкладку Формулы и ставим Параметры вычислений Вручную, как в рисунке ниже.

— Жмем ОК, и пробуем открыть файл.

6. Восстановить файл TMP

— В проводнике файлов откройте Этот компьютер (обычно C:) .

— Прежде всего необходимо убедитесь, что вы можете просматривать скрытые файлы. Для этого необходимо в Windows 11 нажать «…»после чего нажать на кнопку Параметры.

— В появившемся окне переходим во вкладку Вид и ставим точку напротив Показывать скрытые файлы, папки и диски, что позволит вам видеть скрытые папки и файлы.

— Далее необходимо перейти по данному пути, где будут расположены Несохраненные файлы: C:UsersИмя_пользователяAppDataLocalMicrosoftOfficeUnsavedFiles. Вместо Имя_пользователя, нужно подставить наименование учетной записи.

— Находим временные файлы Excel, начинающиеся с $ или ~ и заканчивающиеся на .TMP

— Скопируйте эти файлы и сохраните их в другом безопасном месте, изменив расширение с .TMP в .XLS или .XLSX

— Ищем наш файл, если все нормально, то сохраняем как новый файл.

7. Чистим папку TEMP

Если сохранение временного файла Excel не сработало, то мы можем удалить некоторые временные файлы и папки на вашем компьютере.

Эти файлы и папки можно найти в папке C:/Windows/temp. После удаления этих файлов перезагружаем компьютер и пробуем снова открыть документ Excel.

8. Используйте формат HTML

— Откройте файл Excel и перейдите в Файл -> Сохранить как.

— Выберите из выпадающего тип Веб-страница.

— Щелкните правой кнопкой мыши веб-файл и выберите Открыть с помощью Microsoft Office Excel.

Если в выпадающем списке нет Excel, то необходимо указать путь вручную. Для этого достаточно нажать правой кнопкой по ярлыку Excel и выбрать вкладку Ярлык.

— Как только HTML документ будет открыт, снова перейдите в Файл -> Сохранить как и выберите формат Excel.

— Выберите имя, отличное от исходного поврежденного файла, и нажмите кнопку Сохранить.

9. Используйте формат SYLK

Откройте файл Excel и перейдите в Файл -> Сохранить как

Выберите из выпадающего тип SYLK(Символическая ссылка) (*. slk).

— Открываем файл SYLK с помощью EXCEL.

— Как только SYLK документ будет открыт, снова перейдите в Файл -> Сохранить как и выберите формат Excel.

— Выберите имя, отличное от исходного поврежденного файла, и нажмите кнопку Сохранить.

Примечание: Использование формата SYLK сохраняет только активный рабочий лист. Вам нужно будет сохранить каждый лист по отдельности и повторить эту процедуру.

10. Используйте формат XML

— Откройте файл Excel и перейдите в Файл -> Сохранить как

— Из списка возможных форматов рядом с Сохранить как Тип выберите таблицу XML, а затем нажмите кнопку Сохранить.

— Открываем файл XML с помощью EXCEL.

— Как только XML документ будет открыт, снова перейдите в Файл -> Сохранить как и выберите формат Excel.

— Выберите имя, отличное от исходного поврежденного файла, и нажмите кнопку Сохранить.

11. Откройте Excel в безопасном режиме

— Нажмите клавиши Windows+R, чтобы открыть диалоговое окно Выполнить

— Введите команду excel /safe и нажмите кнопку ОК

— Создайте новый документ, скопируйте все данные и откройте его в обычном режиме.

Этот метод может отключить ваши макросы и надстройки, но это отличное решение, потому что вы можете переместить потерянные данные в новый документ.

12. Используйте более новые версии Excel

Хотя это кажется очень банальным решением, вы обязательно должны попробовать его. Попробуйте использовать более позднюю версию Excel, потому что по мере развития версий способность программы восстанавливать файл также увеличивается, поэтому вы можете восстановить свой файл, используя этот метод.

13. Используйте конвертеры онлайн

Для данного метода восстановления достаточно сконвертировать из одного формата Excel в другой с помощью онлайн конвертеров.

В интернете полно онлайн конвертеров, поэтому с данным методом проблем не должно быть.

Заключение

Итак, какое из решений вам помогло восстановить поврежденный файл Excel? Пишите комментариях ниже.

Let me tell you the shortest horror story ever.

Excel Crashed!

Imagine working on that urgent report or that extremely important dashboard where you have done such a fantastic job. You are proud of yourself and all the hard work you have put into it.

But you forgot a key step.

You didn’t save the Excel file (gasp!!!)

Ok, let me cut down on the dramatics and come straight to the point.

Excel has a tendency to crash, especially when you need it not to. Somehow, it happens at the worst possible time (not that there is a good time for this ever).

In such a scenario, your only option is to try and recover unsaved Excel files.

In some cases, you will be smiled upon by the Excel Gods and you’ll get the file, and in some cases, you may not.

In this article, I will share all there is to know when it comes to recovering unsaved Excel files. I will also show you the precautions and pre-emptive steps you need to take.

And if you want to absolutely make sure nothing goes wrong, I will also share a VBA code that will save a copy of your Excel file with a timestamp whenever you save the existing file.

Let’s get started!

All Possible Ways to Recover Unsaved Excel Files / Data

Excel (and even Windows) is highly unpredictable. It can crash anytime and can your Excel files with it.

It’s a bad situation to be in…

…but there are ways to tackle this.

Excel has a few functionalities where it can help you recover unsaved Excel files or data in some cases.

Here are three scenarios where Excel’s in-built checks can help you recover files/data:

1. You are working on a new file (which you haven’t saved yet) and your system/Excel crashes.
2. You updated a file which has been saved earlier and Excel crashes before you could save it.
3. You made a mistake and saved the changes, but now want to go back to the previous version.

Let’s see how to tackle each of these.

Recover a New Unsaved Excel File (that has never been saved)

If you are working on something and Excel crashes (or your system crashes), you can still recover that unsaved file.

Note: This method works as Excel has an inbuilt AutoSave and AutoRecover functionality. It’s enabled by default so you should be able to use these methods to recover the files. In case it’s not enabled, you will have to do it to be able to use these functionalities. How to enable AutoSave and AutoRecover is covered later in this article.

Below are the steps to recover an unsaved Excel file:

1. Open a new Excel workbook.
2. Click the ‘File’ tab
3. Click on ‘Open’
4. Click the Recent Workbook option (it’s at the top-left)
5. Click the ‘Recover Unsaved Workbooks’ button which is at the bottom
6. In the dialog box that opens, scroll through the list of unsaved Workbooks and open the one you want.
7. Save the file (using the ‘Save As’ option) with a different name in the location of your choice.

By default, Excel saves a copy of all the unsaved files at the following location:

C:Users[YourSystemName]AppDataLocalMicrosoftOfficeUnsavedFiles

In the above address, you need to replace [YourSystemName] with the name of your system (which is ‘Sumit’ in my case).

You can also go directly to this folder (where unsaved copies of Excel files are saved) by opening any browser and copy-pasting the address in it (in the place of URL).

When you open any file from this folder, you will see a notification bar that will prompt you to save it.

Click on it and save it at a new location with a name of your choice.

Note: By default, all the recovered unsaved files are in the ‘XLSB’ format. When you save it, make sure you’re saving it in a format you want.

With this method, you can recover files which you created but never saved.

Recover Updated Excel Files (the previous version was saved)

This method can be used for files which you have saved earlier, and Excel crashed (or the system crashed or the power went off) when you were working on it.

So you still have the previously saved file, but you lost the changes you did.

Below are the steps to recover the updated Excel file:

1. Open any of the existing Excel Workbook.
2. As soon as it opens, you will see a document recovery pane that lists all the unsaved files. Click on any the file names to load the data.
3. When you get the data you want, save the file with a different name.

Alternatively, you can also open the Excel application, and you will see the ‘Show Recovered Files’ option (as shown below).

You can click on it and it will open the same Document Recovery pane.

Recover Overwritten Excel Files / Previously Saved Version (from within Excel)

While in the above two methods you can blame Excel or Windows for crashing or the power failure, this one is purely on you.

This is the case when you have a saved Excel file and you update the data and save it again.

But you end up making some changes you don’t want now (happens to me a lot).

What you really want is to get the previous version back.

While you can’t go back in life and correct your mistakes (unless you have a time machine of course), you can do that in the wonderful world of Excel spreadsheets.

In Excel 2010 and versions after that, Excel got an in-built feature to help you get the previous versions.

Below are the steps to revert to a previous version of Excel (even when you have updated and saved it):

1. Click the File tab.
2. In the Info page, click on Manage Workbook, you’ll find all the previous versions of that file.
3. Click on the version you want to restore
4. Save the file (preferably with a new name).

When you select a previously saved version and open it, Excel will show you a prompt as shown below. You can click on Restore to get the previous version that you have selected or can save it as a new file with a different name.

Note that for this to work, you need to make sure that AutoRecover option is enabled. While it usually is enabled by default, it’s something you can check and ensure. I cover how to enable ‘AutoRecover’ later in this tutorial.

When it comes to recovering unsaved Excel files or data, these are the three in-built options in Excel that can be used.

Another way (which I highly recommend) is to save your files on the cloud (OneDrive or DropBox). This takes away a lot of worries as the cloud services keep previous versions of your files.

Recover Overwritten Excel Files / Previously Saved Version (from the cloud – OneDrive/DropBox)

If you’re in the habit of saving your Excel files on the cloud – by using services such as OneDrive or DropBox, you don’t have to completely rely on Excel to help you recover unsaved files or lost data.

These cloud services also keep previous versions of your Excel files.

Let me show you how to get the previous versions from OneDrive and DropBox. I am sure there must be many more such services that have this functionality.

Getting the Previous Version of the Excel File from OneDrive

To get the previous version of an Excel file, right click on the current version in Onedrive and click on Version History.

This will open the file and you can see all the previous versions of the file in the pane on the left.

Click on the version that you want. It will show you the file content and also give you the option to download that file or restore it.

Getting the Previous Version of the Excel File from DropBox

Just like OneDrive, DropBox also keeps the past versions of the Excel files that you can revisit and download.

To get the previous versions, go to the file in Dropbox web-portal and click on the three dots for the file for which you want to see the previous versions.

Click on Version History option.

This will show you all the versions of that file. You can open and download this version from DropBox.

In case you have installed the DropBox folder on your system and keep your files there, you can simply right click on any of the files and click on Version History.

Doing this will take you to the web version of DropBox where you can see and download all the versions of the file.

Precautions to Enable Easy Recovery of Unsaved Files

While Excel has some default settings that make sure you have good chances of recovering Excel files, it’s still a good practice to make sure everything is enabled.

Enable AutoSave and AutoRecover

To make sure Excel automatically save your files and show recovery options, you need to have these enabled.

Although it should be enabled by default, in case it’s not, you can do that manually.

Below are the steps to enable AutoSave and AutoRecover functionality in Excel:

1. Click the ‘File’ tab
2. Click on ‘Options’
3. In the Excel Options dialog box, click on Save (it’s in the left pane of the dialog box).
4. Make sure the following settings are enabled (as shown below).

Let me quickly explain what these options mean:

• Save AutoRecover information every X minutes: This option will make sure that your files are saved every 5 minutes (or whatever time value you specify here). This is 10 minutes by default and I have changed this to 5 minutes. You can reduce this further if you want.
• Keep the last AutoRecovered version if I close without saving: This will ensure that in case your Excel/system crashes or you close a file without saving, a version is saved that can be auto-recovered.
• AutoRecover file location: This is the default location where auto-recovered files are saved. You can change this if you want.

Note: If you have a huge file with lots of formulas and charts, saving it every 5 minutes will lead to recalculation and some possible system freeze. If you don’t want that, you can choose a longer time duration (or can change calculation mode to manual).

Automatically Create a Backup Copy of the Saved Excel File

While Autosave and Autorecover options are useful when you forget to save the files and system crashes, auto-backup is something which creates a copy of the file whenever you save it.

For example, if I am working on a file with the name Test.xlsx and I save it in a folder, this would automatically create a copy with the name – ‘Backup of Test.xlk’

Now, whenever I save the Test file, all the changes are also saved in the backup copy.

This can be useful if you make some changes in a saved file and want to undo it. In that case, you can use the backup copy instead.

Or if your file crashes or gets corrupt, you will have the backup copy which will have the last saved content.

Below are the steps to enable the auto-backup feature for a workbook:

1. Click the File tab.
2. Click on ‘Save As’
3. Click on Browse to open the ‘Save As’ dialog box.
4. In the Save As dialog box, click on the Tools option (it’s in the lower right part of the dialog box).
5. Click on ‘General Options’.
6. In the ‘General Options’ dialog box, check the ‘Always Create Backup’ option.
7. Click OK.
8. Save the file in the desired folder/location.

Now, whenever you save this file, an exact copy will be saved with the pre-fix ‘Backup of’.

Here are a few important things you need to know about using this auto-backup functionality in Excel:

• This is a workbook level setting. This means that if you enable it for one workbook, it will only work for that workbook. If you want it to work for others as well, you will have to manually enable it.
• This is different than Autorecover and Autosave options. These are independent settings and configuring one doesn’t impact the other. So you can have a workbook where AutoRecover, AutoSave, and AutoBackup all work.
• The backup file is saved with a .XLK extension. This is the extension for back-up files, and you may see a prompt when you open this file. Just click on Yes and it will open the backup file.
• The backup file is always one version behind your main file (except the time you save it for the first time). For example, if you create a new file and enable backup in it and do some changes and save it. This will save the new file as well as a backup copy of it. At this point, both the files (the main file and the backup) will be exactly the same. Now, if you make some changes in the main file and save it once, it will not be saved in the backup file. But if you save it again, it will be done in the backup file as well.

Auto-backup is a good feature as it gives you the file’s last saved version in case you make some unwanted changes and save the file. You can use the backup file to get the version before the last saved version.

Automatically Save a Time-Stamped Copy of the Excel Workbook

While all the methods covered so far rely on the Excel in-built features, you can also use a short VBA code to make sure you don’t lose your work ever.

With a VBA code, you save a timestamped copy of your Excel file as soon as you save it (or close it).

This ensures that you always have all the previous versions and you can go back and recover a file in case you mess up. Also, since these are time-stamped, you can easily find which version you want (or where you messed up).

Below is the code that will create a timestamped copy of the workbook as soon as you save it:

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
Application.ScreenUpdating = False
Dim BackUpPath As String
BackUpPath = "C:UserssumitDesktopTest"
ThisWorkbook.SaveCopyAs BackUpPath & Format(Now, "dd-mm-yyyy hh:mm:ss") & " " & ActiveWorkbook.Name
Application.ScreenUpdating = True
End Sub

Note that you have to specify the location of the folder where you want to save the backup copies (change the path highlighted in bold in the above code).

This may mean that you end up with a lot of copies, but it can be a huge life-saver when you’re working on critical projects.

You can use a similar code to save a copy before you close the workbook (instead of saving a copy every time you save).

Private Sub Workbook_BeforeClose(Cancel As Boolean)
Dim BackUpPath As String
BackUpPath = "C:UserssumitDesktopTest"
ThisWorkbook.SaveCopyAs BackUpPath & Format(Now, "dd-mm-yyyy hh-mm-ss") & " " & ActiveWorkbook.Name
End Sub

You need to put this code in the ThisWorkbook code window.

To do this, open the VB Editor (keyboard shortcut – ALT + F11) and double click on the This Workbook object in the project explorer.

Repairing Corrupt Excel Files

In case you find yourself with a corrupt Excel file, there are a few things you can do.

First and foremost, you can use the repair option that’s in-built in Excel.

Below are the steps to recover a corrupt file by repairing it:

1. Open the Excel application.
2. Click on ‘File’ and then click on ‘Open’ (or use the keyboard shortcut Control + O).
3. Click the Browse button.
4. In the dialog box that opens, select the file that has been corrupted.
5. Click on the small downward pointing triangle in the ‘Open’ button (as shown below).
6. Click on Open and Repair.
7. Excel will show you a prompt as shown below. Click on Repair.

If you’re lucky, everything would go smooth and you’ll be able to recover your data from the corrupt file.

In case repair option doesn’t work, follow the above steps till Step 5, and then instead of Repair, click on ‘Extract Data’. Excel will ask you whether you want to ‘Convert to values’ or ‘Recover Formulas’.

You can try using whatever option works for you. Excel will try and extract as much data as it can, and create a new workbook with the extracted data.

If this also doesn’t work. you may have to rely on third-party tools to recover corrupt Excel files.

You May Also Like the Following Excel Tutorials:

• Reduce Excel File Size
• How to Turn On AutoSave in Excel
• Clean Data in Excel.
• Excel Interview Questions.
• Excel Pivot Table
• Automatically Open Specific Excel Files on Startup
• How to Mark an Excel Workbook as Final?

Does your Excel workbook refuse to get open or each time when you try to open your Excel workbook it suddenly starts showing errors?

If you all are rendering such issues with your Excel spreadsheet then it’s a clear indication that your Excel workbook has now got corrupted. Now the question arises on how your Excel file got corrupted and how to recover corrupted Excel file 2016/2019 data. 

Well to get an answer to such a question, you need to go through this post. As here in this article,  I will give you all the complete information about Excel file corruption. Such as the root causes of corrupted Excel file and how to recover corrupted Excel file 2016.

So, just relax and read the article thoroughly to repair corrupted Excel files as well as how to recover Excel file data.

Best Excel File Recovery Software

You can make use of the best ever Excel File Recovery Tool to repair and recover corrupted, damaged, or inaccessible Excel files. This is capable to fix Excel file corruption issues and various errors encountered by the users. It allows us to easily restore entire data including the charts, worksheet properties cell comments, and other data.

* Free version of the product only previews recoverable data.

This is a unique tool to repair multiple Excel files at one repair cycle and recover the entire data in the preferred location. It is easy to use and supports all Excel versions.

Why To Choose Excel File Recovery Software?

Steps to Utilize Excel File Recovery Tool:

After getting an idea of how to identify corruption of Excel file and the main causes of Excel file corruption. It’s time to move on to our next section i.e how to recover corrupted Excel file 2016/2019.

Have a look over the list of methods we are going to discuss for easy recovery of corrupted Excel file 2016.

1: Use Open and Repair Tool

2: Restore corrupted Excel file from TMP file

3: Restore From File Recovery

4: Revert Workbook to last Saved Version

5: Disable Automatic Calculation

6: Try Microsoft Office Tools

7: Move The File

8: Recover Corrupt Excel By Saving as Another Format

9: Use External References to Link to the Corrupted Workbook

Let’s start discussing each of these methods on how to recover corrupted Excel file 2016 deeply….!

Solution 1: Use Open And Repair Tool

Make use of the inbuilt Open and Repair tool to repair corrupt Excel files.

Try the given instruction to do so:

• Open Excel sheet > click File > Open.
• Now select the corrupted Excel file
• And click the arrow next to the Open button > Click Open and Repair.

• If this is your first attempt at manually recovering the workbook > click Repair in the resulting dialog box.

• I Hope Excel will repair the file, but if something goes wrong, Excel will not recover any data from the corrupt Excel workbook.
• Well, in this case, click the second option Extract Data

However, in many cases, it is seen this fails to repair the severely damaged or corrupted Excel file.

So, in this case, make use of the professional recommended Excel File Repair Tool, to recover corrupted Excel files.

Solution 2: Restore Corrupted Excel File From TMP File

Microsoft is having an AutoRecovery feature that allows automatically saving Excel files just like a temp file on the Windows operating system.

So, that if in case the MS office applications such as Excel, PPT  or Word file gets crashed or corrupted, you can recover it.

Follow the steps to do so:

• Open the folder where your temp file is stored on your PC. After then locate the temp files of Excel having extension .tmp.

The Windows 8/10 users:

Go to – C:Users\AppDataLocalMicrosoftOfficeUnsavedFiles

The Windows 7 users:

Go to – C:UsersnameAppDataRoamingMicrosoftExcel

• Locate the Excel temp files starting with “$” or “~” > and ending with “.TMP”.
• Copy the files > save to some other Safe location > change the file extension from .TMP to .XLS/.XLSX.

And you can restore corrupted/damaged XLS/XLSX file easily.

Solution 3: Restore From File Recovery

The File recovery is the alternative backup, which means this is a file that contains entire Excel data as if the original workbook gets damaged or corrupted the data can be accessed from there.

And when the Excel file gets corrupted and tries to open a corrupted workbook, Excel engages the File Recovery mode that tries to repair the workbook.

You can create a recovery file automatically during intervals.

Follow the given instructions:

• Open Excel > click File > Options
• Then in the Excel Options dialog box > Save > check every box of the Save AutoRecover information > and as per your recommendation set the time limit (the default is 10).

• Provide the location where you want to save the recovery file in the AutoRecover file location box.

Please Note: Make sure the Disable AutoRecover for this workbook-only box is unchecked.

In many cases, the Excel automatic File Recovery mode or Autorecover fails to recover corrupt Excel file. If this happens then try the below-given solution.

Solution 4: Revert Workbook To Last Saved Version

When the workbook gets corrupted at the time you are working then the best thing to recover corrupted Excel file is reverting the workbook to the last saved version.

Follow the steps to do so:

• First, click File > Open.
• And double-click on the name of the workbook that you have open in Excel.
• Next click Yes to reopen the workbook.

Doing this will open the workbook without any modification made by you, but doing this will open the Excel file and data stored in it.

Solution 5: Disable Automatic Calculation

If Excel fails to open the file on its own or through the Open and Repair option, then, in this case, try changing the calculation from automatic to manual. As the workbook won’t recalculate in this case and might open.

Follow the steps to do so:  

• Open a new blank workbook.
• Click File > Options > in Formulas category > under Calculation option
• Then click Manual > click OK.

• Next click File > open
• Now locate the workbook > double-click corrupted workbook to open it.

And check if this repair corrupt Excel file then recovers the entire data stored in it.

Solution 6: Try Microsoft Office Tools

If you are not able to open the corrupted workbook, then try the Microsoft Office Tools to recover corrupted Excel file data.

Follow the steps to do so:

• Click the Start menu > select All Programs
• Then choose Microsoft Office > Microsoft Office Tools.
• Now choose Microsoft Office Application Recovery.
• And in the resulting dialog box > choose Microsoft Office Excel.

• Next click Recover Application.
• The whole process takes a few minutes and responds to the Send Report to Microsoft prompt.

The recovery tool closes the Excel file restarts it and displays the list of the recovered workbook. I hope this helps you to recover corrupted Excel file data.

Solution 7: Move The File

In some cases, the corrupted workbook is not really corrupted just becomes inaccessible. The networks and servers often cause corruption and corrupt the files.

If your Excel file becomes inaccessible and Excel won’t repair than move the corrupted file to another drive, folder or server.

Solution 8: Recover Corrupt Excel By Saving As Another Format

You can try these easy tricks to recover corrupted Excel file data:

• Open corrupted Excel file > go to Save As.
• And choose Web Page from possible file formats.
• Check if the entire Excel file is selected > click Save
• Locate the saved file > right-click on it > select Open with > Microsoft Office Excel.
• If file won’t opened normally > go to Save As > select an Excel format .xls or .xlsx.
• And change the file name to prevent confusion > click Save

In, this case you can recover corrupted Excel file.

It is estimated the given solutions will help you to repair and recover corrupt Excel file data.

Solution 9: Use External References to Link to the Corrupted Workbook

Well, you can try to recover data only without formulas or calculated values from the workbook, try using external references to link corrupted workbooks.

Follow the steps to do so:

• Click File > Open > and go to the folder that contains a corrupted workbook.
• Then right-click the file name of the corrupted workbook > click Copy > Cancel.
• Now click File > New > click Blank workbook.
• In cell A1 of new workbook > type =File Name!A1, ( FileName is the name of the corrupted workbook copied earlier) > press Enter.

Please Note:  Just enter the name of the workbook, don’t type the file name extension.

• If Update Values dialog box appears > choose corrupted workbook > click OK
• If Select Sheet dialog box appears > choose appropriate sheet > click OK
• Select cell A1 > click Home > Copy
• Now choose an area starting in cell A1 that is approximately the same size as the range of cells that hold data in the corrupted workbook.
• Click Home > Paste
• And with the range of cells still selected, click Home > Copy
• Click Home > Paste > under Paste Values > click Values
• The pasting values remove the links to the corrupted workbook and leave the data only.

[BONUS TIP]: Automatically Save Backup Copy Of A Workbook

I always recommend backup your Excel data, so that you can access your data if in case your Excel workbook gets corrupted or deleted.

Follow steps to automatically save the backup copy of your workbook:

• Click File > Save As.
• Then click Computer > click Browse button.
• In the Save As dialog box, click the arrow next to Tools.

• From the drop-down option of tools choose the General Options.

• Now in opened General options dialog box, check Always create backup option.

FAQ’s Related To Excel File Corruption:

Conclusion:

So, this is all about how to recover corrupted Excel 2016 file.

Try the given solutions one by one and check if this helps you to restore corrupted/damaged XLS/XLSX file.

Additionally, Excel is an essential application and used in daily life, so it is recommended to handle the Excel file properly and follow the best preventive steps to protect your Excel files from getting corrupted.

Despite this it, is always recommended to create a valid backup of your crucial Excel data and as well scan your system with a good antivirus program for virus and malware infection.

If, in case you have any additional questions concerning the ones presented, do tell us in the comments section below.

Good Luck….

Это не самая распространенная проблема при использовании Microsoft Excel, но потеря ценных данных, хранящихся в рабочем файле, не будет приятным событием. Поэтому заранее удобно знать несколько методов, как открывать поврежденные документы Excel.

Говоря об ошибках при открытии файла Excel, можно выделить основную угрозу, которая связана с сообщением: «Excel не может открыть файл, потому что он поврежден». И хотя кажется, что все уже потеряно, но вы можете исправить файлы Excel в течение некоторого времени. Можно попробовать различные варианты, чтобы попытаться устранить эти ошибки в Excel файлах.

Вариант 1: Откройте поврежденный документ в Microsoft Excel

Вы можете использовать инструмент, включенный в саму программу, чтобы попытаться открыть поврежденный документ Excel. Это самый простой способ восстановить поврежденные таблицы. Для этого вы должны:

1. Запустить Microsoft Excel
2. Перейти в меню и нажмите пункт «Файл»
3. Выбрать пункт «Открыть».
4. Когда появится форма открытия файлов, то выберите некорректный файл.
5. Перейти в нижнюю часть формы и рядом со вкладкой «Инструменты» и выбрать пункт «Открыть и Восстановить», а не пункт «Открыть».

С помощью этого альтернативного инструмента Excel представляет возможность для ремонта документа или извлечения содержимого таблиц из файла. Однако мы должны уточнить, что этот метод не гарантирует полного восстановления документа, поэтому желательно попробовать и другие из предлагаемых ниже вариантов.

Вариант 2: Откройте поврежденный документ в Microsoft Excel: метод 2

Если вам не удалось открыть и восстановить файл с таблицами Excel предыдущим способом, то вы можете попытаться восстановить документ с помощью функции вычисления, так же включенной в Microsoft Excel. Для этого необходимо:

1. Открыть пустой документ Excel
2. Открыть меню «Файл»
3. Выбрать пункт «Параметры»
4. Выбрать пункт «Формулы»
5. Выберите значение «Ручной» пункта «Параметры расчета»

Причина внесения изменений в параметры расчет документа Excel заключается в том, что благодаря перерасчету вручную Excel иногда может открывать документы с некорректными данными.

Вариант 3: Откройте поврежденный документ в OpenOffice

Файлы Microsoft Office и OpenOffice начиная с версии Office 2007 имеют открытый общий формат. Соответственно, если поврежденный файл имеет расширение *.xlsx или *.xltx, то можно установить пакет программ с сайта http://www.openoffice.org/ и сделать попытку восстановления такого файла.

Вариант 4: Восстановление поврежденного документа сторонними утилитами

В случае, если проблема с поврежденным документом Excel по-прежнему сохраняется, то остается возможность использовать сторонние инструменты для восстановления файлов. Эти программы от различных разработчиков могут быть особенно полезны, если вы регулярно используете Excel в своей работе или обслуживаете компанию как системный администратор. Однако необходимо сказать, что инструменты, которые работают лучше всего в этих ситуациях, обычно платные. Эффективность этих инструментов замечательна, но требуется тестировать их ДЕМО версии, которые позволяют вам оценить возможности утилиты.

Recovery Toolbox for Excel

Наиболее известная утилита по ремонту поврежденных документов Excel в данном сегменте. Recovery Toolbox for Excel (https://excel.recoverytoolbox.com/ru/) позволяет восстанавливать файлы xls, xlsx, xlt, xlsm, xltm, xltx, xlam с электронными таблицами. Программа работает со всеми версиями и вариантами Excel файлов, начиная с версии Excel 97. Кроме того, у инструмента есть автоматический помощник, который ведет вас на протяжении всего процесса восстановления, поэтому вам не нужно дополнительных знаний для его использования.

Recovery Toolbox for Excel пытается восстановить всю возможную информацию, а затем сохранить ее в новом файле. Вы можете восстановить содержимое своих файлов, включая таблицы, макеты, стили шрифтов и многое другое. Просто укажите поврежденные документы, чтобы программа попыталась их отремонтировать. Ограничением ДЕМО версии является невозможность сохранения восстановленных таблиц.

Следует отметить, что помимо Recovery Toolbox for Excel у компании есть инструменты, которые могут быть полезны для разрешения конфликтов с другими типами файлов, таких как Access, Word, Outlook и другие. Все программы от Recovery Toolbox работают только под ОС Windows.

Вариант 5: Восстановление поврежденного документа онлайн-сервисами

Альтернативой для Recovery Toolbox for Excel может служить любой онлайн-сервис восстановления данных, например от Recovery Toolbox: https://excel.recoverytoolbox.com/online/ru/

Или специализированный онлайн-сервис для многих типов файлов, в том числе Excel файлов: https://onlinefilerepair.com/ru/excel-repair-online.html

Использовать онлайн-сервисы можно с любых устройств (ПК, планшет, телефон) и под любой операционной системой (Windows, Android, MacOS, iOS). Сервисы также являются платными, но стоимость восстановления за один файл намного меньше стоимости Лицензии на покупку программы и составляет 5–10 долларов за файл.