Quick table in word - Word и Excel - помощь в работе с программами

Insert and Edit a Table with Multiple Columns and Rows in Word

by Avantix Learning Team | Updated August 23, 2022

Applies to: Microsoft^®Word^® 2013, 2016, 2019, 2021 and 365 (Windows)

You can create a table in a Word document in 4 easy ways using the Ribbon. A table is a grid made up of columns and rows that intersect to form cells. You can insert text, numbers and images in a table. Once you have inserted a table, you can easily add and resize columns and rows and change table formatting.

It’s best to avoid using Draw Table to create a table since the table may not be created in a consistent way.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For newer versions of Word, Ribbon tabs may appear with different names. For example, the Table Design tab may appear as Table Tools Design.

In the following example, a table with 4 columns and 5 rows has been inserted in a Word document:

Recommended article: 10 Microsoft Word Shortcuts for Moving Around in Tables

Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person classroom Word courses >

Create a table using the Table Grid

To insert a table using Insert Table and select columns and rows in the Table Grid:

Click in the Word document where you want to insert a table.
Click the Insert tab in the Ribbon.
Click Table in the Tables group. A drop-down menu appears with a Table Grid.
Hover over the grid until the number of columns and rows you want is selected.
Click in the highlighted area of the grid to insert a table.

To insert a table, select cells in the Table Grid as follows:

Create a table using the Insert Table dialog box

To insert a table using the Insert Table dialog box:

Click in the Word document where you want to insert a table.
Click the Insert tab in the Ribbon.
Click Table in the Tables group. A drop-down menu appears.
Select Insert Table. A dialog box appears.
Enter the number of columns and rows you want to create.
Select the desired options below AutoFit behavior (typically Fixed column width: Auto).
Click OK.

The Insert Table dialog box appears with options to select the number of columns and rows:

Create a table using Quick Tables

To insert a table using Quick Tables:

Click in the Word document where you want to insert a table.
Click the Insert tab in the Ribbon.
Click Table in the Tables group. A drop-down menu appears.
Select Quick Tables. A gallery appears.
Click the table you want to insert.

Quick Tables appear in the Table drop-down menu:

Create a table by converting text to a table

If you have used tabs or other delimiters in paragraphs, you can convert the data into a table (if the delimiters are entered consistently). Wherever you have pressed Enter or Return to create a new paragraph, Word will create a new table row. You can use various delimiters to separate data but the most common are tabs, spaces or commas.

To convert delimited data to a table:

Select the text that you want to convert.
Click the Insert tab in the Ribbon.
Click Table in the Tables group. A drop-down menu appears.
Select Convert Text to Table. A dialog box appears.
Enter the number of columns if necessary and ensure a delimiter is selected in the Separate text at area.
Under AutoFit behavior, choose how you want your table to appear. Word chooses a width for the table columns by default. If you want a different column width, choose AutoFit to contents or AutoFit to window.
Click OK.

In the Convert Text to Table dialog box, enter the number of columns as well as the delimiter:

Show table gridlines

Gridlines show the cell boundaries of a table on screen if table borders are not applied. Gridlines appear only on the screen and are not printed.

Gridlines are not visible when you view a document in a Web browser or in Print Preview.

To show table gridlines in a Word document:

Click in a table.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
In the Table group, check View Gridlines.

View Gridlines appears on the Table Tools Layout or Table Layout tab in the Ribbon:

Move around in a table

You can use the following keys to move from one cell to another in a table:

Tab to move to the next cell to the right.
Shift-Tab to move to the cell to left.
Ctrl-Tab to tab within a cell.

Add a row or a column

To add a row in a table:

Click in a cell that is located above or below where you want to add a row.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
To add a row above the cell you clicked in, click Insert Above in the Rows and Columns group. To add a row below the cell you clicked in, in the Rows and Columns group, click Insert Below.

The commands to insert rows or columns appear on the Table Tools Layout or Table Layout tab in the Ribbon:

You can also right-click in a row and choose Insert from the drop-down menu and insert options from the sub-menu.

If you click in the last cell in a table and press Tab, Word will automatically add a row.

To add a column in a table:

Click in a cell that is located to the right or left of where you want to add a column.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
To add a column to the left of the cell you clicked in, click Insert Left in the Rows and Columns group. To add a column to the right of the cell you clicked in, in the Rows and Columns group, click Insert Right.

You can also right-click in a row and choose Insert from the drop-down menu and insert options from the sub-menu.

Delete a column or row

To delete a row or column:

Select the row or column (drag over the cells or click to the left of a row or above a column when the arrow appears).
Click the Table Layout or Table Tools Layout tab in the Ribbon.
In the Rows & Columns group, click Delete. A drop-down menu applears.
Click Delete Rows or Delete Columns as appropriate.

You can also right-click in a row or column and choose Delete from the drop-down menu and delete options from the sub-menu.

Change column width

To change column width:

Select the column or columns you want to change.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
Click Properties in the Table group. You can also right-click and choose Properties from the drop-down menu. A dialog box appears.
Click the Column tab.
Check Preferred Width.
Type the new measurement for the column width. For example, typer 1.0″ or click the up and down arrows.
Click OK.

The Table Properties dialog box appears as follows with the Column tab selected:

You can also drag the right line of a column to resize it.

Change row height

To change row height:

Select the row or rows you want to change.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
Click Properties in the Table group. You can also right-click and choose Properties from the drop-down menu. A dialog box appears.
Click the Row tab.
Check Specify Height.
Type the new measurement for the row height. For example, type 1.0″ or click the up and down arrows.
Specify row height as At Least or Exactly.
Click OK.

The Table Properties dialog box appears as follows with the Row tab selected:

You can also drag the bottom line of a row to resize it.

Distribute rows and columns evenly

To distribute rows and columns evenly:

Select the entire table by clicking the four-arrows that appear on the top left of the table.
Click the Table Layout or Table Tools Layout tab in the Ribbon.
Click Distribute Rows and / or Distribute Columns in the Cell Size group.

Apply a table style

To apply a table style:

Click in the table.
Click the Table Design or Table Tools Design tab in the Ribbon.
Click a table style or click the More arrow to display the Table Styles gallery and click a style.

Table Styles gallery appears on the Table Tools Design or Table Design tab in the Ribbon:

To learn more about working with table styles, check out the article How to Format Microsoft Word Tables Using Table Styles (Ultimate Guide).

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More resources

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How to Make Columns in Word (Newspaper-style)

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How to Keep a Microsoft Word Table Together on One Page

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Источник

In this article, I am going to show you; How to Use Quick Tables in your Documents. and how can use them in your documents to well done the job. Here we have some Tables which are ready to use in your document. Just you need to Resize them and Redesign them according to your Documents. They save you on time to make your document on time. Quick Tables also help you to make your favorite Table and save it with them, then use the Table in other Documents. Here step by step you will learn How to use them and how they works.

Use Quick Tables in Microsoft Word 2016

To start using Quick Tables in Microsoft Word 2016, first, you are going to open you Word 2016 then Click Insert.

Insert Tables

Step #1: First Five Options For your Tables

Here first you see the Tables which you can select them directly and use them and also you have options which within them you can design your favorite Tables also. the options are:

Insert Tables
Draw Tables
Convert text to Table
Excel Spreadsheet
Quick Tables

Five options

Step #2: Find Quick Tables

In this step, we are talking about our mean option such is Quick Tables. Within this option, we have some ready Tables, These are the Tables which are ready to Use.
They can be an example of the Tables that you need to have in your Document. just resize and redesign them according to you Document.

Quick Tables

Step #3: Design your Table Styles

Now in this step, we are selecting one of this Tables, resizing and redesigning as a favorite table for our Document.
Here for changing the color and see the deferent design of Tables, to modify the design or style of your Table.

Three options you have here to change or modify your Table.

Modify Table styles
Clear
New Table style

Modifying Table Styles

Step #4: Save your Selected Table to Quick Table Gallery

This step help’s you that, when you Designed your favorite Table and you need to use it in other Document also, you can save it to Quick Tables Gallery in your Microsoft Word. and whenever you want you can directly use as a Quick Table. through this option you never miss your favorite Tables.

Save Selection Table

for using Save Selection to Quick Tables Gallery, First you need to write information about your Document to easily Identify your Document. Don’t forget that, first select your Table from circled point then click this option.

Introducing you Table

Using Quick Tables save you on time to easily and quickly the Job.

Conclusion

It was all about how to use quick tables in Microsoft Word 2016. As mentioned above about quick table in Microsoft Word or other Office package that quick table is included. To speed up your task and waste less time on a project just use the quick table and you can edit them according to your wish latter on. If you’ve got any kinds of question regarding Word 2016, feel free to hit it on the comment section below. Thanks for being with us.

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Ali Rafi’ee

Ali Rafayee is newly working in WiKigain as a writer. He is specialist in Microsoft office Currently He is studying mechanical engineering at Poly-technical University of Saint Peters-burg Russia.

Источник

Many documents present some data in the form of figures or tables. Creating tables is often more efficient than describing the data in the paragraph text, especially when the data is numerical or large. The tabular data presentation makes it easier to read and understand.

A table is a collection of information or data, usually represented by horizontal rows and vertical columns. Each column and each row can have a header. Some tables have only column headings or only row headings. The box at the junction of each column and row is a cell that contains data such as text, numeric information, or images. Some cells can be merged or split (see more about formatting tables). E.g.:

Table in Word 365

Microsoft Word has many features that make working with tables simple and convenient.

Create a table

There are several ways how to insert or create a table:

Create a blank table of up to 10 columns and 8 rows,
Create a blank table with more than 10 columns or more than 8 rows,
Create a blank table manually (Draw a table),
Create a table using predefined templates (Quick Tables),
Create a table from the existing data (Convert Text to Table),
Insert a Microsoft Excel spreadsheet.

To create a blank table in a Word document, do the following:

1. Place your cursor where you want to insert the table.

2. On the Insert tab, in the Tables group, click the Table button:

3. Do one of the following:

Create a blank table of up to 10 columns and 8 rows

To create a table of up to 10 columns and 8 rows, move the cursor right (to select columns) and down (to select rows) the grid to select as many cells as you need. E.g., the table of 5 columns and 3 rows (selected cells will turn orange):

Click on a cell in the grid with the expected number of rows and columns (or press Enter) to insert an empty table to fit the width of the text (paragraph).

The table has the specified number of single-line text rows in the current paragraph and equal-width columns. E.g., the table of 3 rows and 5 columns:

Create a blank table with more than 10 columns or more than 8 rows

To create a table with more than 10 columns or more than 8 rows, do one of the following:
- Create a table with exactly 10 columns or 8 rows, then add as many columns or rows as you need (see below how to customize table).
- Click the Insert Table… option:
  
  In the Insert Table dialog box:
  - In the Table size group, specify the number of columns and rows,
  - In the AutoFit behavior group, specify the width of the table and its columns:
    - Select the Fixed column width option to customize width in the appropriate field: select Auto (used by default) or specify width. E.g., 0.75″:
    - Select the AutoFit contents option to adjust cell sizes to the document content. E.g.:
    - Select the AutoFit to window option to adjust the table’s width to the document content width. E.g.:
  - Select the Remember dimension for new tables check box if you want to create tables with the same options later. Word will remember your customization.

Create a blank table manually

To manually create an empty table, click the Draw Table option:

After clicking that option, the cursor changes to the pencil that allows drawing cells directly in the Word document to create a table:

Click anywhere in a document but the table itself by the pencil to stop drawing a table.

Notes:
1. To draw additional lines, select a table, then on the Table Layout tab, in the Draw group, click the Draw Table button:
2. If you draw a line in the wrong position, click the Eraser button in the Draw group of the Table Layout tab:
3. We recommend displaying the rulers or gridlines to help you place the lines correctly.

Create a table using predefined templates

To create a table using predefined Word templates of tables and calendars, do the following:

1. Place your cursor where you want to insert the table.

2. On the Insert tab, in the Tables group, click the Table dropdown list, then select Quick Tables list:

3. From the Quick Tables gallery, select the template you prefer.

For example:

Create a table from the existing data

To create a table from the existing data in a document data (either as regular text or as a tabbed list), do the following:

1. Select the document data you want to shape into a new table.

2. On the Insert tab, in the Tables group, click the Table dropdown list, then select Convert Text to Table…:

3. In the Convert Text to Table dialog box:

In the Table size group, specify the number of columns,
In the AutoFit behavior group, specify whether the width of the columns should be fixed (see details above),
In the Separate text at group, select the character that separates text into columns in the selected text: paragraph marks, commas, tabs, or some other character.

E.g.:

Insert a Microsoft Excel spreadsheet

Note: It is possible to insert a Microsoft Excel spreadsheet in a document. To do so, on the Insert tab, in the Tables group, click the Table dropdown list, then select Excel Spreadsheet:

Word opens the Excel spreadsheet where you can enter the data. You can use Excel features such as functions and formulas to create or manipulate the data. Note that it is not a Word table.

Add rows and columns

To add a row and a column to a table, do the following:

1. Position the cursor:

to a cell in a row above or below which you need to insert a row,
to a cell in a column left or right which you need to insert a column.

2. Do one of the following:

Click the Insert dropdown list in the Mini toolbar:
On the Table Layout tab, in the Rows & Columns group:
- Click the Insert Above button to insert a row above the row with the cursor,
- Click the Insert Below button to insert a row below the row with the cursor,
- Click the Insert Left button to insert a column left to the column with the cursor,
- Click the Insert Right button to insert a column right to the column with the cursor.
Right-click and select the Insert list:

Notes:

To insert rows or columns, move the mouse over the table or left of the table until you see the Insertion indicator, then click the icon:
and
You can choose the option Insert -> Insert Cells… from the popup menu; Word opens the Insert Cells dialog box:

After selecting the option and clicking the OK button, Word adds an entire row or column, not a cell. Word just moves cells according to the selection.

Delete a table element

To delete a table element, do the following:

1. Select the cell, multiple cells, the entire column or multiple columns, the entire row, or multiple rows.

2. Do one of the following:

Click the Delete dropdown list in the Mini toolbar:
On the Table Layout tab, in the Rows & Columns group, click the Delete dropdown list, then select one of the options:

3. Select one of the proposed options:

Delete Cells… opens the Delete Cells dialog box, in which select the option you need:
Delete Columns
Delete Rows
Delete Table

Note: You can select the element you want to delete, right-click on the selection and select the appropriate item in the popup menu. For example, if the entire table is selected or the column is selected:

and

Convert a table into text

To convert a table into text in Word, follow the next steps:

1. Click anywhere in the table.

2. On the Layout tab, in the Format group, click the Convert to Text button:

3. In the Convert Table to Text dialog box, select the charter to separate cells data in the text:

4. Click OK.

Источник

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Quick Tables in Word: Overview

Quick Tables in Word are pre-created tables saved into one of the building block galleries. Quick Tables in Word give you easy access to many of the most commonly used table layouts. For example, you can insert a Quick Table into a document to create a calendar, which you can then edit.

To insert Quick Tables in Word, click to place the insertion point cursor at the document location where you want to insert a Quick Table. Then click the “Table” button in the “Tables” button group on the “Insert” tab of the Ribbon. Then roll your mouse pointer down to the “Quick Tables” command in the drop-down menu that appears. A listing of the various types of Quick Tables you can insert then appears in a side menu of choices.

Quick Tables in Word- Instructions: A picture of a user inserting a Quick Table in Microsoft Word.

Scroll through the choices shown until you find the type of Quick Table to insert. Then click the desired Quick Table choice to insert it into your document. Then replace any of the default content in the Quick Table with your own content to edit it, as needed.

Quick Tables in Word: Instructions

To insert Quick Tables in Word, click to place the insertion point cursor at the document location where you want to insert a Quick Table.
Then click the “Table” button in the “Tables” button group on the “Insert” tab of the Ribbon.
Then roll your mouse pointer down to the “Quick Tables” command in the drop-down menu that appears.
A listing of the various types of Quick Tables you can insert then appears in a side menu of choices.
Scroll through the choices shown until you find the type of Quick Table to insert.
Then click the desired Quick Table choice to insert it into your document.
Then replace any of the default content in the Quick Table with your own content to edit it, as needed.

Quick Tables in Word: Video Lesson

You can watch the following video lesson, titled “Inserting Quick Tables,” to see how to insert Quick Tables in Word. This video is from our complete Word tutorial, titled “Mastering Word Made Easy v.2019 and 365.”

Tagged under:
add, create, edit, help, how-to, insert, instructions, learn, lesson, make, microsoft word, overview, Quick Table, Quick Tables, Quick Tables in Word, table, tables, teach, training, tutorial, video, word, Word 2013, Word 2016, Word 2019, Word for Microsoft 365, word for Office 365

Источник

With a few easy steps, you’ll be able to make a table on Microsoft Word, to keep your information organized. Maskot / Getty Images

Tables help you present information in a clear and organized way. There are three ways to add tables to your documents in Microsoft Word, each taking only a few easy steps. These instructions are based on Microsoft Word 2003, but the process is very similar in other versions of Word.

Here’s how to make a table from the Tables and Borders toolbar:

Place the cursor where you want to place the table.
Click the Insert Table icon on the Tables and Borders toolbar at the top of the window. [Microsoft]
Drag the corner of the table until you have the desired number of columns and rows.
Click the mouse to insert the table.

Here’s how to make a table from the Insert Table dialogue box:

Click on Table from the menu bar. Select Insert, and then Table… A dialogue box will open.
Enter the desired number of rows and columns.
Choose AutoFit behavior if you want the table’s cells to automatically expand to fit the text inside them. Choose AutoFormat if you’d rather select a table with a specific format.
Click OK to insert your table.

Here’s how to draw a table:

Select Table from the menu bar.
Select Draw Table.
Drag the pencil diagonally across the page to make a rectangle where you want to place your table.
Draw lines vertically and horizontally to create the columns and rows you need.

You can modify your table as follows:

Select your table, or a portion of it.
Right click your mouse. Choose Table Properties. You can also choose Table Properties from the Table menu in the menu bar. [Home & Learn]
Adjust the alignment, as well as the row and column settings. You can also make use of the text wrapping feature. Click OK when you’ve made the desired changes.

Adjust your table’s colors and lines, as follows.

Click the Table tab.
Choose Table Properties.
Click on the Borders and Shading… button. Make the desired selections and click OK, and then click OK again.

Originally Published: Apr 14, 2011

Make Table In Microsoft Word FAQ

How do you create a table in Word?

Follow these steps to make a table: (1) Put the cursor where you want to position the table, (2) On the Tables and Borders toolbar, click on the Insert Table icon, (3) Drag the table’s corner until you have the desired number of rows and column and (4) Insert the table by clicking the mouse.

How do I make a quick table in Word?

To make a table quickly, add one of the most used tables from the Quick Tables gallery.

How do I format multiple tables in Word?

Choose the table with the formatting you want to apply to other tables. Then, under the Table Tools, go to the Design tab. Click on the arrow mark under the group Table Styles and choose New Table Style. In the Properties group, set a name for the style, apply the format changes and then create new tables using the preset.

Can you do conditional formatting in a Word table?

You can use VBA to specify conditional formatting of colors in a word table. Choose Macros from the View tab > View macros. Set the name, create, replace all the content with the following code and hit Save.

How many ways are there to create a table in MS Word?

Microsoft offers five ways to create tables: draw table, insert table, the graphic grid, insert an existing or new spreadsheet table, quick tables and an option for converting existing text into a table.

Источник

This tutorial shows three ways to insert tables in Microsoft Word so you can choose the method that is most appropriate for your content:

Create a table from the Table menu (best for general use)
Create a table from the Table dialog box (offers the most sizing options)
Insert a Quick Table (fastest setup)

Note that you can also draw a custom table and create a table by importing a spreadsheet from Excel. We will cover those advanced topics in separate tutorials.

Don’t miss the five tips for working with tables at the bottom of this tutorial:

How to delete a table
How to resize an entire table
How to resize individual rows and columns
How to add rows and columns
How to add color to a table

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 200 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365.The steps are the same in Word 2021, Word 2019, and Word 2016 and similar for Word 2013 and Word 2010. However, your interface may look slightly different in those older versions of the software.

This method is appropriate for most users who want to create a basic table for general use.

Place your cursor where you want to insert the table.
Select the Insert tab in the ribbon.

Figure 1. Insert tab

Select the Table button in the Tables group.

Figure 2. Table button

Move your pointer across and down the grid to select the number of cells (organized as rows and columns) needed in your table.

The selected cells will turn orange.

Figure 3. Table grid

Click the selected (orange) part of the grid or press Enter on your keyboard to insert the table.

Method 2: Create a Table from the Table Dialog Box

This method provides advanced sizing options.

Place your cursor where you want to insert the table.
Select the Insert tab in the ribbon (see figure 1).
Select the Table button in the Tables group (see figure 2).
Select Insert Table from the drop-down menu.

Figure 4. Insert Table option

Enter the number of rows and columns in the Insert Table dialog box.

Figure 5. Number of columns and rows

Select an AutoFit behavior:

- Fixed column width can be set to Auto or a specific width between 1/100 inch and twenty-two inches using the increment arrows.
- AutoFit to contents adjusts cell sizes to the content.
- AutoFit to Window adjusts the width of the table to the viewer’s Word window or browser window.

Figure 6. AutoFit behaviors

(Optional Step) Check Remember dimensions for new tables if you want to create the same size table in the future.

Figure 7. “Remember dimensions for new tables” option

Select the OK button to close the Insert Table dialog box and insert your new table.

Figure 8. OK button

Method 3: Insert a Quick Table

Quick Tables are prebuilt tables and calendars you can modify for your own use.

Place your cursor where you want to insert the table.
Select the Insert tab in the ribbon (see figure 1).
Select the Table button in the Tables group (see figure 2).
Select Quick Tables from the drop-down menu.

Figure 9. Quick Tables option

Select a table from the gallery.

Figure 10. Quick Tables gallery

Add your own content by typing over or deleting the table’s example text.

Now let’s look at some tips for working with tables.

Five Tips for Working with Tables in Word

The following tips cover the basics of working with tables. We will dive into this topic in much greater detail in a separate tutorial.

Tip 1: How to Delete a Table

Select the table selector, which looks like crossed arrows, to select the entire table. You may have to hover your pointer over the table to reveal the table selector.

Figure 11. Table selector

Right-click the table.
Select Delete Table from the shortcut menu.

Figure 12. Delete Table option

Tip 2: How to Resize an Entire Table

Click and hold the resizing handle in the bottom right of the table. You may need to hover your pointer over the table to reveal the handle.

Figure 13. Resizing handle

Drag the table to the size you want and then release the handle.

Tip 3: How to Resize Individual Rows and Columns

Hover your pointer over a row or column border until your pointer becomes two lines with two arrows.

Note that the pointer in figure 14 is enlarged to make it easier to see. Your pointer will be smaller.

Figure 14. Resizing pointer

Click and hold as you drag the border to resize the row or column.

Tip 4: How to Add Rows and Columns

Right-click inside a cell.
Select Insert from the shortcut menu.

Figure 15. Insert option

Select the location of your new row or column:

- Insert Columns to the Left
- Insert Columns to the Right
- Insert Rows Above
- Insert Rows Below
- Insert Cells

Figure 16. Insert columns and rows menu

If you select Insert Cells, a dialog box will appear asking where you want to insert your new cells. Note that regardless of your answer, you will be inserting an entire row or column, not an individual cell.

Figure 17. Insert Cells dialog box

Tip 5: How to Add Color to a Table

Select the table selector, which looks like crossed arrows, to select the entire table (see figure 11). You may need to hover your pointer over the table to reveal the table selector.
Select the Table Design tab in the ribbon. (Note that this tab only appears in the ribbon when a table is selected.)

Figure 18. Table Design tab

Select the down arrow in the Table Styles group.

Figure 19. Table Style down arrow

Select one of the styles from the gallery.

Figure 20. Table Styles gallery

Alternatively, you can use the shading menu to add custom colors to individual rows and columns.

Figure 21. Shading menu

Pro Tip: For even more customization, add a background image to your table. Then, save your customized table as a template for reuse in future documents, as shown in “How to Save Tables as Templates in Microsoft Word.”

Related Resources

How to Create and Customize Charts in Microsoft Word

How to Save Tables and Figures as Images in Microsoft Word (PC & Mac)

How to Insert Figure Captions and Table Titles in Microsoft Word

How to Change the Style of Table Titles and Figure Captions in Microsoft Word

How to Update Table and Figure Numbers in Microsoft Word

How to Create and Update a List of Tables or Figures in Microsoft Word

How to Export PDF Tables from Adobe Acrobat to Excel (PC & Mac)

How to Write Table Titles

How to Write Figure Captions for Graphs, Charts, Photos, Drawings, and Maps

How to Reference Tables and Figures in Text

Updated February 27, 2023

Источник

Quick Tables (available since Word 2007) are a quick and easy way to insert a preformatted table. However, the default tables are probably not what you want, so you need to know how to add your own.

Adding a Quick Table to your document

Go to the Insert tab and click the Table icon.
Select Quick Tables to open the panel of built-in tables.
Scroll down to the table you want to add (tables are listed alphabetically by category name first [look for the heading (A)], then table name (B) within a category).
Click on the table to insert it. Hint: To specify exactly where you want the table to go (e.g. header, footer, beginning, end of the document etc.), right-click on it and select from the list of options.
Complete the table as you normally would.

Adding a table to the Quick Tables list

Insert a blank table.
Format the table the way you want — e.g. borders, shading, row height, alignment, emphasis, font size, etc. for the heading row and the table rows. You can use manual formatting, or one of the built-in table designs (with or without modification). Hint: If your table always has the same column heading names, add those too.
Select the table.
Go to the Insert tab and click the Table icon.
Select Quick Tables to open the panel of quick tables.
Click Save Selection to Quick Tables Gallery (this option is immediately below the panel).
On the Create New Building Block dialog, give the table a Name and a Description, and consider changing the Category (see ‘About Categories’ below).
Click OK.

About Categories

From the testing I’ve done, it seems that categories are listed alphabetically in the Quick Tables panel. They display as a heading with a pale background, which makes them hard to see, and are followed by the tables in that category.

By default, Built-in quick tables are the only ones you see until you’ve added quick tables to other categories. The categories are listed alphabetically in the panel, with the tables in each category listed alphabetically *within* each group. So, Built-in tables are listed before General tables because B comes before G. If you want your quick tables to be listed at the top, you can use one of these tricks:

Create a new category that lists alphabetically before ‘Built-in’. If your category name doesn’t start letters alphabetically before Bu, use an underscore or other symbol in front of the name to force it before ‘Built-in’ – e.g. _CompanyName.
Change the category to Built-in and add an underscore or other symbol such as an asterisk to the beginning of the name – this will force your table to the top of the Built-in list.

Changing a Quick Table’s category

Go to the Insert tab and click the Table icon.
Select Quick Tables to open the panel of built-in tables.
Scroll down to the table for which you want to change the category.
Right-click on it, then select Organize and Delete. The Building Blocks Organizer dialog opens with the table selected.
Click Edit Properties.
Make the changes.
When you are finished, click Close.

Deleting a table from the Quick Tables panel

If there are some tables in the Quick Tables panel that you’ll never use, you can delete them. This deletes them fully, so make sure this is what you want to do.

Go to the Insert tab and click the Table icon.
Select Quick Table to open the panel of built-in tables.
Scroll down to the table you no longer need.
Right-click on it, then select Organize and Delete. The Building Blocks Organizer dialog opens with the table selected.
Click Delete. You are asked to confirm the deletion.
When you are finished, click Close.

About This Article

Article SummaryX

1. Open Microsoft Word.
2. Double-click Blank Document.
3. Click Insert.
4. Click Table.
5. Choose a table size/layout (rows x columns).

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In previous videos and posts of mine, I had described the different ways of how we can Insert a Table in a Microsoft Word Document. These videos and posts you can find at my YouTube Channel and my Blog. But let us refresh our memory a little bit:

A Table is a great way to organize information within our Document. A Table is a grid of Cells arranged in Rows and Columns. They are useful for different sort of tasks such as presenting numerical data in a Document or presenting text information in a Document. In Microsoft Word, we can create a Blank Table, convert Text to a Table and then apply a variety of Styles and Formats to existing Tables. In this post I will describe How To Insert A Quick Table in a Microsoft Word Document.

Quick Tables in a Microsoft Word Document are already made and with a predefined format, structure, and layout. These Quick Tables are saved into one of the Building Block Galleries ready for us to use. By using Quick Tables, we have the access to use many of the most used Table Layouts.

First, we must place our insertion point where we want the Table to appear in our Document. Once done, we must select the Insert tab and from the left area of the ribbon we locate the area named Tables as shown in the image below.

Once we select the command Table, a drop-down menu appears, where we can do one of the following: Add A Table, Insert Table, Draw Table, Convert Text To Table, Excel Spreadsheet and Quick Tables. As mentioned in this post I will describe How To Insert A Quick Table in our Word Document.

Once we select the command Quick Tables as shown above, at the right another menu appears that we can scroll up and down until we locate the Quick Table that want to use and insert in our Word Document. We have a preview of what the Table looks like if it will be inserted and we also have available the Name of the current table that we are viewing. If we hover over with our mouse on a preview of a Quick Table, we will have a pop up window appearing with a brief description of the Table. In the image below, I have inserted the Quick Table with the Name Calendar 2 where its a Table Calendar With Accent Colors and Vertical Day Separators.

Once we have inserted any sort of Table in our Microsoft Word Document, two new Tabs will get activated on the Ribbon as shown in the image below. These Tabs are the Table Design tab and the Layout tab which gives us the ability to Format our Table quickly, to Insert or Delete Rows and Columns, to set the Alignment for Cells and even Format the Text in our Table. These two Tabs will be described in future posts of mine with all of their capabilities.

Below you can check out the video describing How To Insert A Quick Table in a Microsoft Word Document?

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