Practical test 7 word processing program

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SCHOOL OF COMPUTING AND INFORMATICS

DEPARTMENT OF INFORMATION TECHNOLOGY

DATE: 8/11/2017 DIT 1106/CIT 1102: WORD PROCESSING PRACTICAL EXERCISE 7

Mail Merging Exercise

FROM: Mr. John Waweru Mwangi

P.o box 1970-01000,

Nakuru

1st March 2017

……………………

…………………….

…………………….

……………………………..

REF: WEDDING INVITATION.

Mr. Michael Waweru and Mrs. Joan Waweru are delighted to invite you to witness the marriage

of their lovely daughter Mercy Waweru to Arnold Otieno the son of Mr. Anthony Otieno and

Mrs. Liza Otieno. The ceremony will take place on Saturday 16th December 2017, at exactly

9:00AM at the Royal Gardens in west-lands. Reception will follow at around 12 noon, lunch

time, at their restaurant Villa Rosa Kempinski in west-lands.

Please consider this card as your formal invitation and we hope to have you in witnessing this

very memorable event in our daughter’s life. Thank you so much.

Best Regards,

Michael and Joan Waweru and Family

RSVP Mercy: 07212100210 Arnold 07222121000

Required:

1. Type the letter above leaving out “TO …..” and the salutations i.e “ Dear sir/madam” and use

it to answer the questions below.

2. Format the letter to appear presentable and appealing to the reader.

3. Using spellings and grammar, P roof-read your letter to correct any mistakes.

4. Sav e the file in the desktop in a under the file name “MAIL MERGING”

5. Using mail merging features in MS WORD write to TEN recipients of your choice.

Minitest 1

Fill in the blanks with the correct words
from Unit 1.

1. A computer programmer is responsible
for maintaining and repairing s__________ applications.

2. If a computer is o____________, it is connected to
the Internet.

3. U__________ security software was a change from his
regular duties.

4. Q__________ A__________ Department troubleshoots
technical issues.

5. This plan can offer you more information
s____________.

6. Our IT d___________ deals with the tasks
efficiently.

7. H___________ refers to the technical parts of a
computer.

8. It’s not a problem for Jason to enter the d________
into the computer.

9. Thompson is exceptionally skilled in data
p___________.

10.  The company uses e___________ to protect
database.

Minitest 2.

Fill in the blanks with the correct words
from Unit 2.

1.You can receive and make calls with the help of you
c_____ p_______.

2.He does work on the plane on his l________ ____.

3.Does John`s  P______ notify him about our meetings?

4.Everyone in the office has their own  d__________
c__________.

5. The  m_______ f_________ supports many other
computers working at once.

6.Do w___________ s___________ have more memory than
ordinary computers?

7.Can I log on to the s__________ to get access to
all  printers ?

8.There is a great variety of h________ P_______ in
the DNS shop.

9.Our supervisor says there is no need for a
s_________ c___________ in our company.

10.Before you click “reserve workstation” you should
l_________ to the server first.

Minitest 3.

1. Match the pictures to the names of the
computer components.

A)motherboard;  B)CPU;  C)RAM;  D) hard drive;  E)
power supply; F) video card

12356

2.  Say what …

A) is the main circuit board?

B) is measured in megabytes (MB) or
gigabytes (GB)?

C) is sometimes called the brain of the computer, and
its job is to carry out commands?

D) is responsible for what you see on the monitor?

E) converts
the power from the wall outlet to the type of power needed by
the computer?

F) dissipates the heat and keeps the CPU cooler?

Minitest 4(1)

Fill in the blanks with the correct words
from Unit 4.

1.A device that is used to control a pointer or a
cursor  is called  a  m_________.

2.A m___________ usually gathers sounds.

3.You name a device that reads images and sends them
to a computer a  s________ .

4.A device that  displays images is called a 
m____________.

5.A k_________ enters information into a  computer.

6.A U____  c ________ connects computers and devices.

7.Information is entered with  an i____  d_________ .

8.A device that is added to a computer is called a
p___________ .

9.A t_______ s___________ does not need a mouse.

10.A business owner needs help with a computer 
u_________ .

Minitest 4 (2).

Unscramble the words and match them to the
definitions:

1. obayredk	A. a small camera that connects to a computer. It broadcasts sound and video on the Net.
2. suemo	B. a device that is used to record sound
3. nascren	C. a set of buttons that is used to enter information into a computer
4. poohcirnem	D. a small device that is used to move the cursor and select items on a computer
5. rotomin	E. a device that can be connected to a computer
6. hepirrelap	F. a device that is used for transferring printed documents and pictures into a computer system
7. mabcew	G. a screen that displays text, video, or images

Minitest 5

Look at the picture, form correct
sentences about NETWORKING. Use the table. Then, translate your sentences into
Russian.

LAN routers Interference Businesses The DHCP The router Computer network Routers A computer Some routers A WLAN

connects don’t support need helps is not functioning links communicate provides impacts work

computers wirelessly during a cycle a business different IP addresses for computers a router’s configuration a WLAN a correct configuration to work properly LAN to the Internet on the Internet well near walls or metals

Minitest 6.

Fill in the blanks with the correct words
from Unit 6.

1.Files and programs can be minimized in different
w________ .

2.He used the program named o________  s_______ to
make a computer work.

3.The pointer  d_______ files  to different folders.

4.G________   ____   __________  represents files via
small pictures.

5.She saw the file onscreen   as it was on the 
d_________ .

6.Symbols and pictures in GUI are called   
i___________ .

7.I  added a  s___________  one day but it disappeared
the next.

8.Clicking  o_______ m__________ will help you to save
folders and icons.

9.You should  s_______ the shortcuts to the desktop.

10.Files and commands are chosen with the p_________ .

Minitest 7

Match the words with the definitions:

1.
format                                                              6. template

2. macro                                                               7.
document

3.
layout                                                               8. spell
check

4.
font                                                                   9. word
processing program

5. compatibility                                                   10.
formatting

A. a short keystroke that performs a
predetermined action, a set of instructions for a computer

B. blank layout for certain types of
documents

C. the style of the typed characters on a
document

D. a file’s type

E. a file created on a word processing
program

F. if you want to write on a computer, you
use a …

G. the way that items are arranged on a
document

H. the ability of one program or file to
work with a different program

I. the design of the words on a document

J. a function that reviews a document for
spelling errors

Minitest 8.

Fill in the blanks with the correct words
from Unit 8.

1.A file that is sent  with an email  is called  an 
a_________.

2.A    d_____  n___________  is  usually used to
identify companies and addresses.

3.You name a  computer that  sends  email  a     
S____     s____ .

4.A program that  saves, sends and receives  emails is
called  e______ c_____________.

5.A p____________ lets a person access something.

6.A  w_________ provider is used for personal email.

7.Incoming mail is entered with   P_______  server.

8.My e________ a________ is not receiving mail.

Minitest 9.

Match the beginnings and the endings of
the sentences.

1. This part of the web address                               A.
more activity from search engines.

2.  Search
engine                                                     B. what meta tags
are.

3.  All web
browsers                                               C. allows people to look
for particular information.

4.  The hyperlinks don’t
navigate                             D. supports higher traffic to the site.

5.  Our site gets                                                        E.
allows the computer to connect to the site.

6.  I don’t even know                                                F.
away from the original page.

7.  Our website  
appears                                          G. when I’m searching for
specific information.

8.  The new host                                                       H.
include several additional meta tags.

9.  New HTML codes                                               I.
at the top of the search results.

10.  I usually browse the web at
work                      J. now support our graphics.

Minitest 10.

Fill in the blanks with the correct words
from Unit 10.

1.A  p_______  is  a  small dot that makes up  part 
of an image on  a computer  screen.

2.If you want to store pictures on your  computer use 
a file named  J______

3.You  need    g________ e__________ p________ to edit
your pictures.

4.A  t____________  is  a small  amount of a  color in
something.

5.If the e_____________ is poor the image may be dark.

6.My camera can produce a clear picture due to a good 
r__________.

7.Images or g______ , as we call them , can be found
on a computer,in a book or magazine.

8.To make the picture smaller you  should r________ 
it.

9.We remove unnecessary parts of the picture when we  
c_________  it.

10.Make the c____________  a little lighter if the
picture is too dark.

Minitest 11

Unscramble the words (1-10) and match them
with their definitions (A-J)

1.
arteopro; 2. sdhaeeretps; 3. ledif; 4. murlofa; 5.
lecl; 6. requy; 7. bataseda; 8. skortehew;

9.
lebat; 10. ticonnuf.

A. a computer program that
organizes information and performs calculations

B. one unit of a
spreadsheet that holds a piece of information

C. a single page of a
spreadsheet

D. a mathematical
instruction that performs a specific calculation in a spreadsheet.

E. a category in a database
that holds a particular type of information

F. a symbol in a formula
that performs a specific calculation

G. a search that locates
all information of a specific type

H. a grid that organizes
data into columns and rows

I. a large group of data
organized in a computer system. It allows you to search and find information
easily.

J. any mathematical
calculation that you perform in a spreadsheet

Minitest 12.

Fill in the blanks with the correct words
from Unit 12.

1.All the information you have in a website is
called    c_______.

2.To move around the website you need       
n__________.

3.To build sites  create  c______________.

4.The website should have a good  u________ to use it
easily.

5.Easy v______________ can  help you find a website on
a search engine.

6.W________ d_____________ is choosing a website`s
visuals.

7.A simple language that decides how a web page looks
is C_ _.

8.Improve the f_______  so the website worked well.

9.Your website will look more interesting if you give
it a different a________.

10.A personal page is a b______.

Minitest 13.

Complete the text, use the words in the
box.

What
is desktop publishing?

Desktop publishing refers
to the 1) …  of publications using personal computers with graphics
capability. This can be applied to printing magazines, newsletters, brochures,
and even 2) … . 

Publishing has been
around since the 15th century thanks to Guttenberg’s invention of the 3) … .
Publishing has come a long way since then with the introduction of the personal
home computer. Through the use of 4) … , people can manipulate text and 5)
…  on screen before finally committing a design to paper.  

Anyone who owns desktop
publishing software and a computer can be called a 6) … . This can be a
graphic artist who designs documents for her client to a girl who creates a
poster to advertise her lemonade stand. 

Virtually anyone can use
desktop publishing software and techniques to produce 7)… , but that does not
mean they have the design know-how to do it right.  

 A good DTP system will
provide, among other things, facilities to fit text into irregular shapes in a
variety of … . It should also be able to manipulate the shape and size of
photos or 9) … that you import. You should be able to build columns, headers
and footers in your 10) … .

Minitest 14.

Mark the following
statements as true (T) or false (F). Correct the wrong statements.

1. A  video bridge  is  a device that
allows you  to  hold multipoint videoconferences. It

connects
calls from several different locations.

2. A 
monitor  is  a screen that displays text, video, or images.

3. Echo-cancellation 
is  a process that  increases  the amount of echo heard by  participants of a
videoconference.

4. A 
dedicated  system includes  all  the necessary components of videoconferencing 
together  as  a set.

5. Document 
sharing  is  a feature of some videoconferencing  systems.  It  allows 
everyone participating  in  the videoconference to exchange  the   documents

6. A 
videoconference  is  a meeting or conversation between   only  two   people 
in  different locations using computer technology.

7.
Bandwidth  is  a measurement of the amount of information that a computer
network   can send or receive. High bandwidth allows images  and  websites to
load quickly  on  the Internet.

8. A  codec 
is  a piece of videoconferencing equipment  that can take photos.

9.   A 
webcam  is  a small camera that connects to a computer. It broadcasts sound and
video  on  the Internet.

10. A 
multipoint videoconference  is  a videoconference among people  in  two  
different locations.

Minitest 15.

Match the words to form
collocations. Then use them to make sentences about E-commerce.

1.	brick and	A	certificate
2.	affiliate	B	director
3.	shopping	C	program
4.	page	D	questions
5.	digital	E	views
6.	certificate	F	percentages
7.	marketing	G	traffic
8.	increase	H	mortar
9.	frequently asked	I	authority
10.	payment	J	cart

Keys

Minitest 1.

 1. software; 2. online; 3. updating; 4. quality
assurance; 5. security; 6. department; 7. hardware; 8. data; 9. processing; 10.
encoding.

Minitest 2.

1.cell phone;2.laptop;3.PDA;4.desktop computer;5.main
frame;6.work stations;7.server;8.handheld PCs;9.super computer;10.log on.

Minitest 3.

Task 1: 1-hard drive, 2-CPU, 3-motherboard, 4-video
card, 5-power supply, 6-RAM

Task 2: A) motherboard,  B) RAM, C) CPU, D) video
card, E) power supply, F) heat sink.

Minitest 4(1).

1.mouse;2.microphone;3.scanner;4.monitor;5.keyboard;6.USB
cable;7.input device;8.peripheral;9.touch screen;10.upgrade.

Minitest 4 (2).

1. keyboard — C; 2. mouse — D;  3. scanner
— F; 4. microphone —  B;  5. monitor — G;  6. peripheral — E;  7. webcam — A

Minitest 5.

1. LAN routers
work well near walls or metals.

2. Interference
impacts a router’s configuration.

3. Businesses
communicate on the Internet.

4. The DHCP
provides different IP addresses for computers.

5. The router
links LAN to the Internet.

6. Computer
network helps a business.

7. Routers need a
correct configuration to work properly.

8. A computer is
not functioning during a cycle.

9. Some routers
don’t support a WLAN.

10. A WLAN
connects computers wirelessly.

Minitest 6.

1.windows, 2.operating system, 3.drags, 4.graphical
user interface,5.desktop,6.icons,7.shortcut,8.options menu,9.save,10.pointer.

Minitest 7.

1-D,  2-A, 3-G, 4-C, 5-H, 6-B, 7-E, 8-J, 9-F, 10-I.

Minitest 8.

1.attachment;2.domain name;3.SMTP server;4.email
client;5.password;6. webmail;7.POP3;8.email address.

Minitest 9.

1-E, 2-C, 3-J, 4-F, 5-A, 6-B, 7-I, 8-D, 9-H, 10-G.

Minitest 10.

1.pixel;2.JPEG;3.graphic editing
program;4.tint;5.exposure;6. resolution;7.graphics;8.resize;9.crop ;
10.contrast.

Minitest 11.

1. operator — F; 2. spreadsheet — A; 3. field — E; 4.
formula — J; 5. cell — B; 6. query — G; 7. database — I; 8. worksheet — C; 9.
table — H; 10. function — D.

Minitets 12.

1.content;2.navigation;3.coding;4.usability;5.visibility;6.
web design;7.CSS;8.functionality;9.appearance ; 10.blog.

Minitest 13.

1.design and production; 2. greeting cards; 3. printing
press; 4. software; 5. graphics; 6. desktop publisher; 7. documents; 8. fonts
and sizes; 9. artwork; 10. layout.

Minitest 14.

1.T  2.T   3.F   4.T   5.F  6.F    7.T  
8.F   9.T   10.F

Minitest 15.

1.- H; 2. — C; 3. — J; 4. — E; 5. — A; 6. — I; 7. — B;
8. — G; 9. — D; 10. — F.

CHECK YOUR ENGLISH VOCABULARY

FOR COMPUTER AND INFORMATION TECHNOLOGY

SECTION 2: SOFTWARE

2.7 Word processing 2

ANSWER
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