This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft’s Narrator, JAWS, or NVDA with the Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home or Fixes or workarounds for recent office issues.
Use Word with your keyboard and a screen reader to insert a picture or image from your computer or an online source. We’ve tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You’ll also learn how to add alt texts to the pictures to make them more accessible.
Need instructions on how to insert pictures to a Word document, but not using a screen reader? See Insert pictures.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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To learn more about screen readers, go to How screen readers work with Microsoft 365.
In this topic
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Insert an image or picture from your computer
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Insert an image from an online source
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Place a picture in line with text
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Add alt text to an image
Insert an image or picture from your computer
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In your Word document, place the insertion point where you want to insert an image.
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Press Alt+N, P, D. The Insert Picture dialog box opens. The focus is on the File name text field.
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Use the Tab key and the arrow keys to navigate to the location of the picture on your computer. When you hear the name of the picture, followed by «Selected,» press Enter. The original picture is embedded into your document.
Tip: If your picture has a large file size, it can make your document too large. To reduce the size of your document, you can link to the picture instead of embedding it. In the Insert Picture dialog box, press the Tab key until you hear with Narrator and NVDA: «Insert, split button.» With JAWS, you hear: «Leaving menus, Insert button.» Press the Down arrow key until you hear «Link to file,» and then press Enter.
Insert an image from an online source
If you don’t have the perfect picture on your computer, you can search for and insert a picture from a web location straight from Word.
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In your Word document, place the insertion point where you want to insert an image.
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Press Alt+N, P, O. The Bing image search dialog box opens. The focus is on the search text field.
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Type your search words to describe the picture you’re looking for, and then press Enter. The search results are listed, and the focus is on the first matching image.
Tip: To browse for more images from your OneDrive, press the Tab key until you hear «OneDrive,» and press Enter.
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Use the arrow keys to browse the search results. Your screen reader describes each image as you move through the search results.
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To select an image, press Spacebar.
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To insert the selected image, press the Tab key until you hear «Insert,» and press Enter. Word downloads and inserts the image into your document.
Place a picture in line with text
To be read correctly by a screen reader, the picture has to be in line with the text. By default, Word inserts a picture in line with text, but you can check it to make sure that the screen readers can read the pictures.
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In your Word document, move the focus to the picture you want. When the focus is on the picture, you hear the file name or number of the picture, followed by «Image.»
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Press Shift+Right arrow key once to select the picture. Then press Shift+F10. The context menu opens.
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Press the Up arrow key until you hear «Wrap text,» and then press the Right arrow key once. You hear: «In line with text.» Press Enter. If you don’t hear «In line with text,» press the Up arrow key until you reach the In line with text button, and press Enter.
Add alt text to an image
Add alt text to the images to make your document accessible to all audiences. For more information on alt text, refer to Everything you need to know to write effective alt text.
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In your Word document, move the focus to the picture that you want to add alt text to. When the focus is on the image, you hear the page you’re on, the file name or the number of the image, followed by «Image.» Press Shift+Right arrow key once to select the image.
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Press Shift+F10 to open the context menu.
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Press the Up arrow key until you hear «Edit alt text,» and press Enter.
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The Alt Text pane opens, and the focus is on the alt text field. Type alt text for the image.
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When you’re ready, press Esc to return to the body of the document.
See also
Use a screen reader to insert a hyperlink in Word
Use a screen reader to align text and paragraphs in Word
Keyboard shortcuts in Word
Basic tasks using a screen reader with Word
Set up your device to work with accessibility in Microsoft 365
Use a screen reader to explore and navigate Word
What’s new in Microsoft 365: Release notes for Current Channel
Use Word for Mac with your keyboard and VoiceOver, the built-in MacOS screen reader, to insert a picture or image into a document. You’ll also learn how to add alt texts to the pictures to make them more accessible.
Need instructions on how to insert pictures to a Word document, but not using a screen reader? See Insert pictures.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
-
Insert an image or picture from your computer
-
Insert an image from an online source
-
Place a picture in line with text
-
Add alt text to an image
Insert an image or picture from your computer
-
In your Word document, place the insertion point where you want to insert an image.
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Press F6 until you hear the currently selected tab on the ribbon, for example, «Home, selected, tab.» Press Control+Option+Right or Left arrow key until you hear «Insert tab,» and press Control+Option+Spacebar.
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Press the Tab key until you hear «Pictures, menu button,» and press Control+Option+Spacebar.
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Press Control+Option+Right arrow key until you hear «Picture from file,» and then press Control+Option+Spacebar.
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A dialog box opens with the focus on a recent images folder. To access the images in this folder, press Control+Option+Right arrow key. To browse to another location, use the Tab key, Shift+Tab, and the arrow keys.
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When on the correct location, use the Up or Down arrow key to browse the files or subfolders. To open a subfolder, press the Right arrow key.
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When you’ve located the correct image file, press Return. The picture is inserted into the document.
Insert an image from an online source
If you don’t have the perfect picture on your computer, you can search for and insert a picture from a web location straight from Word for Mac.
-
In your Word document, place the insertion point where you want to insert an image.
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Press F6 until you hear the currently selected tab on the ribbon, for example, «Home, selected, tab.» Press Control+Option+Right or Left arrow key until you hear «Insert tab,» and press Control+Option+Spacebar.
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Press the Tab key until you hear «Pictures, menu button,» and press Control+Option+Spacebar.
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Press Control+Option+Right arrow key until you hear «Online pictures,» and then press Control+Option+Spacebar.
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The Bing image search pane opens. The focus is on the search text field. Type your search words to describe the picture you’re looking for, and then press Return. The search results are listed, and the focus is on the first matching image.
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Press Control+Option+Right or Left arrow key to browse the search results. VoiceOver describes each image as you move through the search results.
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To select an image, press Control+Option+Spacebar.
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To insert the selected image, press the Tab key until you hear «Insert,» and press Control+Option+Spacebar. Word downloads and inserts the image into your document.
Place a picture in line with text
To be read correctly by a screen reader, the picture has to be in line with the text.
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In your Word document, move the cursor before the picture you want, press and hold Shift, and then press the Right arrow key once to select the picture. You hear: «Grouped object, you’re currently on a grouped object.»
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Press F6 until you hear: «Picture format.»
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Press the Tab key until you hear «Position button,» and then press Control+Option+Spacebar.
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Press Control+Option+Left arrow key until you hear «In line with text,» and press Control+Option+Spacebar.
Add alt text to an image
Add alt text to the images to make your document accessible to all audiences. For more information on alt text, refer to Everything you need to know to write effective alt text.
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In your Word document, select the picture that you want to add alt text to. To select a picture in Word, place the cursor before the image, hold down Shift, and then press the Right arrow key. You hear: «Grouped object, you’re currently on a grouped object.»
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Press Control+Option+Shift+M. The context menu opens. Press Control+Option+Right arrow key until you hear «Edit alt text,» and press Control+Option+Spacebar.
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The Alt Text pane opens, and the focus in on the alt text field. Type alt text for the image.
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When you’re ready, press Shift+Tab until you hear «Close alt text button,» and press Control+Option+Spacebar. The Alt Text pane closes, and the focus moves back to your document.
See also
Use a screen reader to insert a hyperlink in Word
Use a screen reader to align text and paragraphs in Word
Keyboard shortcuts in Word
Basic tasks using a screen reader with Word
Set up your device to work with accessibility in Microsoft 365
Use a screen reader to explore and navigate Word
What’s new in Microsoft 365: Release notes for Current Channel
Use Word for iOS with VoiceOver, the built-in iOS screen reader, to insert a picture or image into a document. You’ll also learn how to add alt texts to the pictures to make them more accessible.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
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We recommend you read and edit documents in Print Layout View. VoiceOver might not work reliably in other view modes.
In this topic
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Insert an image or picture from your phone
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Insert a picture from the camera
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Place a picture in line with text
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Add alt text to an image
Insert an image or picture from your phone
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While editing your Word document, place the insertion point where you want to insert an image.
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Tap near the top of the screen with four fingers, swipe right until you hear «Show ribbon,» and double-tap the screen. You hear the currently selected tab, for example, «Home tab.»
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Double-tap the screen, swipe right or left until you hear “Insert tab,” and double-tap the screen. You hear: “Insert tab.”
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Swipe right until you hear “Insert pictures button,” and double-tap the screen. The Photos app opens.
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Swipe right until you hear the image location you want, and then double-tap the screen to select.
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To browse the images, swipe right or left. As you move, VoiceOver announces the images by the image types and dates.
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When on the picture you want to insert into the document, double-tap the screen. The picture is inserted and the focus returns to your document with the image selected.
Insert a picture from the camera
You can open the device camera straight from Word for iOS, take a photo, and then insert the photo into the document.
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While editing your Word document, place the insertion point where you want to insert a picture.
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Tap near the top of the screen with four fingers, swipe right until you hear «Show ribbon,» and double-tap the screen. You hear the currently selected tab, for example, «Home tab.»
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Double-tap the screen, swipe right or left until you hear “Insert tab,” and double-tap the screen. You hear: “Insert tab.”
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Swipe right until you hear “Insert pictures button,” and double-tap the screen. The Photos app opens.
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Swipe right until you hear “Insert picture from camera, button,” and then double-tap the screen. The Camera app opens.
Note: If you hear «Word would like to access the camera,» swipe right until you hear «OK, button,» and double-tap the screen.
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Swipe right until you hear «Take picture, button,» point the camera in the right direction, and double-tap the screen.
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Swipe right or left until you hear «Use photo, button,» and then double-tap the screen to insert the photo. The focus returns to your document.
Place a picture in line with text
To be read correctly by a screen reader, the picture has to be in line with the text.
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While editing your Word document, slide one finger around the document body until you hear the image you want. When the image is in focus, VoiceOver announces the image file name, followed by «Image,» and the image layout. Double-tap the screen. You hear: «Selected.»
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Tap near the bottom of the screen with four fingers, swipe left until you hear «Show ribbon,» and double-tap the screen. You hear: «Picture tab.»
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Swipe right until you hear «Wrap text button,» and double-tap the screen. Swipe left until you hear «In line with text,» and double-tap the screen.
Add alt text to an image
Add alt text to the images to make your document accessible to all audiences. For more information on alt text, refer to Everything you need to know to write effective alt text.
-
While editing your Word document, to select a picture, slide one finger around the document body until you hear the image you want to add alt text to. When the image is in focus, VoiceOver announces the image file name, followed by «Image,» and the image layout. Double-tap the screen. You hear: «Selected.»
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Tap near the bottom of the screen with four fingers, swipe left until you hear «Show ribbon,» and double-tap the screen. You hear: «Picture tab.»
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Swipe right until you hear «Alt text button,» and double-tap the screen.
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To add alt text, swipe right until you hear «Description, text field,» double-tap the screen, and then use the on-screen keyboard to type alt text for the image.
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When you’re ready, tap near the top of the screen with four fingers, swipe right until you hear «Done button,» and double-tap the screen. The focus moves back to the document body.
See also
Use a screen reader to insert and change text in Word
Use a screen reader to set line spacing and indenting in Word
Basic tasks using a screen reader with Word
Set up your device to work with accessibility in Microsoft 365
Use a screen reader to explore and navigate Word
What’s new in Microsoft 365: Release notes for Current Channel
Use Word for Android with TalkBack, the built-in Android screen reader, to insert a picture or image into a document. You’ll also learn how to add alt texts to the pictures to make them more accessible.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
In this topic
-
Insert an image or picture from your phone
-
Insert a picture from the camera
-
Place a picture in line with text
-
Add alt text to an image
Insert an image or picture from your phone
-
While editing your Word document, place the insertion point where you want to insert an image.
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Swipe left until you hear «More options button,» and double-tap the screen. You hear the currently selected tab, for example, «Home tab.» Double-tap the screen, swipe right or left until you hear “Insert tab,” and double-tap the screen.
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Swipe right until you hear “Pictures menu,” and double-tap the screen. The Pictures menu opens.
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Swipe right until you hear “Photos button,” and double-tap the screen. The default gallery app opens.
Note: If you’re signed in and using your organization’s phone and account, you might have to switch to your personal account or select a gallery app before you can insert an image into a document.
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Do one of the following:
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To navigate through the pictures in the currently selected image storage location, swipe right until you hear the image you want.
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To navigate to another storage location, for example, Downloads or Images, swipe left until you hear «Show roots button,» and then double-tap the screen. Swipe right until you hear the location you want, and then double-tap the screen. Swipe left or right until you hear the image you want.
TalkBack announces the images by their filenames, sizes, and dates.
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When on the image you want to insert, double-tap the screen. The image preview opens.
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Swipe right until you hear «Done,» and then double-tap the screen. The image is inserted and the focus returns to your document with the image selected.
Insert a picture from the camera
You can open the device camera straight from Word for Android, take a photo, and then insert the photo into the document.
-
While editing your Word document, place the insertion point where you want to insert a picture.
-
Swipe left until you hear «More options button,» and double-tap the screen. You hear the currently selected tab, for example, «Home tab.» Double-tap the screen, swipe right or left until you hear “Insert tab,” and double-tap the screen.
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Swipe right until you hear “Pictures menu,” and then double-tap the screen. The Pictures menu opens.
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Swipe right until you hear “Camera button,” and then double-tap the screen. The Camera app opens.
Note: If you hear «Allow Word to take pictures and record video, Allow button,» double-tap the screen.
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To take a picture, swipe right until you hear «Capture,» point the camera to the right direction, and then double-tap the screen.
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The image is captured, and the editing view opens. Swipe right until you hear «Confirm,» and double-tap the screen.
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The image preview opens. Swipe right until you hear «Done,» and then double-tap the screen. The image is inserted and the focus returns to your document with the image selected.
Place a picture in line with text
To be read correctly by a screen reader, the picture has to be in line with the text.
-
While editing your Word document, slide one finger around the document body until you hear the image you want. When the focus is on the image, you hear the file name or number of the image, followed by «Image.» Double-tap and hold the screen with one finger. You hear: «Cut button.»
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Swipe down-then-left. Then slide one finger near the lower-right corner of the screen until you hear «Not checked, More options switch,» and double-tap the screen. The focus moves to the Picture tab on the ribbon.
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Swipe right until you hear «Wrap text menu,» and double-tap the screen.
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Swipe right until you hear «In line with text,» and double-tap the screen.
Add alt text to an image
Add alt text to the images to make your document accessible to all audiences. For more information on alt text, refer to Everything you need to know to write effective alt text.
-
While editing your Word document, slide one finger around the document body until you hear the image you want to add alt text to. When the focus is on the image, you hear: «Selected, Image.» Double-tap the screen.
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Slide one finger near the lower-right corner of the screen until you hear «Not checked, More options switch,» and double-tap the screen.
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The focus moves to the Picture tab on the ribbon. Swipe right until you hear «Alt text menu,» and double-tap the screen.
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Swipe right until you hear «Edit box, for, describe this object for someone who is blind,» and double-tap the screen. Use the on-screen keyboard to type alt text for the image. To close the on-screen keyboard, swipe down-then-left.
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To move the focus back to the document body, swipe down-then-left.
See also
Use a screen reader to insert and change text in Word
Use a screen reader to set line spacing and indenting in Word
Basic tasks using a screen reader with Word
Set up your device to work with accessibility in Microsoft 365
Use a screen reader to explore and navigate Word
What’s new in Microsoft 365: Release notes for Current Channel
Use Word for the web with your keyboard and a screen reader to insert a picture or image into a document. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques. You’ll also learn how to add alt texts to the pictures to make them more accessible.
Need instructions on how to insert pictures to a Word document, but not using a screen reader? See Insert pictures.
Notes:
-
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
To learn more about screen readers, go to How screen readers work with Microsoft 365.
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When you use Word for the web with a screen reader, switch to the full screen mode. Press F11 to toggle the full screen mode on and off.
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When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.
In this topic
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Insert a picture from your computer
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Insert a picture from the web
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Place a picture in line with text
-
Add alt text to an image
Insert a picture from your computer
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In your Word document, place the insertion point where you want to insert the picture.
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Press Alt+Windows logo key+N, P, P. The Windows Open dialog box opens. The focus is on the File name text field.
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Use the Tab key and the arrow keys to navigate to the location of the picture on your computer. When you hear the name of the picture, followed by «Selected,» press Enter. The original picture is embedded into your document.
Insert a picture from the web
If you don’t have the perfect picture on your computer, you can search for and insert a picture from a web location straight from Word for the web.
Note: When using photos, images, or clip art, you’re responsible for respecting copyright. For images, the license filter in Bing can help.
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In your Word document, place the insertion point where you want to insert the image.
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Press Alt+Windows logo key+N, P, F.
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The Bing image search dialog box opens. The focus is on the search text field. Type your search words to describe the picture you’re looking for, and then press Enter. The search results are listed, and the focus is on the first matching image.
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Use the arrow keys to browse the search results. Your screen reader describes each image as you move through the search results.
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To select an image, press Spacebar.
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To insert the selected image, press the Tab key until you hear «Insert,» and press Enter. Word downloads and inserts the image into your document.
Place a picture in line with text
To be read correctly by a screen reader, the picture has to be in line with the text.
-
In your Word document, move the focus to the picture you want. When the picture is in focus and selected, you hear: «Image.»
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Press Shift+F10. The context menu opens.
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Press the Up arrow key until you hear «Wrap text,» and then press the Right arrow key once. You hear: «In line with text.» Press Enter. If you don’t hear «In line with text,» press the Up arrow key until you reach the In line with text button, and press Enter.
Add alt text to an image
Add alt text to the images to make your document accessible to all audiences. For more information on alt text, refer to Everything you need to know to write effective alt text.
-
In your Word document, move the focus to the image that you want to add alt text to. When the image is in focus and selected, you hear: «Image.»
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Press Alt+Windows logo key+J, P, E. The Format Picture pane opens, and the focus moves to the Alternative Text section.
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Press the Tab key until you hear «Description,» and then type alt text for the image.
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To return the focus to document body, press Esc.
See also
Use a screen reader to insert and change text in Word
Use a screen reader to check spelling and grammar in Word
Keyboard shortcuts in Word
Basic tasks using a screen reader with Word
Use a screen reader to explore and navigate Word
What’s new in Microsoft 365: Release notes for Current Channel
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
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Step-by-step guide to inserting pictures in Word
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Whether you’re working on a hefty research project or a friendly holiday greeting card, adding images to your Word document can really add value to your project. Whether you want to insert a picture from your computer or find one online, it’s easy to add photos in Word. This wikiHow teaches you how to insert an image into a Microsoft Word document using Windows, a Mac, and the free web version of Word.
Things You Should Know
- Use the Insert tab on Windows, Mac, and the web app to add a picture.
- Select Pictures > This Device to use an image on your computer.
- Click the image to resize and reformat it.
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1
Click the place in your document where you want to insert the picture. Word’s insertion cursor, a vertical blinking bar, will appear at this point. When you insert the image, its bottom-left corner will be at this point.
- This method works for all modern versions of Word beginning with Word 2016. You can also use it as a guide for earlier versions of Windows, although there will be fewer tools and features.
- Changing the background is done through a different method, using the Design tab.
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2
Click the Insert tab. It’s near the top of Word between «Home» and «Draw» (or «Home» and «Design» in some versions).
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3
Click the Pictures tool. It’s in the «Illustrations» section of the toolbar running along the top of Word. Some location options will appear. If you’re using Word 2019 or later, a menu will expand. If you’re using Word 2016 or earlier, your file browser will appear.
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4
Select the type of image you want to insert. You can choose an image on your computer, a stock image from Microsoft, or an image from the internet.
- Word 2019 or later:
- Click This Device if the picture is on your computer.
- Click Stock Images to select a free stock image from Microsoft’s collection.
- Click Online Pictures to use Bing’s image search to find photos on the web.
- If the photo is on your OneDrive, select Online Pictures and click OneDrive at the bottom-left corner.
- Word 2016:
- If the picture is on your computer, simply navigate to it in the file browser.
- If you want to search for a photo online or insert one from Facebook, Flickr, or your OneDrive, close the file browser and click the Online Pictures icon next to the «Pictures» in the toolbar. You can then select an image from Bing image search, Flickr, or Facebook.
- If the picture is on your OneDrive, click Online Pictures instead of Pictures and click Browse next to «OneDrive.»
- Word 2019 or later:
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5
Select the image you want to insert. When you find the picture, click it once to select it.
- If you’re selecting from stock images or online images, you can click multiple pictures to add more than one.
- If you’re choosing files from your computer and want to add more than one picture, hold the Ctrl button down as you click each image.
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6
Click Insert. It’ll be near the bottom-right corner of the window no matter where you’ve selected your image(s). You’re done! Continue to the next steps for formatting information, or print the document when you’re ready.
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7
Resize the picture. If you want to change the picture’s size, click it once to select it, and then drag any of the corner circles in or out.[1]
- You can also specify the size if you want. Double-click the picture to open the Picture Format tab at the top, and then set your desired measurements next to «Height» and «Width.»
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8
Use the curved arrow at the top of the picture to rotate it. It’s above the dot at the top-center part of the picture. To rotate, place the mouse cursor over the curved arrow, and then click and drag the cursor left or right until you’re satisfied.
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9
Double-click the picture to access more editing tools. This opens the «Picture Format» (2019 and later) or «Format» (2016) tab at the top of Word. On this tab, you can:
- In the «Arrange» panel in the top-right area, click Wrap Text to choose how to situate the picture in blocks of text. You can also set alignment preferences here. Wrapping the text is a good way to get your document formatted exactly the way you want.
- To crop the picture, click the Crop tool in the «Size» panel at the top-right corner.
- The «Adjust» panel near the top-left corner has additional tools for background removal, color effects, and corrections.
- To add a border or effect around the picture, select one of the «Picture Styles» at the center of the Format bar, or choose any of the other options in the section to have more control over the style.
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1
Click the place in your document where you’d like to insert a picture. This places the cursor at that location.
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2
Click the Insert tab. It’s at the top of Word between the «Home» and «Design» or «Home» and «Draw» tabs.
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3
Click the Pictures icon. It’s on the toolbar that runs along the top of Word. Look for an icon of a green mountain with a yellow sun between «Tables» and «Shapes.»
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4
Click Photo Browser or Picture from File. If you want to browse images in your Mac’s Photos app, use Photo Browser. To select an image file using Finder, choose Picture from File.
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5
Insert the picture into the document. If you’re using the Photo Browser option, simply drag the photo into your document. If you’re using Picture from File, select the image and click Insert.
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6
Resize the picture. If you want to increase or reduce the picture’s size, click the image to select it, and then do one of the following:
- To maintain the picture’s proportions so it doesn’t stretch or warp, hold down the Shift key as you drag any of the sizing handles (the circles) inward or outward.[2]
- To keep the image’s center in place as you resize, hold down the Option key as you drag the handles.
- You can also specify a size. Double-click the Picture to open the Picture Format tab, then enter your desired measurements next to «Height» and «Width.»
- To maintain the picture’s proportions so it doesn’t stretch or warp, hold down the Shift key as you drag any of the sizing handles (the circles) inward or outward.[2]
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7
Drag the curved arrow at the top of the picture to rotate it. It’s above the dot at the top-center edge of the picture. Just place the mouse cursor over the curved arrow, and then click and drag it left or right until it’s correct.
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8
Double-click the picture to access more editing tools. This opens the «Picture Format» tab at the top of Word, which has a bunch of editing features, including the ability to remove the background and add styles.
- Click Corrections near the top-left corner to correct lighting and color problems.
- Click Artistic Effects to play around with filters, and Transparency to make the picture more see-through.
- To crop the picture, click the Crop tool next to the height and width controls.
- Click Wrap Text to choose how to situate the picture in blocks of text, and use Align and Position to ensure correct placement.
- Click Quick Styles to choose pre-styled borders, shadows, and other options.
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1
Click the place in your document where you’d like to insert a picture. This places the cursor at that location.
- If it’s your first time using Office Online on the web, go to https://www.office.com, sign in with your Microsoft account, and select Word to get started.
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2
Click Insert. This opens the Insert tab.
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3
Click Pictures. This opens a drop down options menu.
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4
Select a picture type. There are four options to choose from:
- This Device — choose a picture on your computer
- OneDrive — choose an image from your OneDrive
- Stock Images — insert a stock image or sticker
- Bing Pictures — search Bing for an image
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5
Select an image. If you choose the This Device option, you’ll be prompted to select an image from your computer. Click it to select it.
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6
Click Open. This is in the bottom right corner of the image selection window. This will confirm your selected image and insert it into the document.
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7
Resize the picture. If you want to change the picture’s size, click it once to select it, and then drag any of the corner circles in or out.
- You can also specify the size if you want. Double-click the picture to open the Picture tab at the top, and then set your desired measurements next to «Height» and «Width.»
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8
Use the curved arrow at the top of the picture to rotate it. It’s above the dot at the top-center part of the picture. To rotate, place the mouse cursor over the curved arrow, and then click and drag the cursor left or right until you’re satisfied.
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9
Double-click the picture to access more editing tools. This opens the «Picture» tab at the top of the Word web app. On this tab, you can:
- In the «Arrange» panel in the top-right area, click Wrap Text to choose how to situate the picture in blocks of text. You can also set alignment preferences here.
- To crop the picture, click the Crop tool in the «Image Size» panel at the top-right corner.
- To add a border or effect around the picture, select one of the «Picture Styles» at the center of the bar, or choose any of the other options in the section to have more control over the style.
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Question
How do I take screenshots?
On a Mac, shift command 3 to screenshot the whole screen. If you want to take a screenshot of a certain area on the screen, press shift command 4. On a Windows PC, press control and print screen at the same time, then you can paste the image into Paint or Microsoft Word.
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Question
When I insert several photos on an age in a Word document, the photos often won’t stay in place. How do I stop the photos from bumping each other around?
You can right-click the image, hold the cursor over the «Wrap Text» menu option, and select an option from the list that is NOT «In Line with Text» (usually selected by default), such as «Tight» or «Behind/In Front of Text.» Then you should be able to move the image freely around the page.
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Question
How do I format images in a Word document?
Try double-tapping the photo. A photo format menu should come up on the right side.
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Adding photos to your Word document increases its size.
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Other photo modification features available in newer versions of Microsoft Word include the ability to add borders, cutout styles, shadows, beveled edges, glows, and drop shadows.
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When you crop a picture, the actual cropped part of the picture is hidden, not removed; unless you check the «Delete Cropped Areas of Pictures» box in the «Compression Settings» dialog box. Any compressed pictures with their cropped areas deleted cannot be restored to their original appearance.
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About This Article
Article SummaryX
1. Click the place you want to insert the image.
2. Click the Insert tab.
3. Click Pictures.
4. Choose a location.
5. Select the image and click Insert.
6. Double-click the picture to open editing and format tools.
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Thanks to all authors for creating a page that has been read 650,440 times.
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Microsoft Word is one of the most widely used parts of Office software. It can be used to create rich and colorful documents where one can insert pictures, smart art, charts etc. The latest versions of Office software make it very easy for users to accomplish this. Here’s how to do it.
How to insert picture in Word document?
There are menu driven options from where one can easily insert pictures in a Word document. In this case, you can use the insert menu. After inserting the picture, you can manipulate the size of the image, the color or even the quality of the image.
- Click on Insert > Picture:
- Now, browse for the image file (Picture chosen). Select the photo and click Insert.
- The picture will appear on your page in Word, you can also adjust the size, image quality, color and add effects.
How to insert a picture in Word without moving the text?
- To wrap text around a picture, first of all, select a picture you’d like to insert.
- Next, select Layout Options.
- Choose the layout option that corresponds your needs: in line with text, wrapped in text, etc.
Do you need more help with hard disk? Check out our forum!
This tutorial shows how to insert images in Microsoft Word. We will also look at how to resize images, align images with the text, and add a border.
Quick Links:
- How to Insert an Image
- How to Resize an Image
- How to Align an Image with the Text
- How to Add a Border to an Image
Do you want to insert shapes instead of images? Please see “How to Insert and Modify Shapes in Microsoft Word (PC & Mac).”
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than 200 other writing-related software tutorials on my YouTube channel.
The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. However, the stock image options will be limited in those older versions of the software.
- Place your cursor where you want to insert the image. (This is an approximate placement. You can change the alignment with the text after inserting the images, as shown in the section below.)
- Select the Insert tab in the ribbon.
- Select the Pictures button in the Illustrations group.
- Select the location of the image from the Insert Picture From menu:
-
- This Device lets you choose an image stored on your computer or network server.
- Stock Images lets you choose stock images, icons, cutout people, stickers, and illustrations. The full stock image library is only available to users signed into Word for Microsoft 365.
- Online Pictures lets you search for images through Bing, Microsoft’s search engine. This option also provides a link to OneDrive.
For this tutorial, we will insert an image stored on the device.
- (For “This Device” option only) Locate the image in the Insert Picture dialog box.
- Select the Insert button.
Your image should now appear in your Word document.
How to Resize an Image in Microsoft Word
- Select the image. A border with resizing handles will appear when the image is selected.
- Select one of the resizing handles and then drag the image to a new size.
Pro Tip: Choose a corner handle to maintain the image’s current shape.
Optional Steps: How to Rotate an Image in Microsoft Word
- Select the image.
- Select the rotation handle at the top of the border.
- Rotate the image to the left or right.
How to Align an Image with the Text in Microsoft Word
- Select the image.
- Select the Layout Options button.
- Select an option from the layout menu:
-
- In Line with Text
- Square
- Tight
- Through
- Top and Bottom
- Behind Text
- In Front of Text
The visual effectiveness of each option will depend on the size of your image and the density of your text. So, you may need to experiment with several options to find the one most suited to your content.
Pro Tip: If you select an option other than In Line with Text, you can select and “grab” the image, and then move it almost anywhere in the document.
How to Add a Border to an Image in Microsoft Word
- Select the image.
- Select the Picture Format tab in the ribbon. (This tab only appears when an image is selected.)
From here, you can add a built-in border or edge effect or manually create a border.
How to Add a Built-In Border or Edge Effect to an Image
- Select the bottom menu arrow in the Picture Styles group.
- Select a frame or other edge effect from the Picture Styles menu.
Your new border or edge effect should appear immediately.
How to Add a Manual Border to an Image
- Select Picture Border in the Picture Styles group.
- Select a color from the drop-down menu.
- Reselect Picture Border, select Weight, and then choose a line thickness.
- Reselect Picture Border, select Dashes, and then choose a line style.
Your new manual border should appear immediately.
Documents with a lot of images can negatively affect Word’s performance. If you notice Word reacting slowing, please see “How to Make Microsoft Word Faster by Hiding Images.”
Related Resources
How to Write Figure Captions for Graphs, Charts, Photos, Drawings, and Maps
How to Insert Figure Captions and Table Titles in Microsoft Word
How to Change the Style of Table Titles and Figure Captions in Microsoft Word
How to Update Table and Figure Numbers in Microsoft Word
How to Save Tables and Figures as Images in Microsoft Word (PC & Mac)
Updated February 20, 2023
This article will mainly focus on showing you to insert a picture which can automatically update itself in Word document.
Inserting picture into Word document has been a common tip for users to make their file attractive. However, when you modify the picture, the one you insert into Word file fails to update accordingly. So you may have to delete the original image and insert the new one into your Word file again. This is definitely not a pleasing way to conduct your work. Therefore we will offer you effective ways to insert a picture into Word document as well as make it update automatically.
Insert a Picture in Usual Ways
Firstly, let’s look at the methods to insert a picture into Word file in usual ways.
Method 1: Use “Insert” Tab
- To begin with, place your cursor right at the position where a picture goes.
- Then click “Insert” tab.
- Next, click “Picture” in “Illustrations” group.
- Now choose a picture in “Insert Picture” window.
- Click “Insert” button to finish the job.
Method 2: Paste a Picture
- Locate the picture you need first.
- Then right click it.
- Choose “Copy”.
- Next right click on your Word document.
- Choose “Paste (P)” option.
Method 3: Drag and Drop
- Similarly, locate the target picture first.
- Then click to select it.
- Drag and drop it on your document.
Insert an Automatically Updating Picture
As we say, inserting pictures in usual ways is not enough for our work sometimes. Then the following two methods can well meet your higher demands.
Method 1: Choose “Link to File”
- First repeat from step 1 to step 4 in “Use ‘Insert’ Tab”.
- Now click the upside-down triangle behind “Insert” button.
- Next choose “Link to File” option on the menu.
When using the above steps to insert a picture, you can go to change the original picture. For example, we add a rectangle mark on the picture, as below:
Now you reopen the documents, and you can see the picture has been updated.
However, this method also has its limitation. If you rename or relocate the original picture, then you won’t be able to view it on your document. Instead you will get the following look on the document:
To overcome the display error, here is another method.
Method 2: Choose “Insert and Link”
- Repeat step 1 and 2 in “Choose ‘Link to File’”.
- Only this time you choose “Insert and Link” option.
Similarly, this method enables you to insert an automatically updating picture. The good thing is that you can still have the original picture on Word document even if you rename and relocate the picture.
Comparison of 5 Methods
| Methods | Advantages | Disadvantages |
| 1. Use “Insert” Tab
2. Paste a Picture 3. Drag and Drop |
It’s convenient when you don’t need an updated picture. | You cannot get an updated picture automatically in Word document. |
|
Choose “Link to File” |
You can always get an updated picture. | You cannot rename or relocate the picture otherwise the picture will not display in Word document. |
|
Choose “Insert and Link” |
1. You can always get an updated picture.
2. You can always get the original picture even you rename or relocate the picture. |
You cannot get an updated picture if you rename or remove the original picture. |
Deal with File Loss Disaster
As one of the mainstay office programs, Word has won its supporters worldwide. While hail its excellent performance, we cannot eliminate Word’s possibility to collapse. So it’s time to get a Word doc repair product beforehand.
Author Introduction:
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel repair and pdf repair software products. For more information visit www.datanumen.com
More than ever, pictures are critical to the effectiveness of your communication materials. With the image formatting and layout tools in Microsoft Word, it’s possible to add and manipulate pictures in your document—even if you’re a beginner.
Starting with a Microsoft Word template makes it even easier. With a well-designed Word template, the positioning and formatting of pictures have already been done for you. All you’ve got to do is to drag your pictures into the image placeholders.
Even if you’re using a template for Word, it’s good to know how to format pictures so you can make your document look exactly the way you want it to.
In this article, you’re going to see, step-by-step, how to work with pictures in Microsoft Word.
(Note: The screenshots below show Microsoft Word for Mac. The screens and steps may be slightly different if you’re using a different version of Word.)
How to Insert a Picture in Word
To add a picture to a Word document, click Insert > Pictures. From here, you’ve got three options:
1. Photo Browser
If you choose this option, you’ll be able to select an image from the existing photo sets on your computer. On a Mac, that includes photos in iPhoto and Photo Booth. When you find the picture you want to use, click on it, then drag it into the document.
2. Picture From File
This option lets you insert an image from another location on your computer. Find the image file, select it, then click Insert.
3. Online Pictures
Insert pictures in Word from the web by selecting Online Pictures…. This opens a Bing image search right inside your document. Type a keyword or phrase in the search bar.
By default, the Creative Commons only filter is checked. Keep this selected to make sure you don’t violate any copyright laws. Click on the filter icon to filter the image results by other parameters.
Select an image by clicking on it, then click Insert. You can select several images before clicking the Insert button.
Microsoft Word automatically includes the image attribution and license details as a caption.
Note: While you can import many image formats into Word, the ones that work best are JPG and PNG.
How to Format Pictures in Word
After importing pictures into Word, you can apply different formatting settings to each Microsoft Word picture and control its appearance. Below are some of the most basic image formatting you can apply in Word:
1. Resize an Image
Resize a picture in two ways:
Resizing Method 1
Click on the picture. Press and hold the Shift key, then click and drag one of the sizing handles either towards or away from the center.
Holding the Shift key ensures that the proportion of the picture is retained. Otherwise, it would become distorted and your entire document will look amateurish.
Resizing Method 2
This method allows you to resize the picture to a specific length or width. Click on the picture, then click on the Picture Format tab. Type the length or width you wish the image to have.
By default, the original proportion of the image is retained even when you change either the length or width of the image. Keep this checked to avoid distorting the image.
2. Rotate or Flip Images
To rotate an image, do so either manually or by a specific amount.
Manual Image Rotation
To rotate an image manually, click on the image to select it. Click on the rotation handle and drag it in the direction you want.
Flip or Rotate an Image By a Specific Amount
Rotate a picture by a specific amount. Click on the picture, then go to Picture Format > Rotate. From here, you’ve got the option to:
- Rotate Right 90°
- Rotate Left 90°
- Flip Vertical
- Flip Horizontal
- Select More Rotation Options
To rotate a picture to an exact angle, choose Select More Rotation Options.
Type in the amount you wish to rotate the object, then click OK.
How to Crop Photos in Word
If you’re wondering how to crop a picture in Microsoft Word, it’s not difficult. Follow the steps below to not only crop an image, but also to dress it up by cropping it to a shape or adding decorative borders:
1. Basic Image Cropping
To crop a picture, select the picture, then go to Picture Format > Crop > Crop.
Black cropping handles appear on the sides of the picture. From here:
- Crop one side. Drag one side handle inward.
- Crop two adjacent sides at the same time. Drag one corner inward.
Click outside the image to apply the crop.
2. Crop Image to a Shape
To crop the picture to a specific shape, select the picture. Go to Picture Format > Crop > Crop to Shape. Select a shape from the selection that appears.
Click away from the picture to apply the new shape.
3. Frames and Borders
Borders are an easy way to dress up a picture in Microsoft Word. To add a border, select the picture, go to Picture Format. Click on the Picture Border button on the ribbon to reveal the border options.
From here, choose the color, weight, and dash style you wish to use for the border.
To add a frame, click on the picture, then go to Picture Format. Click on the Picture Quick Styles button on the ribbon. Select the border you want to use.
How to Use Image Editing Tools
There are many Word image editing tools. Learn how to format pictures in Word by removing the background or adjusting the brightness. Here’s how:
1. Remove Background
Microsoft Word allows you to remove the background from your pictures. This feature works best if the color of the background is distinct from the colors on the main subject of the picture.
To remove the background, select the image. Go to Picture Format > Remove Background.
Use the tools provided to select which parts of the image you wish to keep and which parts you want to remove.
The parts that’ll be removed are colored pink.
When you’re happy with the selection, click Keep Changes.
2. Sharpness and Brightness Corrections
Improve the sharpness and brightness of your pictures in Microsoft Word. To adjust these, select the picture. Go to Picture Format > Corrections. Select the sharpness and brightness/contrast settings you wish to use.
To more finely control these settings, go to Picture Format > Corrections > Picture Corrections Options. The Format Picture sidebar appears. It allows you to provide specific settings for sharpness, brightness, and contrast.
3. Picture Color
Microsoft Word also allows you to control the color saturation and tone of your picture. And you can recolor the entire picture for special effects. Select the picture, go to Picture Format > Color. Select any of the options that appear.
From here choose:
- More Variations. Recolors the image with a different color from the options provided.
- Set Transparent Color. Makes certain colors transparent so that the color of the background shows through.
- Picture Color Options. Opens the Format Picture sidebar, where you can fine-tune the settings for color saturation, tone, and recolor.
How to Use Layout Options
Microsoft Word’s layout options for images lets you control how photos are displayed alongside text.
By default, a picture is set to be «In line with text.» This means the picture is treated as an object that moves with the text. This means whatever formatting is applied to the text applies to the picture as well, which may not be how you want it to appear. When a picture is in line with text, you won’t be able to drag and drop it to a different part of the document.
To set up a picture’s layout options, select the image, then go to Picture Format > Position. Select one of the pre-configured layout options to position your picture on the page.
Gain more control by going to Picture Format > Wrap Text.
Select one of the text wrapping options:
- Square — wraps text around the picture in a square shape
- Tight — wraps text following the shape of the picture
- Through — shows text through all the “open” parts of the picture (may only be visible with certain picture shapes)
- Top and Bottom — wraps text only above and below the picture
These text wrapping options allow you to overlay pictures in Word or merge them together into a collage-type layout.
You’ve got other options:
- Behind text. Overlays the text in front of the picture
- In Front of Text. Places text behind the picture, covering it
- Edit Wrap Boundary. Lets you fine-tune how text wraps around the picture, which is especially useful if it’s irregularly shaped
- Move with text. Keeps the picture anchored to the text
- Fix position on page. Keeps the picture on the same position relative to the page, even if the text moves
- More Layout Options …. Gives you precise control over the picture layout
How to Move Pictures in Word and Arrange them on the Page
You may be wondering how to move a picture in Microsoft Word. The easiest way to move a picture is by clicking and dragging it. If this doesn’t work, the picture is probably set to be inline with text. Follow the instructions above to select a different text wrapping option.
To move multiple images, hold the shift key down as you click on each picture. Then, drag and drop them into place.
You can also move images using precise measurements. Select the image, go to Picture Format > Position > More Layout Options …. Specify the horizontal and vertical position of the picture relative to an element of the page.
Get Creative With Pictures in Word
Use the skills you learned above to add pictures in your Word documents and display them exactly the way you envision. As you’ve seen, it’s easy to control the appearance and placement of images on the page. By following the steps above, you can produce professional-looking documents all by yourself. However, we’ve only scratched the surface of the many ways you can work with pictures in Word!
Of course, if you prefer to have these design choices made for you, you’ve got the option to start with a Microsoft Word template. If you make a lot of Word documents, then you’ll like the cost-effectiveness of Envato Elements. You get unlimited downloads of templates as well as fonts, stock photos, and more for one low subscription price. On the other hand, GraphicRiver may be a better option if you only need the one-off template.
This gives you the ultimate convenience because professionally-designed Word templates have image placeholders. All you’ve got to do is to drag and drop your own pictures into the placeholders. The picture formatting steps in this article will help you fine-tune the image settings as you wish.
Now you, too, can get more creative—and effective—with pictures in Microsoft Word. But first, get your head start by downloading your favorite MS Word Template from Envato Elements or GraphicRiver.
You can insert graphics and pictures that you have on hand into your document. For example, you can insert an image made in another program, or a photo off a digital camera.
Insert a Picture
- Click in your document where you want to insert your picture.
- Click the Insert tab.
- Click Pictures button.
- Navigate to the picture you want to insert and select it.
- Click Insert button.
A file browser window opens.
To insert more than one file at a time, press and hold down Ctrl as you select them.
The selected picture is inserted.
Insert an Online Picture
You can also use the internet to search for a picture if you don’t have one handy in your files.
- Click where you want to insert your online picture.
- Click the Online PIctures button on the Insert tab.
- Enter keyword text into the search field and press Enter.
- Size: Choose how big you want the image to be, from a small thumbnail to an extra-large image.
- Type: You can search for a photograph, clipart, line drawings, animations, or images with transparent backgrounds.
- Color: Select a color to show images that primarily feature that color.
- Layout: Search for square, wide, or tall images.
- Select the picture you wish to use.
- Click the Insert button.
From here, you can search for pictures using Bing Image Search, or browse your OneDrive account for something to use.
You can click the Filter button below the search field to refine your search.
The image is inserted.
Crop a Picture
When you crop a picture, you trim its horizontal and vertical sides. Cropping is useful when you only want to include a portion of a picture, or when you need to adjust its proportions.
- Select the picture.
- Click the Format tab in the Picture Tools ribbon group.
- Click the Crop button.
- Click and drag the crop handles where you want to crop.
- Click the Crop button again when you’re finished setting the crop area.
Crop handles appear on the sides and corners of the image.
To crop all four sides of a picture or graphic at once while maintaining the graphic’s proportions, press and hold down Ctrl as you drag the handles.
The image is cropped to the borders you set.
Use Picture Styles
Picture styles let you add borders and effects, such as shadows, reflections, and 3D rotation, to images. You can select a Quick Style or customize your own style.
- Click the Quick Styles button on the Format tab.
- Select a style.
The Quick Styles gallery expands. Each thumbnail gives a rough preview of how the style will affect the image.
The style is applied, updating the picture’s border and effects.
Use Artistic Effects
You can apply a variety of artistic effects to the images in your Word document. Using these effects is an easy way to make your document stand out.
- With the picture selected, click the Artistic Effects list arrow on the Format tab in the Picture Tools ribbon group.
- Select an effect from the list.
Thumbnails for the available artistic effects appear, with emulated pencil sketch styles, paint styles, and texture effects.
The artistic effect is applied.
You can use the Corrections menu the same way to adjust and enhance your picture brightness, contrast, sharpness, or softness. You can also use the Color menu to adjust saturation and tone, or to add a color filter.
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Whether you’re using Microsoft Word, Excel, or PowerPoint, adding images and other objects adds visual appeal to your document, spreadsheet, or presentation. Here’s how to do it.
Inserting Images from Your Computer
Office applications allow you to insert images stored on your computer’s hard drive. To do so, place the cursor in the location that you would like the image to appear and select the “Pictures” option, found in the “Insert” tab.
In Word or Excel, this option can be found in the “Illustrations” group.
In PowerPoint, it’s found in the “Images” group.
File Explorer will open. Navigate to the location of the image file, select it, then select “Insert.”
The image will now be inserted.
RELATED: How to Position Images and Other Objects in Microsoft Word
Inserting Images from the Web
If you don’t have the image you want to insert stored locally on your computer, you can pull one from the web directly from the Office app. To get started, in Word and Excel, click on the “Insert” tab, locate the “Illustrations” group, and select “Online Pictures.”
In PowerPoint, go to the “Images” group within the “Insert” tab. From there, select “Online pictures.”
Bing’s Image Search will appear in a separate window. Input the search terms in the search bar and select the image that you want to insert. Once selected, click “Insert.”
You can also select and insert multiple images at once using this method.
RELATED: How to Automatically Size Pictures in PowerPoint
Inserting Charts
Charts are a good resource for displaying trends in data over a set period. If charts are what you’re looking for, you can find the option in the “Illustrations” group of the “Insert” tab in Word and PowerPoint.
Selecting the “Chart” option will open the “Insert Chart” dialogue box. Select a category on the left-hand side, click the chart you want to use, then choose “OK.”
The chart will be inserted.
RELATED: How to Create a Flowchart in Word
With one of the major purposes of Excel being to display data trends, Microsoft gave it a dedicated “Charts” section—along with a “Tours” and “Sparklines” section—for quicker access to the selection of charts available in Office.
Taking and Inserting Screenshots
Office has a built-in snipping tool that allows you to take screenshots and place them directly in your document. This option can be found in the “Illustrations” group on Word and Excel of the “Insert” tab.
In PowerPoint, you’ll find the option in the “Images” group.
Once you select the “Screenshot” option, a drop-down menu will appear. It will display a snapshot of any window you currently have open on your computer. If you wish to insert one of those, simply clicking it will do the trick. If you want to take a screenshot of a specific portion of the screen, you can select “Screen Clipping.”
Once selected, all you need to do to capture part of your screen is click, drag, and release. The portion you captured will automatically appear in your document.
RELATED: How to Use the Snipping Tool in Windows to Take Screenshots
Inserting Shapes
Sometimes a simple shape is all you need to illustrate a point. If a shape is what you’re looking for, select “Shapes” found in the “Insert” tab’s “Illustrations” group on Word, Excel, and PowerPoint.
A drop-down menu will appear, showing a library of shapes. Select the one you wish to insert.
If you want to tweak a shape a little, you can do so by using its edit points. Alternatively, you can draw and edit your own shape if you can’t find the shape you’re looking for.
Inserting Icons
You can also help illustrate your point by using symbols and icons. By selecting “Icons” in the “Illustrations” group of the “Insert” tab on Word, Excel, and PowerPoint, you’ll find a generous selection of icons to choose from.
In the new window that appears, you can browse through the selection of icons provided by Microsoft. Once you find the one you’re looking for, select “Insert.”
The icon will now appear in your Office app.
Inserting 3D Models
Office offers a selection of 3D models, providing a unique resource for users wanting to rotate an object to see it from all angles. This option can be found in the “Illustrations” group of the “Insert” tab.
Selecting “3D Models” will open a new window. Here, navigate through the different models available and choose the one you wish to use. Once selected, click “Insert.”
The 3D model will now be inserted. To rotate the model, click and drag from the middle of the image.
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Inserting SmartArt
SmartArt provides a collection of diagrams, lists, charts, and so on. To insert a SmartArt graphic, select “SmartArt,” found in the “Illustrations” group of the “Insert” tab in Word, Excel, and PowerPoint.
The “Choose a SmartArt Graphic” dialogue box will appear. Select a category from the list on the left-hand side. Next, choose your graphic, then select “OK.”
Your SmartArt will now be inserted.
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