One word for grammar spelling and punctuation

I»d like to find one term which unites three parts of writing: grammar, punctuation, and spelling.

Could orthography or proofreading be used to describe this?

Noah's user avatar

Noah

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asked Jul 11, 2012 at 0:43

Lena's user avatar

6

There isn’t really a word that refers to those three things and no others.

Grammar is not a part of writing. It’s part of language, which is spoken.

Spoken language, of course, doesn’t have any punctuation or spelling, but it does have grammar. And there are a lot of other things that go into writing besides spelling and punctuation.

I fear someone has been misinforming you.

answered Jul 11, 2012 at 1:06

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John LawlerJohn Lawler

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Teachers who assign student writing typically use some kind of rubric listing the various criteria by which the grade for the work is to be calculated. A common term for the criterion that includes grammar, spelling and punctuation is mechanics.

Here are is an extract from the online writing rubric by readwritethink under the criterion Mechanics:

Level 1 = Minimal : Many spelling, grammar, and punctuation errors; sentence fragments; incorrect use of capitalization

Level 4 = Outstanding : Correct spelling, grammar, and punctuation; complete
sentences; correct use of capitalization

And here is an one from longwood.edu under the criterion Writing mechanics (Grammar, Spelling, Punctuation, Citations)

Level 4: The student uses correct grammar, makes essentially no errors of spelling or punctuation, and formats citations (if any)
correctly.

Level 0: The writing’s low-level mechanics are so poor that the language is incoherent and difficult to understand.

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answered Jul 11, 2012 at 5:54

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ShoeShoe

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After looking up its definitions in several dictionaries, I would not use «orthography» as inclusive of (correct) grammar and punctuation, simply because it means:

  1. the conventional spelling system of a language.

  2. the study of spelling and how letters combine to represent sounds and form words.

[from the New Oxford American Dictionary]


1.
a) the art of writing words with the proper letters according to standard usage.
b) the representation of the sounds of a language by written or printed symbols.

  1. a part of language study that deals with letters and spelling.

[from the Merriam-Webster Dictionary]


Perhaps the use of «orthography» seems pretentious to some, but the evidence, according to the authorities, is strongly in favor of its having to do with spelling, and spelling alone. Incidentally, it’s generally recommended to do research before drawing conclusions or stating one’s opinions.

answered Jul 28, 2013 at 16:26

user48684's user avatar

user48684user48684

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I would use ‘orthography’ as inclusive of (correct) grammar and punctuation, not solely as a slightly pretentious synonym of ‘accepted spelling’.

answered Jul 11, 2012 at 6:13

user23380's user avatar

I just looked at the title for this site; and realized that «English Usage» may best capture the cmbination of Spelling, Punctuation and Grammar.

answered Jul 29, 2013 at 4:00

Pieter Geerkens's user avatar

S.P.A.G

I forget what the A stands for.

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tchrist

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answered Sep 2, 2013 at 18:00

Anne's user avatar

1

Syntax.

In programming languages, a typo can lead to a syntax error.

In linguistics, syntax (from Ancient Greek σύνταξις «coordination»
from σύν syn, «together,» and τάξις táxis, «an ordering») is «the
study of the principles and processes by which sentences are
constructed in particular languages.» — Chomsky, Noam (2002) [1957]. Syntactic Structures. p. 11

The correct ordering of symbols covers grammar, punctuation, and spelling.

The correct order is still specified by the language grammar, though, see grammaticality.

answered Oct 17, 2014 at 12:58

Cees Timmerman's user avatar

1

The
following guide has been created for you by the Student Learning Advisory
Service, for
more detailed guidance and to speak to one of our advisers, please book
an appointment or join one of our
online workshops. 

Sentences

The sentence is the basic unit of academic writing. This may seem obvious, but in informal spoken English, people often use incomplete sentences. Sentences in essays and assignments must always be complete.

Complete sentence: The doctor saw the patient.

Incomplete sentence: Seeing the patient. 

‘Seeing the patient’ is a sentence
fragment
. These are extremely common in spoken English, so they sound okay. But watch out for sentence
fragments in formal written academic assignments.

A complete sentence is a complete thought and always has (at least) two
components: a subject and a predicate. The subject is the person
or thing at the centre of attention; the predicate tells the reader something
about the subject 

The doctor (subject) saw the patient (predicate)

Often, though not always, the predicate can be further divided into a verb and an object. The verb is the ‘doing or being’ word, and describes the action. The object (if there is one) tells you who is on the receiving end:

The doctor (subject) saw (verb) the patient (object).

This may not be a very interesting sentence but it is a complete
sentence.

Sentences in academic books and journals can be quite complex, made up
of one or more subordinate clauses joined in various ways, including conjunctions
or relative pronouns or linked through punctuation (please see below for more
on each of these topics). The basic rule remains the same, however: one
complete idea, one complete sentence.

Paragraph

A paragraph is a collection of two or
more sentences developing a single topic,
theme, or idea. All the sentences in a paragraph should thus be related in some
way, and tell the reader something more about the key idea. So a complete
paragraph would be something like:    

The doctor saw a patient who was extremely
anxious. In order to put the patient at ease the doctor sat them down and asked
questions very quietly. It was at that point that the doctor noticed the
patient was struggling to speak, either there was something happening with
brain function or there was some sort of injury to the person’s jaw. It was
clear to the doctor, however, that the patient would need a thorough
examination and some medical treatment in hospital    

Syntax

Syntax is the technical term for the rules governing the way words in any
language are put together into sentences. Syntax is particularly important in
English, where a small change in word order can completely change the meaning
of the sentence. For example:   

The doctor saw the patient’ is different from ‘The patient saw the doctor

Although
these two sentences consist of the same words, the different order creates a
very different meaning. The first example is about what the doctor saw, whereas
the second example is about what the patient saw.

Syntax is about paying attention to word order (and therefore
sentence-meaning). This can be particularly difficult for people who use
English as a second language – partly because most speakers of any language
usually learn basic syntax as they grow up surrounded by the language, and
partly because other languages have other ways of indicating meaning. Word
order in ancient Greek, for example, was largely irrelevant – other aspects of
grammar made the meaning perfectly clear.

This is not the case in
English. Word order is absolutely crucial for clarity, accuracy and meaning.
The rules of syntax are notoriously complex in English, so please be
careful.  Make sure your sentences make
sense, and that they mean what you want them to mean.

Things
to avoid in sentences

Avoid beginning
sentences with certain linking words, for example, ‘which’, ‘while/whilst’,
‘whereas’, ‘although’, as well as ‘and’ or ‘but’. Be careful when giving
examples in your writing. The words ‘For example’ should begin a sentence only
when a main verb follows. This is shown in the two examples below:

Example 1. Communication skills can be improved in different ways. For example, role-play provides a means of doing this.

Example 2. Communication skills can be improved in different ways. For example, through role-play. 

In Example 1, the sentence
begins with ‘For example….’ because the verb ‘to provide’ follows. In Example
2, there is no following main verb, so the ‘for example’ needs to be linked to
the previous text by a comma not a full stop:    

Example 2. Communication skills can be improved in different ways, for example, through role-play.

Nouns

Nouns are labelling words – they name people, animals, places and concepts etc. They
can be singular or plural, such as science/sciences, or
theatre/theatres.

Nouns play an important part in the sentence
because they tend to be the key elements. For example:    

The students
handed in their essays, which
were marked by the tutor.

The
three nouns in this sentence (in bold) tell the reader who and what
is involved in the action.

Sometimes nouns are preceded by the indefinite
article
(‘a’ or ‘an’) or the definite
article
(‘the’). The presence or absence of an article can change the
meaning of a sentence – for example:    

An athlete is needed for the race.

The athlete is needed for the race.

Note
the difference in meaning – the first sentence is generic, and implies any
athlete is needed, whereas the second implies one particular person.

English
uses the definite or indefinite article a lot – more than in many other
languages. For example: 

‘Students are an asset to modern society’ is
good English.
Mechanic repairs car’ is not. It should be ‘The mechanic repairs the car’.    

Pronouns

Pronouns are words used to replace nouns. Common
pronouns are: I, me, you, he, him, her, they, them, mine, yours, his, hers and theirs.
One of their functions is to save repeating nouns (which gets boring…). For
example:

The student gave me his book”, not “The student gave me the student’s book.
That pen belongs to Sara. It is hers”, not “That pen belongs to Sara.
It is Sara’s.
”    

Be
careful with pronouns. It must be
clear which noun is being replaced by the pronoun. Lack of clarity can lead to
confusion — for example: 

In former times, psychology attempted to imitate
the natural sciences, such as physics. It used empirical methods to claim
scientific reliability.  
 

Adjectives

An adjective
is a describing word – it tells you
more about a noun. It often goes before
the noun it describes, but it can stand alone after a verb. For example:   

They have interesting jobs.

Their jobs are
interesting.

Examinations are challenging

One
way to think of adjectives is that they add detail to the noun. So, in the
second example: what type of jobs are they? Interesting ones.    

Verbs

A verb is a word used for actions or
states of being. For example:

They are writing. (action)

He went out. (action)

I will be ready soon. (action)

They are early. (state)

She got wet. (state) 

Verbs
can also be active or passive:

Active means that the subject does the action.
Passive
means that the action is done to the subject.

For example

The lorry sweeps the road’ is active

This is because ‘the lorry’ is the subject of the sentence AND the lorry does the
action (sweeps the road). 

The lorry was washed’ is passive

‘The
lorry’ is still the subject in this sentence, but in this case the action of the
verb (washing) is done to the subject
– so it is passive.

Fashions – even in academic writing –
are changing. Traditionally, academic English tended to use the passive form
frequently (mostly because it was felt to give a certain sense of detachment
and objectivity). However, there are other ways of maintaining objectivity, and
there is a marked swing these days towards greater use of the active.

ALWAYS make sure that the sentences in your essays make sense.   

Split infinitives

It has been said that the most famous
split infinitive in the English language comes from the title sequence in Star
Trek: ‘to boldly go…’ It is also extremely common in ‘computer-speak’ – to
quickly open, etc.

This is split because the infinitive in
English is made up of two words which belong together – the verb, and the word
‘to’. Technically, these should not be separated. So, Captain Kirk should have
said ‘to go boldly’, keeping the two bits of the infinitive together (‘to go’).

Split infinitives were once regarded
as a serious grammatical error, but opinion is rapidly changing, and it is no
longer the serious offence it was once held to be…. Even so, it is probably
better to avoid them.

Adverbs

Adverbs
and adjectives are often confused. An adjective tells you more about the noun.
An adverb
tells you more about the verb.

An adverb describes how, when, or where something happened.
For example:

They strongly agreed.
He is usually late.
She works fast.
They work here
 

In English, many common adverbs take the
form ‘-ly’ – slowly, quickly, meaningfully, etc.
In fact, you can often form adverbs by taking an adjective and sticking ‘-ly’ on the end: so ‘beautiful’
(adjective) becomes ‘beautifully’ (adverb).

Many common adverbs have independent forms.
Notoriously, the adjective ‘good’ takes the adverb ‘well’. So:    

The boy done good’ is (doubly!) incorrect.
It should be: ‘The boy did well’. 

Watch the difference between spoken and written
English again. In spoken English, if someone is asked ‘how are you?’, it is increasingly common for them to answer ‘I’m good, thank you’. Technically, this means ‘I am a good (person)’, because ‘good’ is an adjective not an adverb. The
grammatically correct answer is ‘I am well, thank
you’.    

Prepositions

A preposition shows the relationship
between one word and another. For instance, it can provide information about
time and place. For example:

The book is on the table, not in my bag.
Please arrive before nine or after eleven. 

Also, some prepositions simply go with certain
words, such as:  

result in

keen on

impatient with

Common prepositions are: in, on, at, for, under, over, from, to, into, with, before, after, around, near, past, opposite and between.

Sentence endings

The term hanging preposition is often used to describe prepositions placed at the end of a sentence or phrase, and separated from the word(s) to which they refer. For example:

I liked the company which/that I was working for.

She was inspired by the scientists whom/that she worked with.

I don’t know about the theory which/that he is referring to.

(In these examples it is better to use which/whom rather than that).

Although the use of ‘hanging prepositions’ may be acceptable in less formal writing, in academic writing or formal documents (such as a CV), they should be avoided.

You should try to make sure that you do not end sentences with ‘with’ or ‘for’, or any other ‘hanging preposition’.

In most cases, you will have to rearrange the order of the words in the sentence so as to avoid the ‘hanging preposition’

So, the sentences above might be rewritten:

I liked the company for which I was working.

She was inspired by the scientists with whom she worked.

I don’t know about the theory to which she is referring.

Check essays and formal writing carefully and use these alternative constructions to avoid hanging prepositions. 

Conjunctions

Conjunctions are linking words which join groups of words and sentences. If you do not use enough of them, your sentences will seem abrupt. Here are some examples of conjunctions:

He felt motivated because his results had improved.
I was tired but I continued to work and I started to make mistakes.

Due to the fact that the weather is worsening, classes will finish earlier.

However, lessons will resume tomorrow.

Notice that in the first two sentences, the conjunction links two ideas in a particular relationship. In the third sentence, the same is true, but the conjunction is at the beginning of the sentence. In the last sentence, ‘however’ links with the previous sentence.

Conjunctions can thus link both within and between sentences.  

Subordinate clauses

Subordinate clauses are another – slightly more sophisticated – way of joining two ideas or pieces of information together. Subordinate clauses often use relative pronouns to link the two ideas. Take, for example, these two short sentences:

The lecturer marked the essay. The essay was very long.

These sentences do the job – they give the reader the relevant information. However, although sentences like this can sometimes be effective, they get very boring if used too often, and also make essays feel ‘bitty’ and disjointed. A better way of conveying the same information, therefore, might be to say:

The lecturer marked the essay, which was very long.

Which is a relative pronoun. Other commonly used relative pronouns include: who, whom, whose, that and so on.

The part following the relative pronoun is called the subordinate clause – in this case, the subordinate clause is: which was very long.

The grammatical rules for using relative pronouns can get complicated, especially when the ideas being joined relate to people rather than things. So:

The lecturer congratulated the student. The lecturer was a kind and thoughtful person.

This can be joined using the relative pronoun who:

The lecturer, who was a kind and thoughtful person, congratulated the student.


BUT be careful! Consider the following two sentences:

The student was pleased. The lecturer congratulated the student.

In this case, the relative pronoun is whom rather than who:

The student, whom the lecturer congratulated, was pleased.

The basic rule is that you use who when the person concerned is the subject of the subordinate clause and whom when the person is the object of the subordinate clause. Note that the important point is the subordinate clause.

Sentence 1: The student (subject) was pleased.

Sentence 2: The lecturer (subject) congratulated the student (object).

Spelling

Spelling is important for exactly the same reason that grammar and punctuation are important: poor spelling makes for poor communication. Academic writing requires a high degree of accuracy, and this is reflected in the quality of the writing. Sloppy spelling gives the impression that you don’t care about the assignment. It is worth noting that English spelling is inconsistent therefore always use a dictionary or the spell-check built into most Word Processors.

Words to watch

To, too
To
is used with the infinitive (to watch, to run, etc.) or with an indirect object (I gave the book to the student) or as a preposition (The Manager ran to the Fire Exit)
Too is an adverb – it adds information to a verb: ‘that athlete was too slow to win the race’. In addition, it can be used in the sense of also: ‘The teacher, too, was puzzled by this suggestion’.

Their, there, they’re
Their is a possessive form (something belonging to ‘them’)
There is an adverb, indicating location (over there)
They’re is a contraction of ‘they are’

It’s, its
It’s is a contraction of ‘it is’
Its is a possessive pronoun (it belongs to it: its properties, etc.)

Accept, except
Accept is a verb, meaning to receive something (I accept that gift, they accepted this idea)
Except can be a verb, except it is often used as a preposition meaning ‘but’ (I would accept that idea, except it is wrong….)

Affect, effect
Affect
is a verb meaning to influence (Holiday arrangements have been badly affected by the weather conditions)
Effect is the outcome of a chain of events (cause and effect)

Some odd spelling rules

What to do with ‘e’

There are exceptions to all the rules about ‘e’ – including the classic “‘i’ before ‘e’, except after ‘c’” (e.g. weird, science, etc.). There are a few useful general tips, however:

Dropping the ‘e’

Words ending in ‘e’ often lose the ‘e’ when a suffix (the ending which is added to a word) begins with a vowel or when a ‘y’ is added. For example:

desire + able = desirable

criticise + ing = criticising

advise + ory = advisory

educate + ion = education

arrive + al = arrival

close + ure = closure

noise + y = noisy

Keeping the ‘e’
Inevitably, there are exceptions to this general rule, and the ‘e’ is kept. For example:

like + able = likeable

stripe + y = stripey

The ‘e’ is also kept when the suffix begins with a consonant, as in -ness, -ly, -ment, -ful, -less etc. For example:

sincere + ly = sincerely

late + ly = lately

polite + ness = politeness

place + ment = placement

complete + ly = completely

blame + less = blameless

But (of course!), there are also exceptions to this rule. In some cases, the ‘e’ is dropped before the consonantal suffix. For example:

argue + ment = argument

wise + dom = wisdom

true + th = truth

true + ly = truly

nine + th = ninth

Punctuation

Punctuation is simply a series of conventions that make it easier for readers to follow your train of thought. A complete sentence (one thought or idea) is indicated by a full stop (.). A pause in the flow of thought, for example, to allow additional information, is indicated by a comma (,). A semi-colon (;) is used to indicate a fuller pause than a comma, but not the final end of the sentence. A colon (:) is used to indicate the beginning of a list. Apostrophes (‘) have several uses: to indicate that letters have
been left out of a word. Capital letters have several uses: to indicate the beginning of a
sentence by starting the word with a capital letter; but also to
distinguish titles and proper nouns (the Bible, the Act of Parliament etc)
from ordinary text.  

Full Stops

Full stops are used to divide text and create boundaries by marking the end of a sentence.

  • Make sure that your full stops look like full stops and that they are distinct from commas.
  • Make sure that the letter following a full stop is always a capital letter and looks like one.
  • Remember, feedback from your lecturers that point out that there are too many commas in your writing may well mean that your commas are doing the wrong job. After you have completed one sequence of thought, indicate this with a full stop. Then move on to the next one.

Commas

Commas are used to divide up groups of words within a sentence. They are extremely important and help to keep units of writing together. This helps to clarify understanding and avoids frustrating the reader.

The main function of the comma is to:

After the main points had been presented, the students were asked for their comments.

  • Break up parts of longer sentences — for example:

(N.B. The comma in this example neatly divides the meaning into two parts. If there were no comma, the reader would read, “presented the students….” as a word group, and this would not make sense without re-reading for clarification.)

There would, however, be no comma in the following sentence:

They decided to go to the library and find further information about the topic of the essay.

In this case, a pair of ideas is linked by the word ‘and’, no pausing occurs in speech, and no punctuation (i.e. comma) is needed to clarify the meaning.

Present items in a list. For example:

I would like to watch the video, take notes and then be ready to ask questions.

  • Divide words which refer to the subject of a sentence. For example: The President of the Society, Julie Jones, received a standing ovation after her speech.
  • Punctuate certain relative clauses (i.e. parts of a sentence beginning with ‘who’, ‘which’, or ‘whose’). For example: The College, which is situated in the centre of Canterbury, has an excellent academic reputation.

In this example, the part of the sentence between the commas is designed to add extra information to the statement about the college.

A comma is not always used with words like ‘who’ or ‘which’. Consider the following example:
I like lecturers who give high grades for my work.

In this example the meaning is derived from linking up the ‘lecturers’ and ‘who give high grades…’, not from separating out these two parts of the sentence. Try reading this sentence with a comma (pause) before the word ‘who’. Does the sentence make sense with this comma?

 Some words or phrases (in traditional grammar, at least) expect a comma after they have been used: e.g. However, nevertheless, for example, etc..

Colons and Semi-colons

Colons should be used only:

  • To introduce a list. For example:
    An essay usually includes the following components: an introduction, a main body of text and a conclusion.
  • To show a link between the units of meaning, like a hinge. For example:
    The results of the referendum were very clear: there was a need for a change in policy.
  • Semi-colons are extremely useful in long sentences, but be careful not to over-use them. They are typically used as follows:
    In the library there were several students reading journal articles; a couple of lecturers checking the stock, and a librarian returning books to the shelves.
  • To provide a break in a sentence, while showing the relationship between the two parts. For example:
    Night was falling; he knew all was lost.
  • To express an idea which is too short to merit a new sentence. For example:
    Wherever possible, students should try to organise their academic work by using ‘planning tools’; these can help to clarify ideas.

In some cases semi-colons are followed by linking words, as in:

They were unsure about the outcome of the assignment they were about to undertake; nevertheless, they would try their best.

The semi-colon can be a powerful tool in helping you to organise your writing, and present your ideas clearly and meaningfully. However, it will lose its effectiveness if over-used. Think carefully about how you will use it and remember to use it sparingly.

Apostrophes

Incorrect use of the apostrophe in students’ writing is a very common mistake, and can alter meaning. Apostrophes should be used:

  • When letters have been left out of a word. For example:
    The library’s still open. (meaning “The library is still open.”)
    It won’t be necessary. (meaning “It will not be necessary.”)
  • To show possession (belonging to). For example:
    Einstein’s theory (meaning “The theory of Einstein”)

When you are using an apostrophe to show possession, then the position of the apostrophe depends on whether you have a singular or plural noun to denote the possessor.

In these examples, the apostrophe is attached to a singular noun:

That pen is Simon’s

Jasmine’s examination papers

In these cases, apostrophe ‘s’ is added after the noun to show possession. This is the correct position for a singular noun.

(Note: there is no apostrophe in the word ‘papers’ above — this is because this is a simple plural– there are no letters missing and no possession is shown).

If the relevant noun is in the plural, the apostrophe is placed after the ‘s’:

The students’ belongings …

Psychologists’ theories have suggested …

Exceptions:

  • Some words have unusual plural forms, such as children (plural of child), women (plural of woman). In these cases, because the plural is different from the singular, the apostrophe goes in the singular position, before the ‘s’. For example:
    The children’s party … (not childrens’….)
    The women’s meeting …(not womens’…)
  • The really confusing exception is it….

It only takes an apostrophe to show a missing letter. For example:
It’s a shame (meaning “It is a shame.”).

The possessive form of ‘it’ is ‘its’ NOT ‘it’s’. The possessive of ‘it’ DOES NOT need an apostrophe….

The company was falsely accused of maladministration. Its response was to threaten to sue.

Even though this looks as if the ‘it’ should have an apostrophe (because ‘it’ refers to the response that ‘belongs’ to the company), don’t do it! The simple rule is to only use an apostrophe with it when it means it is.

This is true for all possessive pronouns: yours, hers, ours, theirs

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We tend to be extra cautious while writing. Certainly, we don’t want to make any silly mistake and become a laughing stock — even worse, we could lose marks in the exams! While writing something, you can make three kinds of mistakes: spelling, grammar, and punctuation.

So, if you can avoid these mistakes, you’re guaranteed to have flawless writing skills! Wouldn’t that be a great thing?

Now, you should know that spelling and grammar are three completely different aspects of the English language. Your sense of English grammar will not help your spelling skills; however, it’s essential for punctuation marks.

Also, English grammar is a vast concept and we could hardly cover many areas in an article like this. You should stick to traditional grammar books if you want to become good. Plus, it’ll take years to cover all of the grammatical aspects.

Rather, we’ll help you with spelling and punctuation in this article. Especially, the spelling and punctuation rules that you need to know for spelling tests.

Let’s jump in!

Why Spelling and Punctuation Rules Are Important?

Spelling and Punctuation rules go hand in hand. For a spelling test, you need to have a good sense of punctuation. In fact, most spelling tests evaluate the knowledge of punctuation too.

Even the spelling tests in SpellQuiz take punctuation mistakes into account. For your spelling and punctuation exercises at school, you need to know where and when to put them in a sentence. Otherwise, you’ll lose marks!

Punctuation Rules Important for Spelling and Punctuation Tests

Essentially, punctuation refers to the set of rules to put punctuation marks in a written sentence as a reading guideline. These rules help the readers to decide — when to stop, pause, or change the tone.

In total, there are 14 different punctuation marks in English grammar. These are —

  1. Full stop or period (.)
  2. Question mark (?)
  3. Exclamation mark (!)
  4. Comma (,)
  5. Colon (:)
  6. Semi-colon (;)
  7. Apostrophe (’)
  8. Hyphen (-)
  9. Quotation mark (“ ” or ‘ ‘)
  10. Dashes: en dash and em dash (– or —)
  11. Brackets ([  ])
  12. Braces ({  })
  13. Parenthesis ((  ))
  14. Ellipsis ( … )

You should note that only the first seven (full-stop to apostrophe on the list above) hold importance for a spelling, punctuation, and grammar test. We don’t generally see quotation marks or brackets in a spelling and punctuation test.

Now, let’s turn our attention to where should we use the punctuation marks —

Full-Stop or Period

Full-stops (.) are the most common punctuation mark. We typically use it at the end of a declarative or an imperative sentence to show that the sentence has finished.

Examples:

  • He went shopping. (declarative)
  • Go there. (imperative)

Apart from that, we also full-stops after an abbreviation, fractions, name initials, and time. These full-stops don’t indicate the end of a sentence.

Examples:

  • Abbreviation: He is the new E. teacher.
  • Fractions: The wall is 70 meters tall.
  • Name initials: K. Rowling is the author of Harry Potter books.
  • Time: The train leaves at 30 a.m.

**Note: Sometimes, you need to use an exclamation mark at the end of an imperative sentence. Usually, the exclamation mark in an imperative sentence denotes urgency or seriousness.  

Example:

  • Go there now! (Using the word now, you’re increasing the level of urgency here.)

Question Mark

We always put a question mark (?) at the end of an integrative sentence. This is the only rule for putting a question mark.

Example:

  • When will the bus leave?

Exclamation Point

If you write an exclamatory sentence, you must use an exclamation mark. An exclamatory sentence is used to showcase strong emotion, such as — excitement, happiness, sorrow, frustration, surprise, anger, etc.

Examples:

  • We have won the game!
  • Ugh! This is a boring lecture.
  • No! I failed in the exam.
  • Fantastic, now we can all go to the party!

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Comma

Commas (,) are perhaps the most common type of punctuation marks. Also, commas are the most abused and misused of all of them. The sheer number of rules for putting commas make things very confusing — even native users struggle with this one!

So, let’s pay attention!

1. Lists with More than Two Elements

While writing down a list with more than two elements, use commas to separate them. This is the easiest rule to remember for the commas.

Example:

  • I bought chocolates, ice creams, and cakes for the party.

**Note: Adding a comma before and in a list is optional.

Examples:

  • I bought chocolates, ice creams, and cakes for the party.
  • I bought chocolates, ice creams and cakes for the party.

Here, both sentences are correct.

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2. Use Comma after Linking Words

We often start sentences with linking words. And, you need to add a comma every time after those linking words.

Examples:

  • However, you should visit her.
  • Also, I want to go with you.
  • Moreover, I feel sorry for her.
  • Plus, you owe me one.
  • Nevertheless, you never thanked me for the big help.

**Note: Don’t use a comma after these introductory phrases as they function as nouns in sentences —

  • That’s why I want to visit her with you.
  • After the game will you go home?
  • During the national anthem stand up to pay respect.

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3. Independent Clauses with Coordinating Conjunctions

If two (or more) independent clauses are separated by any of the seven coordinating conjunctions, put a comma before the conjunction. The seven conjunctions are — and, or, but, for, nor, so, and yet. To remember them, you could use a rhyme,  

And, or, but,

For, nor,

So, yet!

Let’s take a look at some examples —

  • He wanted to go, but his teacher didn’t give permission.
  • Sarah was sick, so her mom insisted her to take rest.
  • She sang really well, yet the judges were not impressed.   

**Note: You CANNOT use a comma without a coordinating conjunction to separate independent clauses. In such cases, you’ll have to use a semicolon.

Incorrect: We were out of orange juice, I went to the store to buy some.

Correct: We were out of orange juice, so I went to the store to buy some.

Correct: We were out of orange juice; I went to the store to buy some.

4. Introductory Adverbial Phrases

You should use a comma after an adverbial phrase at the beginning of a sentence. For shorter sentences, you can omit the comma, but it might leave a chance to misread the sentence. So, you should take it is a hard and fast rule to always be on the safer side.

Examples:

  • While Megan was sleeping, robbers entered the house.
  • Because she failed in the exam, her mom was upset.
  • Grabbing the umbrella, George rushed to the store.

5. Adding Additional Information Using Interrupters or Parenthetical Elements

You can add additional information to a complete sentence using two methods: interrupters or parenthetical elements. Now, you should remember that the removal of these two elements doesn’t change the meaning of the sentence. But they can help you add emotional depth, emphasis, and clarification.

Also, if the interrupters or parenthetical elements are used in the middle, you need to put two commas — before and after them.

Examples:

  • Rainy days, my favorite weather, are best for re-watching your favorite movies.
  • George Washington, the first President of the U.S.A., was the commander of the Continental Army.

**Note: You can also offer additional information using non-restrictive clauses. These non-restrictive clauses also offer non-essential information, and often, begin with which or who.   

Example:

  • Gordon Ramsey, who is a multi-Michelin starred chef, is a judge of MasterChef US.  
  • Jurassic Park, which is Adam’s favorite movie, won three Oscars.

6. Essential (Restrictive) and Non-essential (Non-Restrictive) Phrases and Clauses

You already have some idea about the essential and non-essential phrases from the previous rule. This rule elaborates the concept even further.

If we use a phrase or a clause that is essential or necessary to express the complete meaning of a sentence, we refer to that phrase or clause as essential or restrictive.

On the other hand, if we can comprehend the complete meaning of a sentence without those phrases or clauses, we refer to them as non-essential or non-restrictive.

Now comes the rule —

ALWAYS use commas for non-essentials and NEVER use commas for essentials.

Got it?

Let’s check out the examples —

  • The restaurant that Sarah recommended is amazing. (Essential)
  • The new Burger King Restaurant, which Sarah recommended, is amazing. (Non-essential)
  • Please fix the grammatical errors as well as (Essential as well as)
  • Grammatical errors, as well as punctuation mistakes, are distracting. (Non-essential as well as)
  • Trees such as pine and coconut don’t shed leaves in winter. (Essential such as)
  • Evergreen trees, such as pine and coconut, don’t shed leaves in winter. (Non-essential such as)
  • Sir Arthur Conan Doyle’s creation Sherlock Holmes is the literature’s greatest detective. (Essential appositives)
  • My friend, Nazrin, is a wonderful speller. (Non-essential appositives)

7. Question Tags

We use question tags to ask the readers to agree with our opinions regarding obvious statements. These tags come after an assertive sentence and are separated by a comma.

Examples:

  • These Christmas decorations are beautiful, aren’t they?
  • They don’t like playing hockey, do they?
  • I know, right?

8. Directly Addressing a Person

If you want to address someone by name, we need to put a comma before the name.

Examples:

Ron, pick up the phone.

How are you, Ashley?

9. Dates and Addresses

When writing date in the month-date-year format or day of the week and date format, separate them using commas. The same can be said about addresses.

Examples:

  • The Avengers: Endgame initially got released on April 22, 2019.
  • He was born on Monday, May 13, 1968.
  • On Tuesday, December 20, at five o’clock, we will have the rematch.
  • Write down the address — 15, Yemen Road, Yemen.

**Note: Other date formats, like — date-month-year, don’t need any comma separation.

Examples:

  • The Avengers: Endgame was initially released on 22 April 2019.
  • He was born on 13th May 1968.

10. Direct Quote

Separate an attribute tag (he said, she claimed) and a direct quote with a comma. Also, use a comma inside the quotation marks, instead of a full stop, if the quote sits before the attribute tag.

Examples:

  • Mat said, “I want to go home.”
  • “Let’s play another game,” suggested Rachel.

**Note: If the direct quote before an attribute tag ends with a question or exclamation mark, don’t use a comma.

Examples:  

  • “Why don’t you leave me alone?” she asked.
  • “Leave me alone!” she said angrily.

Colon

Yes, the long list of rules for commas is quite intimidating. But don’t worry, the rest of the spelling and punctuation rules are pretty straightforward.

Think about colons (:) for example. Colons are typically used before a list. In this case, the colon is a substitute for which is or which are.

Sometimes, people use colons for quotations too. If you use colons for quotations, you don’t need to put quotation marks.

Examples:

  • Phoebe invited three guests to the party: Joey, Ross, and Chandler.
  • She said: The party would be a blast!

Semicolon

Semicolons (;) also have limited use cases. You can use a semicolon to separate closely related independent clauses. In these cases, you should put the semicolon before the linking words.

Also, you can replace the and’, or’, but’, because’ with a semicolon to shift from one thought to another without ending the sentences with a full-stop.

Examples:

  • He went to the party; however, his sister didn’t go.
  • Monica was sad; Phoebe didn’t invite her to the party.   

Apostrophe

In this rule of spelling and punctuation exercises, we’ll look into apostrophe (‘). We use an apostrophe in only two scenarios.

First, an apostrophe indicates someone’s possession. But remember, we use the possession apostrophe only for people. You don’t need to use an apostrophe for objects.

Examples:

  • Monica’s Thanksgiving Turkey is very popular.
  • The office door was wide open. (No apostrophe for objects)

Second, we use apostrophe contractions that denote a missing letter.

Examples:

  • They’re = They are
  • Don’t = Do not
  • Ain’t = Am not, is not, or are not

Final Words

As you can see, to have an impeccable sense of punctuation, you need to have a strong grammar sense. For example, types of sentences, clauses, phrases, and conjunctions are essential for punctuation.

That’s why it’s important to study all three elements of writing, spelling, punctuation, and grammar, at the same time. Also, your writing skills will improve a lot if you can work on your spelling and punctuation practices.

What are you waiting for? Start practicing with SpellQuiz Spelling Test to improve your spelling and punctuation at the same time.    

Academic writing requires students to engage in a rigorous process to deliver quality and flawless papers. Basically, common grammar mistakes tend to distract readers from having a constant flow of ideas. However, these errors do not distract the meaning. Then, punctuation errors force the audience to experience distracted reading, which leads to negative perceptions. However, these errors may not distort the intended meaning. Finally, spelling mistakes tend to alter the actual meaning of an essay. In this case, learners tend to use wrongly spelled words or antonyms during their writing. Also, this process distracts the intended meaning. Hence, students should engage in adequate preparation to avoid such common mistakes that discourage readers from understanding the intended message.

General Guidelines on Common Grammar, Punctuation, and Spelling Mistakes

Succeeding in academics requires learners to strive for perfection. Basically, lecturers, professors, and tutors require students to submit quality papers to achieve intended knowledge and grades. In practice, grammar, punctuation, and spelling mistakes are common flaws that lower the quality of essays and other written assignments. Moreover, each learner must understand the difference between these common mistakes to avoid them during the writing process. Although writers may understand the basics of English, common grammar, punctuation, and spelling mistakes lower the quality of their works.

Common grammar, punctuation, and spelling mistakes

1. Article Misuse

An article misuse refers to a word that can modify a noun in English. In practice, there are three articles in English that tell readers more information about a noun. For example, two indefinite articles are a or an. Besides, there exists a definite article “the.” In turn, using a different article in a specific context changes the entire meaning of a sentence. Hence, examples of the wrong usage of articles in the context are:

  • This is the bomb – This statement means that something is awesome.
  • This is a bomb – This statement refers to an explosive.

Many non-native English speakers find it hard to use indefinite articles, such as an or a, correctly. Basically, the wrong usage of articles obstructs readers from understanding the intended message. In this case, the common grammar mistake that students make is using indefinite articles to discuss non-specific objects, things, or people in plural and for second and consecutive times in their work. As a rule, one should use indefinite articles with singular and countable nouns. Besides, writers should use these articles when mentioning the something for the first time. In turn, authors should choose between either of two articles, depending on grammatical use. Hence, relevant examples that show the correct usage of indefinite articles are:

  • Poor eating habit is a leading cause of cancer – This sentence implies that a poor feeding habit is one of the many several causes of cancer.
  • An interesting finding in my analysis – It is one of the many interesting outcomes of the research.
  • An analysis had determined the cause of blood pressure – Some non-specific analysis determined an important concept.

Some learners fail to understand that a definite article is specific and restricts the noun meaning. Also, other grammar mistakes are failure to use the definite article with all nouns, when mentioning something to readers for a second time. Hence, sentence samples of using the correct usage of a definite article are:

  • He received a vaccination. The vaccination had a lower effectiveness rate.
  • A study produced by the United States-based University revealed a correlation relationship. The study was used in this paper.

These two examples given above show the correct usage of a definite article. In this case, a definite article precedes a noun being mentioned for a second time. Moreover, one should not use a definite article when introducing a noun for the first time in a sentence.

2. Subject-Verb Disagreement

A subject presented in a sentence should agree with the verb. For example, students do wrong by combining a singular subject with a plural verb. In other instances, scholars use a subject-verb article that fails to agree in person. Moreover, the sentence “they is my favorite American author” has a subject and verb that disagree in number. In turn, the subject “they” refers to plural, while the verb “is” relates to singular. Hence, writers can avoid the wrong subject-verb combination by considering the following factors:

Separated subject and verb. Students make a grammar mistake of failing to find subjects and verbs that agree. Besides, learners fail to consider additional words in-between subjects and verbs that do not affect an initial agreement. In turn, scholars may avoid such grammar mistakes by bringing subjects and verbs together to ensure that they agree.

Compound subjects. Writers fail to consider whether compound subjects agree with verbs in number. For example, learners can eliminate such grammar mistakes by arguing that two subjects joined by “and” should combine with a plural verb. However, students should exempt cases when words like “every,” “no,” or “nothing” precedes joined subjects. Besides, scholars should ensure that verbs agree with closer subjects in sentences that use joining words, like “nor” and “or.”  

Indefinite pronouns. The third grammar mistake is where students fail to consider pronouns that use either singular or plural verbs. In this case, learners can eliminate this grammar mistake by ensuring that single indefinite pronouns, such as “anybody,” “anyone,” “each,” “either,” and “none,” are combined with singular verbs. Besides, writers should ensure that plural indefinite pronouns, such as “both,” “few,” “many,” and “several,” are combined with plural verbs. In turn, scholars should make the right judgment when using words that can either take singular or plural forms, depending on the situation. For instance, such words include “all,” “any,” “most,” and “some.”

Collective nouns. The fourth grammar mistake that students make in establishing subject-verb agreement is the wrong use of collective nouns. Basically, these are nouns that exist in a singular form but have a plural meaning. In this case, some examples include “band,” “minority,” “majority,” “class,” “dozen,” and “team” among others. Moreover, learners should use singular verbs when collective nouns represent a single entity.  

Plural nouns with a singular meaning. Students tend to combine plural nouns with verbs that disagree in number. In turn, learners can correct such a grammar mistake by combining singular verbs, like “athletics,” “economic,” “politics,” “measles” and “mumps,” with singular verbs.

3. Comparative Forms of Adjectives

Comparative adjectives help to relate two things, objects, or people. In particular, students tend to use comparative forms of adjectives incorectly when establishing unique relationships. Hence, some errors that learners make when using comparatives and possible solutions are:

Failing to distinguish between comparative and superlative. Students tend to use superlatives in place of comparatives when comparing things. In practice, one should use comparatives to compare and contrast two objects. However, a superlative degree reveals differences or similarities in three or more things. Besides, learners can avoid this grammar mistake by using “-er” to end an adjective.

Doubling up. Students tend to combine two methods of forming a comparative in their sentences, which makes the information sound vague. For instance, some writers combine “-er” and “more” in one sentence. However, leaners should avoid this grammar mistake by using only one method to form a comparative adjective. Hence, examples of sentences below show the wrong and correct method of forming a comparative adjective:

  • That was the most happiest day. (Wrong)
  • That was the happiest day. (Correct)

Unbalanced comparison. The third grammar mistake that students make is comparing dissimilar things. For instance, some writers tend to compare coffee with a shop. In this case, the approach leads to a poor comparison, which distorts the intended message. In turn, learners can avoid this grammar mistake by creating a comparative degree for objects with similar traits.

Omitting “other” and “Else.” Most writers fail to use “other” or “else” when comparing groups. In particular, failing to use these two terms makes a sentence to sound illogical. Hence, examples of sentences show how learners should avoid this grammar mistake:  

  • Joan was more intelligent that any girl in her class. (Illogical)
  • Joan was more intelligent than any other girl in her class. (Logical)

Confusing “less” and “fewer.” Many students make a grammar mistake of using “less” and “fewer” interchangeably. Basically, the process leads to confusion because readers lose the ability to determine whether writers refer to countable or uncountable nouns. In this case, learners can avoid this grammar mistake by using “less” when comparing uncountable nouns. Besides, scholars should use “fewer” to compare countable nouns.

4. Contractions

Contractions refer to shortened words. Basically, students use an apostrophe to combine two words into one. In this case, failure to master the English language well leads to grammar mistakes in combining and shortening words. Hence, common grammar mistakes that learners make and possible solutions that they can utilize are:

Weird contraction words. The first grammar mistake that students make is using slang and outdated words. For example, some contractions do not look like conventional ones since they tend to sound odd. In turn, learners can avoid some shortened words, like “ain’t,” “e’er,” “he’d’ve” and “ma’am.” Instead, writers should use acceptable types of contractions in English.

Using contractions in formal writing. Many students tend to use contractions in formal communication. Basically, contractions add a lighter and formal tone to any form of writing. In this case, learners should avoid using contractions when writing a research paper, academic essay, business presentation, and official letter.

Ending sentences with contractions. Students make a grammar mistake of ending sentences with shortened words. In particular, learners can avoid this grammar mistake by ensuring that some contractions, like “it’s” and “they’re,” precede some words in a sentence. Moreover, such contractions sound better when followed by other phrases or words. For example, the contraction “it’s” may sound as “its” when used at the end of a sentence. In turn, scholars should include other words that establish the context of the contraction’s usage in a sentence.

5. Possessions

Grammar rules require learners to show possession. However, students make grammar mistakes when using possessive words. Hence, common grammar mistakes and possible solutions that one should consider in this case are:

Using long phrases. Students fail to understand writing strategies that they must follow when creating possessive. For instance, one should use words, like belong or own, to show possession. In other instances, writers may use the preposition “of” to show possession. Hence, examples of sentences with long phrases that show possession are:

  • This doughnut belongs to James.
  • Jane owns a hot sports car.
  • The home of the Richardson.

Using apostrophe. Students tend to use a short way to show possession. In this case, learners use an apostrophe and add “s” to simplify the phrasing. In this case, many learners make such grammar mistakes when adding an apostrophe to show possession in plural and singular forms. Hence, examples of sentences that show the correct usage of an apostrophe to show possession are:

  • Jane’s doughnut. (Singular)
  • He is the people’s president. (Plural)

6. Prepositions

The use of prepositions is a challenging task for non-native English speakers. Basically, prepositions are short English words that have different meanings. Also, this condition makes it hard for one to determine the right preposition to use. Hence, common grammar mistakes that learners make when using prepositions are:

Using “in” and “at.” Students fail to use “in” and “at” with the wrong time of the day. In particular, the most effective way to use the preposition “in” is to combine it with morning, afternoon, and evening. Besides, learners should use the preposition “at” when talking about the night.

Using “in,” “at,” and “to.” Writers fail to include the preposition “in,” “at,” and “to” with the correct arrivals. Basically, learners can avoid this grammar mistake by using the preposition “to” when discussion about journeys. Besides, students should use “in” and “at” when describing relevant destinations. In turn, the choice between these two prepositions depends on a specific destination.

Using prepositions to refer to time, days, months, and years. Many learners fail to understand correct prepositions that they must use when describing time. In this case, writers should use the preposition “at” when talking about the time of the day. For a specific day or date, students should use the preposition “on.” Finally, scholars should use “in” for a month or year.

7. Inversion

Negative adverbials lead to limiting, emphatic, or dramatic effects in a sentence. Basically, negative adverbials should begin a sentence, which leads to an inversion of the following subject and verb. In turn, this strategy helps to emphasize a message and makes a statement striking and surprising. Hence, some common grammar mistakes that students make when using inversions are:

Using “only.” Writers fail to combine the term “only” with correct words when making inversions. In turn, learners can avoid such grammar mistakes by using the following combinations: only later, only when, only after, only by, only now, only once, only then, and only if.

Using “no,” “not,” and “never.” Students make wrong combinations with “no,” “not,” and “never”, which leads to poor conversions. However, writers can avoid such grammar mistakes by using the following forms: never, never before, no sooner, not only, not until, no more, in no way, on no account, no longer, no longer, and at no time.

8. Parallelism

Parallelism requires one to write all elements in a sentence in the same grammatical form. For instance, writers present a list of ideas by using a series of words, phrases, or clauses. Because such series talk about a common topic, students must maintain parallelism. Hence, examples of common grammar mistakes that learners make when using parallelism are:

Using the wrong verb tense. Many students choose the wrong verb tenses when writing in parallel form. Also, learners can eliminate such grammar mistakes by listing and expressing verbs using the same tenses. In practice, writers should use a simple past tense to communicate the intended message.

Absence of Logic. The second grammar mistake occurs when students make a list that does not reveal a sense of logic. However, writers can avoid this grammar mistake by selecting appropriate words, like “and” or “but.”

Failing to consider keywords. Some words tend to indicate where writers should use parallelism. In particular, learners make a grammar mistake when they fail to identify relevant terms and list the necessary ideas illogically. However, students can avoid this grammar mistake if they identify some phrases like:

  • Either…or
  • Neither… nor
  • Both… and

Common Punctuation Mistakes

The correct usage of punctuation marks helps one’s work to stand out. For instance, learners who use different punctuation marks correctly gain trust from their readers. In turn, punctuation marks that one must observe include commas, colon, and semicolon, including dashes.

1. Comma Mistakes

Commas are one of the most common punctuation marks that students must use when writing. In practice, commas indicate a brief pause within a sentence. Hence, common comma rules that one must observe when writing to avoid punctuation mistakes are:

Commas and coordinating conjunctions. Some writers avoid using commas to separate independent clauses when they are joined by coordinating conjunctions. For example, seven conjunctions are and, but, for, or, nor, so, and yet. Hence, examples of how one should use a comma to separate independent clauses are:

  • The football match was over, but the spectator refused to leave the stadium.
  • The employee explained his thoughts, yet the manager did not seem to understand.
  • Tomorrow will be her brother’s birthday, so she will take him out for dinner. 

Commas after introductory clauses. Students fail to use commas after introductory clauses, phrases, and words that come before the main clause. In turn, a comma should follow common starter words for introductory clauses. Also, starter words include after, although, as, because, if, since, when, and while. Hence, examples, where commas follow starter words, are:

  1. While I was bathing, John knocked at my door.
  2. Because my alarm was broken, I was late for class.

Setting off clauses. Some writers fail to use commas to set off clauses, words, and phrases that may not be essential to the meaning of a sentence. In this case, learners should place the weaker phrase between commas to indicate its beginning and ending. Hence, some examples of nonessential elements set off using commas are:

  • Nonessential clause – That Monday, which happened to a National Youths Day, is the only day that I was available for the meeting.
  • Nonessential phrase – The party was interesting and relevant to teenagers’ lives. The drinks, on the other hand, were not suitable.
  • Nonessential word – I appreciate your devotion to your work. In this case, however, you seem to have overworked yourself.

Setting off relative clauses. Some learners use commas to set off relative clauses. For instance, clauses that begin with “That” are essential to a sentence. In this case, one should not set off “That” clauses, which follow nouns, with commas since they support the intended meaning of an essay. Besides, “That” clauses following a verb expresses mental actions that appear essential to the intended meaning. Hence, sentences that contain “That” clauses are:

“That” clause following a noun:

  • The table that I borrowed from you was useful.

“That” clauses following a verb expressing some thoughts:

  • He believes that he will earn an A grade in his high school studies.

In other instances, one may write important elements in a sentence without using commas. Hence, an example is:

  • College learners who cheat only harm themselves.

Separating three or more words. Writers fail to use commas when separating three or more words, phrases, or clauses that may appear in series. Hence, a sentence sample with commas that separate consecutive words is:

  • The constitution of the United States stipulates the roles and duties of the legislature, executive, and judiciary.

Separating coordinate adjectives. Some learners fail to use commas to separate two or more coordinate adjectives that define the same noun. In this case, students should not add an extra comma between the final adjective and the noun or non-coordinate adjectives. Also, coordinate adjectives help to provide a better description of a noun. Hence, one should use the following questions to identify coordinate adjectives:

  1. Does a sentence make sense after writing adjectives in a reverse manner?
  2. Does a sentence make sense after including the word “and “between adjectives?

One knows that adjectives are coordinate after answering “yes” in two questions above. In this case, writers should separate adjectives with a comma. Hence, examples of sentences that contain coordinate adjectives are:

  • She was a difficult, stubborn child.
  • Your girlfriend has an easy, happy smile
  • The relentless, powerful summer sun beat down on them. The words, such as relentless and powerful, are coordinate verbs. However, powerful and summer are not coordinate verbs.
  • The relentless, powerful, oppressive sun beat down on them. The words, such as relentless, powerful, and oppressive, are coordinate verbs.

Separating juxtaposed coordinates. Some students fail to use commas to separate juxtaposed coordinate elements or indicate a clear pause or shift. In this case, a comma should appear near the end of a sentence. Hence, examples sentences with commas that separate contrasted coordinate elements are:

  • She was merely ill-informed, not stupid.
  • The monkey seemed thoughtful, almost human.
  • You are one of the president’s close friends, aren’t you?
  • The defendant in the murder case seemed innocent, even gullible.

Separating phrases that end sentences. Some writers fail to use commas to separate a phrase at the end of a sentence, which refers to its beginning or middle. Basically, examples of such phrases include free modifiers that may appear anywhere in a sentence, without obstructing the meaning. Moreover, learners should determine if the placement of the modifier leads to unnecessary confusion. In such instances, the modifier must remain bound to the word it amends.

  • Joan waved enthusiastically at the stopping bus, laughing joyously.
  • Smiling joyously, Ben waved at Joan.  
  • Ben waved at Joan, who was smiling joyously.

Setting off geographical names. Learners fail to use commas when setting off all geographical names, addresses, titles in names and items in dates. Basically, this rule exempts the month and day, and street number and names. Hence, sentences that contain commas separating geographical names are:

  • September 11, 2001, was a sad day in the history of the United States.
  • Arizona, Arkansas, New Jersey, and South Dakota legalized marijuana.
  • Joan, MD, will be among the keynote speakers.

Also, students should avoid using a comma when including the month and year. For instance, one should write:

  • September 2001 was a sad period for the United States

Shifting main discourse. Some writers fail to use commas when shifting from the main discourse and a quotation. Hence, relevant examples of comma usage for such a case are:

  • Joan said without sentiment, “I will see you the day after tomorrow.”
  • “I was able,” she answered, “to complete home chores.”
  • Karl Marx stated, “history repeats itself, first as tragedy, second as farce.”

Preventing confusion. Some students fail to use commas to prevent possible confusion and misreading. Hence, a sample that contains the correct usage of commas in enhancing the meaning of a sentence is:

  • Tor George Bush, becoming the president, was the fulfillment of a family legacy.

2. Colon Mistakes

Colons are useful when introducing related information. Basically, failure to understand the correct use of colons makes one’s work to become vague. Hence, some punctuation mistakes that students make when using colons in their writing are:

Introducing Items. Some scholars fail to use colons when introducing an item or list. As a rule, one should use a colon after a complete sentence or independent clause that leads to a list of items. Hence, an example is:

  • There are basic things that each human requires: food, water and shelter.

Separating two sentences. Some writers fail to use colons when separating two sentences where the second clause illustrates the first section. Here is an example of the correct colon usage:

  • Our trip to Sweden was the best: we saw some of the most attractive terrains in this world.

Introducing a list. Learners fail to use a colon when introducing a list of items. In turn, four important punctuation marks in English that one may use to introduce a list is:

  • Full stop
  • Question mark
  • Comma
  • Quotation marks

Introducing long quotes. Some learners fail to use colons when introducing long quotes. Basically, academic writing rules require learners to avoid punctuation marks when introducing block quotes. Instead, they should use a colon. Here is an example of an extended quote:

  • Karl Marx stated that:

Society at any given point … .

Writing greetings. Some students fail to use a colon when writing greetings. As a rule, one should use colons when writing salutations in formal business letters. In turn, an example of a colon used in the salutation is:

  • Dear Mrs. Davidson:

Wring scriptural references. Some scholars fail to use colons when writing scriptural references. In practice, one should use colons to separate the chapter and verse. Hence, a relevant example is:

  • John 4:10 – from this example, “4” is a chapter, while “10” is a relevant verse.

Writing a specific section. Some learners fail to use colons before a specific section in a definite statement. Hence, an example of a sentence that contains the correct usage of the colon is:

  • Barack Obama churned racism during his office tenure: “There’s not a liberal America and a conservative America.”

Introducing a series of specific terms. Students write vague information by failing to use a colon after some words, like as, such as, that is, namely, and for example, when introducing a series of specific terms that relate to the general message. Hence, an example of a sentence that contains the correct usage of a colon is:

  • I can play different musical instruments such as: the harp, French horn, trombone, and piano.

Writing general terms. Some writers make a punctuation mistake of omitting a colon after a general term that precedes several related statements. In this case, an example of a sentence that reveals the correct usage of a colon is:

  • The darkness of death is like and evening twilight: it makes the dying to see lovely objects.

Writing time. Some learners fail to use colons when writing time. Instead, students use periods to separate hours and minutes. Also, this strategy obscures the intended meaning of the message indicated.

  • 14:12 – This case states that it is twelve minutes past two o’clock in the afternoon.

3. Semicolon Mistakes

Semicolons are useful in connecting ideas that have a close relationship. As a rule, a writer should use semicolons when a sentence requires a punctuation mark than a comma. Basically, learners who use commas effectively make sentences to sound more sophisticated. Hence, common punctuation mistakes that students make when using semicolons are:

Wring independent clauses. Some writers fail to include semicolons when two independent clauses that have closely-related clauses. In particular, one should use a semicolon when two clauses in a sentence have equal weight to the intended message. Hence, an example of a sentence that contains a semicolon is:

  • Some students prefer using a word processor; others write with a pen or a pencil.

Separating independent clauses. Some learners fail to use semicolons between two independent clauses, connected by a conjunctive adverb. In other instances, scholars fail to use a semicolon when separating clauses connected with a transitional phrase. Hence, an example of a sentence that contains the correct usage of a semicolon is:

  • Although they choose to write, people have the freedom to make independent decisions; as a result, many people stick to their writing methods.

Separating items. Some students fail to use semicolon between items in a list with some items containing commas. Hence, a sentence that contains the correct use of a semicolon when listing items is:

  • Students can write with a pen or pencil, which is economical and easily available; or by computer and printer, which is expensive but fast and inexpensive.

Separating coordinating conjunctions. Some writers fail to use semicolons between independent clauses linked with a coordinating conjunction, where clauses have commas or long. Hence, an example of a sentence that contains the correct usage of a semicolon for lengthy clauses is:

  • Today, some learners use a word processor, tablet, and phone to write; but others, choose a pen or pencil to write for different reasons.

Avoiding unnecessary colons. Some scholars commit a comma splice by avoiding using colons when separating independent clauses in the absence of coordinating conjunction. Hence, a sample of a sentence that lacks coordinating conjunction but utilizes a semicolon.

  • The dog is black; it is also old.

Replacing periods. Some students fail to use semicolons to replace a period when narrowing a gap between two closely connected sentences. Hence, examples of sentences that contain the wrong and correct usage of a semicolon in reducing vagueness of writing are:

  • Call me in the evening. You can give me your thoughts then. (Wrong)
  • Call me in the evening; you can give me your thoughts then. (Correct)

Separating dependent and independent clauses. Some learners use a semicolon when a dependent clause precedes an independent one. Hence, sentence samples that show the wrong and correct usage of semicolons are:

  • Although he worked hard; he failed in the final examinations. (Wrong)
  • Although he worked hard, he failed in the final examinations. (Correct)

Introducing complete sentences. Some scholars fail to use a semicolon before some words, such as namely, however, therefore, that is, for example, and for instance, when introducing a complete sentence. Hence, a writer should use commas after introducing the words stated above:

  • Bring any three items during the camp; however, beddings and sleeping materials are in shortage.

Linking connectors. Some writers fail to use semicolons in sentences linked by connectors, such as and, but, or, and nor among others. In particular, one should use a semicolon in instances where commas appear in the first clause. Hence, a sentence sample that shows the correct use of semicolons under this category is:

  • When I complete my studies, and I will soon, I will visit your home; and that is a promise that I must keep.

Capitalizing words. Some students tend to capitalize words after a semicolon. As a rule, one should capitalize nouns that follow semicolons. However, one should not capitalize other words.

Common Spelling Mistakes

Writers tend to confuse some words that have similar sounds or spelling. Basically, the presence of such spelling mistakes in one’s work affects its quality and readability levels. Hence, examples of words that students tend to confuse are:

An, A, or And

Most writers fail to use words, such as an, a, or and, with right words. For example, students should use a before words that begin with consonants. Also, the word an should come before words that begin with vowels. Finally, one should use and to join words or clauses.

Accept and Except

The terms, such as accept and expect, have different meanings that learners should distinguish. Basically, accept refers to the act of receiving something. However, expect refers to the process of excluding something.

Addition and Edition

Confusing addition for edition distorts the intended meaning. The term addition refers to supplementary things. However, edition refers to one item in a series of published materials.

Advice and Advise

Students make spelling mistakes when using the word advise in place of advice. Basically, advice refers to an opinion that one may receive for guidance. Conversely, advise refers to the action of giving or providing the necessary guidance.

Affect and Effect

Affect and effect have similar sounds by varied meanings. In particular, affect refers to an action of influencing something. Nonetheless, effect refers to a result or an action of causing something to happen.

Aloud and Allowed

Most writers confuse these two antonyms, which leads to spelling mistakes. For example, allowed refers to an action of permitting something to happen. In turn, aloud refers to a strong voice or sound.  

All Ready and Already

Learners tend to confuse the words, such as all ready and already, during their writing process. In particular, all ready implies that everyone is prepared to accomplish a specific activity. Nevertheless, already means before.  

Are and Our

Many writers tend to use the verb are in a place of the possessive pronoun our during their writing process. Basically, the verb are exists as a plural form of the word is. However, a possessive pronoun our indicates possession of a property.

Beside and Besides

Many scholars confuse the usage of the terms, such as beside and besides. For instance, beside refers to a physical position of an object (next to). However, the term besides implies in addition to something mentioned earlier.

Breath and Breathe

These two antonyms have diverse meanings that tend to confuse writers. For example, breath is the air that people take, while breathe is the action of inhaling.

Buy and By

Learners confuse the terms, such as buy and by, in their writing, which leads to misleading information. For example, buy refers to an action of purchasing, while by means near.

Choose and Chose

Writers should use choose when referring to a selection process. However, learners should use chose when using the past tense of choose.

Clothes and Cloths

Scholars confuse terms, such as clothes and cloths, when writing about garments. In this case, clothes refer to garments worn by people. Nevertheless, cloths are pieces of fabric.

Coarse and Course

Antonyms, such as coarse and course, have different meanings. Basically, the term coarse refers to a rough surface. However, course alludes to a direction or path taken by something.

Complement and Compliment

Students tend to confuse the application of antonyms, such as complement and compliment. The term complement refers to an action of making complete or better. However, compliment alludes to praises.

Conscience and Conscious

Conscience refers to the inner moral guide that individuals use to make decisions. However, conscious refers to a process of remaining awake.

Desert and Dessert

Writers should use the term desert when referring to a hot and dry place. Nevertheless, learners should use the phrase dessert when writing about a sweet that people take after meals.   

Do and Due

Scholars should use the term do when referring to an act of performing. In turn, this usage differs from the application of due, which refers to owing.

Does and Dose

Many learners confuse the application of terms, such as dose and does in sentences. In this case, one should use does as a form of do. However, a writer should use dose when referring to a quantity of medicine take.

Feel and Fill  

These antonyms lead to flawed meaning in a sentence. The term feel refers to the perception that people gain through touch. However, fill refers to an act of being packed.

American vs. Canadian vs. British vs. Australian English

Writers should learn the difference between the English terms used in different countries because they lead to spelling mistakes. Hence, common terms in various forms of English are:

American Canadian British Australian
Color Colour Colour Colour
Flavor Falvour Falvour Falvour
Humor Humour Humour Humour
Labor Labour Labour Labour
Neighbor Neighbour Neighbour Neighbour
Organize Organise Organise Organise
Apologize Apologise Apologise Apologise
Analyze Analyze Analyse Analyse
Traveller Traveler Traveler Traveler
Defense Defence Defence Defence

Summing Up on Common Grammar, Punctuation, and Spelling Mistakes

Students make many common grammar, punctuation, and spelling mistakes when writing their academic papers. Basically, such problems remain significant among non-native English speakers. In turn, this guide shows that learners may understand the basics of English but make common grammar, punctuation, and spelling mistakes during their writing. Also, the process lowers the quality of their works. Hence, one should remember the following points.

  1. identify antonyms to avoid spelling mistakes;
  2. identify spelling or words in different languages to avoid spelling mistakes.

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