Numbering figure in word

Figure 1: To have Word magically number your figures for you

1. Type the name of the figure.
2. Click in front of the name of the figure.
3. In Insert menu on top of screen, select Caption.
4. Under Options: Label, select Figure.
5. Click OK.
6. Add a space and/or a colon if necessary. Be tidy and consistent.

How do you automatically number tables and figures in Word?

On the Home tab, in the Paragraph group, click Numbering. Note: To select a different number format, right-click a number in the list, point to Numbering, click Define New Number Format, and then select the options that you want.

How do you add figure numbers?

14. Type your caption or title after the label and number in the Caption text box. Pro Tip: Most of our primary style guides recommend placing a period after the figure or table number. However, Word doesn’t provide a way to add that period automatically, so remember to add it manually as you type each caption.

How do you automatically update figure numbers in Word?

Instead of searching and replacing all the figure numbers in the text, click “Edit” -> “Select All” (or, Ctrl + A), which select the entire document, then, press “F9”. This updates all the figure number automatically.

How do I manually change figure numbers in Word?

Changing Caption Numbering Styles

1. Display the References tab of the ribbon.
2. Click the Insert Caption tool, in the Captions group.
3. Click on the Numbering button.
4. Using the Format drop-down list, choose the format you want used for your caption numbers.
5. Click on OK to close the Caption Numbering dialog box.

How do you annotate a figure in Word?

To annotate an image in Word, insert the image in a document, then draw a shape over the image.

1. Go to the Insert tab and select Pictures.
2. In the Insert Picture dialog box, select the file folder that contains the image.
3. Choose the image, then select Insert.

How do you add numbers to shapes in Word?

To add a shape, click Insert, click Shapes, select a shape, and then click and drag to draw the shape. After you add one or more shapes, you can add text, bullets, and numbering to them, and you can change their fill, outline, and other effects on the Format tab.

How do I insert a numbered circle in Word?

You simply use Insert –>Shapes, select the circle shape, type a number inside the circle, and then drop the circle on top off the picture where you want to showcase something.

How do I update figure numbers in Word 2016?

Update caption numbers

1. Click anywhere in the document and press CTRL+A to select the entire document.
2. Right-click, and then choose Update Field on the shortcut menu. All of the captions in the document should now be updated.

What does F9 do in Word?

F9. F9: Update a field. This is the same as right-clicking a field and choosing the “Update Field” command.

How do I change my figure number?

Place your cursor in front of ANY automated caption number for ANY figure. Go to the References tab and click Insert Caption to open the Caption dialog box. Change the Label to Figure. Click Numbering to open the Caption Numbering dialog box.

How do I reset figure numbers in Word?

1 Answer

1. Select the number in the caption you want to start the custom numbering at.
2. Right-click and choose “Edit Field…”.
3. Click the Options button.
4. Choose the Field Specific Switches tab.
5. Select the r switch, and click Add To Field.
6. Type the number desired to restart the caption numbering after the r .

How do you reference figures?

The citation would normally be given after the title of the figure, table, diagram, etc.

1. Example: Figure 1, A four pointed star (Jones, 2015, p. 54).
2. Example: (Jones, 2015, p.33)
3. Example:
4. Example: (United Nations, 1975, cited in Smith, 2016, p.33)

How do you use bookmarks in Word?

Bookmark the location

1. Select text, a picture, or a place in your document where you want to insert a bookmark.
2. Click Insert > Bookmark.
3. Under Bookmark name, type a name and click Add. Note: Bookmark names need to begin with a letter. They can include both numbers and letters, but not spaces.

How do you reference a figure in text?

All figures and tables must be mentioned in the text (a “callout”) by their number. Do not refer to the table/figure using either “the table above” or “the figure below.” Assign table/figure # in the order as it appears, numbered consecutively, in your paper – not the figure # assigned to it in its original resource.

How do I annotate a PNG?

How to annotate PNG documents online

1. Click inside the file drop area to upload a PNG file or drag & drop a PNG file.
2. File will be automatically rendered for you to view instantly.
3. Scroll down to navigate between pages.
4. Add annotations to the document.
5. Download the annotated version of your PNG file.

How do you annotate an image?

For annotating an object, simply hover over the object in the selected image, click and drag to create a rectangular box of the intended size. After creating the bounding box, a new entry is added under Bounding Box column on the right. Click to select desired label for the object.

How do you annotate a painting?

Using annotation

1. analyse the work of an inspirational artist or designer.
2. record a technique.
3. record ideas.
4. explain the thinking behind an idea.
5. analyse the success of a technique, idea or composition.
6. explain how a particular artist or designer’s style or technique has influenced your work.

To add the shape, do the following:

1. Open the footer by double-clicking the footer area. In Word 2003, choose Header and Footer from the View menu.
2. While in the header, click the Insert tab.
3. Click inside the footer and drag to create the shape.
4. With the shape inserted, use the contextual Format tab to format the shape.

How do you draw shapes in Word?

Click in your document where you want to create the drawing. On the Insert tab, in the Illustrations group, click Shapes.
Add a drawing to a document

1. Insert a shape.
2. Change a shape.
3. Add text to a shape.
4. Group selected shapes.
5. Draw in the document.
6. Adjust the size of the shapes.

How do I apply a shape style in Word?

To change the shape style:

1. Select the shape you want to change.
2. On the Format tab, click the More drop-down arrow in the Shape Styles group.
3. A drop-down menu of styles will appear. Select the style you want to use.
4. The shape will appear in the selected style.

Quickly Update and Renumber Figures in a Word Document

by Avantix Learning Team | Updated May 13, 2021

Applies to: Microsoft^® Word^® 2010, 2013, 2016, 2019 or 365 (Windows)

If you have inserted figure numbers for images or drawings in a Microsoft Word document, you can update them throughout the document and the figures will renumber automatically. This is helpful if you have moved or inserted new images. In order to renumber figures, the figure titles and numbers must be inserted as captions (using the References tab in the Ribbon). Since captions are fields, they can be updated in a couple of steps.

Recommended article: How to Insert Built-in and Custom Fields in Microsoft Word

Updating figure numbers in a Word document

To update all figure numbers (caption fields) in a Word document:

1. Click in the body of the Word document.
2. Press Ctrl + A to select all.
3. Press F9 (some users may need to press Fn + F9).

You can insert figure captions and table captions. If you select all and update, both figure and table captions will be renumbered if the images or tables have been moved.

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More resources

How to Insert Cross-References in Word

How to Insert a Watermark in Word (Like DRAFT)

How to Superscipt or Subscript in Word (with Shortcuts)

5 Ways to Insert or Type the Square Root Symbol in Word (√)

How to Create a Table of Contents in Word (Insert, Format and Update a TOC)

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If you create long Word documents with lots of captioned diagrams, tables, or figures in them, then you may be faced with the nightmare of having to update the numbering whenever you add a new figure or table to the document. And if you refer to this number within the text (e.g. “See Table 4”), that’s another place you have to remember to keep up to date.

You can automate this process—and produce automated Tables of Figures as well, just like an automated Table of Contents.

These instructions apply to any captioned tables, figures and diagrams. I will use ‘figure’ to refer to each of them—if you are creating table captions and a list of tables, substitute ‘table’ and choose the ‘Table’ option in the steps below instead of ‘Figure’.

Labeling a figure in Word

1. Position your cursor beneath the figure.
2. Open the Caption window:
   * Word 2003: Select Insert > Reference > Caption from the menu.
   * Word 2007 and later: Go to the References tab > Captions command group, then click Insert Caption.
3. Select Figure from the Label drop-down list.

   

   Caption – default settings for Figure

4. Optional: If you use headings with Outline Numbering, you may want to add a Chapter number. To do so, click Numbering and select the Include chapter number check box. You can also specify the number format, style, and separator.

   

   Caption with chapter numbering included

   

   Caption settings for chapter numbering

5. Add any extra caption information after the caption number (e.g. Figure 3: xxxx).

   

   Caption complete

6. Click OK.

The caption is added, using the Caption style (you can modify this default style on the Styles and Formatting task pane in Word 2003, or the Styles floating window in Word 2007 or later). The number is automatically sequenced even if you add another figure between two existing figures with captions inserted like this.

NOTE: If the number doesn’t update automatically, or if you’ve copied an earlier caption and pasted it in another place then modified the caption’s text, update the field by selecting it and pressing F9. Update ALL the auto captions [and all other fields such as the TOC, List of Figures etc.] by pressing Ctrl+A, then F9.

Referring to a figure in the body text

The caption must exist (see above)—you can’t reference something that isn’t there.

1. In the body text, place the cursor when you want the cross-reference text to be inserted.
2. To insert a cross reference:
   * Word 2003: Select Insert > Reference > Cross-Reference from the menu.
   * Word 2007 and later: Go to the References tab > Captions command group, then click Cross-reference.
3. Select Figure from the Reference Type drop-down list. All figures that have been inserted as a caption are listed in the bottom half.

   

   Cross-reference settings

4. Click once on the figure that you want to refer to.
5. In the Insert reference to drop-down list, select how you want the information displayed (e.g. select Only label and number to just display “Figure x” and not the entire caption; select Entire caption to display “Figure x: yyyyyy”).
6. Click Insert, then click Close. The reference is added to the document—if you click in it, you should notice the gray shading indicating that it’s a field.

   

   The cross-reference is inserted as a field

Creating the Table of Figures

1. Position the cursor where you want the Table of Figures to be placed (it usually goes immediately after the Table of Contents).
2. Insert the Table of Figures:
   * Word 2003: Select Insert > Reference > Index and Tables from the menu.
   * Word 2007 and later: Go to the References tab > Captions command group, then click Insert Table of Figures.
3. Click on the Table of Figures tab, if it’s not already selected.
4. From the Caption Label drop-down list, select the type of table you want to create—Figure in this example.

   

   Table of Figures settings

5. Make any other changes as required.
6. Click OK.
7. Add a title (e.g. List of Figures) above the list just like you do for Contents.

   

   A table of figures

Update February 2012: Really long captions: Several people have asked questions in the comments about dealing with really long captions, and there have been some excellent suggestions. Take a look at the comments from March 29, 2010, June/July 2011, and especially August 8, 2011 — one of these may solve your problem.

See also:

• Table and figure numbering: https://cybertext.wordpress.com/2009/04/28/table-and-figure-numbering/

[This article was first published in the March 2003 CyberText Newsletter; steps last checked and updated for Word 2007, 21 August 2008; screen shots added February 2009]