Move to cell in excel

Move or copy cells and cell contents

Use Cut, Copy, and Paste to move or copy cell contents. Or copy specific contents or attributes from the cells. For example, copy the resulting value of a formula without copying the formula, or copy only the formula.

When you move or copy a cell, Excel moves or copies the cell, including formulas and their resulting values, cell formats, and comments.

You can move cells in Excel by drag and dropping or using the Cut and Paste commands.

Move cells by drag and dropping

1. Select the cells or range of cells that you want to move or copy.

2. Point to the border of the selection.

3. When the pointer becomes a move pointer , drag the cell or range of cells to another location.

Move cells by using Cut and Paste

1. Select a cell or a cell range.

2. Select Home > Cut or press Ctrl + X.

3. Select a cell where you want to move the data.

4. Select Home > Paste or press Ctrl + V.

Copy cells by using Copy and Paste

1. Select the cell or range of cells.

2. Select Copy or press Ctrl + C.

3. Select Paste or press Ctrl + V.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

See Also

Move or copy cells, rows, and columns

This tutorial demonstrates how to go to a specific cell, column, or row using keyboard shortcuts in Excel.

Go To and Select Cell

In Excel, you can easily move from one selected cell to another using the Go To option. Say you have cell A1 selected and want to move to cell C3.

1. Select any cell (e.g., A1), and in the Ribbon, navigate to Home > Find & Select > Go To (or use the keyboard shortcut CTRL + G).

1. In the Go To window, enter the cell you want to move to (e.g., C3) in the Reference box and click OK.

As a result, you moved from cell A1 to cell C3, which is now selected.

Go To and Select Row

Just as with a cell, you can also move to and select an entire row using the Go To feature. This time, say you want to move from cell A1 and select Row 3. To achieve this, follow Step 1 from the previous section.

In the Go To window, enter the row you want to move to in the format row:row (e.g., 3:3) in the Reference box and click OK.

This moves you from cell A1 to Row 3, which is now selected in its entirety.

Go To and Select Column

Moving to a specific column follows exactly the same procedure.

In the Go To window, enter the row you want to move to in the format column:column (e.g., D:D) in the Reference box and click OK.

This moves you from your current cell to Column D, which is selected in its entirety.

Go To a Cell on a Different Sheet

To move to a cell on a different sheet, type the sheet name into the Go To window.

In the Go To window, enter the row you want to move to in the format sheetname!cell (e.g., Sheet3!A5) in the Reference box and click OK.

This moves you to the specified cell in the specified sheet.

Note: The sheet name has to have an exclamation mark (!) after it to indicate that it is a sheet.

Go To Named Range or Table

You can also use the Go To window to move to any range names or tables that have been created in your workbook.

In the Go To window, click on the range name or table in the Reference box and click OK.

Your range name or table is selected.

Move to a Cell With the Name Box

You can also move to a cell using the name box. The name box is positioned to the left of the formula bar and shows the name of a selected range.

1. To move from A1 to C3, first select cell A1.
2. Then in the name box, type C3 and press ENTER.

The result is the same as with the Go To option, and cell C3 is selected.

Move to a Row or Column With the Name Box

Just like in the previous section, you can move to a specific row with the name box.

1. To move from cell A1, and select entire Row 3, select A1.
2. Then in the name box, type 3:3 to move to Row 3, or D:D to move to Column D and press ENTER.

Again, the entire Row 3 or Column D is selected.

Move to a Named Range or Table With the Name Box

To move to a range name or table using the name box, type in the range or table name, and then press ENTER.

The entire named range or table is selected.

Move Around the Worksheet With Home and Arrow Keys

The first cell in a worksheet is always cell A1. To move there quickly using they keyboard, press CTRL + HOME.

To move to the last occupied cell in a worksheet, press CTRL + END.

To move to the first cell in the currently selected row, press HOME.

Moving to the first cell of a column is a bit more complicated! Press CTRL + ↑ (up arrow) (or END > ↑) to move up to the last cell used in a column above your currently selected position. You can then press CTRL + ↑ to move up to the last used cell in the range of cells you have moved to. You can continue pressing CTRL + ↑ until you move to the top of your column.

You can also use the other arrow keys to move around the worksheet.

• CTRL + → (right arrow) (or END > →) moves you to the last cell that is populated in the current row or, if no more cells are populated after your currently selected cell, it moves you to the last cell in the row completely.
• CTRL + ← (left arrow) (or END > ←) moves you to the first cell that is populated in the current row, or if all the cells are populated before the current position, it moves you to column 1 in the current row.
• CTRL + ↓ (down arrow) (or END > ↓) moves you to the last cell that is populated in the current column below your current position, or if all the cells are populated above your current position, it moves you down the last cell in the worksheet.
• CTRL + ↑ moves you up to the last cell that is populated in the current column if you are below it, or if all the cells above your current position are populated, it moves you up to Row 1.

Note: Don’t hold the END key down as you do the CTRL key. Press the END key first, and then the relevant arrow key).

Move Between Formulas – Precedents and Dependents

You can use CTRL + ] (close bracket) or CTRL + [ (open bracket) to move between cells with formulas that are linked to each other.

Select and Move to Precedent Cells

You can select and move to a cell’s precedents by using the CTRL + [ (open bracket) shortcut.

Say you have a worksheet that has a sum formula such as the example below.

Click on the cell that contains the formula and then press CTRL + [ on the keyboard.

All cells that are referenced in the formula – the cell’s precedents – are selected.

If the formula just refers to one cell, CTRL + [ moves to the specific precedent cell referenced in the formula.

1. Click on the cell that contains the formula.

1. Press CTRL + [ to move to the cell referenced in the formula.

Select and Move to Dependent Cells

You can also jump to a formula that is a dependent of your selected cell by using the CTRL + ] (close bracket) shortcut.

If the selected cell is used in a formula in another cell, and you press CTRL + ], you automatically jump to the cell that contains the formula.

Say for example, you have the following cell selected.

If you press CTRL + ], you automatically jump to the cell that contains the formula. (If the cell is referenced in multiple formulas, all dependent cells are selected at once.)

If you click on a formula that refers to a different workbook and press CTRL + ], you automatically jump to the cell within that workbook. If the workbook is not open, then Excel automatically opens it for you.

Move Around a Workbook with Hyperlinks

You can create hyperlinks within a workbook to move around.

Click in the cell where you wish the hyperlink to go.

1. Press CTRL + K on the keyboard and then select Place in This Document.
2. Next, select the sheet where you wish the hyperlink to jump to.
3. Click OK.

This creates a hyperlink. Click on it to go to the selected reference.

Note that when you hover over the cell, the entire cell path and filename are shown, even though the linked cell is in the same file.

See also: Using Find and Replace in Excel VBA and How to Use Go To Special

Move to a Row in Google Sheets

Google Sheets doesn’t have “Go To,” but you can use the name box to move to a cell or row. It works exactly the same way as it does in Excel. You can also use the CTRL, HOME, END, and arrow keys to move around your worksheet.

Click in the name box and type in the cell address of the cell you wish to navigate to, and then press ENTER to move to that cell.

Summary of Shortcuts

Here’s a list of the shortcuts discussed above. For more keyboard shortcuts, see Excel Shortcuts List for Mac and PC.

CTRL + G	Display “Go To” dialog box
CTRL + K	Add hyperlink
CTRL + END	Move to last used cell in worksheet
CTRL + HOME	Move to first cell in worksheet
CTRL + ←	Move to first cell in a row
CTRL + ↑	Move to first cell in a column
CTRL + →	Move to edge of data region
CTRL + ↓	Move to last cell in a column
CTRL + [	Select direct precedents
CTRL + ]	Select direct dependents
END > ←	Move to first cell in a row
END > ↑	Move to first cell in a column
END > →	Move to edge of data region
END > ↓	Move to last cell in a column
ENTER	Save changes and exit cell edit mode
HOME	Move to beginning of row

In this tutorial, learn how to move data from one cell to another in Microsoft Excel Sheet. You can shift your data to other cell or column using a keyboard or mouse. There are various methods which are given below to change the place of data.

So, let’s start learning each method with the step-by-step- guide given below.

Move Data From One Cell to Another Using Mouse in Excel

To move data to other cells or columns using the only mouse, you have to follow the below steps. Use only your mouse to perform this task in a few easy steps.

Step 1 Enter Data in Excel

First of all, you have to enter any number of data in the Excel Sheet. Let’ take an example of data as given in the image below.

The example contains numbers in column B from cell B2 to B7. you have to now move this data to the cells of column D. Follow the next steps after entering the data.

Step 2 Select Data with Hover Over the Corner and Hold Mouse Left Button

Select your entire data using your mouse. After that, you have to hover over the corner of the selected data. You can hover to any corner position to the left, right, top and bottom.

Now, hold your mouse left button when you get the pointer sign as .

The above example showing the selected data. You can also find the pointer sign when you hover over the corner. Click the corner when you get the sign in the mouse pointer. Now, Keep your mouse hold for the next step.

Step 3 Drag-n-drop to the Cell to Move Data in Excel

You have to now drag your mouse to the required column cell. Drop the data when you reach the required cell to move to. It drops the whole data you have selected to move to the other cells.

The above example showing the image which you get when you drag your mouse.

Step 4 Final Moved Data

This is the final output contains the moved data to the cell of column D. The data copied from cell D2 to D7.

You can also move any of your data after selection using your mouse. If you want to move your data using a keyboard, you have to use the step-by-step process given below.

Shift One Cell Data to Another Using Only Keyboard in Excel Sheet

This is the method of only using the keyboard to change your data position. It’s the simple cut and paste method to shift data to other column cells.

Step 1 Put Your Data in Cell of Excel Sheet

Here, you also have to enter your data first in any cell of the Excel. Perhaps, you want to move the data already exist in the Excel sheet.

It depends upon you for which data you use. You can use any data to shift to other column cells. The above example showing the same data you have used in the above section.

Step 2 Select the Data Data Using Keyboard

Now, select your chosen data which you have to shift to the other cell. Use your keyboard left and right arrow key to move to the required data. Combination of shift and the arrow keys can be used to select the entire data.

The above image showing the selected data to shift to the other column cells.

Step 3 Press ‘CTRL + X’ to Cut Data

You have to cut the selected cell to shift to the other column cell. For this, press the keyboard key ‘CTRL + X’ to cut the data in Excel Sheet.

The above image showing the screen which you will get after pressing ‘CTRL + X’. This showing you are using the above data to cut in Excel Sheet.

Step 4 Go to Cell to Paste Data

After you perform the above step, you have to go to the cell where you want to place data. Press keyboard arrow keys to visit the required place for data.

The above example showing that you want to shift data to column D and start from cell D2.

Step 5 Press ‘CTRL + V’ to Paste and Move Data

The final step is to press the keyboard shortcut key ‘CTRL + V’. This is the key to paste the cut data to any required place of Excel Sheet.

The above image showing the shifted data to column D.

Change Data from One Column to Another in Excel

In addition to above all, you can also change or move one column data to another column. You have to first choose the data which you want to move. After that, follow the step-by-step guide given below with screenshots.

Step 1 Mouse Hover Over the Column Containing the Data

You have to first take your mouse to the column name which contains the required data. The pointer of the mouse changes to a down arrow like shape as given in the image.

The above image showing the data and the mouse pointer showing down arrow.

Step 2 Click Column Name to Select Data

Click the column name whose data you have to move. It selects all the cell of the clicked column name.

The above image showing the selected column containing the data to move.

Step 3 Mouse Right Click and Select ‘Cut’ Option

Now, you have to click the mouse right button to get various menu options. In the menu options, you have to select the ‘Cut’ option given on the menu.

You will get a highlighting column selection as showing in the image below.

Step 4 Click Column Name Where You Want to Shift Data

Click the column name to which you want to move the data. You will get a down arrow pointer for the mouse when you take your mouse to the column name.

The above example showing the select column where you have to place the data.

Step 5 Finally, press ‘CTRL + V’ to Paste Data

The final step is to paste the data using the keyboard shortcut ‘CTRL + V’. The below example image showing the pasted data to the new column.

You May Also Like to Read

• Copy Data In Alternate Rows Selected In Excel
• Quickly Select All Cells Of A Column In Excel
• Autofill Dates, Months And Current Time In Excel Sheet

Reference
MS Office Excel Doc to Move Cell and Cell Content

Moving on the sheet cells is carried out with the help of the cursor (controlled black rectangle). Most often, you need to move to the next cell when you fill in the Excel worksheets. But sometimes you need to move to any remote cells.

For example, you need to move to the end / start of the price list, etc. Each cell under the cursor is active. Viewing the contents of Excel worksheets can be divided into 2 types: first view by moving the cursor and the second view with the help of additional tools intended for viewing without moving the cursor. For example, the scroll bars of the sheet.

How to quickly move through cells in Excel with arrows keys is described in more detail below.



Moving the cursor to the next cell in the bottom

Move the cursor to the bottom (next) cell. When the program is loaded by default, the cursor is located on the cell with the address A1. You need to go to cell A2. There are 5 options for this solution:

1. Just press the «Enter» key.
2. Moving between the cells by using arrows keys. (All the arrows on the keyboard affect the movement of the cursor respectively with its direction).
3. Point your mouse at the cell with address A2 and click the left mouse button.
4. Use the «Go To» tool (CTRL+G or F5).
5. Using the «Name» field (located to the left of the formula line).

Over time, in the process of working with Excel, you will notice that each option has its own advantages in certain situations. Sometimes it is better to click, and sometimes it’s better to move the cursor with the «Enter» key. Also, an additional example can serve this task and show how you can find solutions in several ways in Excel.

By default, the parameter for moving the cursor in Excel after pressing the «Enter» key is directed to the bottom, to the bottom cell (and if you press SHIFT+ENTER, the cursor will go to the top cell). If necessary, this can be changed in the program settings. Open the «Excel Options» window through the «FILE» — «Options» menu. In the opened window select the «Advanced» option. We are interested here with this option: «After pressing Enter, move selection Direction:». Below in the option specify the direction you want as shown in the picture:

Remember that the changes in this setting will make your work in Excel more comfortable. In certain situations of filling / changing data, you will often have to use this feature. It is very convenient when the cursor itself moves in the desired direction after entering data into the cell. And tables in sheets for data filling can be both vertical and horizontal.



Fast jump to selected remote cells

We moved along neighboring cells (C A1 to A2) in the above-described example. Try in the same way to move the cursor (black rectangle) to cell D3.

As you can see, in the given task the shortest way is to make 1 click with the mouse. After all, for the keyboard, it is 3 keystrokes.

To solve this task, you can also use the «Go To» tool. To use it, you need to open the drop-down list of the «Find» tool on the «Home» tab and select the «Go To» option. Or you can press the combination of the hotkeys CTRL+G or F5.

In the opened window enter D3 (you can enter it with small letters d3, and the program itself replaces small letters in large letters and in formulas it works in the same way), then click OK.

To quickly move the cursor to any address of a worksheet cell, it is also convenient to use the «NameBox» field which is in the upper left corner under the tool bar at the same level as the formula line. Enter in this field D3 (or d3) and press «Enter». The cursor will instantly move to the specified address.

If the remote cell to which the cursor should be moved to make it active is situated in the same screen (view without scrolling), then it is better to use the mouse. If the cell needs to be searched but its address is known in advance, it is better to use the «NameBox» field or the «Go To» tool.

Most functions in Excel can be implemented in several ways. But in the further lessons, we will use only the shortest.

Move the cursor to the end of the worksheet

On a practical example, we quickly check the number of rows in a sheet.

Task 1. Open a new worksheet and place the cursor in any column. Press the END key on the keyboard, and then the «down arrow» (or use the combination of CTRL+»down arrow»). And you will see that the cursor has moved to the last line of the worksheet. If you press CTRL+HOME, the cursor moves to the first A1 cell.

Now check the address of the last column and number of columns.

To find out which column is the last in the worksheet, you must change the display style of the cells link addresses. To do this, go to «FILE» — «Options» — «Formulas» and tick the «R1C1 reference style» and then click OK.

After that, the names of the columns will be replaced by numbers instead of letters. The sequence number of the last column of the sheet is 16384. After that, in the same order, uncheck the box to return the standard style of the columns with Latin letters.

The Excel ancestor was a program in the of a calculator-sheet style to help with work in the accounting department.

Therefore, the sheets resemble one large table. Now we have learned how to effectively navigate through the cells of this table, and then we will learn, how to effectively fill them with data.

There is no shortcut to success. Well.. there is when it comes to Excel.

If you want to be a lot more efficient in using Excel, I recommend you learn about some of the shortcuts and start using them as a part of your daily work.

You don’t need to know all the shortcuts (of course!), but it would be a big time saver to learn some to-do things you need to do daily/weekly.

Here is a list of 200+ Excel Keyboard Shortcuts that will save you tons of time.

Workbook Related Shortcuts

What it Does?	Windows Shortcut	Mac Shortcut
Create a new blank Workbook	Ctrl + N	⌘ + N
Displays the Open Dialog box to Open/Find a file	Ctrl + O	⌘ + O
Saves the Workbook with its current file name, location, and file type	Ctrl + S	⌘ + S
Opens the Save As dialog box	F12	⌘ + ⇧ + S
Opens the Print Preview Window	Ctrl + F2	⌘ + P
Maximize or Restore Selected Workbook Window	Ctrl + F10
Minimize Workbook	Ctrl + F9
Switch to the Next Workbook	Ctrl + Tab
Switch to the Previous Workbook	Ctrl + Shift + Tab
Close Current Workbook	ALT + F4

Excel Cell Editing Shortcut

What it Does?	Windows Shortcut
Edit Active Cell	F2
Start a New Line in the Same Cell	ALT + ENTER
Select One Character on the Right of the Cursor	SHIFT →
Select One Character on the Left of the Cursor	SHIFT ←
Jump one Word on the Right of the Cursor	Ctrl →
Jump one Word on the Left of the Cursor	Ctrl ←
Select one Word on the Right of the Cursor	Ctrl Shift →
Select one Word on the Left of the Cursor	Ctrl Shift ←
Delete One Character on the Left of the Cursor	Backspace
Delete One Character on the Right of the Cursor	Delete
Delete to the End of the line (from the cursor)	Ctrl + Delete
Cancel Entry	Esc

Navigation Shortcuts in Excel

What it Does?	Windows Shortcut
Move One Cell Up	↑
Move One Cell Down	↓
Move One Cell to the Right	→
Move One Cell to the Left	←
Down One Screen	PageDown
Up One Screen	PageUp
Move One Screen to the Right	Alt + PageDown
Move One Screen to the Left	Alt + PageUp
Move to the Right Edge of the Data Region	Ctrl →
Move to the Left Edge of Data Region	Ctrl ←
Move to the Bottom edge of the data region	Ctrl ↓
Move to the Top Edge of Data Region	Ctrl ↑
Move to the Bottom-right used Cell in the Worksheet	Ctrl + End
Go to the First Cell in the Current Region	Ctrl + Home
Move to the Beginning of the Row	Home
Move to Next Worksheet	Ctrl + PageDown
Move to the Previous Worksheet	Ctrl + PageUp

General Excel Shortcuts

What it Does?	Windows Shortcut
Opens Help	F1
Repeats the last command or action	Ctrl + Y
Repeats the Last Action	F4
Undo	Ctrl + Z
Spell Check	F7
Apply Data Filter	Ctrl + Shift + L
Activate Filter (when the cell with filter is selected)	Alt + ↓
Display Go To Dialog Box	F5
Display Go To Dialog Box	Ctrl + G
Recalculate All Workbooks	F9
Calculate Active Worksheet	Shift + F9
Display the Print Menu	Ctrl + P
Turn On End Mode	End

Cut, Copy, and Paste Shortcuts in Excel

What it Does?	Windows Shortcut
Copy Selected Cells	Ctrl + C
Cut Selected Cells	Ctrl + X
Paste Content from the Clipboard	Ctrl + V
Copy Formula from the Cell Above	Ctrl + ‘
Copy Value from the Cell Above	Ctrl + SHIFT + ‘
Display Paste Special Dialog Box	Ctrl + Alt + V

Data Entry Shortcuts in Excel

What it Does?	Windows Shortcut
Enter and Move Down	Enter
Enter and Remain on the Same Cell	Control + Enter
Enter and Move Up	Shift + Enter
Enter and Move right	Tab
Enter and Move Left	Shift + Tab
Enter Same Data in All Selected Cells	Control + Enter
Display AutoComplete list	Alt + ↓
Fill Down	Ctrl + D
Fill Right	Ctrl + R
Insert Current Date	Ctrl + ;
Insert Current Time	Ctrl + Shift + ;
Start a New Line in the Same Cell	Alt + Enter
Cancel Cell Entry	ESC

Clear Shortcuts in Excel

What it Does?	Windows Shortcut
Clear Everything	Alt + H + E + A
Clear Formats Only	Alt + H + E + F
Clear Content Only	Alt + H + E + C
Clear Hyperlinks Only	Alt + H + E + L
Clear Comments Only	Alt + H + E + M

Selection Shortcuts in Excel

What it Does?	Windows Shortcut
Select the Current Region / Select All	Ctrl + A
Select Visible Cells in the Current Region	Alt + ;
Select the Current Region Around the Active Cell	Ctrl + Shift + *
Select Entire Row	Shift + Space
Select Entire Column	Ctrl + Space
Select All Cells that Contain Comments	Ctrl + Shift + O
Select Row Differences	Ctrl +
Select Column Differences	Ctrl + Shift + |
Select Direct Precedents	Ctrl + [
Select all Precedents	Ctrl + Shift + {
Select Direct Dependents	Ctrl + ]
Select all Dependents	Ctrl + Shift + }

Extending the Selection Shortcuts

What it Does?	Windows Shortcut
Extend Selection to the Right by One Cell	Shift + →
Extend Selection to the Left by One Cell	Shift + ←
Extend Selection Upwards by One Cell	Shift + ↑
Extend Selection Downwards by One Cell	Shift + ↓
Extend the Selection to the Right till the Last Cell	Ctrl + Shift + →
Extend the Selection to the Left till the Last Cell	Ctrl + Shift + ←
Extend the Selection Upwards to the Last Cell	Ctrl + Shift + ↑
Extend Selection Upwards by One Screen	Shift + PageUp
Extend Selection Downwards by One Screen	Shift + PageDown
Extend Selection to the Right by One Screen	ALT + Shift + PageUp
Extend Selection to the Left by One Screen	ALT + Shift + PageDown
Extend Selection to the Start of the Row	Shift + Home
Extend Selection to First Cell in the Worksheet	Ctrl + Shift + Home
Extend Selection to the Last Cell in the Worksheet	Ctrl + Shift + End
Toggle Extend Selection Mode	F8

Alignment Shortcuts

What it Does?	Windows Shortcut
Align Content to the Center of the Cell	Alt + H + A + C
Align Content to the Left of the Cell	Alt + H + A + L
Align Content to the Right of the Cell	Alt + H + A + R
Align Content to the Middle of the Cell	Alt + H + A + M

Hide/Unhide (Rows, Columns, Objects) Shortcuts

What it Does?	Windows Shortcut
Hide Selected Rows	Ctrl + 9
Hide Selected Columns	Ctrl + 0
Unhide Hidden Rows in Selection	Ctrl + Shift + 9
Unhide Hidden Columns in Selection	Ctrl + Shift + 0
Show/Hide Objects	Ctrl + 6

Insert Shortcuts

What it Does?	Windows Shortcut
Insert New Line in the Same Cell	Alt + Enter
Insert New Worksheet	Shift + F11
Insert Row/Cell (shows a dialog box)	Ctrl + Shift + =
Insert Current Date	Ctrl + ;
Insert Current Time	Ctrl + Shift + ;
Insert Table	Ctrl + T
Insert Hyperlink	Ctrl + K
Insert Argument Names into Formula	Ctrl + Shift + A
Insert/Edit Cell Comment	Shift + F2
Delete Row/Cell (shows the dialog box)	Ctrl –

Formatting Shortcuts in Excel

What it Does?	Windows Shortcut
Make Text Bold	Ctrl + B
Make Text Italics	Ctrl + I
Place outline Border around the Selected Cells	Ctrl + Shift + 7
Remove Outline Border	Ctrl + Shift + _
Underline Text	Ctrl + U
Apply Strikethrough Format	Ctrl + 5
Apply Indent	Alt H 6
Remove Indent	Alt H 5
Increase Font Size by One Step	Alt H F G
Decrease Font Size by One Step	Alt H F K
Apply the Number format with Two Decimal Places, Thousands Separator, and a Minus Sign for Negative Values	Ctrl + Shift + !
Apply the Date format with the Day, Month, and Year	Ctrl + Shift + #
Apply the Currency Format with Two Decimal Places	Ctrl + Shift + $
Apply the Percentage Format with No Decimal Places	Ctrl + Shift + %
Apply the Time format with the Hour and Minute, and indicate AM or PM	Ctrl + Shift + @
Apply the General Number Format	Ctrl + Shift + ~
Apply the Exponential Format	Ctrl + Shift + ^
Displays the Format Style Dialog Box	Alt + ‘
Displays the Format Cells Dialog Box	Ctrl + 1
Displays the Font Dialog Box	Shift + Ctrl + F

Excel Formula-Related Shortcuts

What it Does?	Windows Shortcut
Insert Autosum Formula	Alt + =
While Typing a Formula, Switches Cell Reference from Absolute to Relative	F4
Expand/Collapse Formula Bar	Ctrl + Shift + U
Display the Insert Function Dialog Box	Shift + F3
Enter a Formula as an Array Formula	Ctrl + Shift + Enter
Evaluate Part of the Formula	F9
Select the Array Containing the Active Cell	CTRL + /
Select All Cells Directly or Indirectly Referenced by Formulas in the Selection	CTRL + [
Select Cells that Contain Formulas that Directly or Indirectly Reference the Active Cell	CTRL + ]
Toggle Value/Formula display	Ctrl + `
Rechecks dependent formulas and then calculates all cells in all the open workbooks	Ctrl + Alt + Shift + F9

Find and Replace Shortcuts

What it Does?	Windows Shortcut
Display Find and Replace Dialog Box (Find Selected)	Ctrl + F
Display Find and Replace Dialog Box (Replace Selected)	Ctrl + H
Find Next Match	Shift + F4
Find the Previous Match	Ctrl + Shift + F4

Conditional Formatting Shortcuts

What it Does?	Windows Shortcut
Open Conditional Formatting Dialog Box	Alt O D
Clear Conditional from Selected Cells	Alt H L C S
Clear Conditional from the Entire Worksheet	Alt H L C E

Charting Shortcuts

What it Does?	Windows Shortcut
Inserts Chart in the Worksheet (using the selected data)	Alt + F1
Inserts a ChartSheet with a Chart (using the selected data)	F11

Drag (Mouse) Shortcuts

What it Does?	Windows Shortcut
Drag and Copy the selected cells	Ctrl + Drag
Drag and Cut the selected cells	Drag
Duplicate Worksheet	Ctrl + Drag
Switch Position of Cells/Rows/Columns	Shift + Drag

Named Ranges Shortcuts

What it Does?	Windows Shortcut
Get a List of All Defined Named Ranges	F3
Create Named Range from Selection	Ctrl + Shift + F3
Define Name Dialog Box	Ctrl + F3

Pivot Table Shortcuts

What it Does?	Windows Shortcut
Display Insert Pivot Table Dialog Box	Alt + N + V
Open Pivot Table Wizard	Alt + D + P
Select Entire Pivot Table (excluding Report Filters)	Ctrl + A
Add/Remove Checkmark for Selected Field in PivotTable Field List	Space
Group Selected Pivot Table Items	Alt + Shift + →
UnGroup Pivot Table Items	Alt + Shift + ←
Select the Next Item in PivotTable Field List or Items List	↓
Select a Previous Item in PivotTable Field List or Items List	↑
Select Last Visible Item in List	End
Select First Visible Item in List	Home
Open Field List for Active Cell	Alt + ↓
Hide Selected Item or Field	Ctrl + –
Opens Calculated Field dialog box (when the data field is selected)	Shift + Ctrl + =
Opens Calculated Item Dialog box (when field heading cell is Selected)	Shift + Ctrl + =

Others Shortcuts

What it Does?	Windows Shortcut
Restore Window Size	Ctrl + F5
Move Window	Ctrl + F7
Resize Window	Ctrl + F8
Previous Window	Ctrl + Shift + F6
Next Pane	F6
Previous Pane	F8
Extend Mode	Shift + F10
Display Shortcut Menu	Shift + F6
Turns On the Add to Selection Mode	Shift + F8

VBA Shortcuts

What it Does?	Windows Shortcut
Opes the VBA Editor and also switches between Excel Worksheet and the VBA editor	Alt + F11
Open VB Help	F1
View Object Browser	F2
View Properties	F4
View Code window	F7
View Immediate window	Ctrl + G
View Shortcut Menu	Shift + F10
Run a Sub/UserForm	F5
Step Into the code	F8
Step Over	Shift + F8
Step Out	Ctrl + Shift + F8
Run to Cursor	Ctrl + F8
Toggle Breakpoint	F9
Clear All Breakpoints	Ctrl + F9
Close VBA Editor and Return to the Excel Worksheet	Alt + Q

Useful Excel Resources:

• 20 Excel Keyboard Shortcuts that Will Impress Your Boss.
• 100+ Excel Interview Questions + Answers.
• Excel Functions (Videos + Examples).
• Free Excel Templates.
• Free Online Excel Training.
• 20 Advanced Excel Functions and Formulas (for Excel Pros)
• 10 Excel Pivot Table Keyboard Shortcuts

There are two ways to press the shortcut keys depending on the separator character used in the sequence.

+ Plus

The + (plus) between keys means press & hold the keys together in order.  For example, to press the shortcut Ctrl+Shift+L to Toggle Filters, you will:

Press & hold Ctrl, then press & hold Shift, then press L.  Then release all keys.

, Comma

The , (comma) between keys means press & release each key in order.  For example, to press the shortcut Alt,E,S to open Paste Special, you will:

Press & release Alt, then press & release E, then press & release S.

Laptop Keyboards

If you are using a laptop keyboard then you might be limited on the some of the shortcuts you can press.  Laptop keyboards tend to have smaller keyboards and don’t always contain keys like Page Up, Page Down, Menu, etc.

You might also need to press the Fn (function) key in combination with the function keys F1 to F12.  Some laptops have Fn Lock Mode so that you don’t have to press Fn with the the function keys.

Checkout our post on the Best Keyboards for Excel Keyboard Shortcuts to learn more.

Shortcut Description Tab Move to the next cell, to the right of the currently selected cell. Ctrl+A Select all contents of a worksheet. Ctrl+B Bold all cells in the highlighted section. Ctrl+C Copy all cells in the highlighted section. Ctrl+D Fill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down arrow to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell. Ctrl+F Search current sheet. Ctrl+G Go to a certain area. Ctrl+H Find and replace. Ctrl+I Puts italics on all cells in the highlighted section. Ctrl+K Inserts a hyperlink. Ctrl+L Opens the Create Table dialog box. Ctrl+N Creates a new workbook. Ctrl+O Opens a workbook. Ctrl+P Print the current sheet. Ctrl+R Fill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right arrow to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell. Ctrl+S Saves the open worksheet. Ctrl+T Open the Create Table dialog box. Ctrl+U Underlines all cells in the highlighted section. Ctrl+V Pastes everything copied onto the clipboard. Ctrl+W Closes the current workbook. Ctrl+X Cuts all cells in the highlighted section. Ctrl+Y Repeats the last entry (redo). Ctrl+Z Undo the last action. Ctrl+1 Changes the format of the selected cells. Ctrl+2 Bolds all cells in the highlighted section. Ctrl+3 Puts italics all cells in the highlighted section. Ctrl+4 Underlines all cells in highlighted section. Ctrl+5 Puts a strikethrough all cells in the highlighted section. Ctrl+6 Shows or hides objects. Ctrl+7 Shows or hides the toolbar. Ctrl+8 Toggles the outline symbols. Ctrl+9 Hides rows. Ctrl+0 Hides columns. Ctrl+Shift+: Enters the current time. Ctrl+; Enters the current date. Ctrl+` Changes between displaying cell values or formulas in the worksheet. Ctrl+' Copies a formula from the cell above. Ctrl+Shift+" Copies value from cell above. Ctrl+- Deletes the selected column or row. Ctrl+Shift+= Inserts a new column or row. Ctrl+Shift+~ Switches between showing Excel formulas or their values in cells. Ctrl+Shift+@ Applies time formatting. Ctrl+Shift+! Applies comma formatting. Ctrl+Shift+$ Applies currency formatting. Ctrl+Shift+# Applies date formatting. Ctrl+Shift+% Applies percentage formatting. Ctrl+Shift+^ Applies exponential formatting. Ctrl+Shift+* Selects the current region around the active cell. Ctrl+Shift+& Places border around selected cells. Ctrl+Shift+_ Removes a border. Ctrl++ Insert. Ctrl+- Delete contents of the currently-active cell. Ctrl+Shift+( Unhide rows. Ctrl+Shift+) Unhide columns. Ctrl+/ Selects the array containing the active cell. Ctrl+ Selects the cells with a static value or don’t match the formula in the active cell. Ctrl+[ Selects all cells referenced by formulas in the highlighted section. Ctrl+] Selects cells that contain formulas that reference the active cell. Ctrl+Shift+{ Selects all cells directly or indirectly referenced by formulas in the highlighted section. Ctrl+Shift+} Selects cells which contain formulas that directly or indirectly reference the active cell. Ctrl+Shift+| (pipe) Selects the cells within a column that don’t match the formula or static value in the active cell. Ctrl+Enter Fills the selected cells with the current entry. Ctrl+Spacebar Selects the entire column. Ctrl+Shift+Spacebar Selects the entire worksheet. Ctrl+Home Move to cell A1. Ctrl+End Move to last cell with text on the worksheet. Ctrl+Tab Move between Two or more open Excel files. Ctrl+Shift+Tab Activates the previous workbook. Ctrl+Shift+A Inserts argument names into a formula. Ctrl+Shift+F Opens the drop-down menu for fonts. Ctrl+Shift+O Selects all of the cells that contain comments. Ctrl+Shift+P Opens the drop-down menu for point size. Shift+Insert Pastes what is stored on the clipboard. Shift+Page Up In a single column, highlights all cells above that are selected. Shift+Page Down In a single column, highlights all cells above that are selected. Shift+Home Highlights all text to the left of the cursor. Shift+End Highlights all text to the right of the cursor. Shift+Up Arrow Extends the highlighted area up one cell. Shift+Down Arrow Extends the highlighted area down one cell. Shift+Left Arrow Extends the highlighted area left one character. Shift+Right Arrow Extends the highlighted area right one character. Alt+Tab Cycles through applications. Alt+Spacebar Opens the system menu. Alt+Backspace Undo. Alt+Enter While typing text in a cell, pressing Alt+Enter moves to the next line, allowing for multiple lines of text in one cell. Alt+= Creates a formula to sum all of the above cells. Alt+' Allows formatting on a dialog box. F1 Opens the help menu. F2 Edits the selected cell. F3 After a name is created, F3 pastes names. F4 Repeats last action. For example, if you changed the color of text in another cell, pressing F4 changes the text in cell to the same color. F5 Goes to a specific cell. For example, C6. F6 Move to the next pane. F7 Spell check selected text or document. F8 Enters Extend Mode. F9 Recalculates every workbook. F10 Activates the menu bar. F11 Creates a chart from selected data. F12 Save As option. Shift+F1 Opens the «What’s This?» window. Shift+F2 Allows the user to edit a cell comment. Shift+F3 Opens the Excel formula window. Shift+F5 Brings up a search box. Shift+F6 Move to previous pane. Shift+F8 Add to selection. Shift+F9 Performs calculate function on active sheet. Ctrl+F3 Open Excel Name Manager. Ctrl+F4 Closes current window. Ctrl+F5 Restores window size. Ctrl+F6 Next workbook. Ctrl+Shift+F6 Previous workbook. Ctrl+F7 Moves the window. Ctrl+F8 Resizes the window. Ctrl+F9 Minimize current window. Ctrl+F10 Maximize currently selected window. Ctrl+F11 Inserts a macro sheet. Ctrl+F12 Opens a file. Ctrl+Shift+F3 Creates names using those of either row or column labels. Ctrl+Shift+F6 Moves to the previous worksheet window. Ctrl+Shift+F12 Prints the current worksheet. Alt+F1 Inserts a chart. Alt+F2 Save As option. Alt+F4 Exits Excel. Alt+F8 Opens the macro dialog box. Alt+F11 Opens the Visual Basic editor. Alt+Shift+F1 Creates a new worksheet. Alt+Shift+F2 Saves the current worksheet.