Microsoft excel with words

Convert numbers into words

Excel doesn’t have a default function that displays numbers as English words in a worksheet, but you can add this capability by pasting the following SpellNumber function code into a VBA (Visual Basic for Applications) module. This function lets you convert dollar and cent amounts to words with a formula, so 22.50 would read as Twenty-Two Dollars and Fifty Cents. This can be very useful if you’re using Excel as a template to print checks.

If you want to convert numeric values to text format without displaying them as words, use the TEXT function instead.

Note: Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the VBA programming language, and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure. However, they will not modify these examples to provide added functionality, or construct procedures to meet your specific requirements.

Create the SpellNumber function to convert numbers to words

Use the keyboard shortcut, Alt + F11 to open the Visual Basic Editor (VBE).

Note: You can also access the Visual Basic Editor by showing the Developer tab in your ribbon.

Click the Insert tab, and click Module.

Copy the following lines of code.

Note: Known as a User Defined Function (UDF), this code automates the task of converting numbers to text throughout your worksheet.

Paste the lines of code into the Module1 (Code) box.

Press Alt + Q to return to Excel. The SpellNumber function is now ready to use.

Note: This function works only for the current workbook. To use this function in another workbook, you must repeat the steps to copy and paste the code in that workbook.

Use the SpellNumber function in individual cells

Type the formula =SpellNumber( A1) into the cell where you want to display a written number, where A1 is the cell containing the number you want to convert. You can also manually type the value like =SpellNumber(22.50).

Press Enter to confirm the formula.

Save your SpellNumber function workbook

Excel cannot save a workbook with macro functions in the standard macro-free workbook format (.xlsx). If you click File > Save. A VB project dialog box opens. Click No.

You can save your file as an Excel Macro-Enabled Workbook (.xlsm) to keep your file in its current format.

Click File > Save As.

Click the Save as type drop-down menu, and select Excel Macro-Enabled Workbook.

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Бесшовная интеграция Microsoft Excel и Word с помощью Python

Хотя в среднем для каждодневных задач автоматизация не требуется, бывают случаи, когда она может быть необходима. Создание множества диаграмм, рисунков, таблиц и отчётов может утомить, если вы работаете вручную. Так быть не должно. Специально к старту нового потока курса Fullstack-разработчик на Python делимся с вами кейсом постройки конвейера на Python, с помощью которого Excel и Word легко интегрировать: нужно создать таблицы в Excel, а затем перенести результаты в Word, чтобы практически мгновенно получить отчёт.

Openpyxl

Встречайте Openpyxl — возможно, одну из самых универсальных связок [биндингов] с Python, которая сделает взаимодействие с Excel очень простым. Вооружившись этой библиотекой, вы сможете читать и записывать все нынешние и устаревшие форматы Excel, то есть xlsx и xls.

Openpyxl позволяет заполнять строки и столбцы, выполнять формулы, создавать 2D и 3D диаграммы, маркировать оси и заголовки, а также предоставляет множество других возможностей, которые могут пригодиться.

И самое важное — этот пакет позволяет вам перебирать бесконечное количество строк и столбцов в Excel, тем самым избавляя вас от всех этих надоедливых вычислений и построения графиков, которые вам приходилось делать раньше.

Python-docx

Затем идёт Python-docx, этот пакет для Word — то же самое, что Openpyxl для Excel. Если вы ещё не изучили его документацию, вам, вероятно, стоит взглянуть на неё. Python-docx — без преувеличения один из самых простых и понятных мне наборов инструментов, с которыми я работал с тех пор, как начал работать с самим Python.

Python-docx позволяет автоматизировать создание документов путём автоматической вставки текста, заполнения таблиц и рендеринга изображений в отчёт без каких-либо накладных расходов. Без лишних слов давайте создадим наш собственный автоматизированный конвейер. Запустите Anaconda (или любую другую IDE по вашему выбору) и установите эти пакеты:

Автоматизация Microsoft Excel

Сначала загрузим уже созданный лист Excel, вот так:

Теперь переберём все строки в нашей таблице, чтобы вычислить и вставить значения мощности, умножив ток на напряжение:

Как только это будет сделано, мы используем рассчитанные значения мощности, чтобы сгенерировать линейную диаграмму, которая будет вставлена ​​в указанную ячейку, код показан ниже:

Автоматически созданная таблица Excel

Извлечение диаграммы

Теперь, когда мы сгенерировали нашу диаграмму, нам нужно извлечь её как изображение, чтобы мы могли использовать её в нашем отчёте Word. Сначала укажем точное местоположение файла Excel, а также место, где должно быть сохранено изображение диаграммы:

Затем откройте электронную таблицу, используя следующий метод:

Позднее вы сможете перебирать все объекты диаграммы в электронной таблице (если их несколько) и сохранять их в указанном месте:

Автоматизация Microsoft Word

Теперь, когда у нас есть сгенерированное изображение диаграммы, мы должны создать шаблон документа, который в принципе является обычным документом Microsoft Word (.docx), сформированным именно так, как мы хотим: отчёт содержит шрифты, размеры шрифтов, структуру и форматирование страниц.

Теперь всё, что нам нужно сделать, — создать плейсхолдеры для сгенерированного нами контента, то есть табличные значения и изображения, и объявить их с именами переменных, как показано ниже.

Шаблон документа Microsoft Word

Любой сгенерированный контент, включая текст и изображения, может быть объявлен в двойных фигурных скобках << variable_name >>. В случае таблиц вам нужно создать таблицу со строкой шаблона со всеми включёнными столбцами, затем нужно добавить одну строку вверху и одну строку ниже со следующей нотацией:

На рисунке выше — имена переменных:

table_contents для словаря Python, в котором будут храниться наши табличные данные;

Index для ключей словаря (первый столбец);

Power, Current и Voltage для значений словаря (второй, третий и четвёртый столбцы).

Затем импортируем наш шаблонный документ в Python и создаём словарь, в котором будут храниться значения нашей таблицы:

Далее импортируем ранее созданное в Excel изображение диаграммы и создадим другой словарь для создания экземпляров всех объявленных в документе шаблона переменных-заполнителей:

И, наконец, визуализируем отчёт с нашей таблицей значений и изображением диаграммы:

Результаты

И вот — автоматически сгенерированный отчёт Microsoft Word с числами и созданной в Microsoft Excel диаграммой. Мы получили полностью автоматизированный конвейер, его можно использовать, чтобы создать столько таблиц, диаграмм и документов, сколько вам потребуется.

Автоматически сгенерированный отчёт

Исходный код

Вот мой репозиторий на GitHub с шаблоном документа и исходным кодом для этого туториала. А вот ссылка на курс Fullstack-разработчик на Python, который сделает из вас настоящего универсального солдата от кодинга.

Узнайте, как прокачаться и в других специальностях или освоить их с нуля:

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How to Insert Excel Data Into Word (Tables, Files, Spreadsheets)

Microsoft Word is great for working on documents—but not so great with tables of data.

If you want to put a table into a Microsoft Word document, you can work with Word’s built-in table tools, or you can insert data directly from Excel.

Guess which one is better?

Getting your Excel data into Word is easy, makes it look better, and automatically updates. It’s a no-brainer💡

There are multiple ways of getting data from Excel into Word.

I’ll walk you through the best ones, step-by-step.

Please download my free sample workbook if you want to tag along.

Table of Contents

Free video on inserting Excel data in a Word document

Watch my video and learn how to easily copy and paste data from an Excel file to Word.

This video walked you through how to insert an Excel table in Word so it becomes a Microsoft Word table instead.

It’s done with all the classic copy-and-paste options: keep source formatting, match destination styles,

But there are other ways of getting things from Excel to Word.

Let’s dive into those below 🤿

What is an Excel Worksheet object?

Recent versions of Microsoft Office include the capability to insert objects into documents. These objects are either embedded or linked.

Embedded objects don’t update. If you include an embedded Excel object and change data in the Excel sheet you copied it from, no changes will be applied.

Linked objects update automatically. A linked Excel object will update to reflect changes in the original Excel sheet.

You can embed and link things other than Excel worksheets, but we’ll focus on Excel objects here.

It’s worth noting that the linked spreadsheet needs to remain available for this to work.

Also, this process works in reverse, as well: you can link to Word document objects from an Excel spreadsheet and insert them there in a matter of seconds.

Embedding Excel objects in Word

We’ll start with the simpler of the two: embedding an Excel object. Let’s take a look at the example workbook to see how it works.

Open the example workbook and a blank Word document.

On the first worksheet in the Excel file, you’ll see a small table. Select and copy it.

Go to your Word document, and paste the table with Ctrl + V.

You’ll see a table like this one:

If you click into this table, nothing notable will happen—you can edit the names of the months or the numbers, and they’ll change.

If you try inputting an Excel formula, however, it will only display as text.

Head back to the Excel worksheet and copy the table again.

In Word, click the Home tab of the Ribbon, and select Paste > Paste Special. In the resulting pop-up window, click on the Worksheet Object, and click OK.

You’ll now see a table that looks a bit different:

At first, it looks like the distinguishing feature of this table is gridlines.

But if you double-click the table, you’ll get a surprising new interface:

As you can see, this gives you an embedded version of Excel within Microsoft Word.

All because it’s a linked object. Pretty cool, huh?😎

You can do all the things you’re used to in Excel: use and edit formulas, apply conditional formatting, add new rows and columns, sort and filter data, and everything else you’ve come to expect from Excel.

And source formatting (from the Excel worksheet) is transferred to the Word document.

In short, it gives you a lot more table-editing power than you get with the standard Microsoft Word interface.

To exit the Excel interface, click outside of the table, and you’ll go back to the regular editor for your document.

If you go back to the Excel spreadsheet and make an edit in the table, you’ll see that the Excel object doesn’t update. So if your calculations change, or you get new data and add it to the spreadsheet, you’ll need to update your Word document manually.

Linking Excel objects in Word

As I mentioned before, embedded objects don’t automatically update. Linked objects, on the other hand, do.

And this can save you a lot of time.

Fortunately, linking an Excel object in Microsoft Word is easy.

The example workbook we used previously is the source Excel file.

Copy the table from the example workbook, and head back to the Word file. Again, click Paste > Paste Special in the Home tab. Again, select Microsoft Excel Worksheet Object.

This time, however, you’ll need one more click. On the left side of the window, you’ll see two radio buttons. One says Paste, and the other says Paste Link. Click the button next to Paste Link:

After hitting OK, you’ll get another table in your Word document. This one looks the same as the previous one:

There’s an important difference, however ⚠️

Let’s go back to the original Excel file and change one of the values.

We’ll change May’s value from 9 to 10.

Here’s what happens:

It might not be super clear in the GIF above, but the linked table automatically updates to match the Excel spreadsheet, while the embedded table doesn’t.

In other words, the Excel file changes are automatically applied to the Word document.

Insert an Excel worksheet in a Word document

Linking an Excel worksheet is the best way to get Excel data into Word because Excel is the best tool for working with spreadsheets.

If you want to insert a new object, you can insert a new spreadsheet into your Word document and work on it with the in-Word Excel tool.

To be completely honest, I don’t understand why you wouldn’t just work in Excel first, but I thought you might want to know anyway!

To insert a blank Excel worksheet object into the Word file, go to the Insert tab on the Ribbon.

Click the Object button in the Text group, then find the Microsoft Excel Worksheet object option.

This opens up the trusty ol’ object dialog box.

Hit OK, and you’ll get a blank worksheet in your Word document.

When you want to edit it, double-click the worksheet and you’ll open the Excel editor right inside of Word.

As before, you can do all the things you usually do in Excel right from Word in this worksheet.

And that’s an easy way of getting data from Excel to Word by making it an embedded object in the Word doc.

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Excel is a great tool for doing all the analysis and finalizing the report. But sometimes, calculation alone cannot convey the message to the reader because every reader has their way of looking at the report. Some people can understand the numbers just by looking at them, some need some time to get the real story, and some cannot understand. So, they need a full and clear-cut explanation of everything.

You can download this Text in Excel Formula Template here – Text in Excel Formula Template

To bring all the users to the same page while reading the report, we can add text comments to the formula to make the report easily readable.

Let us look at how we can add text in Excel formulas.

#1 – Add Meaningful Words Using Text in Excel Formula

Often in Excel, we only perform calculations. Therefore, we are not worried about how well they convey the message to the reader. For example, take a look at the below data.

By looking at the above image, it is very clear that we need to find the sale value by multiplying Units to Unit PriceUnit Price is a measurement used for indicating the price of particular goods or services to be exchanged with customers or consumers for money. It includes fixed costs, variable costs, overheads, direct labour, and a profit margin for the organization.read more.

Apply simple text in the Excel formula to get the total sales value for each salesperson.

Usually, we stop the process here itself.

How about showing the calculation as Anderson’s total “Sale Value” is 45,657?

It looks like a complete sentence to convey a clear message to the user. So, let us go ahead and frame a sentence along with the formula.

#2 – Add Meaningful Words to Formula Calculations with TIME Format

We have seen how to add text values to our formulas to convey a clear-cut message to the readers or users. Now, we will be adding text values to another calculation, which includes time calculations.

We have data on flight departure and arrival timings. We need to calculate the total duration of each flight.

Not only the total duration, but we want to show the message like this “Flight Number DXS84’s total duration is 10:24:56.”

In cell D2, we must start the formula. Our first value is “Flight Number.” We must enter this in double-quotes.

The next value we need to add is the flight number already in cell A2. Enter the “&” symbol and select cell A2.

The next thing we need to add to the text‘s “Total Duration.”We must insert one more “&”symbol and enter this text in double-quotes.

Now comes the most important part of the formula. We need to calculate the total duration after “&” the symbol enters the formula as C2 – B2.

Our full calculation is complete. Press the “Enter” key to get the result.

We got the total duration as 0.433398, which is not in the right format. So, we must apply the TEXT function to perform the calculation and format that to TIME.

#3 – Add Meaningful Words to Formula Calculations with Date Format

The TEXT function can perform the formatting task when adding text values to get the correct number format. Now, we will see it in the date format.

Below is the daily sales table that we update the values regularly.

We need to automate the heading as the data keeps adding, i.e., we should change the last date as per the last day of the table.

Step 1: We must first open the formula in the A1 cell as “Consolidated Sales Data from.”

Step 2: Put the “&” symbol and apply the TEXT function in the Excel formula. Apply the MIN function to get the least date from this list inside the TEXT function. And format it as “dd-mmm-yyyy.”

Step 3: Now, enter the word to.

Step 4: To get the latest date from the table, we must apply the MAX formulaThe MAX Formula in Excel is used to calculate the maximum value from a set of data/array. It counts numbers but ignores empty cells, text, the logical values TRUE and FALSE, and text values.read more, and format it as the date by using TEXT in the Excel formula.

As we update the table, it will automatically update the heading.

Things to Remember Formula with Text in Excel

• We can add the text values according to our preferences by using the CONCATENATE function in excelThe CONCATENATE function in Excel helps the user concatenate or join two or more cell values which may be in the form of characters, strings or numbers.read more or the ampersand (&) symbol.
• To get the correct number format, we must use the TEXT function and specify the number format we want to display.

Recommended Articles

This article has been a guide on Text in Excel Formula. Here, we discuss how to add text in the Excel formula cell along with practical examples and downloadable Excel templates. You may also look at these useful functions in Excel: –

• Separate Text in Excel
• How to Wrap Text in Excel?
• How to Convert Text to Numbers in Excel?
• Convert Date to Text in Excel