Merge cell text excel

Merge and unmerge cells

You can’t split an individual cell, but you can make it appear as if a cell has been split by merging the cells above it.

Merge cells

Select the cells to merge.

Select Merge & Center.

Important: When you merge multiple cells, the contents of only one cell (the upper-left cell for left-to-right languages, or the upper-right cell for right-to-left languages) appear in the merged cell. The contents of the other cells that you merge are deleted.

Unmerge cells

Select the Merge & Center down arrow.

Select Unmerge Cells.

You cannot split an unmerged cell. If you are looking for information about how to split the contents of an unmerged cell across multiple cells, see Distribute the contents of a cell into adjacent columns.

After merging cells, you can split a merged cell into separate cells again. If you don’t remember where you have merged cells, you can use the Find command to quickly locate merged cells.

Merging combines two or more cells to create a new, larger cell. This is a great way to create a label that spans several columns.

In the example here, cells A1, B1, and C1 were merged to create the label “Monthly Sales” to describe the information in rows 2 through 7.

Merge cells

Merge two or more cells by following these steps:

Select two or more adjacent cells you want to merge.

Important: Ensure that the data you want to retain is in the upper-left cell, and keep in mind that all data in the other merged cells will be deleted. To retain any data from those other cells, simply copy it to another place in the worksheet—before you merge.

On the Home tab, select Merge & Center.

If Merge & Center is disabled, ensure that you’re not editing a cell—and the cells you want to merge aren’t formatted as an Excel table. Cells formatted as a table typically display alternating shaded rows, and perhaps filter arrows on the column headings.

To merge cells without centering, click the arrow next to Merge and Center, and then click Merge Across or Merge Cells.

Unmerge cells

If you need to reverse a cell merge, click onto the merged cell and then choose Unmerge Cells item in the Merge & Center menu (see the figure above).

Split text from one cell into multiple cells

You can take the text in one or more cells, and distribute it to multiple cells. This is the opposite of concatenation, in which you combine text from two or more cells into one cell.

For example, you can split a column containing full names into separate First Name and Last Name columns:

Follow the steps below to split text into multiple columns:

Select the cell or column that contains the text you want to split.

Note: Select as many rows as you want, but no more than one column. Also, ensure that are sufficient empty columns to the right—so that none of your data is deleted. Simply add empty columns, if necessary.

Click Data > Text to Columns, which displays the Convert Text to Columns Wizard.

Click Delimited > Next.

Check the Space box, and clear the rest of the boxes. Or, check both the Comma and Space boxes if that is how your text is split (such as «Reyes, Javiers», with a comma and space between the names). A preview of the data appears in the panel at the bottom of the popup window.

Click Next and then choose the format for your new columns. If you don’t want the default format, choose a format such as Text, then click the second column of data in the Data preview window, and click the same format again. Repeat this for all of the columns in the preview window.

Click the button to the right of the Destination box to collapse the popup window.

Anywhere in your workbook, select the cells that you want to contain the split data. For example, if you are dividing a full name into a first name column and a last name column, select the appropriate number of cells in two adjacent columns.

Click the button to expand the popup window again, and then click the Finish button.

Merging combines two or more cells to create a new, larger cell. This is a great way to create a label that spans several columns. For example, here cells A1, B1, and C1 were merged to create the label “Monthly Sales” to describe the information in rows 2 through 7.

Merge cells

Click the first cell and press Shift while you click the last cell in the range you want to merge.

Important: Make sure only one of the cells in the range has data.

Click Home > Merge & Center.

If Merge & Center is dimmed, make sure you’re not editing a cell or the cells you want to merge aren’t inside a table.

Tip: To merge cells without centering the data, click the merged cell and then click the left, center or right alignment options next to Merge & Center.

If you change your mind, you can always undo the merge by clicking the merged cell and clicking Merge & Center .

Unmerge cells

To unmerge cells immediately after merging them, press Ctrl + Z. Otherwise do this:

Click the merged cell and click Home > Merge & Center.

The data in the merged cell moves to the left cell when the cells split.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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TEXTJOIN function

The TEXTJOIN function combines the text from multiple ranges and/or strings, and includes a delimiter you specify between each text value that will be combined. If the delimiter is an empty text string, this function will effectively concatenate the ranges.

Note: This feature is available on Windows or Mac if you have Office 2019, or if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

Syntax

TEXTJOIN(delimiter, ignore_empty, text1, [text2], …)

A text string, either empty, or one or more characters enclosed by double quotes, or a reference to a valid text string. If a number is supplied, it will be treated as text.

If TRUE, ignores empty cells.

Text item to be joined. A text string, or array of strings, such as a range of cells.

Additional text items to be joined. There can be a maximum of 252 text arguments for the text items, including text1. Each can be a text string, or array of strings, such as a range of cells.

For example, =TEXTJOIN(» «,TRUE, «The», «sun», «will», «come», «up», «tomorrow.») will return The sun will come up tomorrow.

If the resulting string exceeds 32767 characters (cell limit), TEXTJOIN returns the #VALUE! error.

Examples

Copy the example data in each of the following tables, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

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TEXTJOIN function in Excel to merge text from multiple cells into one

by Svetlana Cheusheva, updated on March 14, 2023

The tutorial shows how to use the TEXTJOIN function to merge text in Excel with practical examples.

Until recently, there were two prevalent methods to merge cell contents in Excel: the concatenation operator and CONCATENATE function. With the introduction of TEXTJOIN, it seems like a more powerful alternative has appeared, which enables you to join text in a more flexible manner including any delimiter in between. But in truth, there’s much more to it!

Excel TEXTJOIN function

TEXTJOIN in Excel merges text strings from multiple cells or ranges and separates the combined values with any delimiter that you specify. It can either ignore or include empty cells in the result.

The function is available in Excel for Office 365, Excel 2021, and Excel 2019.

The syntax of the TEXTJOIN function is as follows:

• Delimiter (required) — is a separator between each text value that you combine. Usually, it is supplied as a text string enclosed in double quotes or a reference to a cell containing a text string. A number supplied as a delimiter is treated as text.
• Ignore_empty (required) — Determines whether to ignore empty cells or not:
  • TRUE — ignore any blank cells.
  • FALSE — include empty cells in the resulting string.
• Text1 (required) — first value to join. Can be supplied as a text string, a reference to a cell containing a string, or array of strings such as a range of cells.
• Text2, … (optional) — additional text values to be joined together. A maximum of 252 text arguments are allowed, including text1.

As an example, let’s combine address parts from cells B2, C2 and D2 together into one cell, separating the values with a comma and a space:

With the CONCATENATE function, you’d need to specify each cell individually and put a delimiter («, «) after each reference, which might be bothersome when merging the contents of many cells:

=CONCATENATE(A2, «, «, B2, «, «, C2)

With Excel TEXTJOIN, you specify the delimiter just once in the first argument, and supply a range of cells for the third argument:

=TEXTJOIN(«, «, TRUE, A2:C2)

TEXTJOIN in Excel — 6 things to remember

To effectively use TEXTJOIN in your worksheets, there are a few important points to take notice of:

1. TEXTJOIN is a new function, which is only available in Excel 2019 — Excel 365. In earlier Excel versions, please use the CONCATENATE function or the «&» operator instead.
2. In new versions if Excel, you can also use the CONCAT function to concatenate values from separate cells and ranges, but with no options for delimiters or empty cells.
3. Any number supplied to TEXTJOIN for the delimiter or text arguments is converted to text.
4. If delimiter is not specified or is an empty string («»), text values are concatenated without any delimiter.
5. The function can handle up to 252 text arguments.
6. The resulting string can contain a maximum of 32,767 characters, which is the cell limit in Excel. If this limit is exceeded, a TEXTJOIN formula returns the #VALUE! error.

How to join text in Excel — formula examples

To better understand all the advantages of TEXTJOIN, let’s take a look at how to use the function in real-life scenarios.

Convert column to comma separated list

When you are looking to concatenate a vertical list separating the values by a comma, semicolon or any other delimiter, TEXTJOIN is the right function to use.

For this example, we’ll be concatenating wins and losses of each team from the table below. This can be done with the following formulas, which differ only in the range of cells that are joined.

=TEXTJOIN(«,», FALSE, B2:B6)

=TEXTJOIN(«,», FALSE, C2:C6)

In all the formulas, the following arguments are used:

• Delimiter — a comma («,»).
• Ignore_empty is set to FALSE to include empty cells because we need to show which games were not played.

As the result, you will get four comma-separated lists that represent wins and losses of each team in a compact form:

Join cells with different delimiters

In a situation when you need to separate the combined values with different delimiters, you can either supply several delimiters as an array constant or input each delimiter in a separate cell and use a range reference for the delimiter argument.

Supposing you want to join cells containing different name parts and get the result in this format: Last name, First name Middle name.

As you can see, the Last name and First name are separated by a comma and a space («, «) while the First name and Middle name by a space (» «) only. So, we include these two delimiters in an array constant <«, «,» «>and get the following formula:

Where A2:C2 are the name parts to be combined.

Alternatively, you can type the delimiters without quotation marks in some empty cells (say, a comma and a space in F3 and a space in G3) and use the range $F$3:$G$3 (please mind the absolute cell references) for the delimiter argument:

=TEXTJOIN($F$3:$G$3, TRUE, A2:C2)

By using this general approach, you can merge cell contents in various forms.

For example, if you want the result in the First name Middle initial Last name format, then use the LEFT function to extract the first character (the initial) from cell C2. As for the delimiters, we put a space (» «) between the First name and the Middle initial; a period and a space («. «) between the Initial and the Last name:

=TEXTJOIN(<» «,». «>, TRUE, B2, LEFT(C2,1), A2)

Join text and dates in Excel

In a specific case when you are merging text and dates, supplying dates directly to a TEXTJOIN formula won’t work. As you may remember, Excel stores dates as serial numbers, so your formula will return a number representing the date as shown in the screenshot below:

=TEXTJOIN(» «, TRUE, A2:B2)

To fix this, you need to convert the date into a text string before joining it. And here the TEXT function with the desired format code («mm/dd/yyyy» in our case) comes in handy:

=TEXTJOIN(» «, TRUE, A2, TEXT(B2, «mm/dd/yyyy»))

Merge text with line breaks

If you’d like to merge text in Excel so that each value starts in a new line, use CHAR(10) as the delimiter (where 10 is a linefeed character).

For example, to combine text from cells A2 and B2 separating the values by a line break, this is the formula to use:

=TEXTJOIN(CHAR(10), TRUE, A2:B2)

Tip. For the result to display in multiple lines like shown in the screenshot above, make sure the Wrap text feature is turned on.

TEXTJOIN IF to merge text with conditions

Due to the ability of Excel TEXTJOIN to handle arrays of strings, it can also be used to conditionally merge the contents of two or more cells. To have it done, use the IF function to evaluate a range of cells and return an array of values that meet the condition to the text1 argument of TEXTJOIN.

From the table shown in the screenshot below, suppose you wish to retrieve a list of Team 1 members. To achieve this, nest the following IF statement into the text1 argument:

In plain English, the above formula says: If column B equals 1, return a value from column A in the same row; otherwise return an empty string.

The complete formula for Team 1 takes this shape:

In a similar manner, you can get a comma-separated list of the members of Team 2:

Note. Due to the Dynamic Arrays feature available in Excel 365 and 2021, this works as a regular formula, shown in the screenshot above. In Excel 2019, you must enter it as a traditional array formula by pressing the Ctrl + Shift + Enter shortcut.

Lookup and return multiple matches in comma separated list

As you probably know, the Excel VLOOKUP function can only return the first found match. But what if you need to get all matches for a specific ID, SKU, or something else?

To output the results in separate cells, use one of the formulas described in How to VLOOKUP multiple values in Excel.

To look up and return all matching values in a single cell as a comma-separated list, use the TEXTJOIN IF formula.

To see how it works in practice, let’s retrieve a list of products purchased by a given seller from the sample table below. This can be easily done with the following formula:

=TEXTJOIN(«, «, TRUE, IF($A$2:$A$12=D2, $B$2:$B$12, «»))

Where A2:A12 are seller names, B2:B12 are products, and D2 is the seller of interest.

The above formula goes to E2 and brings all the matches for the target seller in D2 (Adam). Due to the clever use of relative (for the target seller) and absolute (for the seller names and products) cell references, the formula correctly copies to the below cells and works nicely for the other two sellers too:

Note. As with the previous example, this works as a regular formula in Excel 365 and 2021, and as a CSE formula (Ctrl + Shift + Enter ) in Excel 2019.

The formula’s logic is exactly the same as in the previous example:

The IF statement compares each name in A2:A12 against the target name in D2 (Adam in our case):

If the logical test evaluates to TRUE (i.e. the name in D2 matches the name in column A), the formula returns a product from column B; otherwise an empty string («») is returned. The result of IF is the following array:

The array goes to the TEXTJOIN function as the text1 argument. And because TEXTJOIN is configured to separate the values with a comma and a space («, «), we get this string as the final result:

Bananas, Apples, Oranges, Lemons

Excel TEXTJOIN not working

When your TEXTJOIN formula results in an error, it’s most likely to be one of the following:

• #NAME? error occurs when TEXTJOIN is used in an older version of Excel where this function is not supported (pre-2019) or when the function’s name is misspelled.
• #VALUE! error occurs if the resulting string exceeds 32,767 characters.
• #VALUE! error may also occur if Excel does not recognize the delimiter as text, for example if you supply some non-printable character such as CHAR(0).

That’s how to use the TEXTJOIN function in Excel. I thank you for reading and hope to see you on our blog next week!

Available downloads

You may also be interested in

Table of contents

Can you have a dynamic delimiter?

I want to join text like a sentence from a list of items. I want the items to be combined using «,» but the last item should be combined with «, &». However long my list is the last item should be combined with the later.

Hello!
Use the TEXTBEFORE and TEXTAFTER functions to insert the desired character after the last comma.

I hope it’ll be helpful.

Do you know if it’s possible to combine the line break delimiter with finding multiple matches?

I tried this, but it doesn’t function properly, with or without the CSE:

=TEXTJOIN(CHAR(10), TRUE, IF($A$2:$A$12=D2, $B$2:$B$12, «»))

Hello!
I don’t really understand what you want to do. But maybe you will find this article useful: How to VLOOKUP multiple values in Excel with criteria. If this does not help, explain the problem in detail.

Hello!
Can you use TEXTJOIN in multiple sheets?, example: TEXTJOIN(«, «,TRUE,IF($C9=’5-Sale’!$D$10:$D$10009,’5-Sale’!$H$10:$H$10009,»»))). I use this formula and it displayed #VALUE. can you fix this or any advice?
Hope to hear from you soon. Thank you!!

Hello!
Perhaps the error occurs because the TEXJOIN function can join no more than 252 text arguments.

Please help with suitable formula:

Input in 3 columns:

A B C
Morning Adam Good
Afternoon Bob
Evening James
Alice
Sam
Pete

Desired Result in Column continuous sentences:

Good Morning Adam
Good Morning Bob
Good Morning James
Good Morning Alice
Good Morning Sam
Good Morning Pete
Good Afternoon Adam
Good Afternoon Bob
Good Afternoon James
Good Afternoon Alice
Good Afternoon Sam
Good Afternoon Pete
Good Evening Adam
Good Evening Bob
Good Evening James
Good Evening Alice
Good Evening Sam
Good Evening Pete

Using excel how to get the output from the below input

Name Task
a 1,2,3,4
b 5,6,7,8
c 9,10,11,12
d 13,14,15,16

Name Test
a 1
a 2
a 3
a 4
b 5
b 6
b 7
b 8
c 9
c 10
c 11
c 12
d 13
d 14
d 15
d 16

How to retain formatting of specific cell or cells while textjoin — for example: out of three cells being joined, only one was bold. In the textjoin cell, I want that value to retain its bold formating

Hi!
Excel formulas cannot change cell formatting. This can be done using a VBA macro.

i’ve been trying using formula’s to merge the bundle_Id values in one cell which have similar number to the different sheet but I am not able to merge them. Using =TEXTJOIN(«,»,true,B2:B9) and which is working well but have to merge the cells individually. Can you please suggest some formula on this.

Example —
bundle_id sku formula
1 75613 1
1 75176 1
1 74207 1
1 74301 1
1 62750 1
1 74378 1
1 74299 1
1 37738 1
2 75613 1
2 75176 1
2 74205 1
2 74301 1
2 62750 1
2 74378 1
2 74299 1
2 37738 1

Just like this i want to merge all 2 values in one column for 4000 row together. How can i merge them

Hi!
I am not sure I fully understand what you mean. If I understand correctly, your example has 3 values per line. Explain what you want to merge. Write an example of the result.

Hi,
I have an SAP extract for Special Instructions.
In SAP, for the same Special Instruction, I may have 1 or more lines of text and those lines need to be grouped into a single cell for each unique Customer ID.
What I need to do is combine the cells with a formula (which is the easy part) but I want to the formula to detect when the ID in column A changes to another accountID.
So 6 lines of data in Cell C1to C6 are combined and the formula detects that the ID changes to a new ID (from 10000 to 10001) and combines cells C7 to C9, and then C10 to C15.

Cust# Text ID Remit To Text
10000 0009 Remit to:
10000 0009 PERKINELMER Optoelectronics
10000 0009 c/o ROYAL BANK OF CANADA
10000 0009 1, Place Ville Marie
10000 0009 MontrГ©al (QC) H3C 3A7, Canada
10000 0009 Account #403
10001 0009 Remit to: EG&G Optoelectronics
10001 0009 P.O. Box 66512 AMS O’Hare
10001 0009 Chicago, IL 60666-0512 USA
10002 0009 Remit to: EG&G Optoelectronics
10002 0009 P.O. Box 66512 AMS O’Hare
10002 0009 Chicago, IL 60666-0512 USA
10003 0009 Remit to:
10003 0009 EG&G CANADA Ltd. Optoelectronics
10003 0009 c/o ROYAL BANK OF CANADA
10003 0009 1, Place Ville Marie
10003 0009 MontrГ©al (QC) H3C 3A7, Canada
10003 0009 Account #124

Hope this makes sense! 🙂

Is there anyway to combine two delimited lists term by term.
For example cell A1 has 1,2,3,4 and cell B1 has 5,6,7,8. I would like cell C1 to have 1,5 ; 2,6 ; 3,7; 4,8.
The textjoin function seems to only concatenate cells end to end without being able to enter the cells and go term by term. Any help would be appreciated.
Thanks.

Hello!
I think it is impossible to solve your problem with the help of one formula. You need to split the text into cells, and then combine their values in the desired order.

Hi, is there a way to combine text from multiple columns into one cell, but only returning unique values? I’ve been using the formula =textjoin(«, «, true, G4:R4) which works well but some of the cells have duplicated values. EG:

O P Q R S
1.Apple Pear Orange Apple Apple, Pear, Orange, Apple
2. Pear Pear Pear Pear Pear, Pear, Pear, Pear

What I’m getting in column ‘S’ (where the formula is): row1:Apple, Pear, Orange, Apple. row2: Pear, Pear, Pear, Pear but I only want it to show one of each value, so row1: pear, orange; row 2: Pear. I tried to prefix the formula with =unique but that still returns the duplicate word or phrase.

Any suggestions would be most welcome!

Hello!
You can extract unique values from the band using the formula in this comment.
I hope I answered your question. If something is still unclear, please feel free to ask.

Thankiu so much

Hello I am trying to use this to get a date/ time results however it’s giving this result :
44378.57784,44378.48631,44378.44199

=ARRAY_CONSTRAIN(ARRAYFORMULA(TEXTJOIN(«,»,TRUE,IF(Sheet1!A2=C:C,A:A,»»))), 1, 1)

Thank You for posting this tutorial.

Is there a way to use a macro to use Textjoin to put multiple types of items in the same cell, with each items having a different color based on a value of type of item?

So, I have this table, and I want a single cell, where each of the items for the same date are together, but are a different font color depending on the calendar type. So, line 2 and line 5 would be the same color.

DATE Calendar Time Description UNIQUE VALUE (CALCULATED)
12/23/2021 Personal 6AM-Fitness Training 44553|1
12/23/2021 Kids 7AM-Schools closed 44553|2
12/23/2021 Family 3PM-Holiday Break begins 44553|3
12/23/2021 Peter 5PM-Jiu Jitsu 44553|4
12/24/2021 Kids 7AM-Schools closed 44554|1

Hi!
You can paint a part of a cell with a special color only manually. Excel formulas don’t work here.

Hi, the cells returned «N/A» in lookup and return multiple matches in comma separated list, but when i remove some rows in the lookup table, it works. Is there a limit on how many rows in a lookup table this function can handle, how many rows?

Hi,
Can we edit range as per condition in textjoin.
Example i have pivot table, in which i have the numbers of the range to textjoin,
But i have to edit those range as per the pivot value, is there any formula in which the range get automatically selected as per the pivot table value .

Hello!
The INDIRECT function is used to convert a value to a cell address. Perhaps this article will be useful to you.

Hi! How can I use textjoint to give me the 5 highest values across multiple columns in excel 365? The values should reference to the respective left adjacent cells and each of the five top values should return more than one matching value, if any. I hope I make myself understood

Hello!
To find the 5 highest values in columns, I recommend using the LARGE function as described in this article. The value from the cell will be returned, but not the reference from that cell. You can combine these values using the TEXTJOIN function as described in the article above.

I have been able to successfully combine my text using the instructions provided, but now I need to copy the combined text into another spreadsheet. How do I do this since the content of the cell is a formula?

Hi,
Here is the article that may be helpful to you: How to copy values in Excel
I hope it’ll be helpful.

#VALUE! error occurs if the resulting string exceeds 32,767 characters.

Please help to resolve the error.

I want to use «Join cells with conditions» this formula When ever i use » =TEXTJOIN(«, «, TRUE, IF($B$2:$B$9=1, $A$2:$A$9, «»)) » this formula it show «#VALUE!» & i also used «Return multiple matches» =TEXTJOIN(«, «, TRUE, IF($A$2:$A$12=D4, $B$2:$B$12, «»)) » this one too but it’s some times Blank in cell. Please help me in this case

Hello!
Unfortunately I was unable to reproduce your error. Therefore, the question is not clear to me.
Please provide me with an example of the source data and the expected result.

When i used TEXTJOIN formula then i saw some of the cell values are incorrect & Some of the cells are blank too. i want to share my excel file for the error but there is no option for attachment.

Hello Svetlana,
Do you have a suggestion for an alternative or workaround for the 256 char. limit of the if function when used within a textjoin function? I am wanting to join text in column AD if it’s corresponding code in column Q is 8. For example, =TEXTJOIN(«; «;TRUE;IF($Q$2:$Q$22=8;$AD$2:$AD$22;»»)). It works perfectly unless the text in any of the cells is greater than 256 (if function limitation), the formula returns #VALUE!.

I tried using the formula above, but it is giving me all the values in column B separated by a comma

Hello!
Please describe your task in more detail — what you are trying to find, what formula you used, and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.

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