Max rows for excel

Maximum Number of Rows in Excel

How to Find the Maximum Number of Rows in Excel?

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For example, look at the below worksheet preview.

The active cell is the A1 cell. To go to the last row of this column, we need to press the shortcut key “Ctrl + Down Arrow.” It will take us to the last row in the selected cell column.

But one thing we need to know about this shortcut is it will take us to the last used cell without a cell break.

For example, look at the below data preview.

We have some data in the first 6 rows of column 1, and the active cell is the A1 cell. If we press “Ctrl + Down Arrow, “it will take you to the last used cell, not to the last row of the worksheet.

This shortcut key will go to the last used cell without cell breaks. For example, look at the below data preview.

After the first 6 rows, we have a line break of one row, and after that cell break, we have data in another 6 rows. So first, we will press the shortcut key “Ctrl + Down Arrow.” It will take me to the last used row before the cell break, the 6th row.

Again, we will press the shortcut key “Ctrl + Down Arrow” and see where it will go.

Upon pressing the shortcut key one more time, it has jumped to the next used cell, not to the end of the last used cell. So now, we must press the “Ctrl + Down Arrow” key. It will take us to another last used row, the 13th row.

Now, if we press the “Ctrl + Down Arrow,” it will take us to the last row of the worksheet. Like this, going to the maximum number of rows with Excel works.

Limit User Action to Specific Number of Rows in Excel

Often, we do not want users to use all the rows. Rather, we want them to work with a specific range of cells or rows. We can do this by using multiple methods. Below are the ways to restrict user action to particular rows.

Using Hide Method

For example, if we want to allow a user to work with the first ten rows of the data, we can hide the remaining rows except for the first 10 rows.

• To hide from the 11th row onwards, we must select all the rows till the 10,48,576 rows.

• Now right-click on the row headerRow HeaderExcel Row Header is the grey column on the left side of column 1 in the worksheet that contains the numbers (1, 2, 3, etc.). To hide or reveal row and column headers, press ALT + W + V + H.read more and choose the option of “Hide.”

• It will hide all the selected rows, and the user can see only 10 rows.

After selecting several rows to be hidden, press the shortcut key “Ctrl + 9” (Number 9 should be from the keyboard number, not from the number pad of the keyboard). It will simply hide the rows.

Like this, we can limit the action of users with specific worksheets.

Things to Remember

• Excel 2003 version has only 65,536 rows only.
• From the Excel 2007 version onwards, we have more than 1 million rows.
• If we use all the rows, then the computer should be equipped with a well-versed processor, and RAM capacity should be not less than 8 GB.

Recommended Articles

This article is a guide to the Maximum Number of Rows in Excel. We discuss finding the last row and restricting user action to specific rows in Excel and a downloadable template. You may learn more about Excel from the following articles: –

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XLS and XLSX: Maximum Number of Columns and Rows

Info by Stefan Trost | Last update on 2022-11-17 | Created on 2018-01-19

The maximum number of possible columns and rows in Microsoft Excel is not unlimited. Instead, the limit differs from program version to program version and is moreover depending on whether the file format is XLSX or XLS.

Here is a table of previous versions and formats of Excel as well as the maximum number of rows and columns allowed for the corresponding version and format.

Version	Format	Max. Rows	Max. Columns
Excel 365	XLSX	1.048.576	16.384 (XFD)
Excel 2021	XLSX	1.048.576	16.384 (XFD)
Excel 2019	XLSX	1.048.576	16.384 (XFD)
Excel 2016 (16.0)	XLSX	1.048.576	16.384 (XFD)
Excel 2013 (15.0)	XLSX	1.048.576	16.384 (XFD)
Excel 2010 (14.0)	XLSX	1.048.576	16.384 (XFD)
Excel 2007 (12.0)	XLSX	1.048.576	16.384 (XFD)
Excel 2003 (11.0)	XLS	65.536	256 (IV)
Excel 2002 (10.0)	XLS	65.536	256 (IV)
Excel 2000 (9.0)	XLS	65.536	256 (IV)
Excel 97 (8.0)	XLS	65.536	256 (IV)
Excel 95 (7.0)	XLS	16.384	256 (IV)
Excel 5.0 (1993)	XLS	16.384	256 (IV)
Excel 4.0 (1992)	XLS	16.384	256 (IV)
Excel 3.0 (1990)	XLS	16.384	256 (IV)
Excel 2.0 (1987)	XLS	16.384	256 (IV)
Excel 1.0 (1985)	XLS	16.384	256 (IV)

In the first versions of Excel from 1985 on, only 16,384 lines and 256 columns were allowed. This made it possible to use the columns from column A to column IV. The last usable field in the lower right corner was accordingly the field IV16384. With this, a maximum of 4,341,760 cells of the XLS sheet could be used in the Excel versions from 1.0 to 7.0.

Starting with Excel 97 (version 8.0), the maximum number of lines for the XLS format was increased to 65,536, the maximum number of columns remained unchanged. So, a maximum of 16,777,216 cells are usable in an XLS sheet.

First ten years later with Excel 2007 (version 12.0) and the introduction of the XLSX format, there was a further increase in the number of permitted fields. From this time on, 1,048,576 rows and 16,384 columns (that is from column A to the XFD column) were possible. Til today, this number has not been increased again. Overall, a current Excel spreadsheet can therefore comprise 17,179,869,184 cells. Incidentally, this increase only applies to the XLSX format. If you use a current version of Excel to store a sheet in the old XLS format, the limit of 65,536 lines and 256 columns introduced with Excel 97 is there still today. If you nevertheless try to save a spreadsheet that exceeds this range in XLS format, Excel will issue an error message and not save the corresponding field(s).

Since Excel 2016 up to the current Excel 365 offered in a subscription model, Microsoft has not only kept the same number of permitted rows and columns, but has also frozen the version number on 16, since instead of discrete versions, there should be continuously new features rolled out via the Windows update in future. It remains to be seen whether Microsoft someday will give us more columns or more rows via this update again.

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What is the maximum number of columns & rows in Excel Worksheet

The theoretical limit of rows and columns in the Microsoft Office application, Excel is well defined. If you exceed this mark, you are prompted with a ‘File not loaded completely’ popup message. It bears the following description:

• The file contains more than 1,048,576 rows or 16,384 columns. To fix this problem, open the source file in a text editor such as Microsoft Office Word. Save the source file as several smaller files that conform to this row and column limit, and then open the smaller files in Microsoft Office Excel. If the source data cannot be opened in a text editor, try importing the data into Microsoft Office Access, and then exporting subsets of the data from Access to Excel.
• The area that you are trying to paste the tab-delineated data into is too small. To fix this problem, select an area in the worksheet large enough to accommodate every delimited item.

So, what’s the maximum number of rows and columns supported in an Excel worksheet? Let’s find out!

Maximum number of rows & columns in Excel

Excel supports three Worksheets in a Workbook file, and each Worksheet can support up to 1,048,576 rows and 16,384 columns of data. Workbooks, however, can have more than 3 Worksheets if the computer supports enough memory for the additional data.

A handful of Office users seem to believe that 64-bit Excel can support more rows or columns than the 32-bit version. Is it true? While it might seem possible theoretically or remotely, it’s certainly not true as the number of rows/columns is limited by the version of the product and not by a number of ‘BITS’ it supports.

Moreover, having larger worksheet sizes exclusively for 64-bit Excel would cause some sorts of unknown compatibility issues. Microsoft strongly desires to keep its Worksheet accessible to all copies of Excel and version, regardless of whether it is 32-bit and 64-bit. Only when data is inserted into a Worksheet, other factors like how much memory the computer has, play a role in defining the rows, columns, cells limits.

Having said that, there’s one way via which you can find the number of rows and columns in Excel Worksheet and answer the question yourself. Here’s how!

• For determining the maximum number of rows, place the cursor in an empty column and press Ctrl + Down Arrow. The action will take you to the last row.
• Similarly, to find the maximum number of columns, place the cursor in an empty row and press Ctrl + Right Arrow. This will take you to the last column.

For other additional information, you can visit this Office Support Page.

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How to Limit Rows and Columns in Excel

Display only what you want to see

What to Know

• To hide certain rows: Select or highlight the rows you want to hide. Right-click a row heading and choose Hide. Repeat for columns.
• To unhide: Right-click the header for the last visible row or column and choose Unhide.
• To temporarily limit range of cells: Right-click sheet tab >View Code >Properties. For ScrollArea, type A1:Z30. Save, close, and reopen Excel.

To help control the size of an Excel worksheet, you can limit the number of columns and rows that a worksheet displays. In this guide, we show you how to hide (and unhide) rows and columns in Excel 2019, Excel 2016, Excel 2013, and Excel for Microsoft 365, as well as how to limit access to rows and columns using Microsoft Visual Basic for Applications (VBA).

Hide Rows and Columns in Excel

An alternative method for restricting the work area of a worksheet is to hide sections of unused rows and columns; they’ll stay hidden even after you close the document. Follow the steps below to hide the rows and columns outside the range A1:Z30.

Open your workbook and select the worksheet you want to hide rows and columns in. Click the header for row 31 to select the entire row.

Press and hold the Shift and Ctrl keys on the keyboard. At the same time, press the down arrow key on the keyboard to select all rows from row 31 to the bottom of the worksheet. Release all the keys.

Right-click one of the row headings to open the contextual menu. Select Hide.

The worksheet now shows only the data in rows 1 through 30.

Click the header for column AA and repeat steps 2 and 3 (using the right arrow key instead of the down arrow key) to hide all columns after column Z.

Save the workbook; the columns and rows outside the range A1 to Z30 will remain hidden until you unhide them.

You can use the same process to hide any rows or columns you want. Just select the header or headers for the row or column, right-click the header, and select Hide.

Unhide Rows and Columns in Excel

When you want to view the data you hid, you can unhide the rows and columns at any time. Follow these steps to unhide the rows and columns you hid in the previous example.

Open the worksheet you used to hide row 31 and higher and column AA and higher. Click the headers for row 30 (or the last visible row in the worksheet) and the row below it. Right-click the row headers and, from the menu, select Unhide.

The hidden rows are restored.

Now click the headers for column Z (or the last visible column) and the column to the right of it. Right-click the selected column headers and, from the menu, choose Unhide. The hidden columns are restored.

Limit Access to Rows and Columns With VBA

You can use Microsoft Visual Basic for Applications (VBA) to temporarily limit the range of usable rows and columns in a worksheet. In this example, you’ll change the properties of a worksheet to limit the number of available rows to 30 and the number of columns to 26.

Changing the scroll area is a temporary measure; it resets each time the workbook is closed and reopened.

Open a blank Excel file. At the bottom of the screen, right-click the Sheet1 sheet tab. From the menu, choose View Code.

The Visual Basic for Applications (VBA) editor window opens. In the left rail, locate the Properties section.

Under Properties,in the right column of the ScrollArea row, click the empty box and type A1:Z30.

Select File > Save and save your workbook as you normally would. Select File > Close and Return to Microsoft Excel.

To make sure your change is applied, perform this test. In your worksheet, try to scroll past row 30 or column Z. If the change has been applied, Excel bounces you back to the selected range and you’re unable to edit cells outside that range.

To remove the restrictions, access VBA again and delete the ScrollArea range.

Microsoft says that the maximum size of a single Excel spreadsheet is 1,048,576 rows by 16,384 columns. The maximum row height is 409 points, and the maximum column width is 255 characters.

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How to Find the Maximum Number of Rows in Excel?

For example, look at the below worksheet preview.

The active cell is the A1 cell. To go to the last row of this column, we need to press the shortcut key “Ctrl + Down Arrow.” It will take us to the last row in the selected cell column.

But one thing we need to know about this shortcut is it will take us to the last used cell without a cell break.

For example, look at the below data preview.

We have some data in the first 6 rows of column 1, and the active cell is the A1 cell. If we press “Ctrl + Down Arrow, “it will take you to the last used cell, not to the last row of the worksheet.

This shortcut key will go to the last used cell without cell breaks. For example, look at the below data preview.

After the first 6 rows, we have a line break of one row, and after that cell break, we have data in another 6 rows. So first, we will press the shortcut key “Ctrl + Down Arrow.” It will take me to the last used row before the cell break, the 6th row.

Again, we will press the shortcut key “Ctrl + Down Arrow” and see where it will go.

Upon pressing the shortcut key one more time, it has jumped to the next used cell, not to the end of the last used cell. So now, we must press the “Ctrl + Down Arrow” key. It will take us to another last used row, the 13th row.

Now, if we press the “Ctrl + Down Arrow,” it will take us to the last row of the worksheet. Like this, going to the maximum number of rows with Excel works.

Limit User Action to Specific Number of Rows in Excel

Often, we do not want users to use all the rows. Rather, we want them to work with a specific range of cells or rows. We can do this by using multiple methods. Below are the ways to restrict user action to particular rows.

Using Hide Method

For example, if we want to allow a user to work with the first ten rows of the data, we can hide the remaining rows except for the first 10 rows.

• To hide from the 11th row onwards, we must select all the rows till the 10,48,576 rows.

• Now right-click on the row headerExcel Row Header is the grey column on the left side of column 1 in the worksheet that contains the numbers (1, 2, 3, etc.). To hide or reveal row and column headers, press ALT + W + V + H.read more and choose the option of “Hide.”

• It will hide all the selected rows, and the user can see only 10 rows.

We can use shortcut keys to hide«Ctrl + 9» and «Ctrl + 0» are the keyboard shortcuts for hiding excel rows and columns, respectively. To use this method, pick any cell in a row or column, then press 0 or 9 while holding down the ctrl key.read more rows if we do not want to follow the manual right-clicking and hiding method.

After selecting several rows to be hidden, press the shortcut key “Ctrl + 9” (Number 9 should be from the keyboard number, not from the number pad of the keyboard). It will simply hide the rows.

Like this, we can limit the action of users with specific worksheets.

Things to Remember

• Excel 2003 version has only 65,536 rows only.
• From the Excel 2007 version onwards, we have more than 1 million rows.
• If we use all the rows, then the computer should be equipped with a well-versed processor, and RAM capacity should be not less than 8 GB.

Recommended Articles

This article is a guide to the Maximum Number of Rows in Excel. We discuss finding the last row and restricting user action to specific rows in Excel and a downloadable template. You may learn more about Excel from the following articles: –

• Max Formula in Excel
• Count Number of Excel Rows & Columns
• MINVERSE in Excel
• Rows Function in Excel