Mapping from excel data

Step 3: Upload your Excel or Google Sheets spreadsheet into our platform. We’ll do the heavy lifting and generate an interactive, customizable Google Map for you within seconds. 
Or choose one of these alternative methods to create your map:

• Use our API to connect your data directly to your map for real-time updates.
• Connect your Google Spreadsheet data to our platform. Any changes made on your Google Spreadsheet will automatically be reflected on your map.
• Start with a blank map and add your locations manually, one at a time.

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Create a Map chart in Excel

You can use a map chart to compare values and show categories across geographical regions. Use it when you have geographical regions in your data, like countries/regions, states, counties or postal codes.

Note: This feature is available on Windows or Mac if you have Office 2019, or if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

Download our examples

Map charts can display both values and categories, and they each have different ways of displaying color. Values are represented by slight variations of two to three colors. Categories are represented by different colors.

For example, the Countries by Tax Revenue % chart below uses values. The values represent tax revenue in each country with each portrayed using a gradient spectrum of two colors. The color for each region is dictated by where along the spectrum its value falls. By default, the higher the value is, the darker its corresponding color will be.

In the following example, Countries by Category, the categories are displayed using a standard legend to show groups or affiliations. Each country is represented by a different color.

Create a Map chart with Data Types

Map charts have gotten even easier with geography data types. Simply input a list of geographic values, such as country, state, county, city, postal code, and so on, then select your list and go to the Data tab > Data Types > Geography. Excel will automatically convert your data to a geography data type, and will include properties relevant to that data that you can display in a map chart. In the following example, we’ve converted a list of countries to geography data types, then selected the Tax revenue (%) field from the Add Column control to use in our map.

Now it’s time to create a map chart, so select any cell within the data range, then go to the Insert tab > Charts > Maps > Filled Map.

Charts > Maps > select the Filled Map icon.» loading=»lazy»>

If the preview looks good, then press OK. Depending on your data, Excel will insert either a value or category map.

Tip: If your data is set up as an Excel table, and then you add a country to the list, Excel will automatically update it as a geography data type and update the linked map chart. Similarly, if you remove a country, then Excel will also remove it from the chart.

Formatting your Map chart

Once your map chart has been created you can easily adjust its design. Just click on the map, then choose from the Chart Design or Format tabs in the ribbon. You can also double-click the chart to launch the Format Object Task Pane, which will appear on the right-hand side of the Excel window. This will also expose the map chart specific Series options (see below).

There are several map chart specific Series options, however they are not supported in Android devices or Excel Mobile. If you need some of the map Series options, then you can build your chart in Excel for Windows or Mac and view it on an Android device or Excel Mobile.

Map projections — Change the map’s projection style. By default, Excel will display the most efficient style.

Map area — Change the map’s Zoom level, ranging from a state/province view, all the way to the world view.

Map labels — Show geographic names for your countries/regions. Chose to show names based on fit, or show all labels.

Frequently Asked Questions

Question: When I use certain text-based locations, I end up with a blank map and an error, or some of my points map in other countries.

Answer: If you use data where there might be more than one similar location in the world, map charts can’t necessarily tell the difference without more guidance. If possible, add a higher-level detail column to your data. For example, the following locations won’t necessarily map the way you expect since there are many places in the world where these are valid county names:

But the data should map correctly if you add another column for higher-level detail, in this case, Province – This is called Disambiguation:

When there are multiple levels of geographic details, you must separate each level into its own cell/column. For example, “Washington, United States” (State, Country) will not successfully generate a map. In this instance, the data will map successfully when placing “Washington” and “United States” into separate columns.

Data that won’t map (State and Country are combined)

Data that will create a map of Washington State

Limitations

Map charts can only plot high-level geographic details, so latitude/longitude, and street address mapping isn’t supported. Map charts also support one-dimensional display only, but if you need multi-dimensional detail you can use Excel’s 3D Map feature.

Creating new maps, or appending data to existing maps requires an online connection (to connect to the Bing Map service).

Existing maps can be viewed without an online connection.

There is a known issue where Map Charts which make use of Geography Data Types can sometimes map incorrectly. Please try to include Admin Fields, such as Province or Country when attempting to plot these until the problem is fixed.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Mapping Excel Data

To try this tip on your own computer, download and unzip CFH259.zip.

Many manager’s eyes glaze over when they are presented with a report full of numbers. If your Excel data has any geographic component, you can use Microsoft MapPoint to plot the data on a map. MapPoint is a separate program that you can buy from Microsoft. The program has a $299 list price, but Microsoft has a habit of making these available to I.T. managers for attending conferences, so you can usually find gently used versions at Amazon for significantly less.

Visualize Your Customer Base

Do you have an Excel mailing list of the customers who shop in your store? Why not see where they live. Start with data in Excel. The data should have headings such as Name, Address, City, Province, Postal Code. You can get buy with a minimum of address, city, and province.

Select your data range (including the headings) and press the MapPoint button on the standard toolbar. In a few seconds, you will be presented with the Link Data Wizard dialog. If necessary, change the country from the United States to Canada.

The initial map in Excel will be zoomed in to encompass your records. Initially, we have customers from Tignish to Elmira, so the map is showing all of Prince Edward Island.

While the map is active, Excel displays a MapInfo toolbar. Make sure that the Select icon (to the left of the hand) is active.

With the select icon, draw a rectangle around the core of your customers.

Click inside the rectangle to zoom.

You can keep on zooming for a more detailed view. Double click any pushpin to see the details for that address.

When you click outside of the map, the current zoom level is saved and your map will print with the rest of the Excel document.

Create a Summary Map By Province

In this dataset, you have 1000+ records and would like Excel to sum up a column by province.

For this example, I saved the Excel file to a workbook and opened MapPoint. From MapPoint, I chose Data — Import Data Wizard. Select the proper Excel file and choose Open. In the next screen, specify tht your data is from Canada. If you have useful headings, MapPoint will correctly map them to the right fields. Click Finish.

If there are addresses which are typed wrong, MapPoint will offer you a list of close matches.

Instead of a pushpin map, use a Shaded Area Map.

On the next screen, choose that you want to add the Patrons data and sum it by province.

On the final screen, choose a color scheme.

MapPoint will color the provinces. Darker red indicates more patrons and white indicates few patrons.

Driving Directions

Import an Excel file with your driving itinerary for the day. Include your office as the first or last address. Import this data as pushpins using Data — Import Data Wizard. Once the items are imported, right-click on the pushpin symbol in the Legend and Overview section of the window. From the right-click menu, choose add Pushpins as Stops.

From the main menu, select Route — Route Planner. In the Route Planner pane, choose Calculate Route.

MapPoint will calculate the driving route.

Click on any stop in the Route Planner and choose the clock icon.

You can specify how long you will stop at that customer.

At the bottom of the driving directions, you can see a summary of total driving time, estimated fuel usage, and total elapsed time.

To make the summary information more useful, change driving speeds and fuel costs in the Route — More Options dialog.

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Excel Data Mapping to Update Existing Documents

Excel began life as a simple spreadsheet tool. Over time, support for rich text styling options, built-in charts, and copy and paste formatting features has led many enterprises to create reports in Excel documents. This can cause difficulty when data changes and existing documents need to be manually updated for distribution to a wide audience in the familiar report style.

Altova MapForce, the award-winning, graphical data mapping tool for any-to-any conversion and integration, supports Excel data mapping to convert data to existing Excel documents while preserving styles and formulas in the original.

This feature lets you write directly to nicely formatted Excel files to update data at runtime: any designated worksheets, rows, and cells from the specified file will be replaced with data from the mapping and all formatting in the existing file will be preserved as-is. To protect functionality in the existing spreadsheet, cells with formulas are not overwritten.

Let’s look at an example of how to map Excel data.

Of course, MapForce lets you use Excel files as the data source or target for data mapping with XML, JSON, databases, text files, EDI, XBRL and more. In this post we’ll look at mapping to an Excel target while preserving existing formatting in the spreadsheet.

Among the samples included with MapForce is a data mapping example called Sales_to_Excel.mfd with all supporting files to map data from an XML document containing monthly sales volume into an existing Excel spreadsheet that includes rich formatting and several formulas.

The image below shows the XML source:

And here is the existing output target spreadsheet:

The example Excel data mapping applies functions from the MapForce function library, a value map to generate month names from numbers, and filters separate sales totals by region:

Clicking the Output button at the bottom of the mapping window executes the data mapping and the result is displayed in the MapForce output preview window:

We can see in the Output preview above that only the data cells were overwritten by the mapping execution. The Year overall sums at the bottom row of the table, cell colors, and the graph were all generated based on formulas and formatting already defined in the spreadsheet.

This mapping instructed MapForce to only overwrite cells containing data. You can refine mapping behavior and error handling in the Component Settings dialog:

In a real-world application, sales management and company executives might want to receive a report like this on a regular schedule, maybe even every day. We can edit the source data and re-execute the mapping to simulate an updated version of the report.

First, let’s add a date cell to the spreadsheet and generate the date in the Excel data mapping to identify the report version:

We can use the built-in MapForce now function to capture the execution date and time, and map the date into cell B3:

After editing the source data to simulate sales during a year-to-date period, we can re-execute the mapping to see the updated report:

We can save the mapping as a MapForce Server execution file for automated processing by MapForce Server or deploy it directly to FlowForce Server to generate a new sales report every day.

Download a free trial including Tutorials, Help, and many more examples to get started with your own project for Excel data mapping or other data mapping, conversion, and transformation needs!

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