Jun 01 2017
01:26 AM
— edited
Jun 01 2017
08:21 AM
Further to my previous post I have managed to adapt the code to do what I required: 1. Create a pdf of ActiveSheet 2. Save pdf into a specific location 3. Name the pdf with a file name based on the sheet date 4. Open an email, with selected recipients, and attach the current pdf to and email If you have any suggestions to develop the code or see any possible errors please let me know. Sub Sent_Email() Dim olApp As Object s = Range(«h1»).Value ‘ ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:= _ s, Quality:=xlQualityStandard, IncludeDocProperties _ :=True, IgnorePrintAreas:=False, OpenAfterPublish:=False PDF_File = «I:2017 — 2018Operations UnitDay SheetsDS_» & Format(Now, «YYMMDD») & «.pdf» Set olApp = CreateObject(«Outlook.Application») With olApp.CreateItem(0) .Subject = «Daily Resource Sheet» .To = ActiveSheet.Range(«C50») .Cc = ActiveSheet.Range(«C55») .Body = «Hi,» & vbLf & vbLf _ & «Please find attached the Daily Resource Sheet.» & vbLf & vbLf _ & «Regards,» & vbLf & vbLf _ & «Roads Operations Unit» .Attachments.Add PDF_File .Save .Display End With End Sub
best response confirmed by
Joe Gray (New Contributor)
Jun 01 2017
06:31 PM
— edited
Jun 01 2017
06:38 PM
Solution
This is code I use.
End Sub
Private Sub Email() Dim objOutlook As Object Dim objMail As Object Dim signature As String Dim oWB As Workbook Set oWB = ActiveWorkbook Set objOutlook = CreateObject("Outlook.Application") Set objMail = objOutlook.CreateItem(0) With objMail .Display End With signature = objMail.HTMLbody With objMail .To = oWB.Sheets("Sheet1").Range("A1").Value ''.SentOnBehalfOfName = "" .Subject = strMySubject ''.body = "Dear Sir," & vbNewLine & vbNewLine & "Add stuff here" & vbNewLine & vbNewLine & signature .HTMLbody = "<font face=" & Chr(34) & "Calibri" & Chr(34) & " size=" & Chr(34) & 4 & Chr(34) & ">" & "Dear Sir," & "<br> <br>" & "Add stuff here" & "<br> <br>" & signature & "</font>" .Attachments.Add (strSaveFileName + ".pdf") .Display End With Set objOutlook = Nothing Set objMail = Nothing End Sub
Jun 01 2017
06:37 PM
— edited
Jun 01 2017
06:37 PM
And this is code to export to PDF
You obviously need a full path as a string to save the file to
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=strSaveFileName, Quality:=xlQualityStandard, IncludeDocProperties:=False, IgnorePrintAreas:=False, OpenAfterPublish:=False ThisWorkbook.SaveAs Filename:=strSaveFileName, FileFormat:=xlOpenXMLTemplateMacroEnabled
Jun 02 2017
01:59 AM
Thank you Andrew
You‘re no doubt aware that I am new to Coding and very much appreciate your response. I will hopefully be able to pass on assistance to others in the very near future.
Jun 02 2017
07:33 AM
Andrew
Just to let you know that the code below works well for me, and thank you again.
Command Button: —
- Generates a pdf of the ActiveSheet
- Saves pdf to a specific location, indicated in Cell H1, with an auto Filename based on the Sheet Date within Cell I3, formatted as YYMMDD
- Opens Outlook and displays email with pdf attached (file with date «Now»)
- Auto fills Recipients, reading from Cell C50
- Email Body as required
When i’m happy i will change code to automatically send email not display.
for reference:-
Cell H1: =»I:2017 — 2018Operations UnitDay Sheets»&»DS_»&TEXT(I3,»yymmdd»)&».PDF»
Private Sub Email_Sheet_Click() Dim objOutlook As Object Dim objMail As Object Dim signature As String Dim oWB As Workbook Set oWB = ActiveWorkbook s = Range("h1").Value ' ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:= _ s, Quality:=xlQualityStandard, IncludeDocProperties _ :=True, IgnorePrintAreas:=False, OpenAfterPublish:=False PDF_File = "Insert Path hereDS_" & Format(Now, "YYMMDD") & ".pdf" Set objOutlook = CreateObject("Outlook.Application") Set objMail = objOutlook.CreateItem(0) With objMail .Display End With signature = objMail.HTMLbody With objMail .To = ActiveSheet.Range("C50") .Cc = ActiveSheet.Range("C55") .Subject = "Insert Subject Here" .HTMLbody = "<font face=" & Chr(34) & "Calibri" & Chr(34) & " size=" & Chr(34) & 4 & Chr(34) & ">" & "Hi," & "<br> <br>" & "Insert email body here" & "<br> <br>" & signature & "</font>" .Attachments.Add PDF_File .Save .Display End With Set objOutlook = Nothing Set objMail = Nothing End Sub
May 14 2018
08:28 AM
I’m very new to coding, so I wanted to add a little twist to this thread. Is it possible to have a code to convert the current spreadsheet to PDF, create an email through Outlook, but not save the document?
Thanks!
May 14 2018
12:47 PM
— edited
May 14 2018
12:47 PM
From what I remember it’s necessary to save the document to attach the file. However, you can save the PDF to a temporary directory and then once done using it you can just delete it:
It would look something like this:
TempFilePath = Environ$("temp") & "" 'This defines the filepath ---> C:UsersusernameAppDataLocalTemp TempFileName = "Your File Name Goes Here" 'Name File
ActiveWorkbook.SaveAs TempFilePath & TempFileName 'Save file in Temporary Directory 'Email Workbook to people With OutMail .To = "YourName@Email.Com" .CC = "" .BCC = "" .Subject = "This is the Subject line" .Body = "This is the email body" 'Use "Blah Blah Blah" & Chr(13) & "This is another line" .Attachments.Add TempFilePath & TempFileName .Send End With 'Delete the Temporary File Kill TempFilePath & TempFileName
May 23 2018
12:34 PM
Please help…
This code is perfect for what I want to do in order to simplify a procees repeated at work but am a little stuck. I have it working to a point..
PDF Is saving in the directory pre set in Cell A1 all ok.
Outlook then opens (no attachment and no email addresses inserted) and I then get the following error (See attached)
I do not need to save the doc with date. Happy to Modify Cell A1 (C:UsersmarkDesktopquotes12345.pdf each time its used with the prefered directory/filename. Clearly there is some of the code and how it works am not understanding.
I dont understand why the email addresses dont pull through from cells A2 and A3 and not sure what I need to do in order to have the file which has saved ok in the required directy attach to the email.
If anyone can help me get this working would be much appreciated also if any additional information is required just ask. Full VBA below….
Sub Email_Sheet_Click()
Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As Workbook
Set oWB = ActiveWorkbook
s = Range(«A1»).Value
‘
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
s, Quality:=xlQualityStandard, IncludeDocProperties _
:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
PDF_File = «Insert Path hereDS_» & Format(Now, «YYMMDD») & «.pdf»
Set objOutlook = CreateObject(«Outlook.Application»)
Set objMail = objOutlook.CreateItem(0)
With objMail
.Display
End With
signature = objMail.HTMLbody
With objMail
.To = ActiveSheet.Range(«A2»)
.Cc = ActiveSheet.Range(«A3»)
.Subject = «Insert Subject Here»
.HTMLbody = «<font face=» & Chr(34) & «Calibri» & Chr(34) & » size=» & Chr(34) & 4 & Chr(34) & «>» & «Hi,» & «<br> <br>» & «Insert email body here» & «<br> <br>» & signature & «</font>»
.Attachments.Add PDF_File
.Save
.Display
End With
Set objOutlook = Nothing
Set objMail = Nothing
End Sub
Any help will be much appreciated!
May 23 2018
12:49 PM
These small edits should make the code work (Please see changes in bold):
Sub Email_Sheet_Click() Dim objOutlook As Object Dim objMail As Object Dim signature As String Dim PDF_FileName As String Dim oWB As Workbook Set oWB = ActiveWorkbook 'Change your string to this.... PDF_FileName 'or change your cell value in A1 'This is the name of your PDF... 'Change accordingly.... PDF_FileName = "C:Usersmmickle1DesktopDS_" & Format(Now, "YYMMDD") & ".pdf" ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _ PDF_FileName, Quality:=xlQualityStandard, IncludeDocProperties _ :=True, IgnorePrintAreas:=False, OpenAfterPublish:=False Set objOutlook = CreateObject("Outlook.Application") Set objMail = objOutlook.CreateItem(0) With objMail .Display End With signature = objMail.HTMLbody With objMail .To = ActiveSheet.Range("A2") .Cc = ActiveSheet.Range("A3") .Subject = "Insert Subject Here" .HTMLbody = "<font face=" & Chr(34) & "Calibri" & Chr(34) & " size=" & Chr(34) & 4 & Chr(34) & ">" & "Hi," & "<br> <br>" & "Insert email body here" & "<br> <br>" & signature & "</font>" .Attachments.Add PDF_FileName 'Now that the name is correct it will work. .Save .Display End With Set objOutlook = Nothing Set objMail = Nothing End Sub
If you have additional questions it may be beneficial to attach a sample file for testing.
Jun 07 2018
12:36 PM
— edited
Jun 07 2018
01:37 PM
Thanks Matt sorted now appreciate the quick response. For anyone attempting a similar code I have also added a few things as wanted email subjectfield to display a variable cell value from an INDEX/lookup and also wanted the body of the email to include a variable cell value (I am too lazy to actually type the information in when the email opens!)
Sub emailsavePDF()Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As Workbook
Set oWB = ActiveWorkbooks = Range("O7").Value
'
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
s, Quality:=xlQualityStandard, IncludeDocProperties _
:=True, IgnorePrintAreas:=False, OpenAfterPublish:=FalsePDF_File = Range("O7").Value & ".pdf"
Set objOutlook = CreateObject("Outlook.Application")
Set objMail = objOutlook.CreateItem(0)With objMail
.display
End With
signature = objMail.HTMLbody
With objMail
.To = Sheets("Estimate").Range("O9")
.Cc = Sheets("Estimate").Range("O10")
.Subject = Range("N23").Value
.HTMLbody = "<BODY style=font-size:11pt;font-family:Calibri>Hi;<p>Please find attached estimate for trailer " & Range("N24") & "<p> Any questions please don't hesitate to ask." & "<br> <br>" & signature & "</font>"
.Attachments.Add PDF_File
.Save
.display
End WithSet objOutlook = Nothing
Set objMail = Nothing
End Sub
Jun 08 2018
01:25 PM
Hey Mark-
Glad you were able to get it working! Please feel free to post back to the community if you have additional Excel questions.
Jun 27 2018
08:33 AM
— edited
Jun 27 2018
09:06 AM
Formula works great but I need to make an amendment and struggling to get it working correctly.
I want a error message to appear telling the user to check they have met certain conditions should they forget to complete certain cells which constitute the file name the doc is to be saved as.
There are x2 Macros that run together email and save PDF and save Excel doc both below.
I have inserted a goto On Error command but struggling getting it right. It either displays as soon as the Macros are run regardless of error existing or it displays x2 times for each macro and then (even if the cells are left blank) continues to save the excel doc with no file name which I did not think was possible.
I need the message to box to simply appear once and then end/do nothing after the user sees the message rather than save the excel doc with no filename.
Sub emailsavePDF()Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As Workbook
Set oWB = ActiveWorkbook
On Error GoTo ErrMsg
s = Range("O7").Value
'
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
s, Quality:=xlQualityStandard, IncludeDocProperties _
:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
PDF_File = Range("O7").Value & ".pdf"
Set objOutlook = CreateObject("Outlook.Application")
Set objMail = objOutlook.CreateItem(0)
With objMail
.display
End With
signature = objMail.HTMLbody
With objMail
.To = Sheets("Estimate").Range("O9")
.Cc = Sheets("Estimate").Range("O10")
.Subject = Range("O12").Value
.HTMLbody = "<BODY style=font-size:11pt;font-family:Calibri>Hi;<p>Please find attached estimate for trailer " & Range("O13") & "<p> Any questions please don't hesitate to ask." & "<br> <br>" & signature & "</font>"
.Attachments.Add PDF_File
.Save
.display
Exit Sub
ErrMsg:
MsgBox "1: A customer must been selected in cell C4" & vbNewLine & "" & vbNewLine & "2: A trailer number must be entered in cell C5 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "3: A breif repair description must be entered in Cell C9 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "4: You are connected to the network", , "THE FOLLOWING STEPS MUST BE COMPLETED"
Exit Sub
End With
Set objOutlook = Nothing
Set objMail = Nothing
End Sub
Sub emailsaveexcel()
Dim newWB As Variant
Dim wb1 As Workbook
Set wb1 = ActiveWorkbook
With wb1
.SaveCopyAs Sheets("Estimate").Range("O5").Text & ".xlsm"
Exit Sub
End With
End Sub
Jun 27 2018
04:17 PM
If your filename only consists of range O7 then you will want to make sure that it is not left blank. If this is the only scenario where you’re getting an error you may not need any complex error handling. YOu could probably get by with something like this:
If Range("O7") = vbNullString Then MsgBox "Please fill in cell O7 which contains the filename. " _ & "It has been left blank", vbCritical, "Error Message" Exit Sub End If
Jun 27 2018
04:19 PM
— edited
Jun 27 2018
11:51 PM
Hi Mark,
I’m glad to see this code has been helpful and is still being developed.
1. you are not using the error function correctly.
2. your PDF_FILE variable does not reference a sheet
3. your s variable does not reference a sheet and is a duplicate of PDF_FILE
Example
Public wb As Workbook
Public sh As Worksheet
Private Sub Test()
On Error GoTo errormessage
Set wb = ActiveWorkbook
Set sh = ActiveSheet
With sh
If .Range(«C4») = Empty Then
MsgBox («please enter values in C4»)
End
ElseIf .Range(«C5») = Empty Then
MsgBox («please enter values in C5»)
End
ElseIf .Range(«C9») = Empty Then
MsgBox («please enter values in C9»)
End
End If
End With
Dim Filename As String
Filename = «C:UsersPublicDocuments» & sh.Range(«O5»).Value & «.xlsm»
wb.SaveAs Filename:=Filename, FileFormat:=xlOpenXMLWorkbookMacroEnabled
errormessage:
With Err
Select Case .Number
Case 1004 ‘add code for 1004 error
MsgBox «Error: » & Err.Number & vbNewLine & vbNewLine & Err.Description, vbOKOnly + vbExclamation, «Error»
Case Else
MsgBox «Error: » & Err.Number & vbNewLine & vbNewLine & Err.Description, vbOKOnly + vbExclamation, «Error»
End Select
Resume Next
End With
EndOfSub:
End Sub
Jun 28 2018
12:23 AM
— edited
Jun 28 2018
01:16 AM
Hi Matt/Andrew
O7 Contains a formula something like =O6&C5&» «&C9 so the filename/directory is the combined contents of cells c5 (Unit number) and c9 (repair description) the directory the file is being saved in (Which varies on a drop down placed in cell C4) must also be selected or the formula will not know where to save it. The directory varies depending on customer the spreadsheet is being used for.
Just the elaborate the Macro works perfectly for me I just need a pop up message if cells 06 C6 and C9 are left blank as this will cause an error as the Macro will not know where to save if C4 is blank (Technically the user only needs to put text in one box for the file name O6 or C5) an error will only occur if both are blank. The only other time an error would occur is if the user is not connected to our network as all of the directory’s are on our network drive. The user does not see or edit Cell O7
I need an error handling code reminding the user to fill in these cells if they forget rather than the standard Excel message which doesn’t really help the user. It may be possible to have a Macro telling the user to fill in these cells but an error will still occur if they are not connected to our network/VPN so error message will still occur.
Code without my attempt at error goto below:
Sub emailsavePDF()
Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As Workbook
Set oWB = ActiveWorkbook
s = Range(«O7»).Value
‘
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
s, Quality:=xlQualityStandard, IncludeDocProperties _
:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
PDF_File = Range(«O7»).Value & «.pdf»
Set objOutlook = CreateObject(«Outlook.Application»)
Set objMail = objOutlook.CreateItem(0)
With objMail
.display
End With
signature = objMail.HTMLbody
With objMail
.To = Sheets(«Estimate»).Range(«O9»)
.Cc = Sheets(«Estimate»).Range(«O10»)
.Subject = Range(«O12»).Value
.HTMLbody = «<BODY style=font-size:11pt;font-family:Calibri>Hi;<p>Please find attached estimate for trailer » & Range(«O13») & «<p> Any questions please don’t hesitate to ask.» & «<br> <br>» & signature & «</font>»
.Attachments.Add PDF_File
.Save
.display
End With
Set objOutlook = Nothing
Set objMail = Nothing
End Sub
Sub emailsaveexcel()
Dim newWB As Variant
Dim wb1 As Workbook
Set wb1 = ActiveWorkbook
With wb1
.SaveCopyAs Sheets(«Estimate»).Range(«O5»).Text & «.xlsm»
End With
End Sub
Jun 28 2018
05:19 AM
Mark-
Try something like this:
Sub WhateverSub() On Error GoTo ErrHandler 'Your Code Here.... Exit Sub ErrHandler: 'If one of these cells is blank.... If Range("C4") = vbNullString Or Range("C6") = vbNullString Or Range("C9") = vbNullString Then MsgBox "Please fill in cells O7, C6 and C9 they are mandatory fields that " _ & "have been left blank!!", vbCritical, "Error Message" Exit Sub Else 'Some other error like a VPN error MsgBox "Please make sure you have a network connection!", vbCritical, "Error Message" Exit Sub End If End Sub
You can check to see if a directory exists like this….
If Dir("C:Usersmmickle1Documents", vbDirectory) = "" Then MsgBox "Directory does not exist..." End If
You may consider having some data validation to light up a cell red if the mandatory fields are not filled in as an extra safe guard…
Here’s the original article I learned about error handling with… it’s pretty thorough. In fact I still reference it occasionally :
Chip Pearson Error Handling
Jun 29 2018
12:08 AM
You could use WScript.Network to connect to/ test for mapped drives? (the network)
https://ss64.com/vb/network.html
the error handler is very general and will display a message showing any code problems it catches. its up to you to decide what to do with the errors.
Sub emailsavePDF()on error Goto ErrHandler
Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As WorkbookSet oWB = ActiveWorkbook
' MsgBox "
'1: A customer must been selected in cell C4" & vbNewLine & "" & vbNewLine & "
'2: A trailer number must be entered in cell C5 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "
'3: A breif repair description must be entered in Cell C9 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "
'4: You are connected to the network", , "THE FOLLOWING STEPS MUST BE COMPLETED"With Sheets("Estimate")
If .Range("C4") = Empty Then
MsgBox ("A customer must been selected in cell C4 and must not contain any symbols")
End
ElseIf .Range("C5") = Empty Then
MsgBox ("A trailer number must be entered in cell C5 and must not contain any symbols")
End
ElseIf .Range("C9") = Empty Then
MsgBox ("A breif repair description must be entered in Cell C9 and must not contain any symbols")
End
End IfEnd With
s = Range("O7").Value 'excel file name
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=s, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
PDF_File = s & ".pdf" 'pdf file name
Set objOutlook = CreateObject("Outlook.Application")
Set objMail = objOutlook.CreateItem(0)With objMail
.display
End With
signature = objMail.HTMLbody
With objMail
.To = Sheets("Estimate").Range("O9")
.Cc = Sheets("Estimate").Range("O10")
.Subject = Range("O12").Value
.HTMLbody = "<BODY style=font-size:11pt;font-family:Calibri>Hi;<p>Please find attached estimate for trailer " & Range("O13") & "<p> Any questions please don't hesitate to ask." & "<br> <br>" & signature & "</font>"
.Attachments.Add PDF_File
.Save
.displayEnd With
Set objOutlook = Nothing
Set objMail = Nothing
ErrHandler:
With ErrSelect Case .Number
Case 1004 'add code for 1004 error
MsgBox "Error: " & Err.Number & vbNewLine & vbNewLine & Err.Description, vbOKOnly + vbExclamation, "Error"
Case Else
MsgBox "Error: " & Err.Number & vbNewLine & vbNewLine & Err.Description, vbOKOnly + vbExclamation, "Error"
End Select
Resume Next
End With
End SubSub emailsaveexcel()
Dim newWB As Variant
Dim wb1 As Workbook
Set wb1 = ActiveWorkbook
With wb1
.SaveCopyAs Sheets("Estimate").Range("O5").Text & ".xlsm"
End With
End Sub
Jul 11 2018
11:12 AM
Thanks Andrew
The below works great thanks with one exception. Is there any way if the user enters any of the following / : * ? ” < > |anywhere in both cell C5 or C9 a warning appears as these cells form the filename and the file cannot be saved if these symbols are contained anywhere within the text of these cells
Sub emailsavePDF()Dim objOutlook As Object
Dim objMail As Object
Dim signature As String
Dim oWB As Workbook
Set oWB = ActiveWorkbook' MsgBox "
'1: A customer must been selected in cell C4" & vbNewLine & "" & vbNewLine & "
'2: A trailer number must be entered in cell C5 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "
'3: A breif repair description must be entered in Cell C9 and must not contain any symbols" & vbNewLine & "" & vbNewLine & "
'4: You are connected to the network", , "THE FOLLOWING STEPS MUST BE COMPLETED"With Sheets("Estimate")
If .Range("C4") = Empty Then
MsgBox ("A customer must been selected in cell C4 and must not contain any symbols")
End
ElseIf .Range("C5") = Empty Then
MsgBox ("A trailer number must be entered in cell C5 and must not contain any symbols")
End
ElseIf .Range("C9") = Empty Then
MsgBox ("A breif repair description must be entered in Cell C9 and must not contain any symbols")
End
End IfEnd With
s = Range("O7").Value
'
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
s, Quality:=xlQualityStandard, IncludeDocProperties _
:=True, IgnorePrintAreas:=False, OpenAfterPublish:=FalsePDF_File = Range("O7").Value & ".pdf"
Set objOutlook = CreateObject("Outlook.Application")
Set objMail = objOutlook.CreateItem(0)With objMail
.display
End With
signature = objMail.HTMLbody
With objMail
.To = Sheets("Estimate").Range("O9")
.Cc = Sheets("Estimate").Range("O10")
.Subject = Range("O12").Value
.HTMLbody = "<BODY style=font-size:11pt;font-family:Calibri>Hi;<p>Please find attached estimate for trailer " & Range("O13") & "<p> Any questions please don't hesitate to ask." & "<br> <br>" & signature & "</font>"
.Attachments.Add PDF_File
.Save
.display
End WithSet objOutlook = Nothing
Set objMail = NothingEnd Sub
Sub emailsaveexcel()
Dim newWB As Variant
Dim wb1 As Workbook
Set wb1 = ActiveWorkbook
With wb1
.SaveCopyAs Sheets("Estimate").Range("O5").Text & ".xlsm"
End WithEnd Sub
ggg
Jul 11 2018
11:43 AM
Mark-
You can just error handle for that scenario by using the Replace() Function.
s = Replace(Replace(Replace(Range("O7"), "/", "_"), "", "_"), ":", "_")
This will replace those special characters with an «_» which is acceptable for file names…
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Сохранение в PDF книги Excel, группы листов, одного листа или отдельного диапазона с помощью кода VBA. Метод ExportAsFixedFormat. Примеры экспорта.
Метод ExportAsFixedFormat
Метод ExportAsFixedFormat сохраняет рабочую книгу Excel или выбранную группу листов этой книги в один PDF-файл. Чтобы экспортировать каждый лист в отдельный файл, необходимо применить метод ExportAsFixedFormat к каждому сохраняемому листу.
Синтаксис
Expression.ExportAsFixedFormat (Type, FileName, Quality, IncludeDocProperties, IgnorePrintAreas, From, To, OpenAfterPublish, FixedFormatExtClassPtr) |
Expression – это выражение, представляющее объект Workbook, Worksheet или Range.
Параметры
Единственный обязательный параметр – Type, остальные можно не указывать – в этом случае будут применены значения по умолчанию.
Параметр | Описание |
---|---|
Type | Задает формат файла для экспорта книги или листа: xlTypePDF(0) – сохранение в файл PDF; xlTypeXPS(1) – сохранение в файл XPS*. |
FileName | Задает имя файла. При указании полного пути, файл будет сохранен в указанную папку, при указании только имени – в папку по умолчанию (в Excel 2016 – «Документы»). Если имя не задано (по умолчанию), файл будет сохранен с именем экспортируемой книги. |
Quality | Задает качество сохраняемых электронных таблиц: xlQualityMinimum(1) – минимальное качество; xlQualityStandard(0) – стандартное качество (по умолчанию). |
IncludeDocProperties | Включение свойств документа Excel в PDF: True(1) – включить; False(0) – не включать; мне не удалось обнаружить разницу и значение по умолчанию. |
IgnorePrintAreas | Указывает VBA, следует ли игнорировать области печати, заданные на листах файла Excel: True(1) – игнорировать области печати; False(0) – не игнорировать области печати (по умолчанию). |
From** | Задает номер листа книги Excel, с которого начинается экспорт. По умолчанию сохранение в PDF начинается с первого листа книги. |
To** | Задает номер листа книги Excel, на котором заканчивается экспорт. По умолчанию сохранение в PDF заканчивается на последнем листе книги. |
OpenAfterPublish | Указывает VBA на необходимость открыть созданный файл PDF средством просмотра: True(1) – открыть файл PDF для просмотра; False(0) – не открывать файл PDF для просмотра (по умолчанию). |
FixedFormatExtClassPtr | Указатель на класс FixedFormatExt (игнорируем этот параметр). |
* XPS – это редко использующийся фиксированный формат файлов, разработанный Microsoft, который похож на PDF, но основан на языке XML.
** Применимо только к книге (Workbook.ExportAsFixedFormat), при экспорте листа (Worksheet.ExportAsFixedFormat) указание параметров From и/или To приведет к ошибке.
Сохранение в PDF книги Excel
Экспорт всей книги
Sub Primer1() ThisWorkbook.ExportAsFixedFormat Type:=xlTypePDF, Filename:=«C:Testfile1.pdf», OpenAfterPublish:=True End Sub |
Если вы указываете путь к файлу, он должен существовать, иначе VBA сохранит файл с именем и в папку по умолчанию («ИмяКниги.pdf» в папку «Документы»).
Экспорт части книги
Этот способ позволяет сохранить в PDF группу листов, расположенных подряд:
Sub Primer2() ThisWorkbook.ExportAsFixedFormat Type:=xlTypePDF, Filename:=«C:Testfile2.pdf», _ From:=2, To:=4, OpenAfterPublish:=True End Sub |
Сохранение в PDF рабочих листов
Экспорт одного листа
Sub Primer3() ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=«C:Testfile3.pdf», OpenAfterPublish:=True End Sub |
Экспорт диапазона
Sub Primer2() Лист4.Range(«A1:F6»).ExportAsFixedFormat Type:=xlTypePDF, Filename:=«C:Testfile4.pdf», OpenAfterPublish:=True End Sub |
Если экспортируемый диапазон расположен на активном листе, имя листа указывать не обязательно.
Экспорт группы листов
Этот способ удобен тем, что экспортировать в PDF можно листы, расположенные не подряд:
Sub Primer5() Sheets(Array(«Лист2», «Лист3», «Лист5»)).Select Selection.ExportAsFixedFormat Type:=xlTypePDF, Filename:=«C:Testfile5.pdf», OpenAfterPublish:=True End Sub |