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Excel VBA SendKeys

SendKeys in VBA language is a method to send keystrokes to the active window so we can work manually after that. Whenever we use alphabets as the keys, all the alphabets need to be in lowercase characters. It is a complex method and recommended to use only if necessary and when you are out of options.

“SendKeys” is one of the more complex topics to understand. Not many of us use this feature in VBA, but it is always good to have more knowledge on more topics. This article will show you how to use the SendKeys function. You may find it difficult to reread the article multiple times with a practical approach to learn fast and better.

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Syntax

Below is the syntax of the VBA SendKeys method.

Keys or String: The kind of key that we need to send to the active application.

Wait: In this argument, we can use two things: TRUE or FALSE.

• TRUE if you want the Excel to wait for the assigned Keys to process before returning the control to the Macro.
• FALSE if you ignore the Wait parameter, this will be the default value. If you choose FALSE, Excel continues to run the Macro without waiting for the keys to process to the active window.

We use the keyboard’s common keys: “Ctrl, Shift, and ALT.” So, with the SendKeys method, we need to use them with special characters. The below table shows the special characters for the above three common keys.

Key	Character	Character Description
Ctrl	^	Caret
Shift	+	Plus Sign
ALT	%	Percent Sign

Other keys have different keys and characters. The below table shows the detailed explanation for each key.

Key	Code
BACKSPACE	{BACKSPACE} or (BS}
BREAK	{BREAK}
CAPS LOCK	{CAPSLOCK}
CLEAR	{CLEAR}
DELETE or DEL	{DELETE} or {DEL}
DOWN ARROW	{DOWN}
END	{END}
ENTER (numeric keypad)	{ENTER}
ENTER	~ {tilde}
ESCAPE	{ESCAPE} or {ESC}
HELP	{HELP}
HOME	{HOME}
INS	{INSERT}
LEFT ARROW	{LEFT}
NUM LOCK	{NUMLOCK}
PAGE DOWN	{PGDN}
PAGE UP	{PGUP}
RETURN	{RETURN}
RIGHT ARROW	{RIGHT}
SCROLL LOCK	{SCROLLLOCK}
TAB	{TAB}
UP ARROW	{UP}
F1 through F15	{F1} through {F15}

As per the requirement, we can use any of the above keys. With some practical examples, we will show you how to use SendKeys.

Examples to use Excel VBA SendKeys Method

You can download this VBA SendKeys Excel Template here – VBA SendKeys Excel Template

Example #1

Look at the below cell value.

We have values in three cells. For example, in the first cell, we have a value of “Bangalore.” So for this cell, there is a comment as the “Capital City of Karnataka.”

Now, using “SendKeys,” we try to edit this comment.

Open the Excel sheet. Go to the Visual Basic Editor, and start the VBA subprocedureSUB in VBA is a procedure which contains all the code which automatically gives the statement of end sub and the middle portion is used for coding. Sub statement can be both public and private and the name of the subprocedure is mandatory in VBA.read more.

Code:

Sub Send_Keys_Example()

End Sub

First, we need to select the comment cell to edit the comment. So, use the code RANGE(“A1”).Select

Code:

Sub Send_Keys_Example()

Range("A1").Select

End Sub

Once the cell is selected, we will act on editing the comments. Here, we must recollect the keyboard shortcutAn Excel shortcut is a technique of performing a manual task in a quicker way.read more we used to edit the comment.

We use the shortcut key “Shift + F2” to edit the comment.

If you press this key, it will edit the comment.

Now, open the “SendKeys” method.

In the SendKeys method, the character for using the SHIFT key is “+” (Plus sign), so enter the “+” sign-in code.

Now, plus sign works as a SHIFT key. The next key, along with SHIFT, we use is the F2 key. We need to enclose function keys with curly brackets whenever we use function keys. So, enter the function key F2 in the curly bracket.

Code:

Sub Send_Keys_Example()

Range("A1").Select

SendKeys "+{F2}"

End Sub

Now execute the code and see what we get.

When we tried to execute the code, we got the message above. One of the key things we need to keep in mind is we cannot run the Macro, which uses “SendKeys” from the Visual Basic Editor window.

We need to run the code from the “Macro” list.

Close the Visual Basic EditorThe Visual Basic for Applications Editor is a scripting interface. These scripts are primarily responsible for the creation and execution of macros in Microsoft software.read more Window first.

Go to the “Developer” tab and click on “Macros.”

Now, a list of all the Macros opens up. Choose the Macro that you need to run. Our Macro name is “Send_Keys_Example,” so we will press the “Run” button.

You can see that the “Edit” comment option is enabled.

As you can see above, it has assigned the shortcut key of SHIFT + F2 to open the edit comment option.

Example #2

We can do this if you want to open the “Paste SpecialPaste special in Excel allows you to paste partial aspects of the data copied. There are several ways to paste special in Excel, including right-clicking on the target cell and selecting paste special, or using a shortcut such as CTRL+ALT+V or ALT+E+S.read more” window through the SendKeys method. But, first, we need to copy certain cells and then use the SendKeys.

Code:

Sub Send_Keys_Example1()

Range("A1").Copy

SendKeys "%es"

End Sub

Choose the Macro you need to run and click on “Run.”

When you run the code, it will open below the Paste Special dialog box.

Things to Remember

• The SendKeys assigns keystrokes to the active application.
• This method is complex and recommended only if necessary and when you are out of options.
• Whenever we use alphabets as the keys, all the alphabets need to be in lowercase characters.

Recommended Articles

This article has been a guide to SendKeys in VBA. Here, we discuss the examples of the VBA SendKeys method,  used to send keystrokes to the active window to work manually in Excel. Below you can find some useful Excel VBA articles: –

• VBA ReDim Array
• VBA ByVal
• VBA String Comparison
• VBA On Error GoTo

VBA SendKeys

The VBA SendKeys method is used to send keystrokes to the active application:

Application.SendKeys ("s")

The above code will mimic pressing the “s” key on the keyboard.

The SendKeys method takes two arguments:

• Keys – The key(s) you want to send to the application as text.
• Wait (Optional) – This value can either be True or False. If True, then Excel waits for the keys to be processed first before running the next line of code. If False, then Excel continues to run the procedure without waiting for the keys to be processed.

SendKeys is usually used when interacting with other applications because it’s a quick and easy way to accomplish tasks. For example, you might use SendKeys when automating Internet Explorer.

However, you should be extremely careful when using the SendKeys Method since it can have unexpected results.  We recommend using SendKeys only as a last resort and/or when mistakes are tolerable (or easily detectable). 

VBA SendKeys Examples

Each key in terms of letters is represented by their character, for example a is “a”.
If you would like to use keys in combination with Ctrl, Shift or Alt then you have to precede the key code with the following:

Key	Code
Ctrl	^
Shift	+
Alt	%

The following code uses the SendKeys Method to save the workbook:

Sub UsingSendKeys()

Application.SendKeys ("^s")

End Sub

As we mentioned before, you need to be extremely careful when using SendKeys. The following code specifies a waiting time of 10 seconds before the text is entered/sent to Notepad. By waiting 10 seconds, you allow Notepad a chance to open properly, reducing the chance of an error.

Note: This code uses the Application.Wait Method.

Sub UsingSendKeysWithWait()

Call Shell("C:Windowssystem32Notepad.Exe", vbNormalFocus)
Application.Wait (Now() + TimeValue("00:00:10"))
Call SendKeys("This is Some Text", True)

End Sub

The result after 10 seconds of waiting time is:

SendKeys can be an extremely quick and easy way to accomplish tasks. However, the risks of errors are relatively high. Only use SendKeys when that risk is acceptable!