Making all capitals in excel

Change the case of text

Unlike Microsoft Word, Microsoft Excel doesn’t have a Change Case button for changing capitalization. However, you can use the UPPER, LOWER, or PROPER functions to automatically change the case of existing text to uppercase, lowercase, or proper case. Functions are just built-in formulas that are designed to accomplish specific tasks—in this case, converting text case.

How to Change Case

In the example below, the PROPER function is used to convert the uppercase names in column A to proper case, which capitalizes only the first letter in each name.

First, insert a temporary column next to the column that contains the text you want to convert. In this case, we’ve added a new column (B) to the right of the Customer Name column.

In cell B2, type =PROPER(A2), then press Enter.

This formula converts the name in cell A2 from uppercase to proper case. To convert the text to lowercase, type =LOWER(A2) instead. Use =UPPER(A2) in cases where you need to convert text to uppercase, replacing A2 with the appropriate cell reference.

Now, fill down the formula in the new column. The quickest way to do this is by selecting cell B2, and then double-clicking the small black square that appears in the lower-right corner of the cell.

Tip: If your data is in an Excel table, a calculated column is automatically created with values filled down for you when you enter the formula.

At this point, the values in the new column (B) should be selected. Press CTRL+C to copy them to the Clipboard.

Right-click cell A2, click Paste, and then click Values. This step enables you to paste just the names and not the underlying formulas, which you don’t need to keep.

You can then delete column (B), since it is no longer needed.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How to Make All Letters Capital in Excel 2013

While many situations might call for proper capitalization in a document, there is a benefit to knowing how to change the case of some of the content in a spreadsheet.

Microsoft Excel has a variety of proper functions that not only let you perform mathematical operations, but also change formatting.

in the case of text, you are able to have text converted to upper case letters or lower case letters with the assistance of a formula.

Our tutorial below will show you how to make all letters capital in Excel with the help of a formula that takes the text case from the original column data and then will change case for the data in a new column.

How to Make All Text Uppercase in Excel 2013

1. Open the spreadsheet.
2. Right-click on the column, then choose Insert.
3. Type =UPPER(XX) into the first blank cell, but replace “XX” wither the cell location.
4. Right-click on the uppercase cell and choose Copy.
5. Paste the formula to the rest of the cells.
6. Copy all of the uppercase cells.
7. Right-click on the desired location, then choose Paste Values.
8. Delete any remaining unwanted cells as needed.

Our guide continues below with more information on making all of your letters capital in Microsoft Excel, including pictures of these steps.

If you have ever needed to re-enter a large amount of data in a spreadsheet, then you know how tedious it can be.

This re-entry is also prone to error, and it can be frustrating to perform a lot of work simply because you need to switch some formatting.

Fortunately, you can use the =UPPER(XX) formula to convert existing text to uppercase in Excel 2013. You can then copy and paste the values from the formula to replace the existing lowercase or sentence case data.

Uppercase typing may have negative connotations when used conversationally in text messages or emails, but there are certain types of databases or situations where your data needs to be in all capital letters.

So if you have a spreadsheet of data that is all lowercase, or is a mixture of lowercase and uppercase, you may be looking for a way to make all of the text uppercase in Excel 2013.

Fortunately, you can accomplish this with the help of a formula that can automatically make all of your text uppercase.

Our guide below will show you how to use this formula, then replace your original lowercase data with the uppercase data that you need.

How to Convert to All Capital Letters in Excel 2013 (Guide with Pictures)

The steps in this guide are going to assume that you currently have a spreadsheet with some cells that are lowercase, but you would prefer to have them uppercase.

We are going to accomplish this conversion with a simple formula. The results of that formula can then be copied and pasted into the original cells, allowing you to replace the original lowercase text with the new and improved uppercase text.

Step 1: Open your spreadsheet containing the cells for which you would like to make all of the text uppercase.

Step 2: Right-click on the column heading to the right of the column with the lowercase text, then click the Insert option.

This is going to add a new, empty column directly to the right of the column we are modifying.

Step 2: Click inside the cell to the right of the first cell with lowercase text, then type =UPPER(XX), but replace the XX with the cell location containing the lowercase text. In this example, that is cell B2. Press Enter on your keyboard after completing the formula.

Step 3: Right-click on the cell containing the uppercase text, then click the Copy option.

Step 4: Select the cells into which you wish to convert the original lowercase text to uppercase text, then right-click one of the selected cells and select the Paste option.

Step 5: Select all of the cells that now contain uppercase text, then right-click on one of them and select the Copy option.

Step 6: Select the original cells that still contain the lowercase text.

Step 7: Right-click on the selected cells, then click the Paste option with the numbers on it.

This is going to allow you to paste the values from the formulas rather than the formulas themselves.

Step 8: Delete the column that contains the formulas by right-clicking the column heading, then clicking the Delete option.

Now that you know how to capitalize all letters in Excel you will be able to make that conversion whenever you have data in your cell that you need to be uppercase instead of lowercase.

You can continue below for additional discussion on changing the case of your cell data in Microsoft Excel.

More Information on How to Make Text All Caps in Excel 2013

Note that the data that is being displayed via this formula is still formula data before you go through the process of copying and pasting it as values.

This means that it interacts with cell adjustments the same way as a SUM or other formula type would. For example, if you were to add or delete rows while the cells still contained formulas, then the displayed results would adjust accordingly.

If you copy and paste the uppercase text from Excel to another program, like Microsoft Word, then it will be pasted as values automatically. In some cases, it can be easier to use the Excel capitalize all formula rather than trying to perform the same task in a Word document.

You can use similar Excel functions that we used in this guide on how to make font all caps in Excel if you want to convert text to something other than upper case, such as proper case.

In that situation, you would use the =PROPER formula instead. This proper function can come in handy when you are working with a lot of lowercase letters, for example.

If you aren’t only interested in using a cell reference for how to capitalize in Excel for a small amount of Excel data, but would instead like to make the change for an entire column, then you can enter the formula into the formula bar for the first cell in the column, then click on the handle at the bottom-right corner of that cell and drag it down to fill the rest of the column.

Do you have a lot of CSV files that you need to combine into one file, but you are looking for a better way to do it than cutting and pasting? Learn how to merge CSV files with the Windows command prompt and make it much easier to combine your data into one spreadsheet.

Frequently Asked Questions About How to Make All Letters Capital in Excel

Is there a way to change data in Excel so that the first letter in my calculated column is capital?

Yes, the change case button in Microsoft Word is good for this, but, unfortunately, it’s not available in Microsoft Excel.

Therefore you will need to use the Proper case formula.

Create a new column next to the original data, then type the formula =PROPER(XX), but replace the XX with the cell location.

You can then click and drag the bottom-right handle down to flash fill additional cells with the same formula.

How do I change text in Excel so that it has a line through it?

Microsoft Excel has a strkethrough option, though it’s not very easy to find.

Select the cells to which you wish to add a line through, then select the Home tab at the top of the window.

Click the small square button at the bottom-right of the Font group, then check the Strikethrough box.

Note that there are also Superscript and Subscript options here as well, which you can use in a similar manner.

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.

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4 ways for changing case in Excel

by Ekaterina Bespalaya, updated on November 24, 2022

In this article I’d like to tell you about different ways to change Excel uppercase to lowercase or proper case. You’ll learn how to perform these tasks with the help of Excel lower/upper functions, VBA macros, Microsoft Word, and an easy-to-use add-in by Ablebits.

The problem is that Excel doesn’t have a special option for changing text case in worksheets. I don’t know why Microsoft provided Word with such a powerful feature and didn’t add it to Excel. It would really make spreadsheets tasks easier for many users. But you shouldn’t rush into retyping all text data in your table. Fortunately, there are some good tricks to convert the text values in cells to uppercase, proper or lowercase. Let me share them with you.

Excel functions for changing text case

Microsoft Excel has three special functions that you can use to change the case of text. They are UPPER, LOWER and PROPER. The function allows you to convert all lowercase letters in a text string to uppercase. The function helps to exclude capital letters from text. The function makes the first letter of each word capitalized and leaves the other letters lowercase (Proper Case).

All three of these options work on the same principle, so I’ll show you how to use one of them. Let’s take the Excel uppercase function as an example.

Enter an Excel formula

1. Insert a new (helper) column next to the one that contains the text you want to convert.

Note: This step is optional. If your table is not large, you can just use any adjacent blank column.

Your formula should look like this =UPPER(C3) , where C3 is the cell in the original column that has the text for conversion.

As you can see in the screenshot above, cell B3 contains the uppercase version of the text from cell C3.

Copy a formula down a column

Now you need to copy the formula to other cells in the helper column.

1. Select the cell that includes the formula.
2. Move your mouse cursor to the small square (fill handle) in the lower-right corner of the selected cell until you see a small cross.

Hold the mouse button and drag the formula down over the cells where you want it to apply.

Release the mouse button.

Note: If you need to fill the new column down to the end of the table, you can skip steps 5-7 and just double-click on the fill handle.

Remove a helper column

So you have two columns with the same text data, but in different case. I suppose you’d like to leave only the correct one. Let’s copy the values from the helper column and then get rid of it.

Highlight the cells that contain the formula and press Ctrl + C to copy them.

Right-click on the first cell in the original column.

Click on the Values icon under Paste Options in the context menu.

Since you need only the text values, pick this option to avoid formula errors later.

Right-click the selected helper column and choose the Delete option from the menu.

Pick Entire column in the Delete dialog box and click OK.

This theory might look very complicated to you. Take it easy and try to go through all these steps yourself. You’ll see that changing case with the use of Excel functions is not difficult at all.

Use Microsoft Word to change case in Excel

If you don’t want to mess with formulas in Excel, you can use a special command for changing text case in Word. Feel free to discover how this method works.

1. Select the range where you want to change case in Excel.
2. Press Ctrl + C or right-click on the selection and choose the Copy option from the context menu.

Open a new Word document.

Press Ctrl + V or right-click on the blank page and select the Paste option from the context menu

Now you’ve got your Excel table in Word.

Highlight the text in your table where you want to change the case.

Move to the Font group on the HOME tab and click on the Change Case icon.

Pick one of 5 case options from the drop-down list.

Note: You can also select your text and press Shift + F3 until the style you want is applied. Using the keyboard shortcut you can choose only upper, lower or sentence case.

Now you have your table with the text case converted in Word. Just copy and paste it back to Excel.

Converting text case with a VBA macro

You can also use a VBA macro for changing case in Excel. Don’t worry if your knowledge of VBA leaves much to be desired. A while ago I didn’t know much about it as well, but now I can share three simple macros that make Excel convert text to uppercase, proper or lowercase.

I won’t labor the point and tell you how to insert and run VBA code in Excel because it was well described in one of our previous blog posts. I just want to show the macros that you can copy and paste into the code Module.

If you want to convert text to uppercase, you can use the following Excel VBA macro:

To apply Excel lowercase to your data, insert the code shown below into the Module window.

Pick the following macro if you want to convert your text values to proper / title case.

Quickly change case with the Cell Cleaner add-in

Looking at the three methods described above you might still think that there is no easy way to change case in Excel. Let’s see what the Cell Cleaner add-in can do to solve the problem. Probably, you’ll change your mind afterwards and this method will work best for you.

Download the add-in and install it on your computer.

After the installation the new Ablebits Data tab appears in Excel.

Select the cells where you want to change the text case.

Click on the Change Case icon in the Clean group on the Ablebits Data tab.

The Change case pane displays to the left of your worksheet.

Select the case you need from the list.

Press the Change case button to see the result.

Note: If you want to keep the original version of your table, check the Back up worksheet box.

With Cell Cleaner for Excel the changing case routine seems to be much easier, doesn’t it?

Besides changing text case Cell Cleaner can help you to convert numbers in the text format to the number format, delete unwanted characters and excess spaces in your Excel table. Download the free 30-day trial version and check out how useful the add-in can be for you.

Video: how to change case in Excel

I hope now that you know nice tricks for changing case in Excel this task will never be a problem. Excel functions, Microsoft Word, VBA macros or Ablebits add-in are always there for you. You have a little left to do — just choose the tool that will work best for you.

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