This tutorial shows how to use tags in Microsoft Word. Specifically, we’ll look at three ways to add tags to Word documents:
1. Add Tags through the Backstage View
2. Add Tags through Advanced Properties
3. Add Tags through Save As
Then, we’ll look at how to delete tags in Word documents.
The final section shows how to search for known and unknown tags through the File Explorer in Windows.
Please note that the images below are from Microsoft Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013.
This tutorial is available as a YouTube video showing all the steps in real time.
Watch more than 150 other writing-related software tutorials on my YouTube channel.
Before we begin, let’s tackle an important question …
What Are Tags in Word?
In Windows, tags are custom keywords attached to Word documents and other files that help with search and organization.
Tags can be any word, phrase, or number string related to the file, such as product names, item numbers, internal filing codes, or project nicknames—basically anything that may help you locate the file later.
The following five steps show how to add tags to Word files through the Backstage view.
1. Select the File tab in the ribbon.
2. Select the Info tab in the Backstage view. (You’ll probably already be in the Info tab by default.)
3. Select Add a tag in the Properties section. The text will become a text box.
4. Type your tag or multiple tags separated by semicolons in the text box.
Important Note: If you separate tags with commas instead of semicolons, Windows will view them as one tag and won’t provide an accurate file search.
5. Save the file in order to save your new tag or tags.
The following eight steps show how to add tags to Word files through the Advanced Properties dialog box.
1. Select the File tab in the ribbon (see figure 1).
2. Select the Info tab in the Backstage view (see figure 2).
3. Select the Properties heading.
4. Select Advanced Properties in the drop-down menu.
5. Select the Summary tab in the Advanced Properties dialog box.
6. Type your tag or multiple tags separated by semicolons in the Keywords text box. (The term keywords means tags in this dialog box.)
7. Select the OK button to close the Advanced Properties dialog box.
Notice that the tags now appear in the Properties section of the Backstage view.
8. Save the file in order to save your new tag or tags.
The following six steps show how to add tags to Word documents through the Save As dialog box in Windows.
1. Select the File tab in the ribbon (see figure 1).
2. Select the Save As tab in the Backstage view.
Pro Tip: You can also use the shortcut F12 (or Fn + F12) to open the Save As dialog box from anywhere in Windows, including from Word’s main view.
3. Select the More Options link.
4. Type your tag or tags separated by semicolons in the Tags text box in the Save As dialog box.
5. Name your file and select the destination where you want to save the file, if you haven’t already done so.
6. Select the Save button.
The following four steps show how to delete tags attached to Word files. These steps should work regardless of the method used to add the tags. However, these steps won’t work on files marked as Read Only or similarly protected.
1. Select the File tab in the ribbon (see figure 1).
2. Select the Info tab in the Backstage view (see figure 2).
3. Delete the unwanted tag or tags in the Properties section (see figure 4).
4. Save the file in order to save your deletions.
We’ll begin by looking at how to search for tags when you know the tag or tags specifically. Then, we’ll look at how to search for tags when you don’t know the exact tag or tags you want to search for.
Method One: Searching for Known Tags
The following two steps show how to search for known tags attached to Word files and other files using the File Explorer in Windows.
1. Press the Window key + E on your keyboard to open the File Explorer.
2. Type tag: followed by the tag name in the File Explorer search box. The results will appear as you type.
Method Two: Search for Unknown Tags
The following five steps show how to search for unknown tags attached to Word files and other files using the File Explorer in Windows.
1. Press the Window key + E on your keyboard to open the File Explorer.
2. Navigate to the folder containing the files you want to search in the File Explorer.
3. Right-click on the column heading section and select Tags from the drop-down menu if the Tags column isn’t already displayed.
4. Select the menu arrow on the right side of the Tags column header.
5. Select the tag or tags you want to search for from the drop-down menu. The results will appear as soon as you make your selection.
Recommended Reading: How to Change Your User Name for Track Changes in Word
Updated April 28, 2022
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How to Organize Word Documents With Tags
Tags make finding and organizing your documents easier
Updated on January 14, 2021
Add tags, or keywords, to Microsoft Word documents to make documents easier to find. By default, when you save a Word document, there are no tags saved along with it, but you can add your own before or after you make the document.
Instructions in this article apply to Word 365, Word 2019, Word 2016, Word 2013, and Word 2010.
Tags are useful when you have several related documents in a single folder or on a flash drive, for example, and each document has a non-descriptive or nearly identical file name like project.docx, otherproject.docx, and otherproject1.docx. To quickly find related files in a folder, categorize each file by applying a tag. Then, search the folder for a specific tag to find documents with that tag.
Here’s how to add tags to a Microsoft Word document:
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Go to File > Save As.
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Select Browse.
In Word 2010, skip this step.
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Choose where to save the document and enter a name for the file.
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In the Tags text box, enter the desired keywords. Word automatically places a semi-colon at the end so you can add multiple tags.
Word might recommend tags as you type. Select an autosuggestion, if one matches your needs, and use your custom tags.
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Save the document.
How to Add Tags Using Windows Explorer
You can add tags to a Word document even if you don’t have the app installed. Here’s how:
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Open Windows Explorer and find the Word document.
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Right-click the file and choose Properties.
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Go to the Details tab.
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In the Tags text box, enter the keywords.
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Select OK to save the tags and close the dialog box.
How to Edit or Remove Word Document Tags
Once you’ve added tags, edit or remove tags using the method described above. You can also choose to remove all tags from a Word file using the following steps:
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Locate the document in Windows Explorer.
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Right-click the file, then choose Properties.
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Go to the Details tab.
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Select Remove Properties and Personal Information.
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Select Remove the following properties from this file.
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Select the Tags check box.
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Select OK to save the changes and close the dialog box.
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Create and print a page of different labels
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Go to Mailings > Labels.
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Select the label type and size in Options.
If you don’t see your product number, select New Label and configure a custom label.
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Select New Document.
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Word opens a new document that contains a table with dimensions that match the label product.
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If gridlines are not displayed, go to Layout > View Gridlines to turn gridlines on.
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Type the information you want in each label.
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Go to File > Print and select the Print button.
You can save the document for future use.
Create and print a page of different labels
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Go to Mailings > Labels.
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Leave the Address box blank.
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Select the label type and size in Options.
If you don’t see your product number, select New Label and configure a custom label.
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Select Full page of the same label.
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Select New Document.
Word opens a new document that contains a table with dimensions that match that label product.
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If gridlines aren’t displayed, go to Layout > View Gridlines to turn gridlines on.
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Type the text that you want in each label, and make any color or formatting changes using the options on the Home and Page Layout tabs.
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Save or print the labels like any other document in Word.
Create and print a page of different labels
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Go to Mailings > Labels.
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Select Options.
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Select the type of printer you’re using.
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Select your label brand in Label products.
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Select the label type in Product number.
If you don’t see your product number, select New Label and configure a custom label.
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Select OK.
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Select OK in the Labels dialog box.
Word opens a new document that contains a table with dimensions that match that label product.
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Type the information you want in each label.
If gridlines are not displayed, go to Layout > View Gridlines to turn gridlines on.
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Go to Print > File, and then select Print.
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Save the document for future use.
Word for the web doesn’t support directly creating labels. However you can create labels from a template. For label templates, select More templates when you create a new document in Word for the web.
You can also go to templates.office.com, and search for label.
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Select a label template and open in Word for the web.
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For a sheet of identical labels, fill out one label, and then copy/paste for the rest.
Tip: Print your labels to a sheet of paper before loading labels into the printer to make sure the text aligns with the labels.
See also
To create a page of the same labels, see Create and print labels
To create a page of labels with graphics, see Add graphics to labels
To print one label on a partially used sheet, see Print one label on a partially used sheet
To create labels with a mailing list, see Print labels for your mailing list
Need more help?
Answer
- There are a few ways to make name tags in Microsoft Word. One way is to use the Text Frame tool and insert a text frame.
- Then, enter the names of the people you want to have name tags for and save the file.
- Another way is to use the Name Tag tool in Microsoft Word and enter the names of the people you want to have name tags for.
How to create Name Tags 🔖 (Badges) in Microsoft Word (Tutorial)
How do you insert a name tag?
There are a few different ways to insert a name tag. One way is to use the “Name Tag” drop-down menu in the upper left corner of your screen when you’re editing a document. Another way is to go to the “Insert” tab on the ribbon and select “Name Tag.
How do I print name tags in Word?
In Word, open the document you want to print your name tags in.
On the toolbar, click the “Print” button.
In the “Print Options” dialog box, click the “Name Tags” tab.
Under “Name Tag Options,” select the text you want to print on each tag and choose a printer.
Click OK to print your name tags.
How do I make ID badges in Word?
To make an ID badge in Word, you will first need to create a template. To do this, open up Word and go to File > New > Document. From the drop-down menu on the left, select Blank Document. On the right, under Templates, select Badge. Click on the button labeled Create. This will open up a dialog box where you can name your document and choose a location for it. Click OK.
How do you print a name tag sticker?
There are a few different ways to print name tags. One way is to use a computer and a printer. You would go to the website that offers the printing services and type in the name of the person you are printing for. Then, you would enter their email address and hit “submit”. The website will then send you a link to the PDF file that you need to print out. The other way is to use a copy machine and print out the PDF file.
How do you make cute name tags?
There are a few ways to make name tags. One way is to use a template and print it out. Another way is to use software that allows you to create custom name tags.
What is the best font for name tags?
There is no definitive answer to this question as it depends on your personal preferences. However, some popular fonts for name tags include Arial, Helvetica, and Verdana.
What font is used on name patches?
Most name patches use a font called “Goudy Old Style.
What size font should labels be?
Generally, labels should be in a font size that is easy to read. However, it is up to the discretion of the label maker as to what size font they choose.
What font is most pleasing to the eye?
There is no definitive answer to this question since everyone’s eyes are different and what looks good to one person might not look good to another. However, some fonts that are often thought to be pleasing to the eye include Arial, Times New Roman, and Verdana.
What is the easiest way to get a name tag?
You can purchase a name tag from any office supply store.
How do you print badges?
There are a few ways to print badges. One way is to use a printer that is specifically designed for printing badges. Another way is to use a standard printer and print the badge on a sticker or label.
How do I print double sided name badges in Word?
To print double sided name badges in Word, first open the document and select the text you want to print. Next, go to the Tools menu and select Print. On the Print dialog box, select Page Setup from the left column and then select Orientation from the right column. Select 2-Sided from the Page Options list and click OK. Finally, click Print to begin printing your badge sheets.
What is badge printing?
Badge printing is a process of creating a hardcopy or digital badge from an electronic file.
How do I print a name?
There are a few ways to print a name. One way is to use the printf function. You can use the %s format specifier to print a string, and the %d format specifier to print an integer. Here’s an example:
printf(“%s
“, “John”);
This would print “John” on one line.
How do I print PDF badges?
There are a few ways to print PDF badges. You can use the command line to print badges as text files or you can use a program like Adobe Acrobat.
На чтение 3 мин. Просмотров 4.4k. Опубликовано 25.06.2019
Содержание
- Теги Microsoft Word упрощают поиск и организацию документов
- Как вставить теги в файлы Word
- Как редактировать тэги Word Document
Теги Microsoft Word упрощают поиск и организацию документов
Вы можете добавить теги или ключевые слова в документы Microsoft Word, чтобы их было легче найти позже. По умолчанию, когда вы сохраняете документ Word, вместе с ним не сохраняются теги, но вы можете добавить свои собственные теги до или после создания документа.
Теги полезны в документах Microsoft Word, поэтому, когда вы ищете документ на своем компьютере, вам не нужно надеяться, что вы ищете те же слова, которые вы выбрали в качестве имени файла. Вместо этого, если вы выбрали соответствующие теги, найти один документ среди всех остальных так же просто, как поиск одного из слов тега.
Например, возможно, у вас есть два десятка исследовательских проектов на флэш-диске, каждый из которых имеет неописательные или почти идентичные имена файлов, такие как project.docx , otherdocument.docx , otherdocument1.docx и т. д. Если вам нужно быстро найти тот, который предназначен для вашего урока биологии, вы можете найти в этой папке биология , чтобы найти помеченные вами документы со словом «биология».
Как вставить теги в файлы Word
Вы можете пометить документ Microsoft Word, введя слова или фразы тега в области Теги диалогового окна «Сохранить как».
Эти шаги действительны для Word 2016, 2013 и 2010. Microsoft Word Online не поддерживает добавление тегов.
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Перейдите в Файл > Сохранить как > Обзор .
Word 2010 должен перейти в Файл > Сохранить как .
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Выберите, где сохранить документ и напишите его название.
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Нажмите Добавить тег под именем файла и настройками формата.
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Напишите тег в отведенном месте.
Чтобы написать несколько тегов для одного документа Word, поставьте точку с запятой в конце каждого тега. Например, биология; школа; проект .
MS Word может порекомендовать вам теги при вводе. Вы можете выбрать их и/или написать свои собственные теги.
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Нажмите Сохранить .
Еще один способ добавить теги в документ Word – открыть вкладку Подробности в File/Windows Explorer. Вы можете сделать это, даже если у вас не установлен Microsoft Word.
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Найдите документ Word.
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Нажмите его правой кнопкой мыши и выберите Свойства .
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Откройте вкладку Подробности .
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Нажмите рядом с Тегами и введите ключевые слова.
-
Нажмите ОК .
Как редактировать тэги Word Document
Есть несколько способов отредактировать теги, которые вы добавили в документ Word. Вы можете повторить один из описанных выше способов или найти и отредактировать те же теги на панели Информация в Microsoft Word.
Эти шаги идентичны для Word 2016, 2013 и 2010.
-
Откройте документ Word.
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Перейдите в Файл > Информация .
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Нажмите один из тегов в области «Свойства» справа.
-
Отредактируйте теги.
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Нажмите Сохранить в боковом меню слева.
Вы также можете удалить все теги в файле Word, не выполняя вышеуказанные шаги. Просто откройте свойства файла и выберите удалить все теги.
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Найдите документ в File/Windows Explorer.
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Нажмите правой кнопкой мыши файл и выберите Свойства .
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Нажмите Удалить свойства и личную информацию на вкладке Подробности .
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Нажмите Удалить следующие свойства из этого файла .
-
Поставьте флажок в поле рядом с Тегами .
-
Нажмите ОК .
- Choose your shape. Beginning with a blank document, click on the “Insert” tab, select “Shapes,” and choose the desired shape for your label.
- Adjust your outline and fill settings.
- Add a layer, if desired.
- Add your text.
- “Group” your label.
Contents
- 1 How do you create a tag sheet?
- 2 How do I create Avery labels in Word?
- 3 What should I write on a gift tag?
- 4 How do you make name tags?
- 5 What size is a gift tag?
- 6 Does Microsoft Word have a label template?
- 7 How do I create Avery 5162 labels in Word?
- 8 How do I use Avery 5266 labels in Word?
- 9 How do you write a gift note?
- 10 How do you write a surprise message?
- 11 How do you put a name tag on a border in Word?
- 12 How do you make a gift tag on Google Docs?
- 13 Is Canva free to use?
- 14 What size is a #8 tag?
- 15 What size are Christmas tags?
- 16 What size are Christmas gift tags?
- 17 What Microsoft program makes labels?
- 18 How do I make labels in Word from Excel?
- 19 What is the number for Avery file folder labels?
How do you create a tag sheet?
To create a sheet of identical tags, use the navigator on the right-hand side. Click Edit All and any image or text changes will be made to all tags at once. To create different tags on the same sheet, use the navigator on the right-hand side. Click Edit One and enter custom text for each tag.
How do I create Avery labels in Word?
Get started with Microsoft® Word
- With your Word document open, go to the top of screen and click Mailings > Labels > Options.
- Select Avery US Letter from the drop-down menu next to Label Vendors.
- If you want all your labels to have the same information, type it into the address box and click New Document.
What should I write on a gift tag?
What to Write on a Christmas Gift Tag
- Merry Christmas and a happy new year.
- Glad tidings for the festive season.
- Wishing you a happy Christmas.
- Have a happy holiday.
- Christmas wishes with love.
How do you make name tags?
Create and print a page of different labels
- Go to Mailings > Labels.
- Select Options.
- Select the type of printer you’re using.
- Select your label brand in Label products.
- Select the label type in Product number.
- Select OK.
- Select OK in the Labels dialog box.
- Type the information you want in each label.
What size is a gift tag?
What size are gift tags? Standard gift tags come in 3-5 x 2.5 inches. Small gift tags are usually around 2 x 1 inches, and are great for smaller gifts. You can find larger gift tags, as big as 9 x 4 inches, for gifts or projects that require them.
Does Microsoft Word have a label template?
Open a blank document in Word, click on the “Mailings” tab at the top of the page, and click on “Labels”.Click on the “Options” button to create a new label template. This opens another box titled “Label Options”. Click on “New Label”, which opens a further box titled “Label Details”.
How do I create Avery 5162 labels in Word?
mail label – avery 5162
- Open Word.
- Click on ‘Mailings’ in Ribbon and click on ‘Labels’.
- In the ‘Envelopes and Labels’ Window, select ‘Single Label’.
- Click on ‘Options’ and in the next window, select label vendor (Avery) and product number (5162).
- Click on the ‘Details and you can change the size of the margins.
How do I use Avery 5266 labels in Word?
how do I get a template for Avery 5266 file folder labels
- Click tools, point to Letters and mailings, and then click Envelopes and.
- In the Envelopes and Labels dialog box, click Options.
- Ensure that Avery standard appears in the Label products box.
- Click 5266 in the Product number list, and then click OK.
How do you write a gift note?
Personalize your thank you note by acknowledging the specific gift you received or the good deed or favor that someone did for you. Use words like Generous, Generosity, Useful, Perfect, Thoughtful, Appreciate, Grateful, Much Needed, Always Treasure. Thanks for all your help. I owe you big time.
How do you write a surprise message?
To Simply Convey Affection with a Gift:
- You are special and the one we adore. So, sending this little box of surprise for you…!
- Someone special like you deserves the best. Tried a bit to give you a little yet best surprise with this gift!
- Love and affection fonder with little jovial moments!
How do you put a name tag on a border in Word?
How to Make a Border for Name Tags in Word
- Open Word.
- Select “Mailings,” then click “Create” and “Labels” to open the Label options dialog box.
- Select a product number that corresponds with your name tag sheets.
- Click “OK” to close the dialog.
- Select “Print” to open the Print dialog box.
How do you make a gift tag on Google Docs?
In Google Docs, click on the “Add-ons” menu, then select “Create & Design Labels”. If you don’t have the add-on yet, make sure to install it first.
Is Canva free to use?
Can I use Canva for free? Yes! Canva is always free to use for everyone. You can choose to upgrade to Canva Pro or Canva for Enterprise for access to premium tools and content.
What size is a #8 tag?
Tag Size: 6 1/4″ x 3 1/8″.
What size are Christmas tags?
DIMENSIONS: Each tag measures 2.375 x 3.5 inches.
| Color | Kraft Brown |
|---|---|
| Brand | Juvale |
What size are Christmas gift tags?
Dimensions: Each gift tag measures 1.8 x 3.2 inches.
What Microsoft program makes labels?
Microsoft Word
If you’re looking to make customized labels, look no further than Microsoft Word.
How do I make labels in Word from Excel?
Templates: from Excel to Word in a Mail Merge
- Select Document Type. Select “Labels”!
- Select Starting Document. If you have a compatible template code select “Change document layout”, then click “Label options”.
- Select Recipients.
- Arrange Your Labels.
- Preview Your Labels.
- Print Your Labels.
What is the number for Avery file folder labels?
Avery® File Folder Labels with TrueBlock® Technology, Permanent Adhesive, 2/3″ x 3-7/16″, Laser/Inkjet, 750 Labels (8366) | Avery.com.
In fact, there’re many circumstances in which you may need to create a nameplate in Microsoft Word. It may happen that you’ll be creating an event in which the participants must have nametags. You may also need cards to mark each participant’s place at the table. Fortunately, you can easily create name tags in Microsoft Word.
What to do to make name tags in Microsoft Word
Microsoft Word provides users with many features that are useful not only for writing documents. These functions that can be performed in Microsoft Word greatly simplify the lives of people, even those whose fields of activity aren’t related to office work. In this case, making name tags in Microsoft Word can’t be bad so save time by speeding up the process of not having to resort to different design programs. Since their production can be relevant.
In case you find yourself in a situation where you’re the organizer of a conference, training, meeting, or event of any kind. At which participants must have nametags, you can easily make them in Microsoft Word. Microsoft Word provides an easy way to create name tags, which you can then print or send to a printer to make them more presentable.
What steps need to take to create your own name tags in Microsoft Word
If you have the need to make an event name tag it’s easy enough, even without resorting to the template. You can manually enter each name, or you can use Microsoft Word to combine the names and create nametags. Just note that these actions are available in older versions of Microsoft Word. If you are using a newer version you will need the following method. To create name tags, you’ll need to use the built-in label creation feature. It’s quite handy and easy to use.
Its direct purpose is to create and print mailing labels. You’ll only need to make a small change to use the same function to create name tags. In order to create your own name tags in Microsoft Word you need:
- The first step to creating your own name tags in Microsoft Word is to launch Microsoft Word.
- After that, you need to open an empty document.
- Next, you need to open the ‘Mailings’ tab. In this tab select ‘Labels’.
- The next step is to select the ‘Options’ tab. The ‘Options’ section is placed in the ‘Envelopes and Labels’ window.
- Now that the ‘Envelopes and Labels’ window is open in front of you. You’ll see an item called ‘Laber vendors’ in which you need to select ‘Microsoft’ from the drop-down list.
- Then, a little bit below the ‘Product Number’ box, you need to select ’30 Per Page’ from the drop-down list. After that click on ‘Ok’ to confirm your actions.
- You’ll then return to the ‘Envelopes and Labels’ box. You need to click on ‘New Document’.
- Only after this, you’ll see a page of labels separated by a grid of dotted lines.
- In each cell created, enter the names or titles you want. You can easily navigate through each box using the ‘Tab’ key. Using the top bar you can change the font, style, size, and more.
What steps to take to create name tags using a template in Microsoft Word
There is also another way to make fairly original name tags in Microsoft Word. This way will suit those who have a new version of Microsoft Word, in addition, this method is faster and more presentable appearance, as it was made by professional designers. This might be more useful to you if you need name tags for a more serious event.
To make your name tags look even more presentable. In this case, you should use a Word template. Microsoft offers several free options and some additional premium templates for Microsoft 365 subscribers. In order to create name tags using a template in Microsoft Word you need:
- First, review the available templates for your version of Word. To do this, click on ‘More Templates’ on the home page. In the search box, enter ‘name badge’ to save time and immediately see the templates you want.
- If after checking there’re no templates available or suitable, you can sign up for a premium account. This way you’ll have a wider selection of templates in front of you.
- Once you have made your selection you can click on it. Your template will be placed fully on the page of your document.
- After that, you can make edits and specify the information you need to make name tags in Microsoft Word.
There is another way to get templates for creating nameplates in Microsoft Word. You can use the Office Templates Web site to view the nameplates. You can then download the template to use in the Word desktop app. To use these templates, choose which of the options presented suits you best:
- Star concert tickets
- Gift labels
- Graduate name cards
- Shipping labels
In order to use them, after you have followed the link and opened this template, click on the ‘Download’ button. You can also browse through the ‘Labels’ section of all the options to match your preferences and needs.
If you’re holding an event where you want participants to wear name tags, you can make them easily in Microsoft Word. We’ll show you two ways to create name tags using Word’s label feature and a free template.
Whether for a fundraising event, seminar, conference, or something similar, name tags are helpful for everyone to communicate more easily. You can use first names only, include last names, and even add a company name. Microsoft Word gives you a simple way to create name tags that you can then print or send to your print service company.
Create Name Tags Using Labels
Microsoft Word has a built-in label feature that comes in handy for making and printing mailing labels. With a few small tweaks, you can use this same feature to create name tags.
RELATED: How to Create and Print Labels in Word
Open a blank document in Word, go to the Mailings tab, and select “Labels” in the Create section of the ribbon.
In the Envelopes and Labels window, confirm that the Labels tab is selected and click “Options” near the bottom.
In the Label Options window that appears, choose “Microsoft” in the Label Vendors drop-down box. Below that, pick one of the 30 Per Page options in the Product Number box. You’ll see the size display on the right for each option. Click “OK.”
You’ll then return to the Envelopes and Labels window. Click “New Document” and you’ll see your page of labels divided by a grid of dotted lines.
Enter the names and any other details you like for each tag. You can move easily through each badge using your Tab key. You can then format the font size, color, and style using the Font section on the Home tab.
If you prefer to use labels from a particular company, you can select that in the Label Vendors box and pick the Product Number below it.
Create Name Tags Using a Template
If you want your name tags to have some pizazz, you can use a Word template. Microsoft offers a few options for free with a couple of additional premium templates for Microsoft 365 subscribers.
RELATED: How to Create a Template in Microsoft Word
You can view available templates for your version of Word easily. Open a document, go to the File tab to select Home, and click ” More Templates.”
Enter the keywords “name badge” to view your options.
Alternatively, you can use the Office Templates website to view the name tags and download a template to use in the Word desktop application.
Here are two templates that are available for free and accessible via Word desktop and the web.
This template gives you eight name tags per page with bright colors. It’s ideal for events where you only want to use first names. The badges are 3.4″ x 2.3″ and work with Avery product numbers 5395, 8395, and 45395.
If you’re having a holiday event, you might like these name tags with themed images like a snowman, candy canes, and gifts. This template gives you spots for both first and last name. Like the above, it also has eight name badges per page in the same sizes and works with the same Avery product numbers.
Using either template, simply select the placeholder text and enter your own.
For your next event, consider creating name tags in Microsoft Word instead of buying labels and handwriting the names.
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Tags to Text.
Written by Allen Wyatt (last updated March 5, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
If you love working in HTML, you know that it is created by simply adding tags to regular text. Tags do nothing more than describe how a browser should display the text. HTML can be created by hand or automatically, by program. You can even use Word to create your HTML for you.
What if you don’t want Word to do the HTML automatically, but you want to use Word’s tools to help you in your HTML creation? For instance, you might want to search for italicized text within a document and then surround it with the HTML tags that signify the text should be displayed in italics. You can do this by following these steps:
- Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
- Click on the More button, if it is available. (See Figure 1.)
- With the insertion point in the Find What box, click the Format button and choose Font. Word displays the Find Font dialog box. (See Figure 2.)
- In the Font Style list, choose Italic.
- Click on OK to dismiss the Find Font dialog box.
- In the Replace With box, enter «<em>^&</em>» (without the quote marks). Both <em> and </em> are HTML tags for italic, and ^& is the special code for the Find What text. In other words, you want to replace what you find with what you found, but make sure it is surrounded by the HTML tags for italic.
- With the insertion point still in the Replace With box, click the Format button and choose Font to again display the Find Font dialog box.
- Scroll down in the Font Style list and choose Not Italic. You want to do this so that when the find and replace operation is done, not only have you added the proper HTML tags, but you are turning off the italics attribute of the found text. This is important so that if you later run the same macro on the same document, you don’t get large numbers of nested HTML tags.
- Click on OK to dismiss the Find Font dialog box.
- Click on Replace All to process the entire document or use the other buttons in the Find and Replace dialog box to step through the occurrences of italic text one at a time.
Figure 1. The Replace tab of the Find and Replace dialog box.
Figure 2. The Find Font dialog box.
The same find and replace technique can be used to add other HTML tags, as desired. For instance, you could add the tags for bold text, <strong> and </strong> by searching for Bold in step 4, using the proper tags in step 6, and replacing with Not Bold in step 8.
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(Microsoft Word is the most popular word processing software in the world.)
This tip (12991) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Adding Tags to Text.
Author Bio
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…
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