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A user-friendly guide to making different types of lines in Microsoft Word
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- Using Shapes to Draw a Line
- Using Borders to Add a Line
- Using Keyboard Shortcuts
- Using the Mobile App
- Q&A
- Tips
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Do you want to create a horizontal line in your resumé or other Microsoft Word document? If you want to customize the color and format of the line, you can use the Shapes tool. If you need to make a quick, basic line, you can use the keyboard shortcut. While you can use the keyboard shortcut on Windows and Mac, you cannot use it on the mobile app. This wikiHow will show you how to insert different lines in Microsoft Word on your Windows, Mac, iPhone, or Android device.
Things You Should Know
- On desktop, go to the Insert tab. Click Shapes, then select a line. Click and drag across the document to create a line.
- To customize the line, double-click it. Click Shape Outline to change the color.
- On mobile, click the three dots. Tap Home and select Insert. Tap Shapes to select a line. Tap and drag across the document to create a line.
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1
Open Microsoft Word on your Windows or Mac computer. Click or double-click the Word app icon, which resembles a white «W» on a dark-blue background.
- If you want to draw a line in an existing Word document, double-click the Word document to open it and skip the next step.
- You’ll need a subscription to use Office 365.
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2
Click Blank document. It’s in the upper-left side of the page.
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Click the Insert tab. This tab is in the blue ribbon at the top of the Word window, between Home and Draw.
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4
Click Shapes. It’s in the Insert toolbar, next to the icon of an overlapping circle and square.
- A drop-down menu will appear.
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5
Select a line shape. In the «Lines» heading, click one of the line templates. You can choose a line, line arrow, double line arrow, and more.
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6
Draw your line. Click and drag across the document to create your line.
- If you need to adjust the line’s length and orientation, click the left or right circle. Drag it left or right to adjust the length, or drag it up and down to adjust the orientation.
- To move the line, double-click and drag it to the desired position.
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1
Open Microsoft Word on your Windows or Mac computer. Click or double-click the Word app icon, which resembles a white «W» on a dark-blue background.
- If you want to draw a line in an existing Word document, double-click the Word document to open it and skip the next step.
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2
Click Blank document. It’s in the upper-left side of the page.
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Click the Home tab. This tab is in the blue ribbon at the top of the Word window, between File and Insert.
- You may already be on this tab by default.
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4
Click the «Borders» arrow. This is next to the icon of the dotted square with a solid bottom line.
- A drop-down menu will open.
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5
Click Horizontal Line. This will be towards the bottom, above Draw Table.
- A horizontal line will be added.
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6
Format your line. Double-click the line; a dialogue box will appear.
- To change the line thickness, use the up and down arrow below Height. The higher the number, the thicker the line will be.
- To change the color, click the color box underneath Color. Select your desired color.
- Click OK to save and apply your changes.
- To move the line, double-click and drag it to the desired position.
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1
Open Microsoft Word on your Windows or Mac computer. Click or double-click the Word app icon, which resembles a white «W» on a dark-blue background.[1]
- If you want to draw a line in an existing Word document, double-click the Word document to open it and skip the next step.
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2
Click Blank document. It’s in the upper-left side of the page.
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3
Place your cursor where you want your line to appear. You’ll need to be on a blank line, as this won’t work if there is text before or after your cursor on the same line.
- You’ll be creating a horizontal line that spans from one edge of your page to the other. The line will stop at your set margins.
- If you want to make the line span the whole page, you’ll need to change your document margins.
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4
Type three dashes in a row. Use your dash key on the number row at the top of your keyboard, or on the numeric pad.
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5
Press ↵ Enter to convert the dashes into a line. AutoCorrect will automatically create a solid line that will situate itself directly beneath the previous line of text.
- Note that the line does not occupy the space of a line of text, but instead exists between lines of text.
- If you do not have AutoCorrect enabled, do so by clicking File → Options → Proofing → AutoCorrect Options…. This will open a new window.
- Make sure the Border Lines box is checked. This can be found underneath Apply as you type.
- If you want to turn off AutoCorrect, uncheck the boxes.
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Use different characters for different line styles. There are a variety of different lines that you can create by using characters other than the dash:[2]
- Thin line: Three hyphens (-).
- Thick line: Three underscores (_).
- Double line: Three equal signs (=).
- Dotted line: Three asterisk (*).
- Triple line: Three pound signs (#).
- Squiggly line: Three tildes (~).
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7
Move the line by entering text above it. You can prompt the line to move down by typing text above it and then pressing Enter.
- Deleting text above the line will prompt it to move upward.
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Open a document in the Microsoft Word app. This looks like a blue notebook next to a W.
- Microsoft Word is available for iOS in the App Store and for Android in the Google Play Store.
- Tap Blank document to open a new document or tap a file to open an existing document.
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Tap ••• . This can be found above the keyboard, to the right.
- If you don’t see your keyboard, tap the document to bring it up.
- A new menu will open.
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Tap Home. This will be to the left of the formatting window.
- A drop-down menu will open.
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Tap Insert. You’ll see a list of all objects you can insert.
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Tap Shapes. This is next to the icon of an overlapping circle and square.
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Select a line shape. In the «Lines» heading, tap one of the line templates. You can choose a line, line arrow, double line arrow, and more.
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7
Draw your line. Tap and drag across the document to create your line.
- Use two fingers to pinch and zoom out to view the entire document.
- If you need to adjust the line’s length and orientation, tap the left or right circle. Drag it left or right to adjust the length, or drag it up and down to adjust the orientation.
- To move the line, tap and drag it to the desired position.
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Add New Question
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Question
How do I view all available symbols in Microsoft Word?
Click «Insert» and then click «Symbols» and you should be shown a box with all of the symbols in it.
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Question
How do I add a line on the first page, and no lines on the second?
Click «Insert» and then click «Symbols» and you should be shown a box with all of the symbols in it.
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Question
How do I change the color of the line?
In the paragraph section, open the drop-down menu on the «Borders» button. At the very bottom is a «Borders and Shading» option. In that option, change the color of the bottom border to your specified color. Click the «Borders» button.
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About This Article
Article SummaryX
1. Click Insert.
2. Click Shapes.
3. Select a line template.
4. Click and drag across your Microsoft Word document to draw the line.
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Use these three methods to quickly insert a line in your document
Updated on December 4, 2020
What to Know
- AutoFormat: Type the three characters for the desired line style > Enter.
- Horizontal Line tool: In Home tab, select Borders drop-down menu > Horizontal Line.
- Shapes menu: Go to Insert > Shapes. In Lines group, select and drag a line shape across the page.
This article covers three ways to insert horizontal lines in Word for Microsoft 365, Word 2019, Word 2016, Word 2013, and Word 2010.
Use AutoFormat to Insert a Line in Word
You can quickly insert a line into a Word document with the AutoFormat feature. To create a line, place the cursor in the location that you’d like to insert it, type the three characters for the desired line style, then press Enter.
To create the different types of lines, press the associated keys on the keyboard:
- Plain single line: Three hyphens (—)
- Plain double line: Three equal signs (===)
- Broken or dotted line: Three asterisks (***)
- Bold single line: Three underline symbols (___)
- Wavy line: Three tildes (~~~)
- Triple line with a thick center: Three number signs (###)
Here’s what each of these line types looks like in Word:
Use the Horizontal Line Tool to Insert a Line in Word
To insert a line into a Word document using the built-in Horizontal Line tool:
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Place the cursor where you want to insert a line.
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Go to the Home tab.
By default, the Home tab is selected when you open a new or existing Word document.
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In the Paragraph group, select the Borders drop-down arrow and choose Horizontal Line.
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To change the look of the line, double-click the line in the document.
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In the Format Horizontal Line dialog box, modify the width, height, color, and alignment of the line.
Use the Shapes Menu to Insert a Line in Word
A third way to add a line to a Word document is to draw it on the page. The Shapes menu contains several line options, including lines with arrow points on one or both ends. After you draw the line, customize the color and appearance.
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Place the cursor in the spot where you want to insert a line.
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Go to the Insert tab.
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In the Illustrations group, select the Shapes drop-down arrow.
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In the Lines group, choose a line shape.
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In the Word document, drag across the location where you want the line to appear.
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To change the look of the line, select the line to enable the Shape Format tab. (Some versions of Word call this Format.)
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Go to the Shape Format tab and change the color, use a different line style, or apply effects.
FAQ
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How do I change line spacing in Word?
To fix spacing in Word, highlight the text whose spacing you want to change and select the Home tab. Next to Paragraph, select the down arrow to expand the options. In the Spacing section, set the amount of space before and after line breaks or choose a preset line-spacing option.
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How do I add a signature line in Word?
To insert a signature line in Word, go to the Insert tab and select Signature Line. Selecting few or no options leaves a blank line, and a signature line will appear in the document.
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How do I add line numbers in Word?
To add line numbers in Word, go to Layout > Page Setup > Line Numbers and choose Continuous, Restart Each Page or Restart Each Section > Line Numbering Options.
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Word for Microsoft 365 Outlook for Microsoft 365 Word 2021 Outlook 2021 Word 2019 Outlook 2019 Word 2016 Outlook 2016 Word 2013 Outlook 2013 Word 2010 Outlook 2010 Word 2007 Outlook 2007 More…Less
You can add horizontal lines, sometimes called horizontal rules, to a document or email message to help separate sections of text and add visual appeal.
By default, Word and Outlook have a three-character shortcuts that inserts a full-width horizontal rule in your document or message. The appearance of that rule—thinner, thicker, double-line, dotted, wavy—depends on which shortcut you use, as illustrated in the image below.
If this automatic line feature doesn’t suit you, you can turn off this feature in Word or turn it off in Outlook.
If you want to draw a line for illustration purposes, see Draw a line in Word or Outlook instead.
Insert a horizontal line by typing a few characters
The fastest way to add a horizontal line or rule is to use the AutoFormat feature. When you type certain characters three times in their own paragraph and then press Enter, those characters instantly become a full-width horizontal line.
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Place the cursor where you want to insert the horizontal line.
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Type three of the characters illustrated below, and then press Enter.
The line is inserted for the full width of the page. When inserted into a column, the line is inserted to match the width of the column. To add text above the line, put your cursor where you want the text and begin typing.
Format the horizontal line after you create it
The shortcut described above creates an empty paragraph with a bottom border. You can change the look of that border line by using the Borders options:
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In Word, on the Home tab of the ribbon, select the down arrow next to Borders.
In Outlook, on the Format Text tab of the ribbon, select the down arrow next to Borders.
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At the bottom of the menu, select Borders and Shading.
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In the dialog, you can change the line’s style (solid, dotted, wavy, double, and so on), color, or width as you see fit.
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When you’re done formatting the line, select OK. Then, on the ribbon, select the Borders button to apply your changes.
Word: Turn off the automatic line feature
To prevent Word or Outlook from automatically inserting a horizontal line when you type the three shortcut characters, do the following:
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On the ribbon, select File > Options.
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In the dialog box, select Proofing > AutoCorrect Options > AutoFormat As You Type.
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Clear the Border Lines option.
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Select OK.
Outlook: Turn off the automatic line feature
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On the ribbon, select File > Options.
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In the dialog box, select the Mail tab, then select Editor Options.
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On the Proofing tab, select AutoCorrect Options > AutoFormat As You Type.
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Under Apply as you type, clear the Border Lines option.
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Select OK.
Want to draw a line?
See Draw a line in Word or Outlook.
See Also
Add a border to some text
Draw shapes
Need more help?
Word has a set of AutoFormat shortcuts that make horizontal lines, here’s how they work, how to change them, color the lines and how to stop lines when they get out of control.
Line shortcuts
There are six horizontal line shortcuts. For each one type the same character three times at the start of a new line then press Enter.
For example, press the dash key three times on a new line, then enter.
Dashes give you a horizontal line
Underscores give you a bold horizontal line
Equals gives you a double horizontal line
And there’s more …
The three above are the best known but there are others.
Asterisk makes a dotted line
Tilde makes a wavy line
Pound/Hash makes a triple line
Tooltip controls
Whenever you automatically make a line, a small tooltip appears with some options.
Undo Border Line – changes back to the characters you typed. The usual undo shortcut, Ctrl + Z, will do the same thing.
Stop Automatically Creating Border Lines – will turn off the AutoFormat | Border Lines option entirely.
Control AutoFormat Options … goes to the settings for AutoFormat as you type.
Autoformat Options
The automatic lines and all other AutoFormat options are controlled from Options | Proofing | AutoCorrect options | AutoFormat As You Type:
Border lines can be turned on/off from there. There are no options to select just some character/line combinations – it’s all or nothing.
Under the hood
Word isn’t making the lines by adding a lot more characters across the page. That’s where confusion can begin if you’re trying to stop the lines appearing.
It’s converting your dash/underscore/equals etc. into a paragraph border. Specifically, a bottom border line on the paragraph.
For example, here’s how an automatic double horizontal line appears in Paragraph | Borders and Shading
It’s just the double line style applied to the bottom line of the paragraph. Strictly, at the bottom of group of paragraphs with the same formatting. Knowing that detail is useful when you’re fixing the extra lines that start appearing.
Color
The automatic lines are always black (actually ‘Automatic’). Word doesn’t pick up the color of the three characters nor the paragraph as you might expect.
To change the line color, select the line then go to Home | Paragraph | Borders | Borders and Shading. Select the color you want from the pull-down list and then click on the borders you want the color change to apply.
Other lines
You’re not limited to the lines that Microsoft provides via AutoCorrect. You can add your own or change the look of a line added with AutoCorrect.
Select the line then go to Home | Paragraph | Borders | Borders and Shading. That opens up the many options you have:
Styles: there are over 20 line styles to choose from.
Color: as mentioned above, the full Word color range is available.
Width: thin, medium or thick – take your pick from ¼ point to 6pt.
Top, bottom, left, right – click in the preview box to choose which lines to show and the style of each one.
Whatever you choose, remember to click on the line/s in the preview box to apply the look you want.
For consistency, you can have a horizontal line as part of a paragraph style. For example, a line above or below a heading.
Unwanted horizontal lines
A common problem with the automatic lines is extra lines appearing where you don’t want them.
It happens when you add paragraphs immediately above the horizontal line. Each of those paragraphs inherits the same (bottom border) formatting that Word made for the horizontal line.
You won’t see a line under each paragraph because Word groups together paras with the same formatting. Only the last paragraph of a group will have a bottom border line.
The problem usually rises because people try to fix the extra lines by selecting just the paragraphs showing horizontal line and change the formatting.
That doesn’t change the ‘bottom border’ formatting for other lines that have the setting. So it seems like extra lines keep popping up without reason!
The solution is to make sure you select all the affected paragraphs – not just the ones with horizontal lines.
Choose a paragraph and look carefully at the Home | Paragraph | Borders icon. That icon changes according to the current border settings. In this, enlarged, example you can see the bottom line is solid.
To change the border setting, pull-down the borders list and choose ‘No Border’.
To stop the creeping lines in the first place, get into the habit of not adding extra paragraphs from the horizontal line itself. Instead, go to the paragraph ABOVE the horizontal line and add new paras from there.
Five ways to add vertical lines in Word
Six Word tricks to reduce space between lines
Multi-Line Picture Borders in Word or PowerPoint
Create your own I ♥ Love…. Signs in Word
How could I add a line before and after a piece of text in Word, like in this image with the word
«Education»:
Ƭᴇcʜιᴇ007
111k19 gold badges199 silver badges264 bronze badges
asked Feb 27, 2014 at 21:29
Since you didn’t mention the version of Word, I’ll try and keep this general. I’m using Word 2013 for the record.
- Draw a line (like put in a bunch of dashes and hit enter to let Word convert it to a border line).
- Inset a TextBox object.
- Enter desired text in the textbox.
- Center the text in the text box, and adjust the Textbox to the size you want.
- Adjust the layout of the TextBox to be «In front of text».
- Format the TextBox shape and chang ehte Shape Outlooine to «No outline».
- Drag the TextBox in front of the line to where you want it.
Additionally you can use advanced Layout->Position options to center it horizontally on the page, etc.
Result (with no additional formatting, colouring, etc.):
Alternatively:
- Type in regular text and center it.
- Insert a Line shape, and draw it on one side of the text.
- Copy the line nad paste it on the other side of the text.
- Hold Ctrl and click to select each of the lines.
- Use the shape formatting in Word and «Align Middle» to line them up vertically.
- «Group» them.
- «Align Center» to center the now group lines in the center of the page.
Result:
answered Feb 27, 2014 at 21:52
Ƭᴇcʜιᴇ007Ƭᴇcʜιᴇ007
111k19 gold badges199 silver badges264 bronze badges
1
Contents
- 1 How to Use AutoFormat to Insert a Line in Word
- 2 How to Use the Horizontal Line Tool to Draw a Line in Word
- 3 How to Insert a Horizontal or Vertical Line in Word
- 4 How to Draw a Line in Word with the Shapes Tool
- 5 How to Make a Vertical Line in Word and Separate Text into Columns
- 6 Insert a Vertical Line in Word Using a Bar Tab
- 7 How to Insert a Horizontal Line in Word Online
- 8 Extra: How to Draw in Word
- 9 Extra: How to Add a Page Border in Microsoft Word
Vertical and Horizontal lines have many uses in a document. They can help to split up content, draw the eye to a particular place, or just provide visual flavor. In this guide, we’re going to show you how to insert a line in Word using a variety of methods that often have slightly different outcomes.
Vertical and horizontal lines in Word are useful
For example, you can add lines to a Word document by using symbols on your keyboard, the table tool, borders, shapes, drawing tools, or tabs.
Typically, you’ll find that it’s harder to make a vertical line in Word than a horizontal one, but it’s still very much possible. You can even have the vertical line automatically split your text into two columns, which is useful if you’re making a newspaper or leaflet.
We’ll show you this and more below:
How to Use AutoFormat to Insert a Line in Word
One of the easiest ways to insert a horizontal line in Word is by taking advantage of the symbols on your keyboard and Word’s AutoFormat capabilities. The software will automatically turn certain symbols into a continuous line when you string them together:
- Type three hyphens, equals, asterisk, underline, tilde, or hash symbols and press Enter
Word will draw a line across your page automatically, stopping the margins. You can remove the line at any time by adjusting the “Borders” section of the “Home” tab.
How to Use the Horizontal Line Tool to Draw a Line in Word
It’s tucked away, but Microsoft Word has a dedicated horizontal line tool that you can use to quickly add a horizontal line across your document. Here’s where to find it:
- Open the Home ribbon and press “Paragraph > Border icon > Horizontal line”
- The horizontal line will appear wherever you placed your cursor
- Double-click the line to adjust its width, thickness, and color, then press “OK”
One of the methods we showed so far to create horizontal lines in Word made indirect use of the border feature. If we use the border tool directly, however, we can insert a vertical line in Word, too. Here’s how:
- For horizontal lines: Place your cursor and insert a bottom border
After placing your cursor where you want the line across the page, open the “Home” tab of your ribbon, click the border icon, then press “Bottom Border”.
- The line will appear wherever you placed your cursor
- For vertical lines: insert a left or right border
You can add a vertical line in Word at the left or right edge of your document. Bear in mind that this can only be a maximum of 31px from the edge of your page. If you’d like it further away or in the center, use one of the methods below instead.
Select your text, open the “Home” tab of your ribbon, then press the border icon, followed by “Left Border” and/or “Right Border”.
- The vertical line will follow your text down the page
- Press “Home > Border icon > Borders and Shading…” to adjust its style
- Choose the line type, color, and width of your vertical line, then press “OK”
You can also press the “Options” button to change the spacing of your border.
- Check how the style looks in your document
- Press “Home > Border icon > No Border” to remove the line
- Your line will no longer show on your document
How to Draw a Line in Word with the Shapes Tool
If you want complete freedom over where you add lines to a Word document, the shapes tool is your friend. It’ll let you draw anywhere on your document and even have options to allow you to shift text to make space for it. This is you’d use it:
- Open the “Insert” tab of your ribbon and press “Shapes > Lines > Line”
- Click and drag your cursor across the page to draw a line
- Change your formatting in the “Shape Format” tab with the line selected
You can also press the icon next to the line to change how the text interacts with your shape.
- Right-click your line and press “Format Shape…” for more options
- Change the line formatting options to your liking
The line will update instantly on your page as you make the changes.
How to Make a Vertical Line in Word and Separate Text into Columns
If you’re making a newspaper or leaflet, it may be beneficial to separate your text into multiple columns with a vertical line between them. With a few clicks, it’s completely possible to do this in Word.
- Select your text, open the “Layout” tab, then press “Columns > Two”
- Click on a column and press “Columns > More Columns…” in the “Layout” tab
- Check the “Line between” box and press “OK”
- Word will place a line between your columns for visual clarity
Insert a Vertical Line in Word Using a Bar Tab
Bar tabs aren’t just a way to streamline your alcohol purchases. In Microsoft Word, they act as a line you can place at any point along your ruler. They’re very much hidden away, though, so you’ll want to follow along to see how to use them:
- Select your paragraph, open the “Home” tab and press the “Paragraph Settings” icon in the “Paragraph” section of the ribbon
- Press the “Tabs…” button in the bottom-left of the “Paragraph” pop-out
- Set your tab stop position, tick “Bar” in the “Alignment” section, and press ” Set > OK”
The Tab stop position determines the position at which Word will place the vertical line on your page. You can set negative values here to place the line outside of your page margins.
Check the ruler of your document so you can get an accurate measurement.
- Word will add the vertical line to your document
- Remove the line by opening paragraph settings and pressing the “Clear” button in the “Tabs” section
How to Insert a Horizontal Line in Word Online
Word Online’s features are significantly pared back compared to the desktop app, but you can still insert a horizontal line with a bit of creativity. We like to use the table and drawing features:
- Open the “Insert” tab of the ribbon and press “Table > 1×1 Table”
- Press the dropdown next to the “Table Styles” section of the ribbon
- Select the first option under “List Tables”
- Press “Change Colors” and choose a color for your line
- OR: Press the “Drawing” button in the “Insert” tab
- Press the “Shapes” button in the drawing preview and select the “Line” tool
- Click and drag to make your line
- Adjust the line as necessary using the handles on the edges
- Press the three dots in the toolbar and choose color, weight, and style options for your line
- Press “Save and Close”
- Your horizontal line will now appear in your document
If you’d like to go further than just basic lines, follow our how to draw in Microsoft Word guide. It’ll walk you through adding various preset shapes and drawing freehand.
If you’re looking to add horizontal and vertical lines around the entire perimeter of your document, check out our how to add a page border guide instead. It’ll get you where you need to be in a few short minutes.
Lines are an essential design element. In Microsoft Word, a horizontal or vertical line can divide a document and guide the flow of the text. You can insert a line in Word and format it differently to change a humble line into something more appealing.
It’s so simple, after all. But if you don’t know all the ways to do it, then this primer on how to insert a line in Word is for you.
How Do You Insert a Straight Line in Word With the Keyboard?
Did you know that you can quickly add a line in Word by typing a few characters? Word’s AutoFormat feature types stuff for you as you type it. You may have already seen it in action when it creates automatic bulleted lists.
You can insert not only a straight line but also add lines with different designs. Here’s how it works:
- Place the cursor in the spot where you would like to start your horizontal line.
- Then, type three characters for any possible line styles you see in the screenshot below—press Enter. For example, to draw a dotted line, type *** and press Enter.
As you will see, you will get six variations of the standard horizontal line.
- Plain single line with three hyphens (—)
- Broken or dotted line with three asterisks (***)
- Plain double line with three equal signs (===)
- Bold single line with three underline symbols (___)
- Triple line with a thick center with Three number signs (###)
- Wavy line with three tildes (~~~)
The line takes up the entire width of the page. When added inside a column, the line is inserted to match the width of the column. If you want to add text above or below the line, put your cursor where you want the text and begin typing.
You will also notice a tiny AutoCorrect Options button pop up next to the line. This is a shortcut that allows you to undo the automatic line when you don’t need it, stop them altogether, or dive into the AutoFormat options dialog.
You can turn off these lines permanently from the AutoFormat options dialog.
Go to AutoFormat As You Type tab > Apply as you type section > uncheck Border lines.
Insert a Horizontal Line From the Ribbon
If you find AutoCorrect annoying and disabled the option, there’s another quick way to add a horizontal line.
1. Place your cursor where you want to insert the line.
2. Go to the Home tab and then click the dropdown arrow for the Borders option in the Paragraph group.
3. Select Horizontal Line from the menu.
4. To tweak the look of this horizontal line, double-click the line. The Format Horizontal Line dialog box enables you to modify the width, height, color, and alignment of the line.
5. To resize a line, select the line with a double click and then drag any of the resizing points to change the length or width.
6. To remove the line, select it and press Delete on your keyboard.
Use Borders to Add Horizontal and Vertical Lines
The Borders option in the Paragraph group also gives you another way to insert a top or bottom border that resembles a horizontal line in the document.
1. Click on the paragraph of text where you want the line to appear.
2. Got to Home and the Paragraph group. Click on the Border button. The Bottom border is usually the default. This places a line below the selected text on the page, or the paragraph if you haven’t selected any text.
3. For other options (like a vertical border), you can click on the tiny dropdown arrow on the Borders button to access a list of options.
4. To change the look of any border, click on Borders and ShadiThen, use Use the dialog to adjust the border’s style, color, and width.
5. Deleting this horizontal line in your Word document may not be obvious but it easy enough.
Use Shapes to Insert a Horizontal or Vertical Line in Word
The Shapes menu contains several line options. These line shapes come with one crucial difference—you can draw them at different angles. Then, after you draw the line, you can customize the color and appearance to make decorative horizontal or vertical lines even in the middle of a Word document.
1. Position the cursor where you want to insert a line.
2. Go to Insert > Illustrations group > Shapes dropdown arrow.
3. In the Lines group, choose the shape of the line.
4. Click and drag across the document with the mouse pressed till the endpoint. (Tip: Hold down the Shift key to insert a straight line that is either horizontal or vertical)
5. Keep the line selected to customize the appearance of the line with the Shape Format tab on the Ribbon.
6. Go to the Shape Styles tab, change the color, use a different line style, or apply effects.
7. You can also right-click on the line and choose Format Shape from the context menu to open more options for changing the look.
How to Add a Vertical Line and Separate Text into Columns
Text arranged into columns is a basic layout technique. For example, you can separate text blocks into multiple columns and insert a vertical line between them.
1. Select the text.
2. Go to Ribbon > Layout > (Page Setup group) Columns. Click on the dropdown and select the number of columns you want.
3. The text is now arranged into columns. Click on any column and go to Layout > Columns > More Columns.
4. In the Columns dialog box, check the Line Between box and click OK.
Note that you can also change the number of columns and the spacing between them from this dialog.
How to Use a Bar Tab to Insert a Vertical Line
Tab stops in Word help align lines and paragraphs. The bar tab, on the other hand, doesn’t set a tab. Instead, it. It inserts a vertical line and demarcates your paragraph into columns.
1. Select the paragraph where you want to add the vertical line.
2. Go to Ribbon > Home. In the Paragraph group click the tiny arrow to open the Paragraph Settings.
3. Click the Tabs button at the bottom of the dialog.
4. In the Tab stop position box, enter the position where you want the vertical line to appear. You can use the ruler at the top of the screen to gauge a value to enter.
5. Click the Bar button in the Alignment section. Click on Set and OK.
As you can see, I have set it to «-0.2» to make it appear just to the left of the first paragraph. To delete the vertical line, delete the bar tab.
Also: Want to make blank lines where the reader can fill in some information? You can use tabs to quickly create empty lines in forms with Microsoft Word.
How to Insert a Graphic for Creative Lines in Word
Using pictures for horizontal and vertical lines can be a creative workaround. But use them with care and avoid overusing them in a document as a stretched or condensed image can end up looking back on paper or the screen.
A graphic can be used as a straight line horizontally and vertically. Here’s how:
- Go to Ribbon > Insert > Picture.
- Choose one of the image sources from the dropdown. For instance, select This device to upload a line graphic you created in another program.
- The screenshot below sources an illustration from Stock Images. The anchor points around the image help compress and stretch the image to something that resembles a straight line. Use the rotation handle to flip the graphic for a vertical line.
You can use these pseudo-lines as separators or as parts of the header or footer of your document. Use the Graphics Format toolbar on the Ribbon to format this illustration with Graphics Fill, Graphics Outline, and Graphics Effects.
Draw a Line in Your Word Document
Horizontal lines are more obvious and familiar. But adding vertical lines at the right place can boost the visual appeal of your content. Lines aren’t mere decorations… they can lead your eye to the most critical part of a document when used with subtlety.
Think about lines and use these methods the next time you sit down to write a professional report with Microsoft Word.
Insert Lines in Microsoft Word Documents
by Avantix Learning Team | Updated October 9, 2021
Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)
You can insert a line in Word using the Ribbon or by using keyboard shortcuts. It’s best to avoid drawing lines and instead insert border lines in Microsoft Word (normally paragraph borders) so the line or lines will move as you edit the document.
In this article, we’ll focus on inserting lines using borders attached to paragraphs. In Microsoft Word, anything with a hard return after it is a paragraph. If you use border lines, you can customize the type of border, line thickness and color. You can also include paragraph border lines in styles so they will appear throughout your document. If you draw lines using Insert Shapes, you’ll have to worry about the line being inline or floating.
You can insert a line in Word in 3 ways using borders:
- Use the Borders command on the Home tab in the Ribbon
- Select and apply different types of lines using the Borders and Shading dialog box
- Insert different types of lines using keyboard shortcuts (which add lines using AutoCorrect)
Recommended article: How to Keep Text Together in Microsoft Word
Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >
Inserting a line using the Borders button
To insert a line in Word above and / or below a paragraph using the Borders button:
- Select the paragraph(s) to which you want to add a line.
- Click the Home tab in the Ribbon.
- Click Borders in the Paragraph group. A drop-down menu appears.
- Select the line you want to use.
Below is the Borders command in the Ribbon in Word:
Removing lines using the Borders command
To remove a border line or lines from one or more paragraphs:
- Select the paragraph(s) with the border lines you want to remove.
- Click the Home tab in the Ribbon and then click Borders. A drop-down menu appears.
- Choose No Border from the drop-down menu.
Inserting a line using the Borders and Shading dialog box
You can apply a line or custom border lines to one or more paragraphs using the Borders and Shading dialog box.
To insert a line in Word above and / or below a paragraph using the Borders and Shading dialog box:
- Select the paragraph(s) to which you want to add a line.
- Click the Home tab in the Ribbon.
- Click Borders in the Paragraph group. A drop-down menu appears.
- Select Borders and Shading. A dialog box appears.
- Select a border style, color and width.
- Click between the guides in the sample area on the right (above or below the sample).
- Click Options (if required), enter any offset amounts to control the distance between the line and the paragraph and click OK.
- In Apply to, ensure Paragraph is selected.
- Click OK.
Below is the Borders and Shading dialog box where you can add a line or lines to paragraphs:
Removing lines using the Borders and Shading dialog box
To remove lines from one or more paragraphs using the Borders and Shading dialog box:
- Select the paragraph(s) with the lines you want to remove.
- Click the Home tab in the Ribbon and click Borders. A drop-down menu appears.
- Select Borders and Shading. A dialog box appears.
- Click None in the Setting area.
- In Apply to, ensure Paragraph is selected.
- Click OK.
Inserting a line using keyboard shortcuts
You can also insert a horizontal line using keyboard shortcuts (which insert border lines as AutoCorrect entries).
Type the following characters and then press Enter or Return to insert lines:
- To insert a plain single line, type three hyphens (—).
- To insert a plain double line, type three equal signs (===).
- To insert a dotted line, type three asterisks (***).
- To insert a bold single line, type three underlines (___).
- To insert a wavy line, type three tildes (~~~).
- To insert a triple line, type three number signs or hash tags (###).
To remove these lines, select the paragraph with the line, click the Borders button on the Home tab and select No Border.
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Adding a vertical line to your Microsoft Word Document can guide the flow of your text.
Vertical lines may also highlight, emphasise and draw your readers attention to a certain section of text. They are a great way to subtly ensure that section of text is given the attention you intended it to receive.
Although adding a vertical line is not quite as intuitive as adding a horizontal line it is still possible and fairly simple.
In this article, we will walk you through a few easy to follow steps to add a vertical line to a Microsoft Word Document. This option allows you to change to the style and length of your vertical line as well as exactly where it is positioned on your page.
It’s vertical lines, the flexible way.
Adding a Vertical Line to your Word Document
- Open Word
- Click the Insert Tab
- Find and Click Shapes
- Select a line from the Line group
- Click the space on your page that you would like the line to start, but don’t release the cursor just yet
- Drag the cursor to where you would like the line to end
- Release the cursor
You have now successfully added a vertical line to your document, you can increase the length of the line by re-clicking the top or bottom of you line and dragging it a little further.
Would you like a simpler solution to your Microsoft Word Collaboration issues?
Collaborating in Word can be tricky.
It’s safe to say 99% of us have experienced the gut reaching feeling of realisation when you press save and realise you’ve saved over your last version by mistake. You had every intention of clicking ‘save as’ but you were too quick and your brain jumped straight to ‘save’. Poof, your colleague’s old version is gone, replaced by your file.
You only just pressed save, so there must be a way to recover the file.
You find the old version by restoring the old document, perfect. Now you’ve lost all of your new edits, forcing you to restart the whole process again, losing an hour of precious billable time.
If you haven’t accidentally saved over a file before, you may have opened your colleague’s file and started to make your suggested changes. You saw a typo, so quickly updated that. Then you realised they had some old stats in there that you had since updated, so you update those. Followed by some formatting, a few words changed to make it all sound more polished and wooala, the updated version is ready to go.
Smugly press ‘save as’ rather than ‘save’, you didn’t overwrite the old version but you realise once you press exit that you’d forgotten to turn on tracked changes.
Without tracked changes on, no-one else knows what you changed or updated and there is no way for them to check your changes before they are added to the master file.
Before you go back and start again, this time with tracked changes on quickly google ‘better ways to collaborate in Word’, or take our word for it, there is a better way, and it comes in the form of a tool called Simul Docs.
Simul Docs was built to make collaborating in Word easy.
Once you are a Simul Docs user, you can either drag and drop or upload your Word document into Simul and continue working as normal from the Simul dashboard – editing, typing and making changes (its similar to working in Word Online, or Google Docs. It’s still the same Word file, just living online). Or if you’d prefer to continue using the desktop Word, just click ‘Open in Word’ from the Simul dashboard and the document will pop up in you Word itself.
Either way, all of the amazing features we are about to show you will work in Simul or on your desktop once you’ve got Simul on your team.
Simul knows that when you are collaborating, tracking all changes is important. Therefore, when you open any version of your document and start to make changes Simul will track them, track changes are automatically on, every time you open the file.
It’s unlikely that you will ever want to save over your colleague’s file either, so once you make a change to the document Simul will automatically save your updated document as a new version. You can continue making as many changes (all tracked!), updated or edits as you please. Once you have finished, save or exit and Simul has everything stored you.
Next time you open Simul Docs to review the document, you’ll see a versions list sitting on your dashboard. Here you can neatly see each version of your document, organised in numerical order and who made changes in or owns each version.
You can use the versions list to refer back to old versions with ease, each saved version will show you the changes made in that version and who made them when.
You can even compare two old versions if you like, to see what happened between them. Or, if two of your co-workers accidentally open the document at the same time and make changes, leaving you with two different versions of the same file Simul will flag this, and then offer you the option to accept/decline each author’s changes before the tool merges the documents together so you can continue collaborating with ease.
With tracked changes automatically on, version control handled, easy merging and so much more.
Simul Docs is the collaboration tool you’ve been waiting for.