Listing references in word

Create a bibliography, citations, and references

1. Put your cursor at the end of the text you want to cite.

2. Go to References >  Style, and choose a citation style.

   

3. Select Insert Citation.

   

4. Choose Add New Source and fill out the information about your source.

Once you’ve added a source to your list, you can cite it again:

1. Put your cursor at the end of the text you want to cite.

2. Go to References > Insert Citation, and choose the source you are citing.

   

3. To add details, like page numbers if you’re citing a book, select Citation Options, and then Edit Citation.

   

Create a bibliography

With cited sources in your document, you’re ready to create a bibliography.

1. Put your cursor where you want the bibliography.

2. Go to References > Bibliography, and choose a format.

Tip: If you cite a new source, add it to the bibliography by clicking anywhere in the bibliography and selecting Update Citations and Bibliography.

A Bibliography is a list of all the sources in the document. In the MLA format (Modern Language Association), the list of sources is called Works Cited, that is a type of bibliography, which can include sources other than books. In the APA format (American Psychological Association), it is called a References list.

Before you create the Bibliography, References, or Works Cited, make sure you have replaced all placeholders with a proper citation (for more details, see how to create a citation, how to create a multi-source citation). If you inserted a placeholder for a citation, the source would not appear in the bibliography. However, if you later replace the placeholder with source information, the bibliography will be automatically updated, and the new source will be added to the bibliography.

Create a Bibliography, References, and Works Cited

To create a bibliography, follow the next steps:

   1.   Place the cursor where you want to insert the bibliography:

• Press Ctrl+End to get to the end of the document.
• Press Ctrl+Enter to insert a page break.

   2.   On the References tab, in the Citations & Bibliography group, click the Bibliography button and then do one of the following:

• Choose one of the built-in styles in the drop-down menu.
• Select Insert Bibliography at the bottom of the list:

  

  Note: If you choose the Insert Bibliography option, you will need to add a heading such as Bibliography, References, or Works Cited.

Word creates the Bibliography, References, or the Works Cited based on the sources. For example, the Bibliography in the IEEE style (see more about styles below):

Note: The automatically created bibliography, it does not matter how you created it, contains all sources of the document, even if some were removed or added by mistake. See how to manage sources for the Bibliography, References, and Works Cited for more details.

Empty Bibliography, References, and Works Cited

After inserting a Bibliography, References, and Works Cited, Word can create a message “There are no sources in the current document.”:

The leading cause for this message is that Word could not find the citations created using the Citations & Bibliography functionality (see how to create a citation in a Word document). It is possible that there are placeholders in the document, but they are still empty.

To solve that problem, check the placeholders and citations. See how to manage sources for more details.

Don’t forget to update bibliography in a document!

Citation and bibliography formats

Depending on the selected style, the Bibliography, References, and Works Cited look quite different. For example, the Works Cited using the APA style:

To change the style, on the References tab, in the Citations & Bibliography group, open the Style drop-down list:

Choose the format you need:

• The American Psychological Association (APA) style is used for academic documents such as scholarly journal articles and books and in many social sciences.
• The Chicago style is used in history and economics and some social sciences.
• The Modern Language Association (MLA) style is most often used in the arts and the humanities, especially in English studies, modern languages and kinds of literature, comparative literature, literary criticism, media studies, cultural studies, and related disciplines.
• The American Sociological Association (ASA) style is used for writing university research papers in the field of sociology.
• The Institute of Electrical and Electronics Engineers (IEEE) style is used for writing research papers, commonly used in technical fields, particularly in computer science.
• Oxford, Harvard, and others.

The specified format for citations and a bibliography can be the requirement for some types of the document.

Note: You do not need to create a bibliography to see how it will look for selected style. After choosing the bibliography style, you can preview the format in the Bibliography list:

Update a Bibliography, References, and Works Cited

Microsoft Word inserts a Bibliography, References, and Works Cited as a field:

or , if the Bibliography is inserted by clicking the Insert Bibliography command.

See how to turn on or turn off highlighting of fields in a Word document to display all fields in a document with a gray background.

Word will not automatically update any type of Bibliography after adding, deleting, or modifying sources or placeholders. You need manually update it, to do so, click on the Bibliography and do one of the following:

• Right-click anywhere in the sources list and select Update Field from the popup menu:

  
• Click anywhere in the Bibliography to show the field options. At the top of the field borders, click the Update Citations and Bibliography… button:

  

See also how to lock and unlock updating for fields.

Modify a Bibliography, References, and Works Cited

Word offers very simple way to change Bibliography to Works Cited or to References, and vice versa. To do so, click on the Bibliography to show the field options. At the top of the field borders, click the Bibliographies button:

Choose the bibliography type you need: Bibliography, References, or Works Cited.

Word also proposed the commands:

• Convert bibliography to static text.

  You can use this command for the final version of the document to avoid any changes for sources, updates, or style changes.

• Filter Languages to show the sources of different languages (see how to create citations for more details).

  Note: If the source has the default language, it can be shown for any selected language.

Delete a Bibliography, References, and Works Cited

To delete a Bibliography, it isn’t enough to delete only visible information, it is necessary to delete all the field. To do so, do the following:

   1.   Select the total Bibliography lines, including the last, empty line right after the Bibliography entries.

Note: If possible, click inside to show the field options. At the top of the field borders, click the Field button to select all the bibliography lines:

   2.   Click the Delete key.

Note: All the citations and placeholders (source information) are still saved in the current document, as well as in Word’s Master list (see manage sources for more details).

See also this tip in French:
Comment créer une bibliographie.

Списком литературы называют перечень литературных источников в документе, на которые ссылался пользователь при его создании. Также, к списку литературы причисляют цитируемые источники. В программе MS Office предусмотрена возможность быстрого и удобного создания списков литературы, в которых будут использоваться сведения об источнике литературы, указанные в текстовом документе.

Урок: Как в Ворде сделать автоматическое содержание

Добавление ссылки и литературного источника в документ

Если вы добавляете к документу новую ссылку, также будет создан новый литературный источник, он будет отображаться в списке литературы.

1. Откройте документ, в котором необходимо создать список литературы, и перейдите во вкладку “Ссылки”.

2. В группе “Списки литературы” кликните по стрелке, расположенной рядом с пунктом “Стиль”.

3. Из выпадающего меню выберите стиль, который нужно применить к литературному источнику и ссылке.

Примечание: Если документ, в который вы добавляете список литературы, относится к области общественных наук, для литературных источников и ссылок рекомендовано применять стили “APA” и “MLA”.

4. Кликните по месту в конце документа или выражению, которое будет использоваться в качестве ссылки.

5. Нажмите кнопку “Вставить ссылку”, расположенную в группе “Ссылки и списки литературы”, вкладка “Ссылки”.

6. Выполните необходимое действие:

• Добавить новый источник: добавление сведений о новом источнике литературы;
• Добавить новый заполнитель: добавление заполнителя, необходимого для отображения нахождения цитаты в тексте. Эта команда также позволяет вводить дополнительные сведения. В диспетчере источников около источников заполнителей появится вопросительный знак.

7. Нажмите стрелку, расположенную рядом с полем “Тип источника”, чтобы ввести сведения об источнике литературы.

Примечание: В качестве литературного источника может выступать книга, веб-ресурс, отчет и т.д.

8. Введите необходимые библиографические сведения о выбранном источнике литературы.

Совет: Для ввода дополнительных сведений установите галочку напротив пункта “Показать все поля списка литературы”.

Примечания:

• Если в качестве стиля для источников вы выбрали ГОСТ или ISO 690, при этом ссылка не является уникальной, к коду необходимо добавить буквенный символ. Пример такой ссылки: [Pasteur, 1884a].
• Если в качестве стиля для источника используется “ISO 690 — цифровая последовательность”, а ссылки при этом располагаются непоследовательно, для корректного отображения ссылок кликните по стилю “ISO 690” и нажмите “ENTER”.

Урок: Как в MS Word сделать штамп по ГОСТу

Поиск источника литературы

В зависимости от того, какой тип документа вы создаете, а также от того, какой его объем, список литературных источников тоже может быть разным. Хорошо, если перечень литературы, к которой обращался пользователь, небольшой, но ведь и противоположное вполне возможно.

В случае, если список литературных источников действительно большой, не исключено, что ссылка на некоторые из них будет указана в другом документе.

1. Перейдите во вкладку “Ссылки” и нажмите кнопку “Управление источниками”, расположенную в группе “Ссылки и списки литературы”.

Примечания:

• Если вы откроете новый документ, еще не содержащий в своем составе ссылок и цитат, литературные источники, которые были использованы в документах и созданные ранее, будут располагаться в списке “Главный список”.
• Если вы откроете документ, в котором уже есть ссылки и цитаты, их литературные источники будут отображены в списке “Текущий список”. Литературные источники, на которые были ссылки в данном и/или созданных ранее документах, тоже будут находиться в списке “Главный список”.

2. Для поиска необходимого литературного источника, выполните одно из следующих действий:

• Выполните сортировку по заголовку, имени автора, тегу ссылки или году. В полученном списке найдите нужный литературный источник;



• Введите в строке поиска имя автора или заголовок литературного источника, который необходимо найти. В динамически обновленном списке будут показаны элементы, соответствующие вашему запросу.

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Совет: Если вам необходимо выбрать другой основной (главный) список, из которого можно будет импортировать литературные источники в документ, с которым вы работаете, нажмите кнопку “Обзор” (ранее “Обзор в диспетчере ресурсов”). Этот метод особенно удобно использовать при наличии совместного доступа к файлу. Таким образом в качестве списка с источником литературы может использоваться документ, расположенный на компьютере коллеги или, к примеру, на веб-узле учебного заведения.

Редактирование заполнителя ссылок

В некоторых ситуациях может возникнуть необходимость создать заполнитель, в котором будет отображаться местоположение ссылки. При этом, полные библиографические сведения об источнике литературы планируется добавить позже.

Так, если список уже создан, то изменения сведений об источнике литературы автоматически будут отражены в списке литературы, если ранее он уже был создан.

Примечание: Около заполнителя в диспетчере источников появится вопросительный знак.

1. Нажмите кнопку “Управление источниками”, расположенную в группе “Ссылки и списки литературы”, вкладка “Ссылки”.

2. Выберите в разделе “Текущий список” заполнитель, который требуется добавить.

Примечание: В диспетчере источников источники заполнителей представлены в алфавитном порядке в соответствии с именами тегов (точно так же, как и у остальных источников). По умолчанию имена тегов заполнителей являются номерами, но при желании вы всегда можете указать для них любое другое имя.

3. Нажмите “Изменить”.

4. Нажмите стрелку, установленную рядом с полем “Тип источника”, чтобы выбрать подходящий тип, а затем начните вводить сведения об источнике литературы.

Примечание: В качестве литературного источника может выступать книга, журнал, отчет, веб-ресурс и т.д.

5. Введите необходимые библиографические сведения об источнике литературы.

Совет: Если вы не желаете вручную вводить имена в требуемом или необходимом формате, для упрощения задачи используйте кнопку “Изменить” для заполнения.


Установите галочку напротив пункта “Показать все поля списка литературы”, чтобы ввести больше сведений об источнике литературы.

Урок: Как В Word упорядочить список в алфавитном порядке

Создание списка литературы

Вы можете создать список литературы в любой момент после того, как в документ был добавлен один или несколько литературных источников. В случае, если для создания законченной ссылки сведений недостаточно, можно использовать заполнитель. При этом, ввести дополнительные сведения можно будет позже.

Примечание: В списке литературы не отображаются заполнители ссылок.

1. Кликните в том месте документа, где должен находиться список литературы (вероятнее всего, это будет конец документа).

2. Нажмите кнопку “Список литературы”, расположенную в группе “Ссылки и списки литературы”, вкладка “Ссылки”.

3. Для добавления списка литературы в документ, выберите пункт “Список литературы” (раздел “Встроенные”) — это стандартный формат списка литературы.

4. В указанное место документа будет добавлен созданный вами список литературы. Если это необходимо, измените его внешний вид.

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Вот, собственно, и все, ведь теперь вы знаете, как создать список литературы в Microsoft Word, предварительно подготовив список литературных источников. Желаем вам легкого и результативного обучения.

Add citations to your document Click at the end of the sentence or phrase that you want to cite, and then on the References tab, in the Citations & Bibliography group, click Insert Citations. From the list of citations under Insert Citation, select the citation you want to use.

How do you add References manually?

Select “References” and then “New Reference”, or press “Ctrl+N” on your keyboard or click the “New Reference” button (a clipboard with a plus sign). Choose the appropriate reference type from the “Reference Type” drop-down menu.

Can I add a referencing style to Word?

In your Word document, click on the References tab in the Ribbon. In the Citations & Bibliography group, click the arrow next to Style. Click the style that you want to use for the citation and source. Click at the end of the sentence or phrase that you want to cite.

How do I turn on References in Word?

Go to Add-In tab -> Reference Manager -> Instant Formatting. Click the Enable Instant Formatting box to toggle Instant Formatting. Click OK to save changes to the Instant Formatting settings. Click OK to format all citations and build the bibliography.

How do you add more references?

Put your cursor at the end of the text you want to cite. Go to References > Style, and choose a citation style. Select Insert Citation. Choose Add New Source and fill out the information about your source.

How do you do apa style referencing?

About APA Style
The APA referencing style is an “author-date” style, so the citation in the text consists of the author(s) and the year of publication given wholly or partly in round brackets. Use only the surname of the author(s) followed by a comma and the year of publication.

How do I add Oxford Referencing to Microsoft Word?

The Oxford referencing system
On any Microsoft Word document, simply click on the ‘Insert’ menu and select ‘Footnote’ (or ‘Reference’ and then choose ‘Footnote’ from the drop-down list).

How do I insert references in Word 2010?

1. On the References tab, in the Citation & Bibliography group, choose the style of citation you want to use.
2. Position the cursor where you want the citation to appear, and then click Insert Citation, Add New Source.
3. In the Create Source dialog box, select the type of source and then fill in the fields shown.

How do you put references in a research paper?

Book: online / electronic

1. Author/Editor (if it is an editor always put (ed.)
2. Title (this should be in italics)
3. Series title and number (if part of series)
4. Edition (if not the first edition)
5. [Online]
6. Place of publication (if there is more than one place listed, use the first named)
7. Publisher.
8. Year of publication.

Is APA the same as Harvard?

APA (American Psychological Association)
APA referencing is a variant on Harvard style. Many of the conventions are the same, with brief author-date citations in brackets in the body of the text and full citations in the reference list.

How do you write references?

References

1. author(s) name and initials.
2. title of the article (between single quotation marks)
3. title of journal (in italics)
4. any publication information (volume, number etc.)
5. page range.
6. accessed day month year (the date you accessed the article)
7. from name of database.
8. item number (if given).

How do I reference a website in APA?

When citing a web page or online article in APA Style, the in-text citation consists of the author’s last name and year of publication. For example: (Worland & Williams, 2015). Note that the author can also be an organization. For example: (American Psychological Association, 2019).

How do I install Oscola in Word?

To create a footnote in Microsoft Word, click your mouse on the place you want it to refer to. Click on ‘References’ at the top and then on ‘Insert Footnote‘. A number will appear in the text, and also at the bottom of the page, where you write your citation.

How do you reference in-text Harvard style?

An in-text citation should appear wherever you quote or paraphrase a source in your writing, pointing your reader to the full reference. In Harvard style, citations appear in brackets in the text. An in-text citation consists of the last name of the author, the year of publication, and a page number if relevant.

How do you reference a website Harvard style?

To reference a website in Harvard style, include the name of the author or organization, the year of publication, the title of the page, the URL, and the date on which you accessed the website. Author surname, initial. (Year) Page Title. Available at: URL (Accessed: Day Month Year).

How do you copy and paste references in Word?

Use the keyboard shortcut CTRL+C (CMD+C for Mac) to copy. Alternatively you can use the menu “Edit > Copy”. In your email, IM, Google Docs or any other text editing field, paste the content you just copied. Do so by pressing CTRL+V (CMD+V for Mac) or the menu “Edit > Paste”.

How do I insert a reference in Word 2016?

To add a citation to your document, first add the source you used.

1. On the References tab, click the arrow next to Bibliography Style, and click the style that you want to use for the citation and source.
2. Click at the end of the sentence or phrase that you want to cite.
3. On the References tab, click Insert Citation.

How do you add references to a research paper in Word?

Add citations to your document

1. Click at the end of the sentence or phrase that you want to cite, and then on the References tab, in the Citations & Bibliography group, click Insert Citations.
2. From the list of citations under Insert Citation, select the citation you want to use.

How do you incorporate references in an essay?

You must cite all information used in your paper, whenever and wherever you use it. When citing sources in the body of your paper, list the author’s last name only (no initials) and the year the information was published, like this: (Dodge, 2008). (Author, Date).

Which referencing style is the best?

How to do I choose a citation style?

• APA (American Psychological Association) is used by Education, Psychology, and Sciences.
• MLA (Modern Language Association) style is used by the Humanities.
• Chicago/Turabian style is generally used by Business, History, and the Fine Arts.

Is APA 6th Harvard?

The Harvard (APA 6th) system of referencing requires you to set this information out in a certain way, and the examples below will show you how to do this.

How to Automatically Add Citations and Bibliographies to Your Document

Properly formatting citations and references have always driven researchers crazy. With Microsoft Office Word, though, the process is streamlined to the point of almost being automatic.  Microsoft Word automatically generates a bibliography from the sources you used to write your manuscript. Each time you add a new citation to your document, Word adds that source so that it appears in the bibliography in the proper format, such as APA, Chicago/Turabian, and MLA style.  This handout is going to show you how to add citations and bibliographies to your Word documents and how to format references automatically using the Microsoft Word References tool.

The techniques this guide is going to discuss here should work for all Microsoft Word newer versions. The screenshots are all taken in the latest version of Microsoft Word 2020 for Mac, so your Word version might look slightly different, but it works the same way.

Before you can add a citation, a works cited list, or a bibliography; you should add a source to your word document. A works cited list is a list of references, usually placed at the end of the main text, that you referred to in your document. A works cited list is different from a bibliography, which is a list of sources that you consulted when you created the document.

When you add a new source, the source information is saved on your computer automatically

When you complete adding your sources, you can automatically generate a works cited list or a bibliography based on your source information that you completed already. When you add a new source, the source information is saved on your computer automatically. If you want to find and reuse any source that you have previously created, even sources in your other documents, you can use the Citations tool.

A citation is a parenthetical reference that is placed in line with the text. A citation is different from a footnote or an endnote, which is placed at the bottom of the page or end of the document. You can use the source information stored in your citation tool to create citations, a reference list, or a bibliography. However, there is no way to create footnotes or endnotes by using the information in Citations tool or the Source Manager.

For more information about citation styles for various manuals, such as APA, MLA, or Chicago Style, read the following articles: Citation Styles | Which Citation Style Should I Use?, APA Formatting Guide for Academic Manuscripts.

Steps to Automatically Add Citations and References

Step 1:

• Open a new or existing Microsoft Word document.

Step 2:

• Place your cursor where you would like your in-text reference to be.

• When you are working on any Word document, place your cursor where you want the citation to be placed.

Step 3:

• Choose a documentation style (APA, Chicago, MLA, or IEEE) from the dropdown menu.

Step 4:

• Click at the end of the sentence or phrase that you want to cite.

• Choose the References tab at the top and click the Insert Citation button.

• In the Create Source dialog box, next to Type of Source, select the type of source you want to us.

• In this dialog box, you can enter all of the relevant information for your source. The default setting for the Type of Source dropdown is Book.

• If you want to enter other types of sources such as a book section, an article in a journal or periodical, or a website, open the dropdown menu to choose the type of source you want.

• Then click OK to complete the source.

• Enter the details for your source (for example, author name, title of the source, and year of the publication), and click OK. The source is added as a citation at the place you selected in your document. If you want to add more details for your source, check the Show all bibliography fields box.

When you have completed the steps mentioned above, the citation is added to the available citations. The next time you quote this reference, you do not have to type it all out again. Just select your source from the list of available citations.

Here is an example: 

You can repeat those steps to add any other sources you need, and to place citations where you want.

How to Edit an Existing Source Using Microsoft Word

Step 1:

• If you want to edit a source, go to the References tab, click Citations, and then click the settings button in the bottom right corner of the Citations pane.

Step 2

• Click Edit Source, make the necessary changes to the source and then click OK.

Step 3

• If you want to manage your list of sources, click Citation Source Manager and then add, edit, or delete sources in your list. You can also copy the available sources or add a new one.

How to Add Citations to Your Word Document

Follow the steps below to add a citation to your document.

Step 1

• Place your cursor where you would like your in-text reference to be and then on the References tab, click Citations

• Go to the Citations pane on the right and double-click the citation you want to add to your document.

How to Create A Bibliography or A Reference List

A reference list or bibliography is a list of all works you cited or referred to in your document. When your document is completed, you will want to add a bibliography or works cited list that lists all your sources.

Step 1:

• Click where you want the Works Cited or Bibliography to appear (mostly at the very end of the main text).

Step 2:

• On the References tab, click the arrow next to Bibliography, and then click Bibliography or Works Cited.

• A works cited list is typically used when you cite sources using the Modern Language Association (MLA) style, and it differs from a bibliography, which is a list of all works that you consulted when your researched and wrote your document.

When you click Bibliography, you will have the following list (for APA style):

When you click Works Cited, you will have the following one (for MLA style:

How to Change A Bibliography or Works Cited List Style

You can change the style of all the citations contained in your document’s works cited list or bibliography without manually editing the style of each citation. You can change the citations from the APA style to the MLA style based on your manual.

1. Go to the View menu, click Draft or Print Layout.

1. On the References tab, click Citations.

1. In the Citations pane, on the Citation style list, select a style.

All references in your document’s bibliography or works cited list change to the new style.

If you need help, then contact us!

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For more information about the citation styles and APA style, read the following articles: 

• The 9 Most Important Changes in the 7th Edition of the APA Manual

• APA Manual 7th Edition: In-Text Citation

• How to Present Tables and Figures in APA Style (7th edition)

• How to Use et al. in APA Style (7th Edition)?

• APA Style: In-Text Citation | Reference List Entry

• How to Cite Sources in APA Referencing Style? | With APA 7th Edition Update

• How and When to Use ”et al.” in APA In-Text Citations?

• Citation Styles | Which Citation Style Should I Use?

• APA Formatting Guide for Academic Manuscripts

This handout discusses how to add citations and bibliography automatically to your manuscript. To give you an opportunity to practice your proofreading, we have left a few spelling, punctuation, and grammatical errors in the text. See if you can spot them! If you spot the errors correctly, you will be entitled to a 10% discount.

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