Links to documents in word

Word for Microsoft 365 Outlook for Microsoft 365 Project Online Desktop Client Word 2021 Outlook 2021 Project Professional 2021 Project Standard 2021 Word 2019 Outlook 2019 Project Professional 2019 Project Standard 2019 Word 2016 Outlook 2016 Project Professional 2016 Project Standard 2016 Office 2016 Word 2013 Outlook 2013 Project Professional 2013 Project Standard 2013 Office 2013 Word 2010 Outlook 2010 Office 2010 Word 2007 Outlook 2007 Office 2007 InfoPath 2013 InfoPath Edit Mode 2010 InfoPath Filler 2013 Word Starter 2010 More…Less

The fastest way to create a basic hyperlink in a Microsoft 365 document is to press ENTER or the SPACEBAR after you type the address of an existing webpage, such as http://www.contoso.com. Microsoft 365 automatically converts the address into a link.

In addition to webpages, you can create links to existing or new files on your computer, to email addresses, and to specific locations in a document. You can also edit the address, display text, and font style or color of a hyperlink.

Notes:

If you want to remove links or stop Microsoft 365 from automatically adding hyperlinks, see Remove or turn off hyperlinks.
This article applies to desktop versions of Word, Excel, Outlook, and PowerPoint. A simplified set of hyperlink features is offered on Microsoft 365 Online. If you have a desktop version of Microsoft 365, you can edit your document there for more advanced hyperlink features, or you can try or buy the latest version of Microsoft 365.

Select the text or picture that you want to display as a hyperlink.
On ribbon, on the Insert tab, select Link.

You can also right-click the text or picture and click Link on the shortcut menu.
In the Insert Hyperlink box, type or paste your link in the Address box.

Note: If you don’t see the Address box, make sure Existing File or Web Page is selected under Link to.

Optionally, type different display text for your link in the Text to display box.

Note: If you don’t know the address for your hyperlink, click Browse the Web to locate the URL on the Internet and copy it.

Optional: To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter the text you want.

You can add a hyperlink to a file on your computer, or to a new file that you want to create on your computer.

Select the text or picture that you want to display as a hyperlink.
Press Ctrl+K.
Under Link to, do one of the following:
- To link to an existing file, click Existing File or Web Page under Link to, and then find the file in the Look in list or the Current Folder list.
- To create a new, blank file and link to it, click Create New Document under Link to, type a name for the new file, and either use the location shown under Full path or browse to a different save location by clicking Change. You can also choose whether to Edit the new document later or open and Edit the new document now.

Select the text or picture that you want to display as a hyperlink.
Press Ctrl+K.

You can also right-click the text or picture and click Link on the shortcut menu.
Under Link to, click E-mail Address.
Either type the email address that you want in the E-mail address box, or select an address in the Recently used e-mail addresses list.
In the Subject box, type the subject of the message.

Note: Some web browsers and email programs might not recognize the subject line.

You can also create a hyperlink to a blank email message by simply typing the address in the document. For example, type someone@example.com, and Microsoft 365 creates the hyperlink for you (unless you turned off automatic formatting of hyperlinks).

You can create hyperlinks that link to a Word document or Outlook email message that includes heading styles or bookmarks. You can also link to slides or custom shows in PowerPoint presentations and specific cells and sheets in Excel spreadsheets.

Tips:

Learn about adding bookmarks.
To add a heading style, select your heading text, click the Home tab in Word or the Format Text tab in Outlook, and select a style in the Styles group.

Create a hyperlink to a location in the current document

Select the text or picture that you want to display as a hyperlink.
Press Ctrl+K.

You can also right-click the text or picture and click Link on the shortcut menu.
Under Link to, click Place in This Document.
In the list, select the heading (current document only), bookmark, slide, custom show, or cell reference that you want to link to.

Create a hyperlink to a location in another document

Select the text or picture that you want to display as a hyperlink.
Press Ctrl+K.

You can also right-click the text or picture and click Link on the shortcut menu.
Under Link to, click Existing File or Web Page.
In the Look in box, click the down arrow, and find and select the file that you want to link to.
Click Bookmark, select the heading, bookmark, slide, custom show, or cell reference that you want, and then click OK.

To change the address or display text of a hyperlink you added, right-click the link and click Edit Hyperlink.
To change the appearance of a hyperlink, such as font style, size, or color, right-click the link and click Font on the shortcut menu, or click a style option on the mini toolbar that appears.
To customize the ScreenTip that appears when you rest the pointer over the hyperlink, right-click the link, click Edit Hyperlink, click ScreenTip in the top-right corner of the dialog box, and enter the text you want.

Insert and Remove a Hyperlink in Word

To add and delete hyperlinks in a Word document:

Highlight the text or image that you want to link.
Right-click the text and choose Link or Hyperlink (depending on the version of Microsoft Word).
Select the type of destination you want to link to, then fill in the appropriate information.
- Choose Existing File or Web Page, go to the Address text box, then enter a URL.
- Choose Place in This Document, then select a location within the document.
- Choose Create New Document, go to the Name of new document text box, then enter the name of a new document. If needed, in the Full path section, select Change to change the document folder. In the When to edit section, choose whether you want to edit the document now or later.
- Choose E-mail Address, go to the E-mail Address text box, then enter the email address you want readers to send email to. In the Subject text box, type the subject.
Select OK.
The text now shows up as a hyperlink in the document.
To remove a hyperlink, right-click the link text, then choose Remove Hyperlink.

Use the Right Kind of Hyperlink

There are different kinds of hyperlinks. Choose the one that points your readers to the most helpful information to supplement your document.

Existing File or Web Page Hyperlinks

When you choose this option, the hyperlink opens a website or file. For example, if you’re writing an article about your camping trip to Rocky Mountain National Park, provide a hyperlink to the appropriate section of the National Park Service so readers can quickly find the information they need to plan a similar trip.

Another use might be if you wrote an article about the National Park Service and the document is available to your readers, link to the Word file you created. When the reader selects the hyperlink, that file opens.

Place in This Document Hyperlinks

Another type of hyperlink jumps to a different place in the same document upon selection. Often called an anchor link, this type of link doesn’t take the reader away from the document.

When a document is long and includes sections or chapters that are formatted as headings, create a table of contents at the beginning of the document. Include hyperlinks in the table of contents so that readers can jump to a particular heading.

You could also use this type of hyperlink at the end of each section to return to the top of the document.

Create a New Document Hyperlink

A hyperlink can create a new document when selected. When adding this type of hyperlink, choose whether to make the document at the time you create the link or later. If you choose to make the new document when you create the hyperlink, a new document opens, which you can edit and save. After that, the hyperlink points to that document, exactly like the Existing File or Web Page option.

If you choose to make the document later, you’re prompted to create the new document when you select the hyperlink after the hyperlink has been created. This type of hyperlink is useful if you want to link new content to the current document but don’t want to create the new content yet. Instead, provide the hyperlink to it so you’ll remember to work on the document later. When you do create the document, it will be linked in the main document.

Email Address Hyperlinks

The last type of hyperlink you can make in Microsoft Word is one that points to an email address so that, when selected, the default email client opens and begins composing the message using the information from the hyperlink.

Choose a subject for the email and more than one email address that the message should be sent to. This information is pre-filled for readers when they select the hyperlink but they can change this information before they send the message.

This type of hyperlink is useful for situations when you want readers to contact you to set up a meeting or request additional information.

About Linking in a Word Document

A hyperlink in a Microsoft Word document enables readers to jump from the link to a different place in the document, to a different file or website, or to a new email message. In Word documents, hyperlink text is a different color than other text and is underlined. When you hover over a hyperlink, a preview shows where the link goes. When you select the link, you’re directed to the other content.

Thanks for letting us know!

Get the Latest Tech News Delivered Every Day

Источник

In the following article, we will focus on introducing you 5 smart ways of how to link one Word document to another.

There are many times when we need to link two or more related documents, so an update in source file can also refresh the text pasted on another one. Speaking of this, Word provides several distinct solutions. Let’s take a look to find out more details.

Method 1: Use “Paste Link” Option

Firstly, copy a range of text or the entire source document.
Then put insertion pointer properly and click “Paste” under “Home” tab.
Next choose “Paste Special” to open the same name dialog box.
In the “Paste Special” box, select “Paste link”.
And click to select a link type, such as “Formatted Text” or “Unformatted Text”.
Lastly, click “OK”.

Any change made in source text should reflect in the new document if you update the link by right click and choosing “Update Link”.

Method 2: Insert an Object

To begin with, click “Insert” tab then click “Object” in “Text” group.
Next in “Object” box open, click “Create from File” tab first.
Then click “Browse” to select a file.
And check “Link to file” box.
Finally, click “OK”.

Notice that you will insert the whole document into the new location. You can use the same way in method 1 to update the link.

Method 3: Create a Master Document Linking to Its Subdocument

It’s also a good choice to create a master document that link to subdocument to connect the two files. We have a previous article that explains every detailed step. You can refer to this link: How to Create a Master Document that Links to Multiple Subdocuments in Your Word

Method 4: Hyperlink a Bookmark from Source Document

First and foremost, create a bookmark for a block of texts in the source document.
Then in a new document, put insertion pointer at a proper location. Click “Insert” tab and choose “Hyperlink”.
Put cursor at the “Address” text box and click “Browse for File” tab to select the file which contains the texts you need.
Next click “Bookmark” tab to open the “Select Place in Document” box.
Select the bookmark just created and click “OK” in both 2 boxes open.

You will get a hyperlink as bellow:

You can visit the source document through “Ctrl+ Click”.

Method 5: Utilize the “IncludeText” Field

Click “Insert” tab first and the “Quick Parts” next.
Then choose “Field” on the drop-down menu.
In “Field” dialog box, choose “Links and References” for the “Categories”.
Next select “IncludeText” field.
Enter the file name of the source document.
Lastly, click “OK”.

All texts of the source file shall be visible by now in the new document. To update the field, you can click on it and press “F9”.

Deal with Corrupt Word Documents

Once we end up with a damaged document, we certainly won’t discard it immediately. Instead we should try all out to bring a dead file back to life. One of the most important means to address doc corruption is to acquire an advanced recovering tool as soon as possible.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel recovery and pdf repair software products. For more information visit www.datanumen.com

Источник

Download Article

A user-friendly guide to creating interactive links in Microsoft Word

Download Article

Linking to Another Document or Website

Linking to a Blank Email Message

Linking to a Place in the Same Document

Video

Tips

Do you want to add a clickable link in your Microsoft Word document? You can easily turn any text or image in your document into a hyperlink. When clicked, a hyperlink can bring readers to another place in the document, an external website, a different file, and even a pre-addressed email message. This wikiHow article will walk you through creating different types of hyperlinks in your Word document.

Things You Should Know

To link to a website or document, highlight the text. Click the «Insert» tab, then «Link». Find your file or paste your website link. Click «OK».
Click «E-mail Address» in the Hyperlink menu. Enter an email address and subject, then click «OK».
Click «Insert», then «Bookmark» to save a position in the document. Click «Place in This Document» in the Hyperlink menu, then click the bookmark.

1
2
Select the text or image that you want to turn into a link. You can turn any text or image in your document into a link. Highlight the text or click the image that you want to convert into a hyperlink.
- To insert an image into your document, click the Insert tab and select «Pictures.» You’ll be able to browse your computer for an image file to add. You can also insert clip art to use as a link.
Advertisement
3

Press ⌘ Command+K (Mac) or Ctrl+K (Windows). This opens the Insert Hyperlink window. You can also get to this menu by clicking the Insert tab and then clicking the Link button in the toolbar.
4

Select Existing File or Web Page from the left panel. More options will appear in the right panel.
5
Select a file or enter a web address. You can choose to link to an existing document, a new document, or a website.
- To link to a website or a file that’s accessible on the web, type or paste the full address (including the «https://» at the beginning) into the «Address» field near the bottom of the window.
- To link to a file on your computer or local network, select that file in the center panel. If it’s in the current folder, click Current folder to open its contents. If you opened it recently, click Recent Files to browse those. You can also use the menus at the top to navigate to the correct folder and select the file.
- To create a new blank document instead of opening a certain file, click Create a new document in the left menu, then choose a location for the document.
6
Set a ScreenTip (optional). You can change the text that appears when the user hovers the cursor over the link by clicking the ScreenTip button at the top-right corner and specifying your text.
- If you don’t change it, the screen tip will display the website address or file path.
7
Click OK to save your link. To open the link within the Word document, hold Command (Mac) or CTRL (Windows) and click the link.
- If you want to remove the hyperlink, right-click the hyperlink and select Remove Hyperlink.^[2]

1
Open a project in Microsoft Word. This looks like a W on top of a blue square.
- You must have a subscription to use Office 365.
2

Select the text or click the image you want to turn into an email link. You can use any text or image in your document. When you’re finished with this method, clicking the selected text or image will bring up a new email message to the address of your choice.
3

Press ⌘ Command+K (Mac) or Ctrl+K (Windows). This opens the Insert Hyperlink window. You can also get to this menu by clicking the Insert tab and then clicking the Link button in the toolbar.
4

Click E-Mail Address in the left panel. This allows you to set up the blank message.
5
Enter the e-mail address and subject. This will be the address that the reader will be sending the email to. What you enter into the «Subject» field will be automatically filled in for the reader, but they will be able to change it if they want.
- If you use Outlook, you’ll see recently used email addresses in the field at the bottom of the window. Feel free to select one of those.
- Some mail apps, especially web-based email apps, may not recognize the subject line.
6

Set a ScreenTip (optional). You can change the text that appears when the user hovers the cursor over the link by clicking the ScreenTip button at the top-right corner and specifying your text. If you don’t change it, the screen tip will show the email address.
7
Click OK to save your link. To open the link within the Word document, hold Command (Mac) or CTRL (Windows) and click the link.
- If you want to remove the hyperlink, right-click the hyperlink and select Remove Hyperlink.

1
Open a project in Microsoft Word. This looks like a W on top of a blue square.
- You must have a subscription to use Office 365.
2

Place your cursor at the location you want to link to. You can use the Bookmark tool to create links to specific spots in your document. This is great for tables of contents, glossaries, and citations. You can highlight a portion of text, select an image, or just place your cursor in the spot you want.
3

Click the Insert tab. It’s in the menu bar at the top of Word, between Home and Draw.
4

Click the Bookmark icon. It’s in the toolbar at the top of Word in the «Links» section.
5
Enter a name for the bookmark. Make sure the name is descriptive enough that you’ll be able to recognize it. This is especially important if you are using a lot of bookmarks or more than one person is editing the document.
- Bookmark names have to start with letters but can also contain numbers. You can’t use spaces, but you can use underscores instead (e.g. «Chapter_1»).
6
Click Add to insert the bookmark. Bookmarks will appear on the page surrounded by brackets. You won’t see the bookmark on the page if you’re using the current version of Word, but in earlier versions, it may be surrounded by brackets.
- If you want to see brackets around the bookmark so you don’t forget where you placed it, click the File menu, select Options, and click Advanced in the left panel. Then, scroll down the right panel and check the box next to «Show bookmarks» under the «Show document content» header.
7

Select the text or image you want to create the link from. Highlight the text or click the image that you want to turn into a link to your bookmark.
8

Press ⌘ Command+K (Mac) or Ctrl+K (Windows). This opens the Insert Hyperlink window. You can also get to this menu by clicking the Insert tab and then clicking the Link button in the toolbar.
9

Click Place in This Document in the left panel. This displays a navigation tree with your heading styles and bookmarks.
10

Select the bookmark you want to link to. Expand the «Bookmarks» tree if it isn’t already and select the bookmark you created. You can also select from heading styles you’ve applied throughout the document.
11

Set a ScreenTip (optional). To change the text that appears when the user rests the cursor over the link, click the Screen Tip button at the top-right corner. If you don’t change the text, the screen tip will display the website address or file path.
12
Click OK to save your link. To test the hyperlink, hold Command (Mac) or CTRL (Windows) and click the link.
- This will recenter the view to the line on which you placed the bookmark.
- If you want to remove the hyperlink, right-click the hyperlink and select Remove Hyperlink.

Add New Question

Question

What hyperlinks are inserted into a document by default?

A link to any website or a file with a url will become a hyperlink automatically after you press the space bar, tab key, or return/enter key.
Question

How can I add hyperlinks to Microsoft Word?

Edit>Add Hyperlink>add the link. To test the link, Ctrl+Click and it should get you there.
Question

How can I embed a hyperlink into a word or phrase in a Word document?

Highlight the word/phrase you want to embed a link into, got into the insert tab, press link. A box that says «insert hyperlink» on the top should pop up, copy/type the link you want into the box at the bottom that says «address» and then press «ok» and you are done!

Ask a Question

200 characters left

Include your email address to get a message when this question is answered.

Submit

If you type a URL into a document (e.g., https://www.wikihow.com), Word will automatically make that text a clickable link.
You can remove a hyperlink by right-clicking it and selecting Remove Hyperlink.
Looking for money-saving deals on Microsoft Office products? Check out our coupon site for tons of coupons and promo codes on your next subscription.

Thanks for submitting a tip for review!

About This Article

Article SummaryX

1. Select the text or object you want to turn into a hyperlink.
2. Click the Insert tab.
3. Click the Link button in the toolbar.
4. Click Existing File or Web Page in the left and enter the URL.
5. To link to another file instead of a website, leave the «»Address»» bar blank and select the file instead.
6. Click OK.

Did this summary help you?

Thanks to all authors for creating a page that has been read 675,210 times.

Is this article up to date?

Источник

For quick access to a file, to create an email, or to jump to a different spot, you can create a link in a Word document easily.

To make things easier for yourself or your reader, you can link text to items in your Word document. You may already know that you can create a hyperlink to a web page. But you can also link text to another file, an email address, or a different spot in your document.

This is handy for quickly accessing a file related to your current document, giving your reader a fast way to send your company an email, or jumping to a specific location in the document.

The process for adding these links is similar, with only some small adjustments on Windows versus Mac. So if you’re ready to make your Microsoft Word document more functional and useful, let’s get to it!

Access the Link Tool

To link a file, email, or document location, you’ll follow the same initial process to open the Insert Hyperlink tool.

On Windows, select the text and then do one of the following:

Right-click and pick Link.
Go to the Insert tab, click Links, and choose Link.

On Mac, select the text and then do one of the following:

Right-click and pick Hyperlink.
Go to the Insert tab, click Links, and choose Link.
Click Insert > Hyperlink from the menu bar.

Open a file related to your document without having to stop what you’re doing and navigate to it each time. You can link right to it!

With the Insert Hyperlink tool open, click Existing File or Web Page on the left.

Below Look In, you can select Current Folder or Recent Files. But you can also use the drop-down list, Up One Folder, or Browse for File buttons to the right.

After selecting the file from one of the above spots, you’ll see its exact location appear in the Address box. If this is the file you want, click OK.

You’ll see your text linked as indicated by the blue underlined font. To open the file, hold your Control key and click the link.

On Mac, pick Web Page or File, click Select to browse for and choose the file, and hit OK when you’re ready. You don’t have to hold the key to follow the link on Mac; just click it.

Link to an Email in a Word Document

If you link to an email address in the document, the user can then click the link, and a compose email window will open with their default email client or allow them to choose, depending on their platform.

In the Insert Hyperlink tool, click E-mail Address on the left. Complete the E-mail address field or choose a Recently used e-mail address.

Optionally, enter a Subject line which will prepopulate in the sender’s email. This can be helpful so that the recipient knows it’s related to this particular document or about a certain topic. Just note, the sender can change the subject line.

Click OK.

Like with the link to a file above, the user holds Control as they click the link to compose their email.

On Mac, the fields for linking to an email are the same, and you can click the link in the text to compose the email.

Link to a Location in a Word Document

Linking to a spot in your Word document is also convenient. The options for this type of link are a bit limited, however. You can choose the top of the document, a heading, or a bookmark.

In the Insert Hyperlink tool, click Place in This Document on the left. On the right, choose a document location. If you use headings, those will appear as selectable items. Click OK.

And as you’ve probably already guessed, hold Control and click to follow the link.

On Mac, select This Document, choose the location, and hit OK. Once more, you can click the link to follow it in Word on Mac.

More Resources With a Click in Word

Linking text in your Word document to files, emails, and locations can save you and your reader a lot of time.

For some helpful related tutorials, check out how you can follow these types of links in Word without using the Control key or how to stop Word from creating a link when you type a URL.

Источник

See also

Need more help?

What to Know

Insert and Remove a Hyperlink in Word

Use the Right Kind of Hyperlink

Existing File or Web Page Hyperlinks

Place in This Document Hyperlinks

Create a New Document Hyperlink

Email Address Hyperlinks

About Linking in a Word Document

Method 1: Use “Paste Link” Option

Method 2: Insert an Object

Method 3: Create a Master Document Linking to Its Subdocument

Method 4: Hyperlink a Bookmark from Source Document

Method 5: Utilize the “IncludeText” Field

Deal with Corrupt Word Documents

Author Introduction:

Things You Should Know

About This Article

Is this article up to date?

Access the Link Tool

Link to an Email in a Word Document

Link to a Location in a Word Document

More Resources With a Click in Word