Links in word to excel

Embed an Excel Worksheet as an Object

1. Open the Word document.
2. Go to the Insert tab.
3. Select Object > Object.
4. In the Object dialog box, select the Create from File tab.
5. Select Browse, then choose the Excel worksheet that contains the data you want to embed.
6. Select OK.
7. The Excel worksheet is embedded in the Word document.

How do I get Word to automatically update in Excel?

Automatic Update Link between excel and word

1. In Word, try hovering the mousepointer over the linked spreadsheet table,
2. right click,
3. select “Link macro enabled Worksheet Object” ,
4. select Links, to display the Links dialog.
5. Check that the “Update Method for selected link” is set to “Automatic Update”

Can Excel pull data from a Word document?

Microsoft Office is designed so you can import data from one Office program to another seamlessly. For example, you can import Word document data and even whole Word documents in their entirety into your Excel spreadsheets.

How do I create a link to a document in Excel?

On the worksheet, select the cell where you want to create a link. On the Insert tab, select Hyperlink. You can also right-click the cell and then select Hyperlink… on the shortcut menu, or you can press Ctrl+K. Under Display Text:, type the text that you want to use to represent the link.

How do I link a Word table to a cell in Excel?

If you’re just looking to have individual cells in the Word table linked to specific cells in the Excel document;

1. In Excel copy the source cell.
2. In Word, click in the destination cell.
3. Go to Edit> Paste Special.
4. Click Paste Link.
5. Select Unformatted Text.
6. Click OK.
7. Repeat as required for each additional cell.

How do I concatenate text and hyperlinks in Excel?

3 Answers. Use the CONCATENATE-Funktion in Excel, e.g. =CONCATENATE(A1;B1) . If you need the square bracets just add them in eg. g =CONCATENATE(A1;”[“;B1;”]”) .

How do I create a link to a document?

Create a hyperlink to a location in another document

1. Select the text or picture that you want to display as a hyperlink.
2. Press Ctrl+K.
3. Under Link to, click Existing File or Web Page.
4. In the Look in box, click the down arrow, and find and select the file that you want to link to.

How do I create a link to a file?

Hold down Shift on your keyboard and right-click on the file, folder, or library for which you want a link. Then, select “Copy as path” in the contextual menu. If you’re using Windows 10, you can also select the item (file, folder, library) and click or tap on the “Copy as path” button from File Explorer’s Home tab.

Can you concatenate a hyperlink in Excel?

These hyperlinks can come in handy when using Excel as an interface to the Internet or to an internal Web.Using the HYPERLINK function along with the CONCATENATE function (or just the ampersand, &), you can easily assemble a link and create a dynamic form using cells as fields.

How do you automatically hyperlink in Excel?

In the AutoCorrect dialog, go to the AutoFormat As You Type tab and make sure “Internet and network paths with hyperlinks” is checked. Then you should be able to enter URLs as desired and they will be automatically turned into a hyperlink.

How do you turn a Word document into a link?

Select the text you want to format as a hyperlink. Select the Insert tab, then click the Hyperlink command. The Insert Hyperlink dialog box will appear. Using the options on the left side, you can choose to link to a file, webpage, email address, document, or a place in the current document.

How do I link a document in Word?

Link or Embed a file

1. Go to Insert > Object.
2. Select Create from File.
3. Select Browse and choose the file you want to use.
4. Select Insert.
5. Choose Display as icon to embed, or Link to file for a link.
6. Select OK.

How do you create a link for a Word document?

Highlight the text you want to use as a link. Go to Insert > Links > Link (or right click the text and select Link) Type the URL for the link destination into the Address field. Click OK to create your hyperlink.

How do I merge links?

You can merge hyperlink destinations as well as text. If you include a fieldname in a hyperlink URL, Merge will merge the matching data from your data file into it at merge time. For example: In your PowerPoint merge template file, draw a rectangle, right-click it and choose Add Hyperlink.

How do I create a hyperlink based on cell contents?

Insert a Hyperlink

1. Select the cell where you want the hyperlink.
2. On the Excel Ribbon, click the Insert tab, and click the Hyperlink command. OR, right-click the cell, and click Link. OR, use the keyboard shortcut – Ctrl + K.

How do I put multiple hyperlinks in one Excel cell?

Put the cursor at the transparent rectangle, and right-click, choose Hyperlink from the menu, and then you can specify the file or enter the address to be hyperlinked. With this method, repeat the above steps, you can insert the second or multiple hyperlinks into an Excel cell.

How do you combine text in Excel?

Combine text from two or more cells into one cell

1. Select the cell where you want to put the combined data.
2. Type = and select the first cell you want to combine.
3. Type & and use quotation marks with a space enclosed.
4. Select the next cell you want to combine and press enter. An example formula might be =A2&” “&B2.

What is the fastest way to hyperlink in Excel?

To link to another worksheet or a specific location in another Excel file, you can use the Hyperlink context menu or Ctrl + K shortcut. If you plan to insert many identical or similar links, the fastest way is to use a Hyperlink formula, which makes it easier to create, copy and edit hyperlinks in Excel.

Use Word’s Edit Links to Files to Break, Update or Change Excel Links

by Avantix Learning Team | Updated May 1, 2020

Applies to: Microsoft^® Excel^® 2010, 2013, 2016, 2019 and 365 (Windows)

If you want to break, update or change links to Excel charts or worksheets in Microsoft Word, you’ll need to use the Edit Links to Files command. Unfortunately, this command is difficult to find. To make it easier to access, you can add Edit Links to Files to the Quick Access Toolbar. If you decide that you want to break links to external Excel files, be sure to make a copy of the file first because you can’t undo the break links command.

In this article, we’ll access Edit Links to Files in Microsoft Word in 3 ways – through the Ribbon, by right-clicking (displaying the context menu) or by adding a button to the Quick Access Toolbar.

Note: The links discussed here are not hyperlinks. For more information on hyperlinks, check out the article How to Insert, Edit and Remove Hyperlinks in Microsoft Word.

Recommended article: How to Compress Microsoft Word File Size (10 Ways to Reduce the Size of Large Word Documents)

Finding Word’s Edit Links to Files command in the Ribbon

To access Edit Links to Files in the Ribbon:

1. Save the Word document.
2. Click the File tab in the Ribbon and then click Info.
3. In the bottom right corner or the window, under Related Documents, click Edit Links to Files. This command will appear only if external links exist and you have saved the file.

Below is the Edit Links to Files command in Word:

Adding Edit Links to Files to the Quick Access Toolbar

If you’re going to work with external links regularly, you may want to add Edit Links to Files to the Quick Access Toolbar:

1. Click the arrow on the right side of the Quick Access Toolbar (this toolbar appears above or below the Ribbon).
2. Select More Commands. The Options dialog box appears.
3. From the drop-down menu below Choose commands from, select All Commands.
4. In the list of commands on the left, click Edit Links to Files.
5. Click Add.
6. Click OK.

Edit Links to Files will appear on the Quick Access Toolbar. It will become active when you have inserted a linked chart, worksheet data or other object and saved the file.

Below is the Options dialog box in Word (which is similar in all versions):

Accessing Edit Links to Files in the context menu

You can also access Edit Links to Files in the context menu in Word for linked objects or HTML linked tables.

To access the Edit Links to Files command in the context menu:

1. Save the Word document.
2. Click on a linked object or in an HTML linked table.
3. Right-click the linked worksheet object or table. A drop-down menu (context menu) appears. You can also press Shift + F10 or press the Context button on your keyboard if you have one.
4. In the drop-down menu, select Linked Worksheet Object or Linked Binary Worksheet Object and then select Links from the sub-menu. The Links dialog box appears. Note: You can’t use this method with charts.

Automatic linking or manual linking

In the Links dialog box, you can click Automatic or Manual for each link as the update method. The default is Automatic so that when you open a document, links can be automatically updated (a prompt appears asking you to update the links).

Some users may select Manual as the type of update if the Word document is large and there are alot of links to Excel charts or worksheet data that are slowing down the Word file. Manual links are usually updated using the Links dialog box.

The Links dialog box appears as follows:

Locking and unlocking

In the Links dialog box, you can also check the Locked option for a link. If a link is locked, it cannot be updated. You will need to select the link and uncheck Locked if you want to unlock it.

Preserving formatting for HTML tables

If you have copied worksheet data into Word as HTML format, you should select the linked table and then select Preserve formatting after update in the Links dialog box so you don’t lose formatting when the link(s) are updated.

In the example below, the Preserve Formatting option is available for an HTML linked table:

Breaking links

To break a link:

1. Save a copy of the Word document (always save a copy before breaking links).
2. In the copy, click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click a linked worksheet object or HTML table and select Linked Worksheet Object or Linked Binary Worksheet Object from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
3. Click the link you want to break. You can also click the first link and then Shift-click a link to select contiguous links or Ctrl-click links to select non-contiguous links.
4. Click Break Link. A dialog box appears asking if you want to break the link.
5. Click OK.
6. Click Close.

Updating links

You will normally be prompted to update links when you open a file with Links. Click Update Links in the dialog box that appears when you open a file to update the links. Automatic links will be updated.

You can also update links when a file is open.

To update a link:

1. Save the Word document.
2. Right-click the linked worksheet object or HTML table. A drop-down menu appears.
3. Select Update Now.

To update one or multiple links:

1. Save the Word document.
2. Click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click a linked worksheet object or HTML table and select Linked Worksheet Object or Linked Binary Worksheet Object from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
3. Click the link you want to update. You can also click the first link and then Shift-click a link to select contiguous links or Ctrl-click links to select non-contiguous links.
4. Click Update Now. Select the Automatic Update checkbox to automatically update for future changes when you close or open the file. If you select Manual Update, you will need to update links using Update Now.
5. Click Close.

Changing the source of a link

If the source file has been moved or renamed, you will need to change the source.

To change the source of a link:

1. Save the Word document.
2. Click the File tab in the Ribbon and select Edit Links to Files, click Edit Links to Files in the Quick Access Toolbar, or right-click and select Linked Worksheet Object or Linked Binary Worksheet Object (for worksheet data only) from the drop-down menu and then select Links from the sub-menu. The Links dialog box appears.
3. Click the link you want to change.
4. Click Change Source.
5. Navigate to the new location of the file and click it.
6. Click Open. You can also double-click it.
7. Click Close.

If you choose to link to Excel files in Word, you’ll often need to manage the links. Before you send files to clients or coworkers, you may also want to break the links. Always break links in a copy so you can retain the original file with the links.

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In reference to Creating hyperlink from Excel FlowChart to MS Word Heading

I would like to know the correct syntax to hyperlink to a specific cell in an Excel Workbook from a Word document.

For example: Say I am in word document «Explaining» and I want to insert a hyperlink to the Excel file DataStuff, but to Cell ZX200. How would I do this manually, without VBA/MACROS?

I already know that to hyperlink to DataStuff I would type

    File:///c:usersWin7UserdesktopDataStuff.xlsx

Then hit ENTER. (It then becomes an underlined hyperlink. Clicking on it opens DataStuff)

However, I want to add the fact that it should goto cell ZX200, not just open DataStuff at cell A1. The following does NOT work. Can someone fix the syntax for me?

    Does not work:
    File:///[c:usersWin7UserdesktopDataStuff.xlsx]Sheet1!ZX200

I don’t get how the Excel to Word question was answered in about 10 minutes, and my Word to Excel question accumulated crickets and tumbleweed. No MS Word experts??

I’ve figured it out after browsing many useless, and one useful document. The correct syntax is:

    File:///c:usersWin7UserdesktopDataStuff.xlsx#Sheet1!ZX200

That should be typed into your word document, and will go to cell ZX200 in worksheet Sheet1 in Excel. Using the information fro the hyperlink I had in my question, you now have a wonderful BIJECTION between Word and Excel hyperlinking. So that when you send people somewhere, you can also send them back!

http://www.shaunakelly.com/word/word-and-excel/excelhyperlinks.html

A few weeks ago, I wrote a post about linking Excel files into PowerPoint. Whilst PowerPoint is probably the application I use most (after Excel of course), in third place would be Word. If, like me, you are regularly creating Word documents, or using standard templates, then learning how to link Excel to Word can save a lot of time.

Whilst the basic process is the same as PowerPoint, the method of implementation is a little different.

The process of linking an Excel workbook to a Word document is straightforward. Simply copy a range from Excel. Then, in Word click Home -> Paste (small arrow). There are various options, as default we can click the icons for Paste Link and keep formatting or Paste Link and merge formatting.

But, if we click Paste Special… it provides even more options. Click Paste link and then select the paste type. Finally, click OK to paste the Excel content into the Word document with your selected options.

Notice the number of paste options available to you. I especially like Unformatted Text, as it can be used to add variable information to a standard sentence.

Within Word, when selected, any linked text will highlight grey (unless the settings in Word have been changed). See the screenshot below.

Field Codes

One of the key differences to PowerPoint is the existence of Field Codes. This is the method by which Word inserts linked documents and other dynamic options.

You can view the code behind the Field Code by pressing Ctrl+F9 to view all Field Codes, or Shift+F9 to display just the selected Field Code. The screenshot below shows an example of a Field Code.

It is possible to manually edit the text in the Field Code. Along with changing the file path and cell address, it is also possible to change the “switches”. The switches are the pieces of text at the end which all have “” followed by a letter or letters. The main ones are:

A lot more can be achieved through Field Codes, but that is really outside the scope of this post.

Update and edit links

The benefit of linking documents is that once created, you can update the linked values quickly.

Update link on opening

When opening the Word document you will have the option to update the document with data from the linked files.

Updating on demand

If you just want to update a single link you can right-click the link then select Update Link from the menu.

Through the Linked Worksheet Object submenu (as shown above) there are further options to Edit, Open and Convert Links.

Update with the “edit links” option

This option is available through the Linked Worksheet Object menu as shown above, or through the ribbon File -> Info -> Edit Links to Files (it’s in the bottom right corner, but only once the Word document has been saved).

The Links window will open, which provides various options to update, edit and break links.

Top Tips to link Excel to Word

If you link Excel to Word often, you will soon find it doesn’t always behave how you might expect. Here are my top tips to get the best results:

1. Use named ranges – adding rows and columns in a worksheet will not change the link reference in Word. For example, if Word is linked to Cell A1, then you insert a new column at the start, Cell A1 will become Cell B1. But, Word still references Cell A1. This would now be the wrong cell. A named range helps to ensure the correct range is displayed in the document.
2. Word will not know if you change the name or file path of a linked file (see point 3 below for the exception). You need to ensure the most up-to-date version of the Excel file always has the same file name and file path, so that Word can find it.
3. The fastest method of changing the source of an Excel file is to have both the Excel and linked Word files open. Then save the Excel file with a new path or file name. In this circumstance, Word will update the reference to the file automatically.

Related posts:

• Edit links in Word using VBA
• Controlling Word from Excel using VBA
• Linking Excel to PowerPoint