Link doc in word

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This article explains how to insert or remove a hyperlink in a Word document using Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word Starter 2010.

Insert and Remove a Hyperlink in Word

To add and delete hyperlinks in a Word document:

1. Highlight the text or image that you want to link.

2. Right-click the text and choose Link or Hyperlink (depending on the version of Microsoft Word).

3. Select the type of destination you want to link to, then fill in the appropriate information.

   • Choose Existing File or Web Page, go to the Address text box, then enter a URL.
   • Choose Place in This Document, then select a location within the document.
   • Choose Create New Document, go to the Name of new document text box, then enter the name of a new document. If needed, in the Full path section, select Change to change the document folder. In the When to edit section, choose whether you want to edit the document now or later.
   • Choose E-mail Address, go to the E-mail Address text box, then enter the email address you want readers to send email to. In the Subject text box, type the subject.

4. Select OK.

5. The text now shows up as a hyperlink in the document.

6. To remove a hyperlink, right-click the link text, then choose Remove Hyperlink.

Use the Right Kind of Hyperlink

There are different kinds of hyperlinks. Choose the one that points your readers to the most helpful information to supplement your document.

Existing File or Web Page Hyperlinks

When you choose this option, the hyperlink opens a website or file. For example, if you’re writing an article about your camping trip to Rocky Mountain National Park, provide a hyperlink to the appropriate section of the National Park Service so readers can quickly find the information they need to plan a similar trip.

Another use might be if you wrote an article about the National Park Service and the document is available to your readers, link to the Word file you created. When the reader selects the hyperlink, that file opens.

Place in This Document Hyperlinks

Another type of hyperlink jumps to a different place in the same document upon selection. Often called an anchor link, this type of link doesn’t take the reader away from the document.

When a document is long and includes sections or chapters that are formatted as headings, create a table of contents at the beginning of the document. Include hyperlinks in the table of contents so that readers can jump to a particular heading.

You could also use this type of hyperlink at the end of each section to return to the top of the document.

Create a New Document Hyperlink

A hyperlink can create a new document when selected. When adding this type of hyperlink, choose whether to make the document at the time you create the link or later. If you choose to make the new document when you create the hyperlink, a new document opens, which you can edit and save. After that, the hyperlink points to that document, exactly like the Existing File or Web Page option.

If you choose to make the document later, you’re prompted to create the new document when you select the hyperlink after the hyperlink has been created. This type of hyperlink is useful if you want to link new content to the current document but don’t want to create the new content yet. Instead, provide the hyperlink to it so you’ll remember to work on the document later. When you do create the document, it will be linked in the main document.

Email Address Hyperlinks

The last type of hyperlink you can make in Microsoft Word is one that points to an email address so that, when selected, the default email client opens and begins composing the message using the information from the hyperlink.

Choose a subject for the email and more than one email address that the message should be sent to. This information is pre-filled for readers when they select the hyperlink but they can change this information before they send the message.

This type of hyperlink is useful for situations when you want readers to contact you to set up a meeting or request additional information.

About Linking in a Word Document

A hyperlink in a Microsoft Word document enables readers to jump from the link to a different place in the document, to a different file or website, or to a new email message. In Word documents, hyperlink text is a different color than other text and is underlined. When you hover over a hyperlink, a preview shows where the link goes. When you select the link, you’re directed to the other content.

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Please Note:
This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Linking Word Documents.

Besides being able to link information from other Windows applications into your document, you can link other Word documents to your current document. This comes in real handy if you are working with a document that needs to pull information from other documents. For instance, you might have a contract that has standard clauses in it. These clauses may be stored in other documents and then be pulled into the contract as necessary. This is done in the following manner:

1. Position the insertion point where you want the document inserted and linked.
2. Display the Insert tab of the ribbon.
3. Click the down-arrow next to the Object tool within the Text group. Word displays a few choices you can make.
4. Click Text from File. Word displays the Insert File dialog box.
5. Specify a filename for the document you want inserted and linked.
6. Click your mouse on the pull-down arrow at the right side of the Insert button. Word displays a menu of the different ways you can insert the document.
7. Choose Insert As Link from the menu.

This process results in Word displaying the other file, but the INCLUDETEXT field is used instead of the actual text from the file. The advantage to adding links in this way instead of inserting the other file completely is that the original documents (the ones you are linked to) can be independently updated, and those changes are reflected in the document with the links. (Provided, of course, that you update the links in the document by selecting the link and pressing F9.)

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

We like books. But one thing that you can’t do on paper is link to another book. On that level at least, electronic media has a distinct advantage. And with Microsoft Word, it’s easy to add a hyperlink in a document.

How to Embed a Hyperlink in a Document

Whether you’re writing website copy, where hyperlinks enable navigation, or simply adding links to useful internet resources in a document, Microsoft Word makes it simple. For instance, if you type a web address and hit space or return, MS Word will automatically format it as a link.

However, most of the time, you’ll want to embed a link in the text. To do this:

• Highlight the text you want to use as a link
• Go to Insert > Links > Link (or right click the text and select Link)
• Type the URL for the link destination into the Address field
• Click OK to create your hyperlink

Link options in the contextual menu.

The highlighted text will then become a hyperlink.

To test the link, hold CTRL and left click (or right click and select Open Hyperlink). This will open the destination in your default web browser.

You can use this same process to link to another file on your computer.

To link to a file, simply select it via the Insert Hyperlink menu and click OK. Keep in mind, though, that this link will only work on your computer/network, since this is where the destination file is stored.

How to Edit Hyperlinks

You can edit a hyperlink in the same way as you would any text in a document: simply place the cursor in the hyperlinked text and type.

Alternatively, if you right click the link you can select Edit Hyperlink. In the window that opens, you can then change both:

• The text that will be used for the hyperlink
• The destination of the link (i.e., file path or URL)

If you then click OK when you’re done, the link will be updated automatically.

How to Format Hyperlinks

By default, Microsoft Word formats links with blue, underlined text. However, you can edit hyperlinks with the standard formatting options, so you can use these to change the appearance of any links in a document.

And if you want to change the default hyperlink style, simply:

• Open the Styles menu
• Find the style named “Hyperlink”
• Right click the style name and select Modify…
• Apply any formatting options as required and click OK

This will update the default hyperlink formatting, including any links you had added to the document previously. And if you then add more new links while editing, they will all use your updated hyperlink formatting.

How to Remove a Hyperlink in Microsoft Word

To remove a hyperlink from document, you can simply delete it. But this will also remove the text you’d formatted as a link.

To remove a link and keep the text, though, you have two options.

1. Go to Insert > Links > Link and select Remove Link in the menu
2. Right click the link and select Remove Hyperlink from the menu

MS Word will then remove the link and any formatting from the selected text.

Proofreading Hyperlinks

If you have a document containing hyperlinks, why not submit it for proofreading? As well as checking your spelling, grammar and punctuation, we can make sure your links work properly, saving you from encountering any unfortunate “404 Error – Page Not Found” messages when it counts.

If you are referencing to another Word document from another one of your Word Documents, you will be required to link to this document.

Placing a link in your Word Documents makes it easy for the reader to acquire additional information on a certain point, that you have already written a piece on that topic. Or makes it easy for the reader to see the reference file you are speaking of or quoting from.

In this post, we will walk you through how to link a Microsoft Word Document to another Word Document as well as linking to another file or webpage.

Linking to another Word Document

1. Open your Word Document
2. Highlight and position the mouse pointer over the word or text you want to link

1. Right click on the highlighted word
2. Click Link

1. Select Web Page or File tab
2. Press Select

1. Select the document you with to link

1. Press Open
2. When you press Open, the file source will automatically drop into the address window

1. Press OK

You have now successfully linked your Microsoft Word Document.

On the hunt for an easier way to manage version control?

If you’re collaborating on Microsoft Word Documents and need to keep track of each new version along the way, it is likely that you (like so many of us) have a messy shared drive full of cluttered, badly named versions and no real way of knowing which one if the most recent and who made changes to what.

The endless scrolling through what feeling like 500 versions to figure out if Report_v9_edited_final_FINALFINAL_2 is actually the most recent version.

Is it the final one? Let’s say it is, now you have added your edits and are ready to save a new version, do you just add a _updated onto the end of the already long file name, or the current date – hoping no body else edits and saves on the same day?

Its a mind-field out there!

Then just to add another hidden bomb to the field, there is always one person in the team that saves a version in a different spot and it’s near impossible to figure out where it went.

Collaborating in Word can be challenging, with Version control the number one frustration for most small to large corporations who collaborate regularly and do not have an automatic version control tool on hand.

A tool that manages version control for you, such as Simul Docs will take all of the file naming and searching out of your job description leaving you to spend more time to edit.

Simul Docs manages version control for you. When you open a new file, Simul will save it as file 0.0.1, then John from Marketing opens your file, makes some changes and presses save – this becomes file 0.0.2 and so on.

It’s version control that makes sense.

Then you want to go back and see what changes John has made over the course of the documents life. Well that’s easy, because Simul not only tracks the versions for you with the edits saved in each it places the authors name next to the document so you know who owns which version at a glance.

So now it’s your turn to edit the Word Document, which one is the most recent one?

Simul lists all of the versions in an easy to view ‘versions list’ at the side of your dashboard. The most recent version will be listed at the top, with the highest version number, e.g 0.0.5.

You can open version 0.0.5 at the click of a button, edit it directly in Simul or open it in Microsoft Word, depending on which interface you personally prefer working within.

Now that you are editing away, Simul also knows that you are going to want your changes tracked, so tracked changes are automatic, every, single, time you open the document. Because collaborating can be stressful enough without having to remember to turn on tracked changes or save the document as a new version before you start editing to avoid saving over the last file.

So now you’ve made your edits, with all of your changes tracked (thanks Simul!) and are ready to press save and share your file and let your team know you have finished. Simul has you covered again – when you press save Simul automatically sends an email to the document owner letting them know a new version is available for their review.

If you did want to share your document directly, Simul allows you to share via a directly link, email or to any of the popular cloud storage systems such as Dropbox, GoogleDrive, OneDrive and more.

Save, export and download the document out of Simul docs at the click of a button. Simul gives you the option to do so in the original Word Document format or as a PDF.

With collaboration in mind, purpose built tools such as Simul Docs were built to make collaboration easy. From version control, to tracking changes, saving, editing, merging and more – Simul has you covered!

If you find yourself wasting time searching through a messy shared drive, we suggest you give Simul Docs a go.

With free trials available, you’ve got nothing to loose.