Jump to column word

If you are working with multiple columns in your document, you may need to jump from column to column at times. The standard way to do this (using the keyboard) is to use the Alt key in conjunction with the up and down arrow keys. If you press Alt+Down Arrow, the insertion point is moved to the top of the next column. If you press Alt+Up Arrow, the insertion point goes to the top of the previous column.

You should note that this feature only works if you are viewing your document in Print Layout View. Plus, if there are only a partial number of columns visible on the screen, this movement method will only cycle between the visible columns. For instance, let’s say that you have your document formatted for three columns. If you are viewing the last page of the document, there could be one, two, or three columns visible. (You might not have enough text to fill up three columns on that last page.) In this case, you will only cycle between the columns on the screen.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

MS-Word is document creation software by Microsoft Corporation, used by people world over. Engineering documents are created in MS-Word e.g. various types of specifications. Here is a list of shortcuts to boost your productivity on MS-Word.

Manage Word Documents

Sr	Shortcut	Command
1	Ctrl+N	Create?new document
2	Ctrl+O	Open document
3	Ctrl+W	Close document
4	Ctrl+S	Save document
5	F12	Save document as
6	Ctrl+P	Print document/ print preview
7	Ctrl+F6	Switch between multiple Word documents
8	Alt, then?f,?r	Open Recent (file,?recent)

Navigate Within Documents

Sr	Shortcut	Command
9	Arrow Left/Arrow Right	Jump one character to the left / to the right
10	Ctrl+Arrow Left/Ctrl+Arrow Right	Jump one word to the left / to the right
11	End/Home	Jump to the end of a line / beginning of a line
12	Arrow Down/Arrow Up	Jump one line down / one line down
13	Ctrl+Arrow Down/Ctrl+Arrow Up	Jump one paragraph down / one paragraph up
14	Page Down/Page Up	Jump one screen down/ one screen up
15	Alt+Ctrl+Page Down/Alt+Ctrl+Page Up	Jump to top / to bottom of visible window
16	Ctrl+End/Ctrl+Home	Jump to end / to beginning of document
17	F6	Cycle through Ribbon/open panes/Status Bar/document window
18	Ctrl+G/F5	Go to a page, bookmark, footnote, table, comment, graphic, or other location
19	Alt+Ctrl+Z	Go back to previously edited location in document (up to 4 places)
20	Shift+F5	Go to a the last change or revision. Also works after opening document.
21	Ctrl+Shift+F5	Set, go to and edit bookmarks
22	Alt+Ctrl+Home	Set Browse Options. Press the arrow keys to select an option, and then press?enter?to browse through a document by using the selected option
23	Ctrl+Page Down/Ctrl+Page Up	Move to next / move to previous browser object as set in Browse Options

Dialog Boxes

Sr	Shortcut	Command
24	Tab	Cycle forward through all options and elements
25	Shift+Tab	Cycle backwards through all options and elements
26	Ctrl+Tab	Cycle forward through available pages
27	Ctrl+Shift+Tab	Cycle backwards through available pages
28	Alt+underlined letter	Selects the option indicated by the letter

Select Text

Sr	Shortcut	Command
29	Shift+Arrow Right/Shift+Arrow Left	Extend selection one character to the right / to the left
30	Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left	Extend selection one word to the right / to the left
31	Shift+End/Shift+Home	Extend selection to the end / to beginning of a line
32	Shift+Arrow Down/Shift+Arrow Up	Extend selection one line down / one line up
33	Shift+Page Down/Shift+Page Up	Extend selection one screen down / one screen up
34	Ctrl+Shift+End/Ctrl+Shift+Home	Extend selection to end / to beginning of document
35	Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up	Extend selection to end / to beginning of visible window
36	Ctrl+A	Extend selection to entire document
37	Arrow Keys	Cancel selection and return to beginning / to end of selection
38	F8	Turn Extend Mode on: Extend selection without pressing?shift
39	Arrow keys?,?Page up/Page Down	Extend selection in Extended Mode:
40	F8	Extend selection further by word, paragraph, document in Extended Mode
41	Shift+F8	Reduce the size of a selection in Extended Mode
42	Ctrl+Shift+f8, and?arrow keys	Select a vertical block of text in Extended Mode
43	Esc	Turn extend mode off
44	F8	Extend a selection to a specific location in a document

Undo, Copy and Paste

Sr	Shortcut	Command
45	Ctrl+Z	Undo the last action
46	Ctrl+Y	Redo the last action
47	Ctrl+C	Copy selected text or object
48	Ctrl+X	Cut selected text or object
49	Ctrl+V	Paste selected text or object
50	Ctrl+Shift+C	Copy text format
51	Ctrl+Shift+V	Paste text format
52	Ctrl+Alt+V	Paste special
53	Ctrl+v, then?Ctrl, then?k	Paste and?keep Source Formatting
54	Ctrl+v, then?Ctrl, then?t	Paste and keep?Text only
55	Ctrl+F3	Cut to the Spike (separate clipboard)
56	Ctrl+Shift+F3	Paste from the Spike
57	F3	Paste AutoText ( after start typing)
58	Alt+Shift+R	Copy the header or footer from previous section of the document

Insert Special Characters

Sr	Shortcut	Command
59	Alt+Ctrl+C	Insert copyright symbol
60	Alt+Ctrl+R	Insert registered trademark symbol
61	Alt+Ctrl+T	Insert trademark symbol
62	Alt+Ctrl+.?(Period)	Insert horizontal ellipsis (?)
63	Alt+Ctrl+-	Insert em dash
64	Alt+Ctrl+[+]	Insert en dash
65	Alt, then?n,u	Insert Symbol (insert menu)
66	‘/Ctrl+2x`	Insert single opening quotation mark
67	Ctrl+2x?’	Insert single closing quotation mark
68	Type character code and press?Alt+X	Insert Unicode character, e.g. 20ac
69	Select character and press?alt+X	Transform character to Unicode
70	Alt+character code on numeric keyboard	Insert ANSI character

Insert Breaks

Sr	Shortcut	Command
71	Enter	Insert paragraph break
72	Shift+Enter	Insert line break without breaking paragraph
73	Ctrl+Enter	Insert page break
74	Ctrl+Shift+Enter	Insert column break (break table)
75	Ctrl+Shift+Space	Insert nonbreaking space
76	Ctrl+Shift+-?(Hyphen)	Insert nonbreaking hyphen
77	Ctrl+-	Insert optional hyphen

Insert Text Elements

Sr	Shortcut	Command
78	Alt+Ctrl+F	Insert a?footnote
79	Alt+Ctrl+D	Insert an endnote
80	Ctrl+K	Insert a hyperlink
81	Alt+Shift+I	Insert Citation Mark
82	Alt+Shift+X	Insert Index?Mark

Move and Delete Text

Sr	Shortcut	Command
83	F2, then move to position and press?Enter	Move selected text to different position
84	Shift+F2, then move to position and press?Enter	Copy selected text to different position
85	Delete/Backspace	Delete one character to the right / to the left (or delete selection)
86	Ctrl+Delete/Ctrl+Backspace	Delete one word to the right / to the left
87	Delete	Delete one character to the right or delete selection
88	Ctrl+Shift+	Decrease / Increase font size one value

Format Text

Sr	Shortcut	Command
89	Ctrl+D/Ctrl+Shift+K	Open the Font dialog box
90	Ctrl+Shift+	Decrease / Increase font size one value
91	Ctrl+[/Ctrl+]	Decrease / Increase font size one point
92	Ctrl+B	Apply/remove?bold
93	Ctrl+I	Apply/remove?italic
94	Ctrl+U	Apply/remove?underline
95	Ctrl+=	Apply/remove subscript
96	Ctrl+Shift+=	Apply/remove superscript
97	Ctrl+Shift+C	Copy formatting
98	Ctrl+Shift+V	Paste formatting
99	Ctrl+Shift+D	Apply/remove?double-underline
100	Ctrl+Shift+W	Apply/remove?words underline (only words, no spaces)
101	Ctrl+Shift+H	Apply/remove?hidden formatting
102	Ctrl+Shift+A	Apply/remove?all capitals
103	Ctrl+Shift+K	Apply/remove small capitals
104	Shift+F3	Change between all upper-, first letter upper- and all lower-case
105	Ctrl+d, then?Alt+k and enter	Apply strike-through formatting (font dialog)
106	Ctrl+Shift+Q	Change the selection to the Symbol font
107	Shift+F1	Reveal Formatting (show all formats of selection)
108	Ctrl+Alt+H	Apply/remove?Highlight Text Feature

Format Paragraphs

Sr	Shortcut	Command
109	Ctrl+R	Right-align paragraph
110	Ctrl+L	Left-align paragraph
111	Ctrl+E	Center-align paragraph
112	Ctrl+J	Justify-align paragraph
113	Ctrl+M/Ctrl+Shift+M	Indent paragraph from the left and increase / decrease indent
114	Ctrl+T	Increase hanging indent
115	Ctrl+Shift+T	Decrease hanging indent
116	Ctrl+1	Set line-spacing to single-space
117	Ctrl+2	Set line-spacing to double-space
118	Ctrl+5	Set line-spacing to 1.5
119	Ctrl+0?(zero)	Add or remove one line space preceding a paragraph

Styles

Sr	Shortcut	Command
120	Alt+Ctrl+Shift+S	Open or close Styles task pane
121	Alt+Ctrl+1	Apply Heading 1 style
122	Alt+Ctrl+2	Apply Heading 2 style
123	Alt+Ctrl+3	Apply Heading 3 style
124	Alt+Shift+Arrow Right/Alt+Shift+Arrow Left	Promote / demote Headings
125	Ctrl+Space	Remove all manual styles
126	Ctrl+Shift+N	Apply Normal style
127	Ctrl+Shift+S	Open Apply Styles task pane (will not close with pressing it a second time)
128	Alt+Ctrl+K	Start Auto Format

Search and Replace

Sr	Shortcut	Command
129	Ctrl+H	Open traditional find and replace window
130	Ctrl+h, then?Alt+D	Open traditional find window
131	Alt+Ctrl+y, /Shift+F4	Repeat last find after closing find window
132	Ctrl+Tab	Jump between find menu and document
133	Alt+Space,?Arrow keys?and?Enter	Move find menu window
134	Esc	Close traditional search window if active
135	Ctrl+F	Open (new) search menu in navigation task pane
136	alt, then?w,k	Open and close Navigation pane (View, Navigation)

Switch Views

Sr	Shortcut	Command
137	Alt+Ctrl+P	Switch to?Print Layout view
138	Alt+Ctrl+O	Switch to?Outline view
139	Alt+Ctrl+N	Switch to Draft view (used to be?normal view)
140	Ctrl+scroll mouse	Zoom in and zoom out
141	alt?then?w,?q	Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
142	Alt+Ctrl+S	Split the document window

Ribbons

Sr	Shortcut	Command
143	Ctrl+F1	Show or hide the ribbon
144	F10/Alt	Select item in Ribbon
145	Esc	Leave Ribbon or Submenu
146	Arrow Left/Arrow Right	Move left or right between main Ribbon Menus if active
147	Arrow Keys	Move left/right/up/down between Ribbon Menus and Sub-Menus
148	Space/Enter	When in ribbon Open or activate selected item

Navigation Pane

Sr	Shortcut	Command
149	Alt, then?w,k	Open and close Navigation pane (View, Navigation)
150	F6/Shift+F6	With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
151	Tab/Shift+Tab	In Navigation Pane: Move through Navigation Pane options

Navigate in Tables

Sr	Shortcut	Command
152	Arrow Down/Arrow Up	Jump one row down / one row up
153	Tab/Shift+Tab	Jump to (and select) next / previous table cell
154	Alt+Home/Alt+End	Jump to first column/ jump to last column
155	Alt+Page Up/Alt+Page Down	Jump to first row / jump to last row
156	Ctrl+Arrow Left/Ctrl+Arrow Right	One cell to the left / to the right

Select Table Contents

Sr	Shortcut	Command
157	Shift+End	Select current table cell
158	end, then?shift+Home	Select content of current table cell
159	Press and hold?shift?and press?arrow keys?repeatedly	Extend selection to adjacent cells
160	Ctrl+Shift+f8, then press	Extend selection or block
161	Alt+5?on numeric keypad (with?numLock?off)	Select an entire table

Edit Tables

Sr	Shortcut	Command
162	Alt+Shift+Arrow Up/Alt+Shift+Arrow Down	Move current row up or down
163	In first column, press?shift+End	Select row*
164	In first row press?alt+Shift+Page Down	Select column
165	Shift+Delete	Delete rows* with rows selected
166	Shift+Delete	Delete columns with columns selected
167	Alt,?j,?l,?d,?r	Delete row at cursor
168	Alt,?j,?l,?d,?c	Delete column at cursor
169	Alt,?j,?l,?a	Insert row above cursor
170	Alt,?j,?l,?e	Insert row below cursor
171	Alt,?j,?l,?l	Insert column to the left of cursor
172	Alt,?j,?l,?r	Insert column to the right of cursor
173	Ctrl+Tab	Insert tab character
174	tab?in last table cell	Add row at the end

Outline View

Sr	Shortcut	Command
175	Ctrl+Shift+O	Switch to?Outline View
176	Tab/Shift+Tab	Promote / Demote a paragraph (or?Alt+Shift+Arrow Left/Arrow Right)
177	Alt+Shift+Arrow Up/Alt+Shift+Arrow Down	Move selected paragraphs up / down
178	Ctrl+Shift+N	Demote to body text (set style to?normal)
179	Alt+Shift+[+]/Alt+Shift+-	Expand / Collapse text under a heading
180	Alt+Shift+A	Expand or collapse all text or headings
181	[/ key on the numeric keypad	Hide or display character formatting
182	Alt+Shift+L	Show the first line of body text or all body text
183	Alt+Shift+1	Show all headings with the Heading 1 style
184	Alt+Shift+N	Show all headings up to Heading n
185	Ctrl+Tab	Insert a tab character

Review Documents

Sr	Shortcut	Command
186	F7	Choose the Spelling command (Review tab).
187	Alt+Ctrl+M	Insert a comment
188	Ctrl+Shift+E	Turn change tracking on or off
189	Alt+Shift+C	Close the Reviewing Pane if it is open.
190	Ctrl+Shift+*	Display nonprinting characters.
191	Alt+F10	Display the Selection and Visibility task pane.
192	Ctrl+Shift+G	Open the Word Count dialog box.

Print Documents

Sr	Shortcut	Command
193	Ctrl+P	Print a document (print preview)
194	Esc	Close print preview
195	Arrow keys,?Page up?/Page Down	Move around the preview pages (with focus on preview page*)
196	Ctrl+Home/Ctrl+End	Move to first page / last page (with focus on preview page)

Fields

Sr	Shortcut	Command
197	Alt+Shift+D	Insert current?date (insert DATE field)
198	Alt+Shift+P	Insert?page number (insert PAGE field)
199	Alt+Shift+T	Insert?time (insert TIME field)
200	Alt+Ctrl+L	Insert LISTNUM field
201	Ctrl+F9	Insert an empty field
202	Ctrl+Shift+L	Insert a LISTNUM field
203	Shift+F9	Show or hide field code/result of selected field
204	Alt+F9	Show or hide field codes/results of all fields in document
205	F9	Update selected fields*
206	Alt+Shift+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
207	F11/Shift+F11	Go to the next field/ previous field
208	Ctrl+Shift+F7	Update linked information in a Microsoft Word source document
209	Ctrl+Shift+F9	Unlink a field
210	Ctrl+F11/Ctrl+Shift+F11	Lock a field / Unlock a field

Mail Merge

Sr	Shortcut	Command
211	Alt+Shift+K	Preview a mail merge
212	Alt+Shift+N	Merge a document
213	Alt+Shift+M	Print the merged document
214	Alt+Shift+E	Edit a mail-merge data document
215	Alt+Shift+F	Insert a merge field
216	Alt+Shift+K	Preview a mail merge
217	Alt+Shift+N	Merge a document
218	Alt+Shift+M	Print the merged document
219	Alt+Shift+E	Edit a mail-merge data document
220	Alt+Shift+F	Insert a merge field

Miscellaneous

Sr	Shortcut	Command
221	F1	Get Help or visit Microsoft Office.com
222	Alt+Space	Open the window menu
223	Alt+F4	Exit Word
224	Shift+F10	Display a shortcut menu (Simulate right mouse button)
225	Alt+F3	Create new Building block with selected texts

Manage Word Documents and View

Create new document

Ctrl + N

Manage Word Documents and View

Open document

Ctrl + O

Manage Word Documents and View

Close document

Ctrl + W

Manage Word Documents and View

Save document

Ctrl + S

Manage Word Documents and View

Save document as

F12

Manage Word Documents and View

Print document/ print preview

Ctrl + P

Manage Word Documents and View

Switch between multiple Word documents

Ctrl + F6

Manage Word Documents and View

Open Recent (file, recent)

Alt , then F , R

Manage Word Documents and View

Switch to Print Layout view

Alt + Ctrl + P

Manage Word Documents and View

Switch to Outline view

Alt + Ctrl + O

Manage Word Documents and View

Switch to Draft view (used to be normal view)

Alt + Ctrl + N

Manage Word Documents and View

Zoom in and zoom out

Ctrl +scroll mouse

Manage Word Documents and View

Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)

Alt then w , q

Manage Word Documents and View

Split the document window

Alt + Ctrl + S

Navigate in Word Documents

Jump one character to the left / to the right

Arrow Left / Arrow Right

Navigate in Word Documents

Jump one word to the left / to the right

Ctrl + Arrow Left / Ctrl + Arrow Right

Navigate in Word Documents

Jump to the end of a line / beginning of a line

End / Home

Navigate in Word Documents

Jump one line down / one line down

Arrow Down / Arrow Up

Navigate in Word Documents

Jump one paragraph down / one paragraph up

Ctrl + Arrow Down / Arrow Up

Navigate in Word Documents

Jump one screen down/ one screen up

Page Down / Page Up

Navigate in Word Documents

Move to beginning of next page / beginning of previous page

Ctrl + Page Down / Page Up

Navigate in Word Documents

Jump to top / to bottom of visible window

Alt + Ctrl + Page Down / Page Up

Navigate in Word Documents

Jump to end / to beginning of document

Ctrl + End / Home

Navigate in Word Documents

Cycle through Ribbon/open panes/Status Bar/document window

F6

Navigate in Word Documents

Go to a page, bookmark, footnote, table, comment, graphic, or other location

Ctrl + G or F5

Navigate in Word Documents

Go back to previously edited location in document (up to 4 places)

Alt + Ctrl + Z

Navigate in Word Documents

Go to a the last change or revision. Also works after opening document.

Shift + F5

Navigate in Word Documents

Set, go to and edit bookmarks

Ctrl + Shift + F5

Select Text, Move, and Delete Text

Extend selection one character to the right / to the left

Shift + Arrow Right / Arrow Left

Select Text, Move, and Delete Text

Extend selection one word to the right / to the left

Ctrl + Shift + Arrow Right / Arrow Left

Select Text, Move, and Delete Text

Extend selection to the end / to beginning of a line

Shift + End / Home

Select Text, Move, and Delete Text

Extend selection one line down / one line up

Shift + Arrow Down / Arrow Up

Select Text, Move, and Delete Text

Extend selection one screen down / one screen up

Shift + Page Down / Page Up

Select Text, Move, and Delete Text

Extend selection to end / to beginning of document

Ctrl + Shift + End / Home

Select Text, Move, and Delete Text

Extend selection to end / to beginning of visible window

Alt + Ctrl + Shift + Page Down / Page Up

Select Text, Move, and Delete Text

Select all — Extend selection to entire document

Ctrl + A

Select Text, Move, and Delete Text

Cancel selection and return to beginning / to end of selection

Arrow Keys

Select Text, Move, and Delete Text

Turn Extend Mode on: Extend selection without pressing Shift

F8

Select Text, Move, and Delete Text

After pressing F8 for Extended Mode, adds one paragraph to selection

Enter (in extended mode)

Select Text, Move, and Delete Text

Extend selection in Extended Mode:

Arrow keys , Page up / Page down

Select Text, Move, and Delete Text

Reduce the size of a selection in Extended Mode

Shift + F8

Select Text, Move, and Delete Text

Select a vertical block of text in Extended Mode

Ctrl + Shift + f8 , and arrow keys

Select Text, Move, and Delete Text

Turn extend mode off

Esc

Select Text, Move, and Delete Text

Move selected text to different position

F2 , then move to position and press Enter

Select Text, Move, and Delete Text

Copy selected text to different position

Shift + F2 , then move to position and press Enter

Select Text, Move, and Delete Text

Delete one character to the right / to the left (or delete selection)

Delete / Backspace

Select Text, Move, and Delete Text

Delete one word to the right / to the left

Ctrl + Delete / Backspace

Select Text, Move, and Delete Text

Delete one character to the right or delete selection

Delete

Select Text, Move, and Delete Text

Decrease / Increase font size one value

Ctrl + Shift + < / Ctrl + Shift + >

Undo, Copy and Paste

Undo the last action

Ctrl + z

Undo, Copy and Paste

Redo the last action

Ctrl + Y

Undo, Copy and Paste

Cut / copy/ paste selected text or object

Ctrl + X / Ctrl + C / Ctrl + V

Undo, Copy and Paste

Copy text format

Ctrl + Shift + C

Undo, Copy and Paste

Paste text format

Ctrl + Shift + V

Undo, Copy and Paste

Paste and keep Source Formatting

Ctrl + V , then Ctrl , then K

Undo, Copy and Paste

Paste and keep Text only

Ctrl + V , then Ctrl , then T

Undo, Copy and Paste

Copy the header or footer from previous section of the document

Alt + Shift + R

Insert Special Characters, Text Elements, and Breaks

Insert Copyright symbol

Alt + Ctrl + C

Insert Special Characters, Text Elements, and Breaks

Insert Ttrademark symbol

Alt + Ctrl + T

Insert Special Characters, Text Elements, and Breaks

Insert Registered Trademark symbol

Alt + Ctrl + R

Insert Special Characters, Text Elements, and Breaks

Insert Euro Currency symbol

Alt + Ctrl + E

Insert Special Characters, Text Elements, and Breaks

Insert horizontal ellipsis (…)

Alt + Ctrl + .

Insert Special Characters, Text Elements, and Breaks

Insert em dash

Alt + Ctrl + -

Insert Special Characters, Text Elements, and Breaks

Insert en dash

Alt + Ctrl + [ + ]

Insert Special Characters, Text Elements, and Breaks

Insert Symbol (insert menu)

Alt , then n , u

Insert Special Characters, Text Elements, and Breaks

Insert Unicode character, e.g. 20ac

Type character code and press Alt + X

Insert Special Characters, Text Elements, and Breaks

Insert ANSI character

Alt +character code on numeric keyboard

Insert Special Characters, Text Elements, and Breaks

Insert a Footnote

Alt + Ctrl + F

Insert Special Characters, Text Elements, and Breaks

Insert an Endnote

Alt + Ctrl + D

Insert Special Characters, Text Elements, and Breaks

Insert a hyperlink

Ctrl + k

Insert Special Characters, Text Elements, and Breaks

Insert Citation Mark

Alt + Shift + i

Insert Special Characters, Text Elements, and Breaks

Insert Index Mark

Alt + Shift + x

Insert Special Characters, Text Elements, and Breaks

Insert paragraph break

Enter

Insert Special Characters, Text Elements, and Breaks

Insert line break without breaking paragraph

Shift + Enter

Insert Special Characters, Text Elements, and Breaks

Insert page break

Ctrl + Enter

Insert Special Characters, Text Elements, and Breaks

Insert column break (break table)

Ctrl + Shift + Enter

Insert Special Characters, Text Elements, and Breaks

Insert nonbreaking space

Ctrl + Shift + Space

Insert Special Characters, Text Elements, and Breaks

Insert nonbreaking hyphen

Ctrl + Shift + - (Hyphen)

Insert Special Characters, Text Elements, and Breaks

Insert optional hyphen

Ctrl + -

Format Text and Paragraph

Apply/remove bold

Ctrl + B

Format Text and Paragraph

Apply/remove italic

Ctrl + I

Format Text and Paragraph

Apply/remove underline

Ctrl + U

Format Text and Paragraph

Apply/remove double-underline

Ctrl + Shift + D

Format Text and Paragraph

Apply/remove words underline (only words, no spaces)

Ctrl + Shift + W

Format Text and Paragraph

Apply/remove hidden formatting

Ctrl + Shift + H

Format Text and Paragraph

Apply/remove all Cap

Ctrl + Shift + A

Format Text and Paragraph

Apply/remove small capitals

Ctrl + Shift + k

Format Text and Paragraph

Open the Font dialog box

Ctrl + D

Format Text and Paragraph

Decrease / Increase font size one value

Ctrl + Shift + < / >

Format Text and Paragraph

Decrease / Increase font size one point

Ctrl + [ / ]

Format Text and Paragraph

Apply/remove subscript

Ctrl + =

Format Text and Paragraph

Apply/remove superscript

Ctrl + Shift + =

Format Text and Paragraph

Copy formatting

Ctrl + Shift + C

Format Text and Paragraph

Paste formatting

Ctrl + Shift + V

Format Text and Paragraph

Change between all upper-, first letter upper- and all lower-case

Shift + F3

Format Text and Paragraph

Apply strike-through formatting (font dialog)

Alt + H , 4

Format Text and Paragraph

Change the selection to the Symbol font

Ctrl + Shift + Q

Format Text and Paragraph

Reveal Formatting (show all formats of selection)

Shift + F1

Format Text and Paragraph

Apply/remove Highlight Text Feature

Ctrl + Alt + H

Format Paragraphs and Apply Styles

Right-align paragraph

Ctrl + R

Format Paragraphs and Apply Styles

Left-align paragraph

Ctrl + L

Format Paragraphs and Apply Styles

Center-align paragraph

Ctrl + E

Format Paragraphs and Apply Styles

Justify-align paragraph

Ctrl + J

Format Paragraphs and Apply Styles

Indent paragraph from the left and increase / decrease indent

Ctrl + M / Ctrl + Shift + M

Format Paragraphs and Apply Styles

Increase hanging indent

Ctrl + T

Format Paragraphs and Apply Styles

Decrease hanging indent

Ctrl + Shift + T

Format Paragraphs and Apply Styles

Set line-spacing to single-space

Ctrl + 1

Format Paragraphs and Apply Styles

Set line-spacing to double-space

Ctrl + 2

Format Paragraphs and Apply Styles

Set line-spacing to 1.5

Ctrl + 5

Format Paragraphs and Apply Styles

Add or remove one line space preceding a paragraph

Ctrl + 0 (zero)

Format Paragraphs and Apply Styles

Open or close Styles task pane

Alt + Ctrl + Shift + s

Format Paragraphs and Apply Styles

Apply Heading 1 style

Alt + Ctrl + 1

Format Paragraphs and Apply Styles

Apply Heading 2 style

Alt + Ctrl + 2

Format Paragraphs and Apply Styles

Apply Heading 3 style

Alt + Ctrl + 3

Format Paragraphs and Apply Styles

Promote / demote Headings

Alt + Shift + Arrow Right / Arrow Left

Format Paragraphs and Apply Styles

Apply Normal style

Ctrl + Shift + N

Format Paragraphs and Apply Styles

Open Apply Styles task pane (will not close with pressing it a second time)

Ctrl + Shift + S

Search and Replace

Open traditional find and replace window

Ctrl + H

Search and Replace

Open traditional find window

Ctrl + H , then Alt + D

Search and Replace

Repeat last find after closing find window

Shift + F4

Search and Replace

Jump between find menu and document

Ctrl + Tab

Search and Replace

Move find menu window

Alt + Space , Arrow keys and Enter

Search and Replace

Close traditional search window if active

Esc

Search and Replace

Open (new) search menu in navigation task pane

Ctrl + f

Search and Replace

Open and close Navigation pane (View, Navigation)

Alt , W , K

Ribbons and Navigation Pane

Show or hide the ribbon

Ctrl + F1

Ribbons and Navigation Pane

When in ribbon Open or activate selected item

Space or Enter

Ribbons and Navigation Pane

Open and close Navigation pane (View, Navigation)

Alt , W , K

Ribbons and Navigation Pane

With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document

F6 / Shift + F6

Ribbons and Navigation Pane

In Navigation Pane: Move through Navigation Pane options

Tab / Shift + Tab

Tables

Jump one row down / one row up

Arrow Down / Arrow Up

Tables

Jump to (and select) next / previous table cell

Tab / Shift + Tab

Tables

Jump to first column/ jump to last column

Alt + Home / Alt + End

Tables

Jump to first row / jump to last row

Alt + Page Up / Alt + Page Down

Tables

One cell to the left / to the right

Ctrl + Arrow Left / Ctrl + Arrow Right

Tables

Select current table cell

Shift + End

Tables

Select content of current table cell

end , then shift + Home

Tables

Extend selection to adjacent cells

Press and hold shift and press arrow keys repeatedly

Tables

Extend selection or block

Ctrl + Shift + f8 , then press

Tables

Select an entire table

Alt + 5 on numeric keypad (with numLock off)

Tables

Move current row up or down

Alt + Shift + Arrow Up / Alt + Shift + Arrow Down

Tables

Select row*

In first column, press shift + end

Tables

Select column

In first row press alt + Shift + Page Down

Tables

Delete columns with columns selected

Shift + Del

Outline View

Switch to Outline View

Ctrl + Shift + O

Outline View

Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)

Tab / Shift + Tab

Outline View

Move selected paragraphs up / down

Alt + Shift + Arrow Up / Arrow Down

Outline View

Demote to body text (set style to normal)

Ctrl + Shift + N

Outline View

Expand / Collapse text under a heading

Alt + Shift + + / -

Outline View

Expand or collapse all text or headings

Alt + Shift + A

Outline View

Hide or display character formatting

/ key on the numeric keypad

Outline View

Show the first line of body text or all body text

Alt + Shift + L

Outline View

Show all headings with the Heading 1 style

Alt + Shift + 1

Outline View

Show all headings up to Heading n

Alt + Shift + n

Outline View

Insert a tab character

Ctrl + Tab

Review Documents

Choose the Spelling command (Review tab).

F7

Review Documents

Insert a comment

Alt + Ctrl + M

Review Documents

Turn change tracking on or off

Ctrl + Shift + E

Review Documents

Close the Reviewing Pane if it is open.

Alt + Shift + C

Review Documents

Display nonprinting characters.

Ctrl + Shift + *

Review Documents

Display the Selection and Visibility task pane.

Alt + F10

Review Documents

Open the Word Counting dialog box.

Ctrl + Shift + G

Print Documents

Print a document (print preview)

Ctrl + P

Print Documents

Close print preview

Esc

Print Documents

Move around the preview pages (with focus on preview page*)

Arrow keys , Page up / Page Down

Print Documents

Move to first page / last page (with focus on preview page)

Ctrl + Home / Ctrl + End

Enter Special Fields

Insert current Date Field

Alt + Shift + D

Enter Special Fields

Insert Page Number Field

Alt + Shift + P

Enter Special Fields

Insert current Time Field

Alt + Shift + t

Enter Special Fields

Insert Mark Citation Field

Alt + Shift + I

Enter Special Fields

Insert Mark Index Field

Alt + Shift + X

Enter Special Fields

Insert Tablef of Content

Alt + Shift + O

Enter Special Fields

Insert an empty field

Ctrl + F9

Enter Special Fields

Insert a LISTNUM field

Ctrl + Shift + l

Enter Special Fields

Show or hide field code/result of selected field

Shift + F9

Enter Special Fields

Show or hide field codes/results of all fields in document

Alt + F9

Enter Special Fields

Update selected fields*

F9

Enter Special Fields

Go to the next field/ previous field

F11 / Shift + F11

Enter Special Fields

Update linked information in a Microsoft Word source document

Ctrl + Shift + F7

Enter Special Fields

Unlink a field

Ctrl + Shift + F9

Enter Special Fields

Lock a field / Unlock a field

Ctrl + F11 / Ctrl + Shift + F11

Mail Merge

Preview a mail merge

Alt + Shift + K

Mail Merge

Merge a document

Alt + Shift + N

Mail Merge

Print the merged document

Alt + Shift + M

Mail Merge

Edit a mail-merge data document

Alt + Shift + E

Mail Merge

Insert a merge Field

Alt + Shift + F

The Rest

Get Help or visit Microsoft Office.com

F1

The Rest

Open the window menu

Alt + Space

The Rest

Exit Word

Alt + F4

The Rest

Display a shortcut menu (Simulate right mouse button)

Shift + F10

The Rest

Create new Building block with selected texts

Alt + F3

To move a row or column using the mouse, follow these steps:

1. Select the entire row or column that you want to move.
2. Click on the highlighted row or column and hold down the mouse button.
3. Drag the row or column to the place where you want it to be.
4. Release the mouse button.

Why can’t I move my columns in Word?

Double-check the column settings you have in place to make sure the formatting is configured as required. Select the section of the text you’re working with, then choose “Columns” and “More Columns” from the Page Layout menu tab.

Can you swap columns in a table in Word?

Select the column you want to move. Press Ctrl+X, click on the cut tool on the toolbar, or choose Cut from the Edit menu. This removes the column from the table and copies it to the Clipboard. Move the insertion point to the beginning of the top cell of the column before which you want to place the column you just cut.

How do I swap columns and rows in Word?

Select an empty cell below your pasted table. Click the arrow under the “Paste” button on the ribbon and choose the “Transpose” option. Your table will appear flipped.

How do I move columns in Word without affecting other cells?

Case 1: Adjust the Width of One Column without Affecting Others

1. First, click “View” tab and then check the “Ruler” box in “Show” group.
2. Next you can see the ruler on the top of the document. And there are tabs on the ruler above each column border. Click on one of these tabs to adjust a specific column.

How do I move columns to columns in Word?

Press Alt+Page Down on the keyboard if you want to switch from current column to next column. Have in mind, this won’t work if next column is empty. If you are in next column you can switch to the top of the previous column by pressing Alt+Page Up on your keyboard.

How do I fix columns in Word?

To fit the columns to the text (or page margins if cells are empty), click [AutoFit] > select “AutoFit Contents.” To fit the table to the text, click [AutoFit] > select “AutoFit Window.” To keep Word from automatically adjusting your column size, click [AutoFit] > select “Fixed Column Width.”

How do I switch two columns in a table?

Move the mouse to the right edge of the column until your cursor changes to four arrows pointing in all directions. Left click on the edge of the column and hold the Shift key. Drag the column to the one you want to swap it with.

How do you switch columns in a table?

Shift Key

1. First, select a column.
2. Hover over the border of the selection.
3. Press and hold the Shift key on your keyboard.
4. Click and hold the left mouse button.
5. Move the column to the new position.
6. Release the left mouse button.
7. Release the shift key.

How do I invert two columns in Word?

Select the list, choose Table » Convert » Text to Table, make sure the Tabs option is selected and that the “Number of columns” box shows the right number of columns, and click the OK button to perform the conversion.

How do I swap lines in Word?

Word provides a handy shortcut that allows you to easily move rows around in a table. Simply follow these steps: Position the insertion point in the row you want to move or select the rows you want to move. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

How do I change a table to column in Word?

Convert a Table to Text

1. With the table selected, click the Layout tab.
2. Expand the Data group, if necessary.
3. Click the Convert to Text button.
4. Choose how you want the cells separated. You can separate the columns with new paragraph marks, tabs, or commas. You could also specify another custom separator.
5. Click OK.

How do you resize a column or width?

Select the column or columns that you want to change. On the Home tab, in the Cells group, click Format. Under Cell Size, click Column Width. In the Column width box, type the value that you want.

How do you change the width of a column without changing the whole?

To use AutoFit, click a cell in the row or column you want to change. Within the ribbon menu, click “Home.” Under “Cells,” click the “Format” button. Under “Cell Size” click “AutoFit Column Width” or “AutoFit Row Height” as desired.

How do I move one side of a table in Word?

Shift +Tab keys To move one cell backward in a table. Arrow keys Allow you to move left, right, up and down.

How do I move my cursor between columns in a Word document?

If you are working with multiple columns in your document, you may need to jump from column to column at times. The standard way to do this (using the keyboard) is to use the Alt key in conjunction with the up and down arrow keys. If you press Alt+Down Arrow, the insertion point is moved to the top of the next column.

How do you fix a fixed column width in Word?

Select your table. On the Layout tab, in the Cell Size group, click AutoFit. Click Fixed Column Width.

How do I remove a column break in Word?

To remove column breaks:

1. By default, breaks are hidden. If you want to show the breaks in your document, click the Show/Hide command on the Home tab.
2. Place the insertion point to the left of the break you want to delete.
3. Press the delete key to remove the break.

How do you move columns in Word for Mac?

Move columns: After selecting the columns, click and hold one of the column letters until the columns appear to rise off the table, then drag them to the right or left of another column.

How do you move a line right in Word?

Align the text left or right

1. Select the text that you want to align.
2. On the Home tab, in the Paragraph group, click Align Left or Align Right .

How do you move multiple lines in Word?

Margin+click and drag
If you drag while holding down the mouse, Word will select multiple lines, even paragraphs. Word will stop selecting when you stop dragging.

Thursday, January 13th, 2011

Labels: columns, jump, move between columns, shortcut keys, switch, Word, Word 2003, Word 2007, Word 2010

Labels:Uncategorized