Jump points in word

Changing Paper Size

Figure 4-1. The Size menu, like many Word 2007 menus, uses icons as well as text to give you quick visual cues. Your choices include Letter (8.5” × 11”), Tabloid (11” × 17”), and more. If you’re using standard-size paper (including standard international sizes like A3 and A4), you can click one of these choices, and you’re done.

If you can’t find the paper size you need on the Size menu, then you need to customize your paper size, which you do in the Page Setup dialog box’s Paper tab. Here are the steps:

Setting Paper Orientation

Figure 4-3. Click Portrait or Landscape to choose a page orientation for your document.

Selecting Preset Margins

Figure 4-4. The Margins menu provides some standard settings such as the ever popular one inch all the way around. Word calls this favorite of businesses and schools the Normal margin. If you’ve customized your margins, your most recent settings appear at the top of the menu.

• ▸ Normal gives you one inch on all sides of the page.

• ▸ Narrow margins work well with multicolumn documents, giving you a little more room for each column.

• ▸ Moderate margins with three-quarter inches left and right let you squeeze a few more words in each line.

• ▸ The Wide preset gives you more room for marginal notes when you’re proofing a manuscript.

Note

Word measures margins from the edge of the page to the edge of the body text. Any headers and footers that you add (Section 4.4.1) appear in the margin areas.

Setting Custom Margins

1. Go to Page Layout → Page Setup → Margins → Custom Margins to open the Page Setup box to the Margins tab (Figure 4-5).

   The Page Setup box has three tabs at the top. The Margins tab is on the left.

2. At the top of the box, enter dimensions for top, bottom, left, and right margins.

   The boxes in the Margins section already contain your document’s current settings. To change the Top margin to one and a half inches, select the current setting, and then type 1.5, or you can click the arrows on the right side of the box to change the margin number. Make the same change in the Bottom, Left, and Right margin text boxes.

   Tip

   While you’re here in the Page Setup box, double-check the page Orientation setting. Margins and page orientation have a combined effect. In other words, if you want a quarter-inch top margin, make sure the orientation is set correctly depending on whether you want the “top” of the page to be on the long side or the short side of the paper.

3. Click OK to apply the changes to your document.

   The Page Setup box closes and your document takes shape with the new margins. If the changes are substantially different from the previous settings, you may find that you have a different number of pages in your document.

   

   Figure 4-5. The Margins tab is divided into four groups of controls: Margins, Orientation, Pages, and Preview. Use the text boxes at the top to set your top, bottom, and side margins. Use the gutter settings to specify the part of the page that’s hidden by a binding.

Setting Margins for Booklets

• ▸ Normal is the setting you use for most single-sided documents.

• ▸ Mirror margins are great for documents with facing pages, like bound reports or newsletters. This setting makes outside and inside margins identical. Outside margins are the left margin on the left page and the right margin on the right page. Inside margins are in between the two facing pages. Documents with facing pages may also have a gutter, which is a part of the page that is hidden when the document is bound.

• ▸ 2 pages per sheet
  prints two pages on a single side of the paper. If you’ve defined headers and footers, they’ll show up on both pages. Usually you cut these pages after printing to create separate pages.

• ▸ Book fold is similar to the option above and prints two pages on one side of the paper. The difference is that the book fold layout
  is designed so you can fold the paper down the middle to create a booklet with facing pages.

Introducing the Header and Footer Tools

Figure 4-9. The Header, Footer, and Page Number menus help you insert predesigned page elements, known as Building Blocks, into your document. You can see what each one looks like right on the menu. At the bottom of the menu, you find options to create (or remove) custom headers, footers, and page numbers.

Inserting and Modifying a Header Building Block

1. Go to Insert → Header & Footer → Header to open the Header menu.

   If you’ve used earlier versions of the program, you’ll notice that the drop-down menus in Word 2007 are larger and much more visual. The Header menu is a good example, as it gives you a clear representation of the available predesigned headers.

2. Use the scroll bar on the right to find the Tiles header.

   You can drag the box in the scroll bar to move quickly through the menu, or use the arrow buttons to browse through the examples.

3. Click the Tiles header to insert it into your document.

   When you select the Tiles header, you’re adding more than text to your document: A Building Block comes with all its own accessories. The Tiles header includes a box with a rule around it and two tiles of color. Inside the tiles are bracketed words.

   When you insert a header, a couple of other things happen too. The Header menu closes and a new Design tab appears on your ribbon, with a Header & Footer Tools tab above. Along with that, a whole slew of new buttons and tools appear on the ribbon (left to right): Header & Footer, Insert, Navigation, Options, Position, and the Close Header and Footer button.

4. Click the bracketed words “Type the document title,” and then type a title of your choice.

   The bracketed words are a prompt that you’re supposed to enter new text in that spot. A single click anywhere on the words selects the entire group. Type your title, say, A Tale of Two Cities. When you type, the other words and the brackets disappear. When you add a title to the header, Word uses this text to update the title shown in the Document Properties (Office button → Prepare → Properties). For details, see the box.

5. Click the bracketed word “Year,” and then use the calendar control to update the header’s Year field.

   This standard Word tool lets you enter a date by selecting it. At the top, you see the month and year. Click the buttons on either side to move backward or forward through the months. Click a date on the calendar below to select a specific date. Word uses the year from the date you selected to update the Year text in the header. Or you can enter a year simply by typing it.

   You can modify Building Blocks after you add them to your document by typing your own text, which you’ll do next.

6. Click the header to the right of your title. If the title is highlighted, use the right arrow key to deselect the title, and then type a hyphen (-) followed by a space.

   You can also add automatically updating text by inserting a field, which is how Word creates those ever-changing dates and page numbers. Word has fields for lots of other stuff too. You can’t create (or edit) a field by typing directly in your document, though. You must use the Field dialog box.

7. Choose Insert → Quick Parts → Field.

   The Field dialog box opens showing an alphabetical list of field names on the left side, as shown in Figure 4-10. Fields store information about your document and keep track of other information that you can use in your documents.

   

   Figure 4-10. Using fields, you can add automatically updating page numbers, dates, and names. The Field dialog box shows a whole list of fields (left) and provides ways to format them (right) so that they work just right.

8. Double-click the Author field name to insert it into the header.

   The author’s name appears next to the title in the header. (If you’re working on your own computer, it’s probably your name.) This text is grayed out to show that it’s a field and that you can’t edit it directly.

9. Double-click anywhere on the document’s body text to close the Header & Footer Tools contextual tab.

   You have two options for closing the header and going back to editing your document. You can double-click anywhere outside the header, or, on the right side of the ribbon, you can click the Close Header and Footer button. Either way, the header fades out and the text of your document sharpens up. Your insertion point appears back in the body text, and you’re ready to work.

Adding a Matching Footer Building Block

Figure 4-11. Most of the header and footer Building Blocks come in pairs. By using a header and footer with the same name, you can be sure of having a consistent design. You can modify Building Blocks—like this predesigned header and footer—after you insert them in your text. Just edit as you would any text. It’s best to leave the page numbers as they are, though. This page number is grayed out to indicate that it’s a field that automatically changes for each page.

Creating Custom Headers and Footers

1. Go to Insert → Header & Footer → Footer → Edit Footer.

   The insertion point moves from the body of your document to the footer space at the bottom.

2. Type your company name, press Enter, and then type your city and country.

   Pressing Enter puts the city and country on a new line below the company name. Text that you type directly into the footer appears on every page unless you make changes to the header and footer options.

3. Press Tab twice to move the insertion point to the right side of the footer.

   The first time you press Tab, the insertion point moves to the center of the page. If you enter text at that point, Word centers the text in the footer. The second time you press Tab, the insertion point moves to the right margin. Text that you enter there is aligned on the right margin.

4. Type
   Page
   , and then press the Space bar.

   As you type, the insertion point remains on the right margin and your text flows to the left.

5. Choose Header & Footer Tools | Design → Insert → Quick Parts → Field (or press Alt+JH, Q, F) to open the Field dialog box.

   The Quick Parts menu shows several different options: Document Property, Field, and Building Blocks Organizer.

6. In the list of Field Names, double-click Page to insert the Page field in the footer.

   Remember, if you simply type a number into the footer, you’ll end up with the same number on every page. Instead, you place the Page field in your footer to tell Word to insert the correct number on each page. The page number appears in the footer next to the word “Page.” The number is grayed out, indicating that it’s a field and you can’t edit the number.

7. Type
   of
   and then a space. Press Alt+JH, Q, F to open the Field box again, and then double-click the NumPages field to insert it in your footer after the space.

   The NumPages field keeps track of the number of pages in your document. When you’re done, your footer looks like the one in Figure 4-12.

   

   Figure 4-12. This custom footer may not be as flashy as Microsoft’s Building Blocks, but what Chapman and Hall wants, Chapman and Hall gets. The company name and city are plain typed-in text, while the page number and number of pages are fields that update automatically.

Removing Headers, Footers, and Page Numbers

1. Go to Insert → Header & Footer → Header to open the Header menu.

   You see the same menu that you used to insert the header Building Block into your document. At the bottom of the menu, below all the Header examples, you see the Remove Header command.

2. Click Remove Header.

   The Header menu closes, and the entire header disappears from your document—text, graphics, and all.

Customizing Columns

Figure 4-14. You can fine-tune your columns options to create just the right effect. This example uses the “Equal column width” and the “Line between” options.

Automatic Hyphenation

• ▸ Hyphenation zone. This zone is the maximum space that Word allows between the end of a word and the right margin. If the space is larger than this, Word hyphenates a word to close the gap. For most documents, .25” (a quarter of an inch) is a reasonable choice. A larger distance may give you fewer hyphens but a more ragged look to your right margin.

• ▸ Limit consecutive hyphens to. A “ladder” of three or more hyphens makes text difficult to read. Enter 2 in this box, and Word won’t hyphenate more than two lines in a row.

  

  Figure 4-16. Use the Hyphenation box to set the ground rules for hyphenation. Turn on the “Automatically hyphenate document” checkbox at top to have Word automatically hyphenate words according to the rules you set.

Figure 4-17. You may not always agree with Word when it comes to hyphen placement. In this case, the hypen is in the wrong spot in the word “mischance.” To manually set the hyphen, click to put the insertion point between the “s” and the “c,” and then click Yes.

Removing Hyphenation from Your Document

1. Choose Home → Replace (or press Ctrl+H) to open the Find and Replace dialog box to the Replace tab.

   If you don’t see a Special button at the bottom, click the More button on the left to expand the box. (If the box is expanded, the More button is labeled “Less” and clicking it shrinks the box.)

2. Click in the “Find what” box to put the insertion point in the box.

   Normally, you’d just type in the text that you’re searching for, but the optional hyphen is a special character that you won’t find on your keyboard. Searching for optional hyphens requires a couple of extra steps.

3. Click the Special button to reveal the list of special characters.

   The Find and Replace tool can search for a number of special characters. Some of them, like the optional hyphen and the paragraph mark, are nonprinting characters. Others, like the em dash need more than a single keystroke to produce.

4. From the menu of special characters, choose Optional Hyphen.

   The Special menu closes when you make a choice from the list. In the “Find what” box, you see ^-, the code Word uses to indicate an optional hyphen. Leave the “Replace with” box empty, because you want to replace the optional hyphens with nothing, which effectively removes them.

5. Click Replace All to remove all optional hyphens from your text.

   Word quickly removes the optional hyphens and displays a message telling you how many changes were made. Click Close to dismiss the alert box, and then, in the Find and Replace box (Figure 4-18), click Close. Mission accomplished.

   

   Figure 4-18. Click the Special button on the Replace tab (Ctrl+H) to enter nonprinting characters like optional hyphens in the “Find what” or “Replace with” field. You can change your display settings to always show optional hyphens. When they aren’t at the end of a line, optional hyphens look like the character between the “r” and “t” in the word “mortals” (circled).

Inserting Section Breaks

Note

When you use the Breaks menu (Figure 4-19), remember that the breaks shown at the top aren’t section breaks. They’re just text formatting breaks like page breaks and column breaks. The commands on the bottom are section breaks, as advertised.

1. Click within your text to place the insertion point where you want the section break.

   You’re going to insert a Next Page break, so click after the end of a sentence or paragraph. Also, make sure you’re in Print Layout view, so you can see the results of the break.

2. Choose Page Layout → Page Setup → Breaks, and then select Next Page from the drop-down menu.

   If you’re at the end of your document, Word creates a new empty page, and your insertion point is on the new page, ready to go. If you’re in the middle of a document, Word creates a page break and moves your insertion point and all the remaining text to the new section.

3. With the insertion point in the new section, click the Orientation button (Page Layout → Page Setup → Orientation), and then choose Landscape.

   When you make Page Setup changes in your new section, they affect only the new section. So when you change the page orientation to landscape, you see pages before the break in portrait orientation and pages after the break in landscape orientation.

Figure 4-20. To delete a section break, change to Draft view. Section breaks show as dotted, double lines. Select the break by clicking the line, and then press Delete.

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From PowerPoint 2013 onwards, you can do the following:

• Right-click the border of a shape
• Choose Edit Points
• Ctrl-click to add a point, or right-click and select Add Point

These become glue points that connector lines and such will snap to. Note that this changes the original shape and may break connections to existing glue points.

With older versions, you can’t add more glue points, but you can draw an additional shape with glue points where you want them, then group it with the first shape.

This description can be found at this link:

answered Jan 29, 2019 at 1:26

I had same issue and was annoyed with adding points method because of need to be very careful for spline interpolation between points (was really hard to make straight line and align points very carefully). So here is what I did:

[Step1]

Start to draw a rectangle with two smaller rectangles in it (add lines connected to smaller rectangles to get the big picture)

[Step2]

Resize smaller rectangles to snap on edges of the bigger one

[Step3]

Select no to draw contour for smaller rectangles (at this point I also removed helper lines)

[Step4]

Group the rectangles in a single form

[Step5]

Add this new form to your favorites

[And voilà]

You can now connect lines at added new points

answered Jun 2, 2020 at 10:52

The above method only works in newer versions of PPT and it doesn’t work with curved shapes. If you try to add a connection or glue point to a curved shape it distorts the shape.

Here is a workaround for earlier versions of PPT and for curved shapes.

1. Add a shape, any shape.

2. Then away from the first shape add a circle shape and shrink it down as small as you can make it — you can use the Size tool to make it say 0.1cm — so that it is just a dot.

3. To start with make sure the fill colour of the dot is different from the shape at point ‘1’.

4. Amend the line (outline) colour of the dot so that it has no colour.

5. Duplicate the dot a few times — sufficient for the number of connection points you want to add to the shape at ‘1’. They will become your new connection points.

6. Then position the dots just inside the outer edge of the shape at ‘1’ exactly where you want them to be.

7. When you’ve done this and you’re sure they’re exactly where they should be, change the fil colour of all the dots to the same as the main shape at ‘1’. So that you can no longer see them.

8. Now select and group the main shape at ‘1’ and all the dots inside it together.

9. Finally add another shape, then a connector, and try connecting it to the main shape at the the postion where you’ve added one of your dots.

   If this has worked both ends of the connector should be green, thus proving your dots are now acting as connection points.

10. If you’re using a gradient fill for the main shape then the points will still be visible.

    However if at point 8 where you group them altogether, you bring the main shape to the front thus masking the dots, it will still work.

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