In 2018, over 155.76 million workers were employed in America. While the employment statistics has its ups and downs over the years, it is no surprise that there will be a pool of applicants to expect in a company every year. That means employers will run through various data from each applicant’s experience, resume, contact details, and so forth. Hence, finding the right person to hire from a range of potential candidates is challenging. Thankfully, you can allow applicants to use a uniform template and extract all important details easily. How so? Through the use of job application form templates.
50+ Sample Job Application Form Templates
What Is a Job Application Form?
Jobs and employment are a normal cycle in the corporate industry. But, it isn’t right to hire anyone to fill empty slots at work without formalities. Employers should ensure any applicant who wishes to be part of their organization or business should begin filling in a standard job application form. Like any application form, this official document gathers the critical information of job applicants during the hiring period. Thanks to such forms, you can streamline your enterprise’s hiring process until you find the best candidate suited for the role.
According to a 2018 survey, 155.76 million workers were employed in America.
Also, Statista reported that the hospitality industry received the highest number of job applications advertised—around 46 applications for each job.
Meanwhile, SmallBizGenius confirmed that there were about 582 million entrepreneurs worldwide.
Why Are Job Application Forms Important?
Job application forms are essential for various reasons. First, they are reliable assistants when you need to find out the important details of every applicant. Applicants write their work experience, contact information, educational background, and more in the forms. Instead of memorizing each applicant’s details, you can refer to the details written inside the forms. Also, a job application form’s purpose includes analysis. You can later analyze which employee is suitable for specific jobs after studying the different candidates’ info.
Moreover, a job application form is relevant to all sorts of businesses. As reported, there are over 582 million entrepreneurs globally. And you can expect different industries involved in every business. A basic job application form is already useful for any job opening in a restaurant, retail business, school, hospital, hotel, or government. Thus, such forms do not only apply to limited examples. What matters most is that the application form is tailored strategically, and the applicant has given the complete details, then voila! You have an easy hiring process.
The Parts of a Job Application Form
Job application forms are the official documents that make a first impression on employers. Such forms are also responsible for whether an employer accepts or rejects an applicant. And the least employers can do is to guide applicants on what to provide in applying. The format prepared in the form would help applicants write the correct details. To make the format and presentation right, it is also crucial for the employer to know the important parts of a job application. And these are the following:
Personal Info: A generic job application form would begin asking for an applicant’s personal information. Such information would include the applicant’s full name, address, phone numbers, email address, emergency contact list, date of birth, age, and the like. And employers should be aware not to discriminate against anyone’s age, gender, or religion. Some forms even ask for the applicant’s preferred name at work to be sensitive about what offends the applicant or not.Job Position: Always provide a space for applicants to state or choose their desired job position. And this part is where work-related data begins. Besides the job title, you can inquire about the desired salary amount, when to start working, and other qualifications. Also, other businesses want to know if the applicant knows anyone from their organization. Or perhaps, if any of their employees referred that applicant.Educational Background: The education section is crucial in other organizations. This segment would ask applicants to note their previous schools’ names, school addresses, specific programs or courses taken, years attended, grade point average, or graduation dates. For example, a working student might want to apply as an official teacher to a certain school. Set a format for this applicant to mention the school accomplishments, special honors, and some extracurricular activities taken. The point is any school-driven data is present here.Work Experience: It is expected for employees to indicate which companies they worked at before. And it will be written under the work experience section. This part requires the previous employer’s name, address, contact details, and so forth. A properly sequenced employment history is also relevant here. Thus, applicants must mention their most recent work experiences first down to the oldest. And for other companies, employers ask about the applicant’s reason for leaving and how much they used to earn.Reference Page: A reference section is crucial, so it will be easy for employers to know who to contact. That is if they want to know more about an applicant’s character or job performance. Reference pages often contain the name, address, and contact info of anyone who could vouch for the applicant’s background. And it is expected for applicants to list down credible people that can attest to their working skills and performance.Miscellaneous: The miscellaneous segment is considered as an ‘others’ section, meaning other details not included in the different parts mentioned earlier will be here. For example, this section is where you incorporate questions related to military status, citizenship, arrests, driver’s license, and other information. In other cases, information related to ethnicity or gender will be labeled as voluntary information. That is if applicants wish not to answer some parts.Certification: Job application forms often end with the certification. The certification marks if all details written by applicants are truthful. Otherwise, false information may lead to termination. Certification also varies for every company if they wish consent about doing a background check on the applicant. And despite what other details are incorporated in the certification, it should end by requiring the applicant’s signature and date of signing.
How to Prepare a Job Application Form
Job applicants don’t immediately go through an interview without sending job application forms first. Such documents are responsible for HR to assess and decide which candidates are suitable or not anyway. But, the application process may be delayed with a poorly-made form. Be sure to recommend a well-thought-out job application form. And you can create one by following these four simple steps:
Step 1: Use a Template and Insert Your Branding
Start by choosing from our collection of job application form templates. Compare each template and select the best example that suits your needs. Next, fill in the details by starting with the branding. Job application sheets are not solely for promotional purposes, but it is still standard to include your enterprise’s branding. Why so? Including the company’s name and logo is needed for brand consistency. That way, anyone who checks the form can easily tell which business it belongs to. Besides the business name and logo, you can add your enterprise’s official website URL, contact information, address, etc. In short, design the form according to your brand.
Step 2: Ask Relevant and Crucial Details
Any job application form contains a series of questions and blanks where applicants could write their answers. But the problem with most application forms is when they do not ask the relevant and critical details. Employers should determine what specific info they want to know from every applicant. If the employer is more interested in an applicant’s previous work experience, then it should be highlighted in the form. And it will be easier for applicants to fill in the blanks when there are labels of what to jot down in the form.
Step 3: Arrange the Flow of Data
Do not just blindly ask questions without organization. Arrange the details and format so the overall form is easy to follow and completed quickly. Do you remember the job application form’s parts, as discussed earlier? Such parts or categories are your guides regarding how the flow should be presented on the document. You should know that everything starts with the title, instructions, the main body, and end the document with a signature line. Rest assured that when the data are arranged properly, all information will be easy to comprehend.
Step 4: Make It Simple but Professional
It will be fun to design documents, but you have to keep in mind that job applications are formal business documents. It should observe a professional look. And if you plan on giving numerous designs or complicated processes, it won’t be easy to create the forms, especially when more people want to apply someday. The best approach is to observe an easy yet professional look so applicants can quickly complete their job applications, and employers won’t have a hard time getting the important details. Lastly, review if the form is free of errors and that the texts are legible. After that, print and reproduce the documents.
FAQs
What are other names for job application forms?
Many names are associated with job application forms. They include the employment application form, application for employment form, or just the standard application form. Nonetheless, such names function the same thing, wherein they all benefit the job hiring process.
Which industry has the most number of job applications?
According to Statista’s research survey, the hospitality industry, which includes bars, hotels, and restaurants, was the top industry that received the highest number of job applications. It garnered 46 applications for every job.
Are employers required to use application forms when hiring?
Application forms are not exactly required since many businesses accept resumes, curriculum vitae, or biodata forms. However, application forms make it easy to gather much information in a uniform or standardized format, unlike resumes or CV where applicants can decide their format.
Job application forms are, undoubtedly, comprehensive tools that companies could use to evaluate potential candidates for job vacancies. What makes the application form special, compared to a resume or cover letter, is how job applications no longer require flowery words or irrelevant data. Job applications seek fundamental and straightforward facts that detail an applicant’s background. And if employers download job application form templates and encourage applicants to use uniform samples, expect a quick and thoughtful way to select the most qualified candidate.
Interview Application Form Template. Attached files (download requires membership) interview form.doc (59.5 kb, 10361 views) deep_desh29. This form template allows the student to submit an application in order to.
Interview questionnaire form is a form which includes every type of basic details of the applicants. However, should you find this form is. Narrow down your applicant pool based on skills and experience related to the role.
Use A Chance To Customize The Interview Application Form Widget Template In A Couple Of Clicks And Add It Into Your Website Directly Out Of The Demo.
Interview questionnaire form is a form which includes every type of basic details of the applicants. (example personal statements for job roles, and college or university) is how2become.com legit? Fillable and printable employee interview form 2022.
This Form Contains A Section To Score The Candidate On Certain Criteria.
Counseling form employee corrective action form employee coaching form employee appraisal form workers’ compensation forms application for employment form employment verification form salary increment letter template. Using an interview evaluation form. Sections include applicant information, education, references, previous employment, and military service.
Attached Files (Download Requires Membership) Interview Form.doc (59.5 Kb, 10361 Views) Deep_Desh29.
This summarizes all the information collected during an interview in a more standardized way. Job interview application form template after you hire your new job applicant, you can track their vacation and benefits using the vacation tracking template. If you’d like to just start using the form, you can just go on and use this employee exit interview form template.
This Simple Employment Online Application Template Makes It Easy For The Recruitment Team To.
This kind of form helps or assists the interviewer in evaluating the candidate if he or she is a good choice for the job. Dear friends, please find attached a sample of personal data form, which you may nodify as per the organisation needs and which required for candidates who comes for an interview. If one were to use interview consent forms to gather an applicant’s consent for an interview, then an interview assessment form gathers data by means of an interview.
As An Employee, You Need To Fill Out An Internal Application Form If You Want To Move Up To A Higher Position.
This form template allows the student to submit an application in order to. However, should you find this form is. Evaluate a candidate by assigning a score to each item based on how well they meet the requirements.
Здесь вы найдете 5 писем-образцов о приеме на работу (application letters). Все они приведены с переводом на русский язык.
Все о деловых письмах на английском и их типах
Полезные фразы для деловой переписки
Друзья, в 2022 году запущен онлайн тренинг для взрослых «Говорю по-английски грамотно» с голосовыми домашними заданиями и моей регулярной голосовой обратной связью. Цель тренинга — быстро систематизировать всю базовую грамматику с нюансами, закрыть пробелы и качественно вывести это в речь. По программе и условиям участия я подробно рассказываю в соцсетях (Instagram, Bкoнтaктe).
Письмо 1
Tom Garryson
7834 Divino street
Chicago, Illinois
Trend&Fashion
9034 Groom Street
Chicago, Illinois
USA, 90345
May 12, 2012
Dear Sirs,
I would like to apply for the job of courier in your company. I need part-time job and I am ready to work at the time convenient for you. I have a car for long distances and a bicycle for going round the city. I am very communicative and reliable. More information about me you may learn from my resume attached here.
With respect,
Tom Garryson
Перевод:
От: г-н Том Гэррисон
7834 Дивино улица, Чикаго, Иллинойс
Кому: «Тренд&Фэшн»
9034 Грум стрит, Чикаго, Иллинойс, США 90345
12 мая 2012 года
Уважаемые господа,
Я бы хотел претендовать на позицию курьера в Вашей компании. Мне нужна работа с частичной занятостью, я готов работать в то время, которое удобно Вам. У меня есть автомобиль для поездок на длинные расстояния и велосипед для поездок по городу. Я — очень коммуникативный и ответственный человек. Более подробную информацию обо мне Вы можете узнать из моего резюме, приложенного к письму.
С уважением,
Том Гэррисон
Письмо 2
Andrew Roll
7834 Central street
Chicago, Illinois
Trend&Fashion
9034 Groom Street
Chicago, Illinois
USA, 90345
August 01, 2012
Dear Sirs
I have just completed my final year at the University of Chicago and would like to apply for a position of Marketing Specialist in your company. I do not have any work experience but I have a great wish to become the part of your company and do my best for its success. I attached my CV so that you can learn more information about me. You may invite me for an interview at any time convenient for you. Thank you for your time.
With respect,
Andrew Roll
Перевод:
От: г-н Эндрю Ролл
7834 Централ стрит, Чикаго, Иллинойс
Кому: «Тренд&Фэшн»
9034 Грум стрит, Чикаго, Иллинойс, США 90345
01 августа 2012 года
Уважаемые господа
Я только что закончил Университет Чикаго и хотел бы работать в Вашей компании на позиции специалиста по маркетингу. У меня нет опыта работы, но зато у меня есть огромное желание стать частью Вашей компании и делать все возможное для ее успеха. Я приложил свое резюме, чтобы Вы могли узнать обо мне больше информации. Вы можете пригласить меня на собеседование в любое удобное для Вас время. Спасибо, что уделили мне время.
С уважением,
Эндрю Ролл
Рекомендую
Kind regards — отличное и серьезное пособие от зарубежного автора, специалиста по коммуникациям, которая собрала в данной книге свой и чужой опыт ведения деловой переписки на английском языке. Там вы найдете множество живых примеров и советов. Эта книга станет вашим помощником и надежным партнером на долгое время.
Письмо 3
Kira Stan
7834 East street
Chicago, Illinois
Trend&Fashion
9034 Groom Street
Chicago, Illinois
USA, 90345
July 12, 2001
Dear Sirs
With reference to your vacancy for Office Manager I am sending you my CV attached to this letter. I have an experience of working as a secretary for 2 years in a small company where I had no career prospects. I am the Bachelor of Business Administration and so I think my education would allow me to make a significant contribution to your company. I would be very grateful if you consider my application.
With respect,
Kira Stan
Перевод:
От: г-жа Кира Стэн
7834 Ист стрит, Чикаго, Иллинойс
Кому: «Тренд&Фэшн»
9034 Грум стрит, Чикаго, Иллинойс, США 90345
12 июля 2001 года
Уважаемые господа
В ответ на Вашу вакансию офис-менеджера я отправляю Вам свое резюме, приложенное к этому письму. Я имею опыт работы секретарем в течение 2 лет в маленькой компании, где у меня не было карьерных перспектив. Я имею степень бакалавра управления и поэтому я думаю, что мое образование позволит мне сделать значительный вклад в Вашу компанию. Я была бы Вам очень благодарна, если Вы рассмотрите мое заявление.
С уважением,
Кира Стэн
Письмо 4
Steve McGonagal
7834 Paradise street
Chicago, Illinois
Chicago Motors
9034 River Street
Chicago, Illinois
USA, 90345
July 21, 2007
Dear Sirs,
My name is Steve and I am writing in response to your advertisement. I am looking for a job of mechanic. I have experience of work as a mechanic in service center and appropriate education. I decided to move to your area that is why I apply for your job. I am a reliable person and would be a good worker for you. You may invite me for an interview at any time. Thank you for your attention.
With respect,
Steve Mcgonagal
Перевод:
От: г-на Стив Макгонагал
7834 Парадайз стрит, Чикаго, Иллинойс
Кому: «Чикаго Моторс
9034 Ривер стрит, Чикаго, Иллинойс, США 90345
21 июля 2007 года
Уважаемые господа,
Меня зовут Стив и я пишу в ответ на ваше объявление о работе. Я ищу работу механика. У меня есть опыт работы механиком в сервисном центре и соответствующее образование. Я решил переехать в ваш район, поэтому я подаю заявку на Вашу вакансию. Я – ответственный человек и стану для Вас хорошим работником. Вы можете пригласить меня на собеседование в любое время. Спасибо за внимание.
С уважением,
Стив Макгонагал
Мой свежий обзор онлайн-платформы по изучению английского языка LingvoHabit. Рекомендую!
Письмо 5
Ann Peters
7834 Show street
Chicago, Illinois
Mr Cornwell
General Director
Helping Hand
9034 River Street
Chicago, Illinois
USA, 90345
July 21, 2008
Dear Mr Cornwell,
I am writing to apply for the job of volunteer worker. I saw this vacancy in Evening News this week. I have experience in volunteering – last year I helped immigrants to find temporary homes and job. As a volunteer in your company I would like to teach English for immigrants in our country or abroad if necessary. I graduated with excellent marks this year and would like to be useful in your company helping people.
With respect,
Steve Mcgonagal
Перевод:
От: г-жи Энн Питерс
7834 Шоу стрит, Чикаго, Иллинойс
Кому: г-ну Корнуэллу, генеральный директор, Хелпин Хенд
9034 Ривер стрит, Чикаго, Иллинойс, США 90345
21 июля 2008 года
Уважаемый г-н Корнуелл,
Я пишу, так как хочу быть волонтером. Я увидела объявление о вакансии в «Ивнинг Ньюс» на этой неделе. У меня есть опыт работы волонтером – в прошлом году я помогала иммигрантам в поиске временного жилья и работы. В качестве волонтера в Вашей компании я хочу преподавать английский язык иммигрантам в нашей стране или за границей, если потребуется. Я закончила школу с отличными оценками в этом году и хочу быть полезной в Вашей компании, помогая людям.
С уважением,
Энн Питерс
Application Templates & Forms
Appearing for any job interview needs a lot of preparation. Many documents must be prepared. One of then is the job application form. This is the most important form that anybody needs to have to apply for the job. It is like a complete bio-data where you are asked to mention everything starting from your full name, your permanent address, current address, educational qualification, professional skills, etc. Here are some form templates that will help you to prepare a perfect job application form.
Table of Content
- 5 Steps to Prepare an Effective Job Application Form
- FREE 13+ Job Application Form Templates in Google Docs | Pages | MS Word | PDF
- 1. Restaurant Job Application Form Template
- 2. Freelance Job Application Form Template
- 3. Sample Freelancer Job Application Form Template
- 4. Simple Job Application for Employment Template
- 5. Sample Job Application Template
- 6. Employment Application Form Template
- 7. Free Job Application Form for Employment
- Job Application Form Example Template
- 9. Free Job Application Form Sample Template
- 10. Free Confidential Application for Employment
- 11. Free Teachers Job Application Form Template
- 12. Free Sample Job Application Form Template
- 13. Free Job Application Form Template
- 14. Free Job Application Form in PDF Format
- 15. Free Sample Job Application Form Template
- 16. Free Job Application Form Format
5 Steps to Prepare an Effective Job Application Form
Step 1: Personal Details
Make sure to provide enough information about yourself. The Company should get to know you properly. Your name, address, phone number, and email id should be mentioned so that in case the company wants to contact you, they can do it.
Step 2: Educational Qualification
Start with your school and then mention your highest qualification in the end. Your grades and subjects will give the company an idea about your academic life.
Step 3: Work Experience
If you have previous work experience mention about it. Write in detail about what have you done in your previous work and what were your achievements.
Step 4: Your Competence
Provide specific details about times where you have made the best use of your skills and you have proved yourself. You should also mention any crisis which you have handled it efficiently.
Step 5: Personal Statement
Make a statement about yourself. State why are you competent for this job and the reason they should trust you and select you to be their employee.
FREE 13+ Job Application Form Templates in Google Docs | Pages | MS Word | PDF
1. Restaurant Job Application Form Template
Details
File Format
- Docs
- Word
- Pages
Size: A4 & US
Download
Applying for a job in a restaurant? Browse our design website to get this Restaurant Job Application Form Template and prepare your powerful job application form. You can download this template in Google Docs, MS Word and Apple Pages format.
2. Freelance Job Application Form Template
Details
File Format
- MS Word
- Google Docs
Download
3. Sample Freelancer Job Application Form Template
Details
File Format
- MS Word
- Google Docs
Download
4. Simple Job Application for Employment Template
Details
File Format
- MS Word
- Pages
Size: A4 & US
Download
As the name suggests this Free Job Application for Employment is a free sample template that you can download anywhere and any time for free. If you want to prepare your employment form, this is the best template for you. This employment application template is downloadable in three different user-friendly formats.
5. Sample Job Application Template
Details
File Format
- MS Word
- Pages
Size: A4 & US
Download
Do you want to apply for a job outside your country? Here we provide something interesting for you. Download this Free Job Application Template and prepare your perfectly structured application sample form. This application template has a special feature. You can choose from the mention formats the one you are compatible with.
6. Employment Application Form Template
Details
File Format
- MS Word
- Pages
Size: A4, US
Download
Don’t worry if you are unable to prepare a job application form for employment purposes. Check out our website and download this Employment Application Form Template and prepare your desired application form. This application simple form template is fully customizable and instantly downloadable.
7. Free Job Application Form for Employment
betterteam.com
Details
File Format
Size: 2.3 MB
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If you want to be selective about the position you are applying for, this Job Application Basic Form for Employment template is the perfect format of form for you. With this structure, you can be selective with what you want. This employment application form is available in PDF format.
8. Free Job Application Form Example Template
oleforjoses.com
Details
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Size: 32.9 KB
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Do you find preparing a full structure for a job application form boring and irritating? Well, now no more. We have designed this Job Application Form Format template for you. This is a ready-made structure crafted for you to prepare your form for applying in any job. This Job Application Letters in PDF is editable in PDF editor.
9. Free Job Application Form Sample Template
cumbria.gov.uk
Details
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Size: 262.1 KB
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Your college has sent you job offers and asked you to prepare an application modern form so that you can apply. Download this Job Application Form Basic template and get the basic guideline to prepare your application form. The amazing feature about this good template is that you get the full liberty to make developments in the structure.
10. Free Confidential Application for Employment
cdn-tp1.mozu.com
Details
File Format
Size: 62.0 KB
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Prepare a well-structured employment form for your company that will get you, applicants. Make your application form so that people who are applying for a job for the first time don’t face any difficulty while filling up the form layout. How will you do that? Let us help you. Download our Confidential Application for Employment form and get a ready-made printable template for yourself.
11. Free Teachers Job Application Form Template
indiranationalschool.ac.in
Details
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Size: 148.0 KB
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Applying for the position of a teacher? You are at the right place. This Teachers Job Application Form standard template is dedicated to the budding teachers like you. This is a very different form dedicated exclusively to the jobs of a teacher. You can download this application letter free of cost and get started with your application process.
12. Free Sample Job Application Form Template
careerchoices.com
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Size: 201.1 KB
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An account application form is the first thing you will need if you want to apply for the position of an accountant. The best way is to download this Sample Job Application form formal template. The flexible structure of this template is what you actually need for your form and surprisingly this template provides you with that. Download now and enjoy the editable feature of this general template.
13. Free Job Application Form Template
monroecti.org
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Size: 122.1 KB
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If you are thinking of applying for a marketing business job but have no idea how to prepare your application form, we offer you the help. We have designed this Job Application Form Template for our customers to make their task easy and comfortable. This job application layout template structure provides you the basic guideline to prepare your form.
14. Free Job Application Form in PDF Format
business.tas.gov.au
Do you want staff members for your restaurant? Prepare a restaurant application form with this Job Application Form in Sample PDF. Get efficient staff for your restaurants with the form prepared with this efficient design template. If you want to make certain changes, you are free to do that.
15. Free Sample Job Application Form Template
smng.org.uk
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Size: 148.9 KB
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Prepare the best application form compared to all others if you want to get into your dream IT company. Your application form should be different from others. This Sample Job Application Form will make all the difference. Download now if you won’t want to miss the opportunity of getting into your dream company. You can also see more templates like Job Application Letters in PDF.
16. Free Job Application Form Format
ebc.co.in
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Size: 194.0 KB
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Has your company asked to prepare a detailed application form? Are they not satisfied with the information you have provided? This Job Application Form Format template is designed for detailed application forms. Sometimes a few corporate houses need more details about you. With this professional template, you can reach their expectations.
More in Application Templates & Forms
Job interviews provide an opportunity for both employers and applicants to get a sense of whether the position, work environment, organizational culture, and objectives would be a good match.
We’ve rounded up the top interview templates for employers, including schedule and question templates, an exit interview template, and scorecards for final evaluations. Templates are available for free download in Excel, Word, PDF, and Google formats.
Interview Templates
Interview Agenda Template
Download Interview Agenda Template
Excel | Word | PDF | Smartsheet
This agenda serves as an interview itinerary template: It breaks down each portion of the interview process into clear steps, identifies who is responsible for each step, and provides a timeline to follow. For group interviews or lengthy agendas, it can be helpful to create an organized outline so that everyone involved in the process is aware of the interview format. Modify the template to create an agenda that suits your organization and the role you are filling.
Interview Schedule Template
Download Interview Schedule Template
Excel | PDF | Smartsheet
Create a schedule to keep track of interviews with multiple candidates. This interview scheduling template can also be used to coordinate several activities for one applicant, such as interviewing with multiple individuals or teams, offering a presentation, or attending other events as part of the interview process. To modify the template, simply edit the headings of each column on the spreadsheet for a customized schedule.
Brief Interview Form Template
Download Brief Interview Form Template
Word | PDF | Smartsheet
This job interview form covers the basics on a single page, with room for questions, a brief evaluation, and notes or recommendations. At the top, add details about the interview, such as the position being applied for, the date and time of the interview, the candidate and interviewer names, and any other details you want to track. Use the template as a guide to create your own condensed interview form.
Interview Guide Template
Download Interview Guide Template
Word | PDF
An interview guide template can walk interviewers through the steps of introducing candidates to the interview process, asking pre-planned questions, evaluating responses, and rating candidates to help decide whether they should move on to the next step toward being hired. Use this template as an outline to create your own guide, and add a script for interviewers to follow, information that is relevant to the position, and specific questions to determine applicant qualifications. The template includes a basic evaluation scorecard and rating scale as well as room for comments or recommendations.
Interview Questions Template
If you need ideas for questions to ask during an interview, use this template as part of your brainstorming process. Candidates can also use this template as a practice guide for answering interview questions. The template includes sample questions aimed at gathering information about a range of skills and qualities. Adjust the questions to fit a specific role, industry, and type of interview.
Download Interview Questions Template — Word
Exit Interview Template
Download Exit Interview Template
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Exit interviews are an opportunity for employers to gather information about an employee’s work experience, including feedback on what elements of a job or an organization might need improvement. This template provides a survey for employees who are leaving a job, with questions related to the reason for ending employment, experience at the company, and satisfaction with the job. As with the other templates on this page, the template can be tailored to fit the needs of your human resources department.
Interview Evaluation and Scorecard Templates
Interview Evaluation Form Template
Download Interview Evaluation Form Template
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List the core skills and credentials required for a position, along with other qualities that you want to rank, such as communication style, preparation for the interview, or initiative. Evaluate a candidate by assigning a score to each item based on how well they meet the requirements. The template includes a rating scale to indicate whether a competency was absent, average, or excellent. You may also want to include notes to record why you gave a certain score.
Interview Evaluation Scorecard Template
Download Interview Evaluation Scorecard Template
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After completing an evaluation form and assigning scores to indicate how a candidate ranks for each requirement, use this scorecard template to add up overall scores and get a quick overview of results. It can also be used to calculate average scores and see how many items received high or low scores. Add notes to support the decisions and recommendations based on the data collected.
Candidate Comparison Scorecard Template
Download Candidate Comparison Scorecard Template
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Once candidates have been ranked for interview performance, relevant experience, skills, and other factors, you can compare their scores to those of other applicants. This scorecard shows the candidates side by side, along with overall ratings to help you decide which candidates will move on to the next part of a hiring process. Include interviewer names and notes to keep track of each step in making hiring decisions.
Covering the Bases: What to Include in an Interview
Interviews will of course vary widely depending on the type of position that a candidate is applying for, the size and type of the business or organization that is hiring, industry standards or requirements, and other factors. Creating templates for a range of positions, from entry-level to management and executive leadership roles, can help to define the core qualifications needed for a job, create a standardized approach to interviewing and evaluating applicants, and streamline the interview process so that interviewers have clear expectations and procedures to follow. While the content and format of an interview will be shaped by the position, here are some common elements that are typically covered:
- Aspirations: Asking questions about a candidate’s goals or future aspirations can give you a sense of their own standards for success, whether they are looking for a long-term commitment, and how their professional development plans might fit with company objectives.
- Results: Gauging performance needs to be based on actual results, such as career successes, previous accomplishments for a former employer, and lessons learned from both accomplishments and setbacks.
- Conflict: Getting specific examples of how a candidate has handled conflict in previous work settings may provide a window into their strengths and weaknesses related to interpersonal challenges. This quality may be especially important for management roles that involve working closely with teams, facilitating communication among groups, and mediating conflicts.
- Making Decisions: Can the candidate provide examples of effective problem-solving? What types of decisions will they be responsible for on a daily, monthly, or annual basis? Asking questions that illustrate their leadership style and approach to handling important decisions can help you anticipate a candidate’s comfort level with taking the lead or working collaboratively when needed.
- Role Clarity: Asking questions to assess a candidate’s awareness of what the position entails, what role they will play in the organization, and why they are applying for the job not only provides a sense of the applicant’s understanding, but also gives them an opportunity to describe why they are the right person for the position.
- Cultural Fit: Looking for qualities related to personal character, professional values, teamwork, and preferred work environment or management style can help you assess how a candidate might fit into an organization’s culture.
- Skills and Competencies: These could range from assessing experience with specific equipment or technology to evaluating soft skills, such as communication, initiative, and leadership. They can also encompass previous experience with specific tasks, educational background and relevant training, and examples of professional experience as preparation to succeed in a particular role.
Interview questions may also relate to planning and organizational skills, salary expectations, work standards, and the confirmation of or expansion upon information provided in a resume. Interview templates often have a rating scale built in so that interviewers can easily evaluate and score a candidate’s answers, and then assign an overall score based on the results.
What Not to Ask in an Interview
According to the Equal Employment Opportunity Commission (EEOC), discrimination is forbidden from every aspect of employment, including steps in the pre-employment process, such as advertising and recruitment for open positions, application requirements for candidates, and what interview questions are asked. In general, it’s important to ask only for information that will be used to make a hiring decision. That means avoiding topics related to gender, race, family status, age, disability, or pregnancy. Interviewers may need training in order to fully understand what types of questions could violate labor laws. A question that is intended to be friendly or personable may actually be interpreted as fishing for information that could be used in a discriminatory manner.
Behavioral vs. Situational Interview Questions
Behavioral interview questions focus on how a candidate handled past situations in order to get an idea of how they would perform in the position they are applying for. The questions are designed to get specific, real-world examples of past behavior in work situations. Due to their focus, they are sometimes called STAR interview questions (specific situation, the task required, actions taken, and results). Behavioral questions may illustrate how a candidate is likely to react in a given situation and provide examples of interpersonal and time-management skills. The examples that a candidate chooses to share may reveal what they find challenging or difficult. Behavioral questions may also offer opportunities to discover what a candidate has learned from previous challenges. Here are three examples of behavioral interview questions:
- Describe a time when you improved the efficiency of a process. How did you accomplish this?
- Tell me about an experience of working closely with someone whose personality was very different from yours.
- Talk about a time when you had to juggle multiple responsibilities. How did you handle that situation?
Situational interview questions are similar to behavioral ones, but rather than focusing on past experiences, the interviewer offers a hypothetical scenario and asks the candidate to describe how they would deal with that situation. This can be useful for identifying how someone might handle the responsibilities of a particular job, how they might deal with problem-solving challenges, and their overall level of expertise. Situational questions might include the following:
- If a manager led a project by encouraging team members to be competitive rather than collaborative, how would you react?
- What would you do if you realized that a project wouldn’t be finished by the deadline because of a mistake?
- How would you handle a coworker if you were unable to develop a positive relationship with them?
Both behavioral and situational questions ask candidates to consider various scenarios, but behavioral questions focus on past experiences, while situational ones look to how something might be handled in the future. Most interviews include a combination of both approaches, along with general questions related to background and competencies.
Why Use Interview Evaluation Scorecards?
Using a scorecard to evaluate an interview provides a standardized and efficient method for ranking candidates. This method helps ensure fairness when comparing various applicants because everyone’s scores are based on the same factors. A scorecard can also be a helpful tool for comparing how different interviewers rate the same candidate. In addition, having a standardized scoring system may also provide some protection for a business if a candidate claims that they were judged unfairly or the outcome was swayed by the interviewer’s bias. Filling out an evaluation scorecard creates documentation to support hiring decisions and protect against claims of bias. Finally, another benefit of a scorecard is that it can highlight the core competencies required for a position, so important qualifications won’t be overlooked, and candidates will be evaluated based on specific requirements.
Taking time to train interviewers on how to use evaluation forms and scorecards can also help the interview process go smoothly and encourage accuracy and consistency. Make sure any questions are cleared up before interviewing begins.
Applicant Tips: Preparing for an Interview
Just as businesses need to define their interview objectives and understand how certain questions will help determine a hiring decision, candidates need to prepare for being interviewed. One of the most important things to keep in mind when answering interview questions is to use specific examples to illustrate your experience and abilities. Here are a few other tips to consider:
- Transform Weaknesses: Everyone makes mistakes, and you may be asked to describe a specific failure and how you handled it. Focus on what you have learned and things that you have fixed or are in the process of correcting, such as filling a knowledge gap with further training.
- Do Your Research: Providing a competent response for why you want to work at a certain company requires some knowledge about the organization’s background, values, and products.
- Stay Positive: Avoid saying anything negative about a previous employer. Even if you were fired from a position, try to frame the reason for leaving the job in a positive light.
- Be the Best: Employers want to know why you would be the best candidate for a job. Focus on how your experience, skills, and knowledge have prepared you to be the best fit.
- Maintain Focus: Some interview questions may be very broad, such as “Tell us about yourself.” When faced with open-ended questions, stay focused on your interest in the position and the relevant skills and qualities you have to offer.
Going to job interviews can feel daunting, but advance preparation and practice can help the process go more smoothly. Read sample interview questions, and enlist a friend to help you practice your answers.
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