Insert notes in word

Insert footnotes and endnotes

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Footnotes appear at the bottom of the page and endnotes come at the end of the document. A number or symbol on the footnote or endnote matches up with a reference mark in the document.

Word uses a number or symbol to associate the note with a reference point in the document

  1. Click where you want to reference to the footnote or endnote.

  2. On the References tab, select Insert Footnote or Insert Endnote.

    On the References tab choose Insert Footnote

  3. Enter what you want in the footnote or endnote.

  4. Return to your place in the document by double-clicking the number or symbol at the beginning of the note.

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Use footnotes and endnotes to explain, comment on, or provide references to something in a document. Usually, footnotes appear at the bottom of the page, while endnotes come at the end of the document or section.

If you’re in Reading View, switch to Editing View by clicking Edit Document > Edit in Word for the web.

Add a footnote

  1. Click where you want to add the footnote.

  2. Click Insert > Insert Footnote.

    insert footnote in Word Online

    Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page.

  3. Type the footnote text.

Add an endnote

  1. Click where you want to add the endnote.

  2. Click Insert > Insert Endnote.

    Insert Endnote button in Word ONline

    Word inserts a reference mark in the text and adds the endnote mark at the end of the document.

  3. Type the endnote text.

Customize your footnotes and endnotes

To customize a footnote or endnote:

  1. Click the reference number or mark in the body of the text or click Insert > Show Footnotes(for endnotes, click Insert > Show Endnotes).

    Footnote or endnote reference numbers in a document

    Show Footnotes button in Word Online

  2. In the footnote/endnote view, click Format Footnotes or Format Endnotes to display the Format Options dialog, where you can change the size, font, and indentation of one or all of your footnotes or endnotes.

    Format Footnotes button in the Footnote editing area of Word Online

Note: If you want to convert footnotes to endnotes or the other way around, use the Open in Word command and convert them there. When you save the doc in Word, it’s saved where you opened it in Word for the web.

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Multiple easy-to-follow ways to add footnotes in Word


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Footnotes allow you to cite sources or explain a concept in detail without sidetracking the main text. Word makes managing footnotes easy, as new footnotes are numbered automatically, and the footnotes area expands and shrinks dynamically based on the amount of text. Give your document a professional feel by strategically using footnotes to clarify information and credit your sources.

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    1

    Click the «References» tab. This is located at the top of the window, typically between «Page Layout» and «Mailings». This tab lets you insert various reference tools, such as a table of contents, footnotes and endnotes, citations, captions and more.

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    Place your cursor where you want the footnote to appear. By default, footnotes will be designated by increasing superscript numbers. Place the cursor where you want the number to appear.

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    Click the «Insert Footnote» button. This is located in the «Footnotes» section of the «References» tab. The footnote number will be inserted, and a separator bar will be added to the bottom of the page. Your cursor will automatically be taken to the footnote at the bottom of the page so that you can fill it out.

    • An endnote is like a footnote except the reference occurs at the end of the document. By default, endnotes are numbered with Roman numerals (i, ii, iii, etc.).
    • Alternatively, you can press Ctrl + Alt + F to create a footnote, or Ctrl + Alt + D to create an endnote.

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    4

    Change when your footnotes numbering resets. By default, your footnotes will increase in number throughout your whole document. You can change this so that the numbers restart every page or at section breaks in the document.[1]

    • Click the Menu button in the bottom-right corner of the «Footnotes» section. This will open the «Footnote and Endnote» window. In the «Format» section, use the «Numbering» drop-down menu to select when you want the footnote numbers to restart.
    • You can insert section breaks into your document by clicking the «Page Layout» tab, clicking the «Breaks» button in the «Page Setup» section, and then selecting the type of break you’d like to insert. Besides changing the way footnotes are numbered, section breaks are great for making layout changing to specific portions of a document.

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    Change your footnote formatting. If you’d rather have symbols instead of numbers, want the footnotes to appear below the text instead of at the bottom of the page, or want the numbering to start at a different number, you can change this from the «Footnote and Endnote» window. Click the Menu button in the bottom right-corner of the «Footnotes» section to open it.

    • Click Symbol… to choose a symbol from the Symbol menu. You can choose any character from any font, though the «Symbols» font will open by default.

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    Switch to Print Layout view. Click View and select Print Layout.

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    Place your cursor where you want the footnote to appear. Your footnote will appear at the cursor, so place the cursor at the end of the text that you want to create a footnote reference for.

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    Insert the footnote. Click the «Document Elements» tab, and then click the «Footnote» button in the «Citations» section. A footnote will be inserted at your cursor and you will be taken to the footnote text section to enter the contents of the footnote. The footnote text will be at the bottom of the same page as the footnote, separated by a line.

    • Alternatively, you can press Command + Option + F to create a footnote, or Command + Option + E to create an endnote.

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    4

    Change your footnote formatting. If you’d rather have symbols instead of numbers, want the footnotes to appear below the text instead of at the bottom of the page, or want the numbering to start at a different number, you can change this from the «Footnote and Endnote» window. Click Insert and select Footnote.

    • Click Symbol… to choose a symbol from the Symbol menu. You can choose any character from any font, though the «Symbols» font will open by default.

      Image titled 1493383 9b1

    • By default, your footnotes will increase in number throughout your whole document. You can change this so that the numbers restart every page or at section breaks in the document. In the «Format» section, use the «Numbering» drop-down menu to select when you want the footnote numbers to restart.

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    • You can apply your formatting changes to just your selected text, the current section, or your entire document.

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    Switch to Print Layout view. Click View and select Print Layout.

  2. Image titled Add a Footnote to Microsoft Word Step 11

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    Place your cursor where you want the footnote to appear. Your footnote will appear at the cursor, so place the cursor at the end of the text that you want to create a footnote reference for.

  3. Image titled Add a Footnote to Microsoft Word Step 12

    3

    Insert the footnote. Click Insert → Reference → Footnote… to open the «Footnote and Endnote» window. Select «Footnote», and then choose your numbering option. You can have Word number your footnotes automatically, or you can choose a custom symbol to insert.

    • In Word 2004/2008, click Insert → Footnote….
    • Alternatively, you can press Ctrl + Alt + F to create a footnote, or Ctrl + Alt + D to create an endnote in Windows. On a Mac, press Command + Option + F to create a footnote, or Command + Option + E to create an endnote.

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    4

    Enter your footnote text. Your footnote will be created and you will be taken to the footnote text section at the bottom of the page. You can enter the text you want for the footnote, and then click back in your document when you are finished.

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Add New Question

  • Question

    Why is my first footnote printing on the next page?

    Community Answer

    A header or footnote is applied to all pages when put in a document. Unless it is a page number generated by the document (which you select). Otherwise, the header and footnote follows you through all of your pages.

  • Question

    How do I insert more information into a footnote that already exists?

    Community Answer

    You can double click on an existing footnote to edit it.

  • Question

    When I create a footnote for a word, does it appear each time I use the word?

    Community Answer

    No, it doesn’t. Footnotes are bound to locations in the document, not to words. This means that, even if you change the word or the text around the footnote, the footnote remains where it is.

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About This Article

Article SummaryX

1. Click References.
2. Click the desired location.
3. Click Insert Footnote.
4. Select a number format.
5. Select a symbol.
6. Click Insert.

Did this summary help you?

Thanks to all authors for creating a page that has been read 808,644 times.

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Источник

Содержание

  • Вставка примечаний в документ
  • Изменение примечаний в документе
  • Изменение или добавление имени пользователя в примечаниях
  • Удаление примечаний в документе
  • Вопросы и ответы

kak-v-vorde-vstavit-primechanie

Примечания в Microsoft Word — отличный способ указать пользователю на допущенные им ошибки и неточности, внести дополнения в текст или указать на то, что и как нужно изменить. Особенно удобно использовать эту функцию программы при совместной работе над документами.

Урок: Как в Ворде добавить сноски

Примечания в Word добавляются в отдельные выноски, которые отображаются на полях документа. Если это необходимо, примечания всегда можно скрыть, сделать невидимыми, а вот удалить их не так просто. Непосредственно в этой статье мы расскажем о том, как сделать примечания в Ворде.

Урок: Настройка полей в MS Word

Вставка примечаний в документ

1. Выделите фрагмент текста или элемент в документе, с которым нужно связать будущее примечание.

vyidelit-fragment-teksta-v-word

    Совет: Если примечание будет относиться ко всему тексту, перейдите в конец документа, чтобы добавить его там.

2. Перейдите во вкладку “Рецензирование” и нажмите там кнопку “Создать примечание”, расположенную в группе “Примечания”.

sozdat-primechanie-v-word

3. Введите необходимый текст примечания в выноски или области проверки.

vyinoska-dlya-vvoda-primechaniya-v-word

    Совет: Если вы хотите ответить на уже существующее примечание, кликните по его выноске, а затем уже по кнопке “Создать примечание”. В появившейся выноске введите необходимый текст.

tekst-primechaniya-v-word

Изменение примечаний в документе

В случае, если примечания на отображаются в документе, перейдите во вкладку “Рецензирование” и нажмите на кнопку “Показать исправления”, расположенную в группе “Отслеживание”.

Урок: Как в Ворде включить режим правки

1. Кликните по выноске примечания, которое необходимо изменить.

Lumpics.ru

vyinoska-v-primechanii-v-word

2. Внесите необходимые изменения в примечание.

primechanie-izmeneno-v-word

В случае, если выноски в документе скрыты или же отображается только часть примечания, изменить его можно в окне просмотра. Чтобы отобразить или скрыть это окно следует выполнить следующие действия:

1. Нажмите кнопку “Исправления” (ранее “Область проверки”), которая расположена в группе “Запись исправлений” (ранее “Отслеживание”).

Если необходимо переместить окно проверки в конец документа или нижнюю часть экрана, кликните по стрелке, расположенной около этой кнопки.

В выпадающем меню выберите “Горизонтальная область проверки”.

gorizontalnaya-oblast-proverki-v-vord

Если вы хотите ответить на примечание, кликните по его выноске, а затем нажмите на кнопку “Создать примечание”, расположенную на панели быстрого доступа в группе “Примечания” (вкладка “Рецензирование”).

sozdat-primechanie-dlya-otveta-v-word

Изменение или добавление имени пользователя в примечаниях

Если это необходимо, в примечаниях всегда можно изменить указанное имя пользователя или добавить новое.

Урок: Как в Word изменить имя автора документа

Чтобы это сделать, выполните следующие пункты:

1. Откройте вкладку “Рецензирование” и нажмите на стрелку возле кнопки “Исправления” (группа “Запись исправлений” или “Отслеживание” ранее).

2. Из выпадающего меню выберите пункт “Сменить пользователя”.

3. Выберите пункт “Личная настройка”.

4. В разделе “Личная настройка Office” введите или измените имя пользователя и его инициалы (в дальнейшем именно эта информация будет использоваться в примечаниях).

ВАЖНО: Имя и инициалы пользователя, введенные вами, изменятся для всех приложений пакета “Microsoft Office”.

Примечание: Если изменения в имени пользователя и его инициалах использовались только для его комментариев, то применены они будут только к тем комментариям, которые будут сделаны после внесения изменений в имени. Ранее добавленные комментарии не будут обновлены.

Удаление примечаний в документе

Если это необходимо, вы всегда можете удалить примечания, предварительно их приняв или отклонив. Для более детального ознакомления с данной темой рекомендуем вам прочесть нашу статью:

Урок: Как удалить примечания в Ворде

Теперь вы знаете, зачем в Word нужны примечания, как их добавлять и изменять, если это необходимо. Напомним, что, в зависимости от используемой вами версии программы, названия некоторых пунктов (параметров, инструментов) могут отличаться, но их содержание и местонахождение всегда примерно одинаков. Изучайте Microsoft Office, осваивая новые возможности этого программного продукта.

Источник

This tutorial shows how to insert footnotes and endnotes in Microsoft Word using the tools in the ribbon.

Manually inserting individual footnotes and endnotes in Word is relatively straightforward: type a superscript number in the main text and then scroll to the bottom of the page, section, or document to type your note.

But manually inserting notes can get tricky if your document is more than a couple of pages long or has a lot of notes because you also have to manually update number sequencing and text placement as notes are added or deleted.

That’s when Word’s footnote and endnote tools really come in handy. These tools automatically maintain sequential note numbers, create space for endnotes at the end of the document or section, and make sure that your footnotes stay with their associated text—even if that text moves to a different page. Best of all, the tools are easy to use.

The images below are from Word for Microsoft 365. The steps also apply to Word 2021, Word 2019, Word 2016, Word 2013, and Word 2010. However, your interface may look slightly different in those older versions.

This tutorial is available as a YouTube video showing all the steps in real time.

Watch more than 150 other writing-related software tutorials on my YouTube channel.

Don’t miss the three benefits of using Word’s footnote and endnote tools explained at the end of this tutorial.

1. Place your cursor where the superscript number for the first note should appear.

Image of Cursor in Text in Word 365 / Word 2019 | Step 1 for How to Insert Footnotes and Endnotes in Word

Figure 1. Cursor in text

2. Select the References tab in the ribbon.

Image of Word 365 / Word 2019 References Tab | Step 2 in How to Insert Footnotes and Endnotes in Word

Figure 2. References tab

3. Select the dialog box launcher in the Footnotes group.

Image of Word 356 / Word 2019 Footnote and Endnote Dialog Box Launcher | Step 3 in How to Insert Footnotes and Endnotes in Word

Figure 3. Footnote and Endnote dialog box launcher

4. Select Footnotes or Endnotes in the Footnote and Endnote dialog box.

Image of the Word 365 / Word 2019 Note Selection in the Footnote and Endnote Dialog Box | Step 4 in How to Insert Footnotes and Endnotes in Word

Figure 4. Note selection in the Footnote and Endnote dialog box

5. Select the note’s location from the drop-down menu.

Image of Word 365 / Word 2019 Note Locations in the Footnote and Endnote Dialog Box | Step 5 in How to Insert Footnotes and Endnotes in Word

Figure 5. Note locations in the Footnote and Endnote dialog box

You can also choose additional options in the Footnote and Endnote dialog box such as number formatting and whether the numbering applies to the whole document or to a specific section.

6. Select the Insert button to create the first note.

Image of the Word 365 / Word 2019 Insert Button in the Footnote and Endnote Dialog Box | Step 6 in How to Insert Footnotes and Endnotes in Word

Figure 6. Insert button in the Footnote and Endnote dialog box

After Word creates the superscript number, your cursor will automatically move to the note location selected in the Footnote and Endnote dialog box.

7. Write your note.

Image of a Footnote in Word 365 / Word 2019 | Step 7 in How to Insert Footnotes and Endnotes in Word

Figure 7. Note example

8. Double-click on the number before the note to return to the location of the corresponding superscript number in the main text.

Image of Note Number in Word 365 / Word 2019 | Step 8 in How to Insert Footnotes and Endnotes in Word

Figure 8. Example of note number

9. Place your cursor where the superscript number for the next note should appear in the text and then select Insert Footnote or Insert Endnote in the Footnotes group in the ribbon to insert the next note.

Image of the Word 365 / Word 2019 Insert Footnote Option in the Ribbon | Step 9 in How to Insert Footnotes and Endnotes in Word

Figure 9. Insert Footnote button in the ribbon

The options you selected in the Footnote and Endnote dialog box during step 5 will be maintained.

10. Save your document to save your new footnotes or endnotes.

Here are three benefits to keep in mind when working with footnotes and endnotes in Word:

1. You can use footnotes and endnotes in the same document. If you choose to use both, the first type inserted will be assigned superscript numbers and the second type inserted will be assigned superscript letters. However, these options can be changed in the Footnote and Endnote dialog box (see figures 4 and 5).

2. If you move the text connected to footnotes or endnotes, the sequencing of the superscript numbers (or letters) and the notes themselves will be automatically updated. Additionally, if you add or delete footnotes or endnotes between existing notes, the sequencing of the superscript numbers (or letters) and the notes themselves will be automatically updated.

3. You can modify the style of all the footnotes or all the endnotes, plus the reference numbers and the separator lines that appear above the notes.

Related Resources

How to Convert Individual Footnotes to Endnotes in Microsoft Word (and Convert Individual Endnotes to Footnotes)

Three Ways to Insert Superscripts and Subscripts in Microsoft Word

How to Insert Citations in Microsoft Word

Updated March 15, 2022

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