Insert into excel vba sql

I have an Excel workbook with the below code —

Sub Button1_Click()
    Dim conn As New ADODB.Connection
    Dim iRowNo As Integer
    Dim sFirstName, sLastName As String

    With Sheets("Sheet1")

        'Open a connection to SQL Server
        conn.Open "Provider=SQLOLEDB;" & _
            "Data Source=server1;" & _
            "Initial Catalog=table1;" & _
            "User ID=user1; Password=pass1"

        'Skip the header row
        iRowNo = 2

        'Loop until empty cell in CustomerId
        Do Until .Cells(iRowNo, 1) = ""
            sFirstName = .Cells(iRowNo, 1)
            sLastName = .Cells(iRowNo, 2)

            'Generate and execute sql statement
            ' to import the excel rows to SQL Server table
            conn.Execute "Insert into dbo.Customers (FirstName, LastName) " & _
                         "values ('" & sFirstName & "', '" & sLastName & "')"

            iRowNo = iRowNo + 1
        Loop

        MsgBox "Customers imported."

        conn.Close
        Set conn = Nothing

    End With

End Sub

This opens up a connection to my database and inputs the values from the stated columns.

The primary key is an incremental key on the database. The problem is it will copy ALL values.

I’d like to add new rows of data into the Excel Sheet and only insert those rows that don’t already exist.

I’ve tried different methods (‘merge’, ‘if exist’, if not exist’, etc.) but I can’t get it right.

The solution has to be through VBA. Setting up a link using SSMS is not an option.

I understand that it may be possible to use temporary tables and then trigger a procedure which performs the merge but I want to look into that as a last resort. Haven’t read up on it yet (making my way through my MS SQL bible book) but I’m hoping it won’t be necessary.

—Update from @Kannan’s answer—

New portion of VBA —

conn.Execute "IF EXISTS (SELECT 1 FROM dbo.Customers WHERE FirstName = '" &      sFirstName & "' and LastName = '" & sLastName & "') " & _
             "THEN UPDATE dbo.customers SET WHERE Firstname = '" & sFirstName & "' and LastName = '" & sLastName & "' " & _
             "ELSE INSERT INTO dbo.Customers (FirstName, LastName) " & _
             "VALUES ('" & sFirstName & "', '" & sLastName & "')"

This returns error ‘Incorrect syntax near the keyword ‘THEN’.

Добрый день!
У меня такой вопрос.
Мне нужно из хранимой процедуры одного сервера SQL записать данные в таблицу на другой сервер SQL.
Я попробовал
Sub Test()

Dim conn As String
Dim data_base As String
Dim period As String
Dim datasource As String
Dim object_id As String
Dim dt As Integer
Dim day_start  As String
Dim date_beg  As String
Dim date_end  As String

conn = «Provider=SQLOLEDB.1;Password=Knpz_asrmb;Persist Security Info=True;User ID=USER_ASRMB;Initial Catalog=TCD_Work;Data Source=Sam-knpz-app24»
conn1 = «Provider=SQLOLEDB.1;Password=ASRMB;Persist Security Info=True;User ID=ASRMB;Initial Catalog=dbm_asrmb_knpz_20190129;Data Source=KNPZ-ASRMB-N1MSSQLASRMB1»

JS_params = «{» + Chr(34) + «id_object» + Chr(34) + «:» + Chr(34) + object_id + Chr(34) + «,» _
  + Chr(34) + «period» + Chr(34) + «:» + Chr(34) + period + Chr(34) + «,» _
  + Chr(34) + «datasource» + Chr(34) + «:» + Chr(34) + CStr(dt) + Chr(34) + «,» _
  + Chr(34) + «date» + Chr(34) + «:» + Chr(34) + day_start + Chr(34) + «,» _
  + Chr(34) + «date_beg» + Chr(34) + «:» + Chr(34) + date_beg + Chr(34) + «,» _
  + Chr(34) + «date_end» + Chr(34) + «:» + Chr(34) + date_end + Chr(34) + «}»

  Query conn, JS_params

End Sub

Sub Query(connStr As String, jsonParams As String)

Dim cnDB As New ADODB.Connection
Dim rc As New ADODB.Recordset
cnDB.CommandTimeout = 360
cnDB.Open connStr

Dim params As Object
Set params = JsonConverter.ParseJson(jsonParams)

Dim period  As String
Dim object_id  As String
Dim day_start  As String
Dim date_beg  As String
Dim date_end  As String
Dim data_source  As String
Dim dataseg As String
Dim day1 As String
Dim month1 As String
Dim year1 As String
Dim dt As String

dataseg = Date
ThisWorkbook.Sheets(2).Cells(1, 2).Value = dataseg
day1 = Day(dataseg)
month1 = Mid(dataseg, 4, 2)
year1 = year(dataseg)
ThisWorkbook.Sheets(2).Cells(2, 1).Value = day1
ThisWorkbook.Sheets(2).Cells(3, 1).Value = month1
ThisWorkbook.Sheets(2).Cells(4, 1).Value = year1
dt = year1 + month1 + day1
ThisWorkbook.Sheets(2).Cells(5, 1).Value = dt

period = params(«period»

object_id = params(«id_object»

data_source = params(«datasource»

date_beg = params(«date_beg»

date_end = params(«date_end»

day_start = params(«date»

Dim ws As Worksheet

‘Set ws = Sheets(«Áàëàíñ ïî çàâîäó»

‘ws.UsedRange.Clear

Dim sql As String

sql = «set nocount on EXEC spTCD__KNPZ_shipment ‘» + dt + «‘,1»

rc.Open sql, cnDB
ThisWorkbook.Sheets(1).Cells(1, 1).CopyFromRecordset rc
rc.Close
cnDB.Close

Dim cn1DB As New ADODB.Connection
Dim rc1 As New ADODB.Recordset
cn1DB.CommandTimeout = 360
cn1DB.Open «Provider=SQLOLEDB.1;Password=ASRMB;Persist Security Info=True;User ID=ASRMB;Initial Catalog=dbm_asrmb_knpz_20190129;Data Source=KNPZ-ASRMB-N1MSSQLASRMB1»

Dim sql2 As String

sql2 = «Insert INTO [dbm_asrmb_knpz_20190129].[dbo].[tsd] (id_prod, prod_name, prod_okp,prod_ksm, id_transType, transtype, id_owner, owner, m_netto, shipDT) From rsADO»
rc1.Open sql2, cn1DB
ThisWorkbook.Sheets(3).Cells(1, 1).CopyFromRecordset rc1
rc1.Close
cn1DB.Close

В один рекордсет я записал данные. Но не могу записать из него в таблицу

Hi ,

I am new to excel vba and i have absolutely no idea of how to achieve this.

i want to insert and update a sql server table using excel macro.

currently i have done it for the update can someone please help me in adding the insertion code.

here is the update code below:-

‘General variables we’ll need
Public con As ADODB.Connection
Public bIgnoreChange As Boolean
Dim pk As New Collection
Dim oldValue As Variant
Dim nRecordCount As Integer

Private Sub Workbook_Deactivate()
    If Not (con Is Nothing) Then
        con.Close
        Set con = Nothing
    End If
End Sub

Function IsInPrimaryKey(name As String)
    For Each pki In pk
        If (pki = name) Then
            IsInPrimaryKey = True
            Exit Function
        End If
    Next pki
    IsInPrimaryKey = False
End Function

Function MakeSQLText(data As Variant)
    If (IsNumeric(data)) Then
        MakeSQLText = data
    Else
        MakeSQLText = «‘» & Replace(data, «‘», «»») & «‘»
    End If
End Function

Private Sub Workbook_SheetActivate(ByVal Sh As Object)
    ‘ Let’s retrieve the data from the SQL Server table with the same name as the sheet
    bIgnoreChange = True
    Set con = New ADODB.Connection
    con.Provider = «sqloledb»
    sConnectionString = «Server=D90SC6Q1SQLEXPRESS;Database=BIClients;UID=BIClients;Pwd=Rumbl31nJungl3»
    con.Open sConnectionString

    
    ‘ Clean up old Primary Key
    While (pk.Count > 0)
        pk.Remove 1
    Wend

    
    ‘ Try to retrieve the primary key information
    On Error GoTo NoCon
    Set rs = con.Execute(«SELECT COLUMN_NAME FROM INFORMATION_SCHEMA.TABLE_CONSTRAINTS AS tc INNER JOIN INFORMATION_SCHEMA.KEY_COLUMN_USAGE AS kcu ON tc.CONSTRAINT_NAME = kcu.CONSTRAINT_NAME WHERE tc.CONSTRAINT_TYPE = ‘PRIMARY KEY’ AND tc.TABLE_NAME
= ‘» & Sh.name & «‘»)

    
    ‘ Fill up the primary key infomration
    While (Not rs.EOF)
        pk.Add CStr(rs(0))
        rs.MoveNext
    Wend

    
    ‘ Clean up the sheet’s contents
    Sh.UsedRange.Clear

    
    ‘ Now get the table’s data
    Set rs = con.Execute(«SELECT fkGroupID,fkProjectID,[Outage Start Date],[Outage Stop Date],[Man Hour Lost],[Outage Cost],[fkReasonCategoryId] FROM » & Sh.name)

    
    ‘ Set the name of the fields
    Dim TheCells As Range
    Set TheCells = Sh.Range(«A1»)
    For i = 0 To rs.Fields.Count — 1
        TheCells.Offset(0, i).Value = rs.Fields(i).name
    Next i

     
    ‘ Get value for each field
    nRow = 1
    While (Not rs.EOF)
        For i = 0 To rs.Fields.Count — 1
            TheCells.Offset(nRow, i).Value = rs(i)
        Next
        rs.MoveNext
        nRow = nRow + 1
    Wend
    nRecordCount = nRow — 1

    
    bIgnoreChange = (pk.Count = 0) And (nRecordCount > 0)

    Exit Sub

NoCon:
    con.Close
    Set con = Nothing
End Sub

Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
    ‘ No loops, and don’t do nothing if there’s no connection
    If bIgnoreChange Or con Is Nothing Then
        Exit Sub
    End If

    
    ‘ Is something different?
    If (Target.Value = oldValue) Then
        ‘ No change
        oldValue = Application.ActiveCell.Value
        Exit Sub
    End If

    
    ‘ Don’t allow changes in the column names or outside of the table borders
    ‘If Target.Row < 2 Or Sh.Cells(1, Target.Row).Text = «» Or Sh.Cells(1, Target.Column) = «» Or (Target.Row > nRecordCount + 1) Then
       ‘ Target.Value = oldValue
        ‘oldValue = Application.ActiveCell.Value
        ‘MsgBox «You can only edit items inside the table»
        ‘Exit Sub
    ‘End If

        
    ‘ Is this change is in a primary key column — if so, we can’t edit it
    If (IsInPrimaryKey(Sh.Cells(1, Target.Column).Text)) Then
        Target.Value = oldValue
        oldValue = Application.ActiveCell.Value
        MsgBox «This column is a part of the primary key, so it cannot be changed»
        Exit Sub
    End If

    
    ‘ Build the primary key from the data in this row
    Dim Names As Range
    Set Names = Sh.Range(«A1»)
    nColumn = 0
    sWhere = «»
    While (Names.Offset(0, nColumn).Text <> «»)
        If (IsInPrimaryKey(Names.Offset(0, nColumn).Text)) Then
            If (sWhere <> «») Then
                sWhere = sWhere & » AND «
            End If
            sWhere = sWhere & Sh.Cells(1, nColumn + 1).Text & » = » & MakeSQLText(Sh.Cells(Target.Row, nColumn + 1))
        End If
        nColumn = nColumn + 1
    Wend

    
    
    
    ‘ Update the server!
    sSQL = «UPDATE » & Sh.name & » SET » & «[» & Sh.Cells(1, Target.Column).Text & «]» & » = » & MakeSQLText(Target.Text) & » WHERE » & sWhere
    con.Execute sSQL
    oldValue = Application.ActiveCell.Value

       
       
      
       
       
       
End Sub

Private Sub Workbook_SheetSelectionChange(ByVal Sh As Object, ByVal Target As Range)
    If (Not bIgnoreChange) Then
        ‘ Remember the old value
        oldValue = Application.ActiveCell.Value
    End If
End Sub

Santt

seun asked in an old post of mine, Interfacing with MySQL via Excel; whether it’s possible to submit data from Excel into MySQL.

Yes, it is very much possible to do this. In fact, I’ve written a tutorial on how to do this with the help of VBA.

First, we create the table that we will use to store the data. The SQL statement below will create our sample table called tutorial. Just copy and paste it into your favourite MySQL IDE or phpMyAdmin.

CREATE TABLE IF NOT EXISTS `tutorial` (

	`id` int(11) NOT NULL auto_increment,

	`title` varchar(255) NOT NULL,

	`author` varchar(255) NOT NULL,

	`price` float(4,2) NOT NULL,

	PRIMARY KEY  (`id`)

) ENGINE=InnoDB DEFAULT CHARSET=utf8 AUTO_INCREMENT=1 ;

Now that we’ve created the table, it’s time to store some data in it. The data must come from a source. In this example, I’ve created a list of book titles, along with the author and price of each book. Just copy the table below and paste it into an Excel worksheet.

Now rename that sheet as Books. If you haven’t displayed your Visual Basic and Control Toolbox toolbars yet, now is a good time to do so. Go to the View top menu and navigate to Toolbars. Make sure Visual Basic and Control Toolbox are checked.

I prefer to place the toolbars at the top panel area so they’re out of the way of my Excel spreadsheet. You might want to do the same.

Next, click on the Properties icon of the Control Box toolbar and set the name of the Booksworksheet as wsBooks. You’ll get something like the screenshot below:

Now it’s on to some programming. But before we even start typing a single line of code, we need to understand what we’re trying to achieve with our code:

1. Connect to the local MySQL database server
2. Use the demo database
3. Insert each line of the Books table into the tutorial database we created earlier

Connecting to the Database Server and Selecting the Correct Database

As we will be using VBA to perform our data insertion, we need a method to connect to the database server and ensure we’ve selected the correct database where the data will be inserted into.

There are three components necessary for us to perform MySQL database manipulation using VBA:

1. MySQL Connector/ODBC
2. Microsoft ActiveX Data Objects (ADO) Library
3. The correct connection string to access the MySQL database

For this tutorial, I’m using MySQL Connector/ODBC 5.1. You can download it here. For Windows users, grab the MSI Installer version and just double click the file and go through the installation screen.

You’ll also need to reference to the Microsoft ActiveX Data Objects Library in your Excel Workbook. Fire up the Visual Basic Editor using Alt-F11. Go to the Tools top menu item of the Visual Basic Editor and choose References.

In the list of references, check the Microsoft ActiveX Data Objects 2.8 Library. Refer to the following screenshot:

Next, we will then start coding. The first thing we should do is to write a Sub procedure to connect to the database. This will be done using an ADODB connection.

First we need to declare the variable for the ADODB connection. Make sure you’ve double-clicked the wsBooks worksheet in the Project Explorer (if you can’t see it, press Ctrl-R). It should bring out a code window for that sheet.

In that sheet, enter the following code:

Dim oConn As ADODB.Connection

Private Sub ConnectDB()

	Set oConn = New ADODB.Connection

	oConn.Open "DRIVER={MySQL ODBC 5.1 Driver};" & _

		"SERVER=localhost;" & _

		"DATABASE=yourdatabase;" & _

		"USER=yourdbusername;" & _

		"PASSWORD=yourdbpassword;" & _

		"Option=3"

End Sub

You should replace yourdatabase, yourdbusername and yourdbpassword with your database name, your database username and the database password accordingly.

Test your ConnectDB Sub procedure by putting the cursor anywhere between the Sub statement and press F5 (this runs the Sub procedure). If an error popup appears, check that your MySQL service is running and that you’ve referenced to the Microsoft ActiveX Data Objects 2.8 Library.

Once the ConnectDB Sub procedure is working, we will code the Sub procedure to perform data insertion. Before that, we need to create a data sanitizing function to escape single quotes before inserting them into the database. This is necessary because improper quote escaping will cause data insertion to fail.

Here are the codes for the esc function that will escape single quotes from data to be inserted:

Function esc(txt As String)

	esc = Trim(Replace(txt, "'", "'"))

End Function

And now for the Sub procedure to perform data insertion:

Dim rs As ADODB.Recordset

Private Sub InsertData()

	Set rs = New ADODB.Recordset

	ConnectDB

	With wsBooks

		For rowCursor = 2 To 11

			strSQL = "INSERT INTO tutorial (author, title, price) " & _

				"VALUES ('" & esc(.Cells(rowCursor, 1)) & "', " & _

				"'" & esc(.Cells(rowCursor, 2)) & "', " & _

				esc(.Cells(rowCursor, 3)) & ")"

			rs.Open strSQL, oConn, adOpenDynamic, adLockOptimistic

		Next

	End With

End Sub

Now run the InsertData Sub procedure and you will see that it will insert the data from line 2 to line 11 of the Books worksheet into the tutorial table.

Hope this tutorial has given you a basic understanding on how to insert data into a MySQL database from Microsoft Excel using VBA. If you have any questions, just drop a comment below.

Tags: Microsoft, MySQL, Smoking