Word 2013
You can format your document in a newspaper-style column layout by adding columns. On the Page Layout tab, click Columns, then click the layout you want.
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To apply columns to only part of your document, with your cursor, select the text that you want to format.
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On the Page Layout tab, click Columns, then click More Columns.
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Click Selected text from the Apply to box.
Word 2016
You can format your document in a newspaper-style column layout by adding columns. On the Layout tab, click Columns, then click the layout you want.
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To apply columns to only part of your document, with your cursor, select the text that you want to format.
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On the Layout tab, click Columns, then click More Columns.
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Click Selected text from the Apply to box.
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In this article
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Add a cell
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Add a row above or below
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Add a column to the left or right
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About the Table Tools contextual tabs
Add a cell
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Click in a cell that is to the right of or above where you want to insert a cell.
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Under Table Tools, click the Layout tab.
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Click the arrow at the bottom, right-hand corner of the Rows & Columns section.
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Click one of the following options.
Click
To
Shift cells right
Insert a cell and move all other cells in that row to the right.
Note: Word does not insert a new column. This may result in a row that has more cells than the other rows.
Shift cells down
Insert a cell and move the existing cells down one row. A new row is added at the bottom of the table.
Insert entire row
Insert a row above the cell that you clicked in.
Insert entire column
Insert a column to the left of the cell that you clicked in.
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Add a row above or below
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Click in a cell above or below where you want to add a row.
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Under Table Tools, on the Layout tab, do one of the following:
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To add a row above the cell, click Insert Above in the Rows and Columns group.
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To add a row below the cell, click Insert Below in the Rows and Columns group.
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Tip: To insert more than one row (or column) at the same time, select as many rows or columns as you want to add before you click the insert control. For example, to insert two rows above a row, first select two rows in your table and then click Insert Above.
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Add a column to the left or right
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Click in a cell to the left or right of where you want to add a column.
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Under Table Tools, on the Layout tab, do one of the following:
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To add a column to the left of the cell, click Insert Left in the Rows and Columns group.
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To add a column to the right of the cell, click Insert Right in the Rows and Columns group.
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Top of Page
About the Table Tools contextual tabs
You will need to know where the Design and LayoutTable Tools contextual tabs are when working on the design and structural layout of a table. The Design and Layout tabs are only visible after you have clicked inside of a table, and appear at the top of the screen on the ribbon.
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See Also
Delete a row, column, or cell from a table
Add columns and rows to a table
Keyboard shortcuts for Microsoft Word on Windows
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A user-friendly guide to create two separate text columns on Microsoft Word
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- Using a Computer
- Using the Mobile App
- Q&A
- Tips
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Do you want to split text into multiple columns in Microsoft Word? With the «Columns» feature, you can easily do so in a few simple steps. With the desktop version of Word, you’ll be able to create columns with selected text. On mobile, you’ll need to change the whole document layout. This wikiHow will show you how to make two or more columns in your Microsoft Word document using your Windows, Mac, iPhone, or Android device.
Things You Should Know
- On desktop, highlight the text you want to split. Click «Layout» → «Columns» → «Two.»
- On mobile, tap ••• → «Home» → «Layout» → «Columns» → «Two».
- You can only split selected text on desktop. Creating columns on mobile will change the entire document layout.
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1
Open the Microsoft Word document you want to edit. Find the Word document you want to edit on your computer, and double-click on its icon to open it.[1]
- If you don’t have Microsoft Word on your Windows or Mac computer, you can download it or use the free web version at https://www.office.com.
- You can also add images to your document if you’re planning to create a «news column» type document.
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2
Select all the text you want to split into columns. Click the beginning of the text you want to edit, and drag your mouse until the end of it. Selected parts will be highlighted.
- If you want to select the whole document, you can use a keyboard shortcut.
- On Mac, press Command + A.
- On Windows, press CTRL + A.
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- If you want to select the whole document, you can use a keyboard shortcut.
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3
Click the Layout tab at the top. This button is located above the toolbar at the top of your document.
- Depending on your version of Word, this button may also be labeled Page Layout.
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4
Click the Columns button on the Layout toolbar. This looks like a rectangle with horizontal lines divided in two sets.
- A drop-down menu will open.
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5
Select Two on the drop-down menu. This will split the selected text into two columns.
- Alternatively, you can select another option here, and create even more columns. You can select: One (default), Two, Three, Left, Right, or More Columns.
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6
Change the size of your columns (optional). You can click and drag the edges of the ruler at the top of your document to change the size of your columns.
- If you don’t see the ruler, click the View tab, then click the box next to Ruler in the Show section.
- Make sure you still have your column text selected when you adjust the size.
- This is an optional adjustment. If you prefer not to change the column sizes, your columns will be equal in size by default.
- Be sure to save your Word document when you’re finished.
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1
Open a document in the Microsoft Word app. This looks like a blue notebook next to a W. Microsoft Word is available for iOS in the App Store and for Android in the Google Play Store.
- Tap Blank document to open a new document or tap a file to open an existing document.
- You can’t put specific text into two columns on the mobile app. This method will adjust the entire document’s layout without needing to select text.
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2
Tap ••• . This can be found above the keyboard, to the right.
- If you don’t see your keyboard, tap the document to bring it up.
- A new menu will open.
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3
Tap Home. This will be to the left of the formatting window.
- A drop-down menu will open.
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4
Tap Layout. You’ll see a list of options you can make to your page layout.
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5
Tap Columns. This will be next to the icon of horizontal lines divided in two sets.
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6
Tap Two. This will split the selected text into two columns.
- Alternatively, you can select another option here, and split your text into more columns. You can select: One (default), Two, Three, Left, or Right.
- Your page layout will now have two columns. When you enter text, it will fill the left column first, then continue onto the right column.
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Add New Question
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Question
My layout key does not have the option for columns. How do I add that?
You are probably using the web version. It doesn’t have a lot of special options. The best solution is just to get the Word app and try again.
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Question
How to create a two columns with separate texts?
This is very simple. When typing in each column, type different things. If it tries to connect them, just start a new paragraph.
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Question
I want to change back to a full document after the columns. Then change back to columns and so forth (Recipe title and serving size, then columns for actual recipe; then another recipe on same page.)
At the bottom of the advanced column settings, there is a dropdown box labeled «Apply to:». Set the column number and click this to select the section you want to update. The easiest option is to highlight a section and select the «selected text» option.
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I’ll admit it — I’m not a big fan of adding columns in Microsoft Word. Not that there’s anything wrong with columns, per se. Columns work fine (until they don’t). But in a legal office environment, I usually format blocks of information with tables because they’re a bit easier to control.
That said, I have seen lots of legal professionals insert multiple columns in Microsoft Word to format things like service lists in Certificates of Service. Hey, to each her [his] own.
So if you want to format text with columns in Microsoft Word documents, here’s what you need to know:
Inserting columns: the basic primer
Everything starts from the Layout tab (known as Page Layout in versions 2007-2010) on the Ribbon:
Click on More Columns, and you’re taken to a dialog box that allows you to set up your columns exactly the way you want them.
The default is one column — just a regular document. You can use one of the presets (the two-column layout is useful for the service list application I mentioned above). Or you can customize it within an inch of its life. Width? Space between columns 1 and 2, or 2 and 3, or …? How about a line between them (like a newsletter would have)? You decide!
(If you don’t want your columns to all be the same width, be sure to uncheck the “Equal column width” checkbox at the bottom of the dialog box. Then, you’ll be able to customize the width of each column separately.)
Navigating between columns
Once you’ve set up your columns, you come to the tricky part. This is part of the reason I usually opt for tables rather than columns. If you use tables, moving between the cells is easy — just use the Tab key. To insert a column, however, you need to know a few tricks.
Say you’re typing in the first column of your document and you want to end that column there and start typing in the second column. To do that, you have to insert a column break. You can insert a column break in one of two ways:
- Press CTRL-SHIFT-ENTER simultaneously; or
- Go to the Layout tab, click Breaks, and choose Column
Personally, I’d go with Option 1 (assuming I remember the key combination in the heat of the moment).
Once you’ve inserted a column break, your cursor is in the next column, ready for you to type. When you insert a column break in your last column (the one farthest to the right), the cursor will go to the first column on the next page.
Viewing column boundaries
To me, it’s tough to work with columns (or tables, for that matter) if I can’t really see them. To turn on the column boundaries so you can see your columns laid out on the page, go to the File tab (or click the Office button in version 2007) and click Options, then go to Advanced and check the box next to Show text boundaries:
When columns are only part of your document
But what if only part of your document consists of multiple columns?
If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:
If you choose This Point Forward, that will allow you to insert columns at the point your cursor is sitting in. Once you’ve inserted your columnar data, then go back to the Format Columns dialog box and choose the One Column format (being careful to once again choose This Point Forward in that bottom drop-down), and your document will return to the single-column format without disturbing the multi-column insertion you’ve just worked so hard on.
But what if you want to insert a two- or three- (or more-) column block of text into the middle of a one-column, normal document?
You may want to use a slightly different procedure, depending on whether you’re creating a brand-new document or you’re inserting a multi-column layout into the middle of an existing single-column document. You’re using the same dialog box, but if you’re editing an existing document and placing a multi-column layout in the middle, you’ll need to take a couple of extra precautions to ensure you don’t inadvertently create a formatting nightmare.
Inserting multi-columns into a new document
Let’s say you’re typing along in a brand-new document and decide that the next bit of text needs to be in two (or more) columns. There’s no text after the point where your cursor is right now, so you can switch back to single-column format once you get done inserting the multi-column section.
If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:
If you choose This Point Forward, that will allow you to insert columns at the point your cursor is sitting in. Once you’ve inserted your columnar data, then go back to the Format Columns dialog box and choose the One Column format (being careful to once again choose This Point Forward in that bottom drop-down), and your document will return to the single-column format without disturbing the multi-column insertion you’ve just worked so hard on.
Inserting columns into the middle of an existing document
If you’re editing an existing document and you want to insert a multi-column layout somewhere in the middle of text you’ve already got typed, the “this point forward” method may result in a temporary and fixable but still infuriating mess.
Here’s how to avoid it: Insert section breaks before and after the point at which you want to insert your columns:
… then in Apply to:, choose This section instead:
Here’s a video demonstration:
Video: Inserting a column into the middle of an existing document (without creating a mess)
How do you see yourself using columns in your documents?
Showing the content in full width of a document may quickly bore the reader. Sometimes, it is a good idea to create your document like newspaper layout with multiple columns. This is one of the easy ways to show attractive content similar to newsletters and brochures. It helps to add different types of content in a single page and highlight the actionable part. In this article, we will explain how to insert columns in Word documents and arrange text using columns. If you have a long content, then make sure to add table of contents for easy accessibility of headings.
Using Default Templates with Columns
Though creating a custom column layout is easier, it takes
time to setup the layout. However, Microsoft offers predefined column templates
that you can choose for your use.
- Launch your Word application. On the backstage view, you can see the predefined layouts to select under “Featured” section. If you do not see backstage view, navigate to “File > New” menu and look under “Featured” section. You can also search for the column layouts using the search box.
- Select the template and Word will download it from the Microsoft Office library.
- As you can see, there are lot of beautiful columned layouts for resumes, brochures and events that you can choose from and modify.
Creating
Columns in Your Documents
If you do not want to use the template and start from the
scratch, you can create your column layout. It is possible to set a whole text,
a selected area or a section into columns. Let us take an example document
having two text paragraph like below:
In order to break the two paragraphs into two columns, simply
go to “Layout” menu. Click on “Columns” dropdown and select “Two”. Word will
automatically split the two paragraphs into two columns as shown below.
Related: How to create eBook in Word?
Inserting
Manual Column Break
In the above example, you do not have to highlight the
section when you have two paragraphs. Just place the cursor in the section to
split into two columns based on the previous section break. If this does not
work for you or you want to manually decide the column break point, then follow
the below instructions.
- First click on the search box on the top menu and type
“show”. Select “Show All” option to show all formatting markups on your
document.
- Position your cursor where you want to create a column
break. - Switch to the “Layout” tab and click on the “Breaks”
list box. - Select “Columns” option to set a column break in the
selected cursor position.
- You can see the “Column Break” markup on your document
and Word will move the content below the column break to next page. - Now go to “Layout > Columns” and select “Two” to
create two columns at the column break point.
You will notice that Word continue the content from the first
column to next. The column break will make your document like a newsletter or
newspaper layout that continues from one column to next. However, you can also
manually type different content after creating columns.
Adjusting
the Column Width
By default, Word will adjust the columns to have equal width.
However, you can change the width of each column as per your need. In order to
adjust the column width, go to “Layout > Columns > More Columns” option.
You can customize the following options:
- Presets – choose one of the existing preset layout options.
- Number of columns – change the number of columns.
- Line between – enable the checkbox to insert a line between the columns.
- Equal column width – disable this checkbox and setup custom width and spacing for your columns.
- Apply to – apply the changes to whole document or only to this section.
After customizing your column layout, you can continue to
type in a columned layout.
Related: How to change embedded file name in Office?
Using
Markers in the Ruler
When you are working with columns, Word will split the
document into sections. You can view the width of the sections on the marker
available in top ruler.
Simply, double click on the ruler marker to open “Columns”
pop-up box to customize the options as explained above. Alternatively, you can
also set the width by dragging the markers in the ruler using mouse.
Undoing
Column Layout
If
you do not need the distribution into columns anymore, you can simply undo this
setting. Afterwards your text will appear in the original structure.
- In order to do so, open the “”Layout > Columns” list box and select the entry “One”.
- The formatting markups will remain intact. You can remove the column break by placing the cursor in front of the formatting symbol and remove it using the delete key.
Creating
Mixed Layout
You
can also easily create columns and full width layout sections in a single
document.
- In order to exit the column layout and go to full width section,
position your cursor at the end of the last column. - Go to “Breaks > Continuous” and apply a section break on the same
page. Now your cursor will go to next section and you can see a section break
in the formatting markup. - Go to “Columns” and select “One” to disable the columns and continue in
a full width.
Tips and Tricks
- In order to divide a section of your document into columns, select it with the mouse and create columns. When creating columns, Word defines the area automatically for individual sections.
- You can apply column break only to particular section of your document when your document has multiple sections.
- Use keyboard shortcuts, “Control + Shift + Enter” to create a column break.
- You can adjust the column width via the markers in the ruler only when you have selected “Equal column width” checkbox in the “Columns” dialogue window.
- Column changes are an important element to structure texts with multiple columns.