Insert a footnote in word

Insert footnotes and endnotes

Footnotes appear at the bottom of the page and endnotes come at the end of the document. A number or symbol on the footnote or endnote matches up with a reference mark in the document.

1. Click where you want to reference to the footnote or endnote.

2. On the References tab, select Insert Footnote or Insert Endnote.

   

3. Enter what you want in the footnote or endnote.

4. Return to your place in the document by double-clicking the number or symbol at the beginning of the note.

Use footnotes and endnotes to explain, comment on, or provide references to something in a document. Usually, footnotes appear at the bottom of the page, while endnotes come at the end of the document or section.

If you’re in Reading View, switch to Editing View by clicking Edit Document > Edit in Word for the web.

Add a footnote

1. Click where you want to add the footnote.

2. Click Insert > Insert Footnote.

   

   Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page.

3. Type the footnote text.

Add an endnote

1. Click where you want to add the endnote.

2. Click Insert > Insert Endnote.

   

   Word inserts a reference mark in the text and adds the endnote mark at the end of the document.

3. Type the endnote text.

Customize your footnotes and endnotes

To customize a footnote or endnote:

1. Click the reference number or mark in the body of the text or click Insert > Show Footnotes(for endnotes, click Insert > Show Endnotes).

   

   

2. In the footnote/endnote view, click Format Footnotes or Format Endnotes to display the Format Options dialog, where you can change the size, font, and indentation of one or all of your footnotes or endnotes.

   

Note: If you want to convert footnotes to endnotes or the other way around, use the Open in Word command and convert them there. When you save the doc in Word, it’s saved where you opened it in Word for the web.

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Add a footnote

1. Click where you want to add a footnote.
2. Click References > Insert Footnote. Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page.
3. Type the footnote text. Tip: To return to your place in your document, double-click the footnote mark.

How do I insert a footnote below text in Word?

Click Insert → Reference → Footnote… to open the “Footnote and Endnote” window. Select “Footnote”, and then choose your numbering option. You can have Word number your footnotes automatically, or you can choose a custom symbol to insert.

How do you insert a footnote example?

How to insert footnotes

1. Place the cursor where you would like the superscript number to appear.
2. Click on “Insert Footnote” in the “References” tab.
3. The corresponding number will be automatically inserted in the footer ready for you to add the footnote citation.
4. Type in your footnote citation.

How do I insert a footnote and number in Word?

Inserting Duplicate Footnotes using Same Sequence Number.

1. Insert the first footnote: On the Reference tab, in the Footnotes group, click Insert Footnote.
2. Enter the footnote text.
3. Click insertion point in the body of the document where duplicate footnote number is to appear.

How do you do footnotes?

How do I Create a Footnote or Endnote? Using footnotes or endnotes involves placing a superscript number at the end of a sentence with information (paraphrase, quotation or data) that you wish to cite. The superscript numbers should generally be placed at the end of the sentence to which they refer.

What is the shortcut for inserting a footnote in Word?

Keyboard Shortcuts for Footnotes and Endnotes

1. Alt+Ctrl+F to insert a footnote.
2. Alt+Ctrl+D to insert an endnote.

Is endnote and footnote same?

Footnotes are found at the bottom of a page (i.e. in the footer) and endnotes are located at the end of a complete document, or sometimes at the end of a chapter or section.Footnotes are used as a citation vehicle for a short citation, while endnotes can contain more text without compromising the format of the paper.

How do you insert a footnote in Word 2016?

Insert footnotes and endnotes

1. Click where you want to reference to the footnote or endnote.
2. On the References tab, select Insert Footnote or Insert Endnote.
3. Enter what you want in the footnote or endnote.
4. Return to your place in the document by double-clicking the number or symbol at the beginning of the note.

Where do you put footnotes in text?

Footnote or endnote numbers in the text should follow punctuation, and preferably be placed at the end of a sentence. When citing the source for a quotation, the number should be placed at the end of the quotation and not after the author’s name if that appears first in the text.

What is endnote in Word?

EndNote works with Microsoft Word and Open Office Writer to insert citations into documents. EndNote will format citations and bibliographies into a nominated style. Styles can include footnotes and numbering. Setting the Style. In Word, select the EndNote tab.

How do you copy and paste footnotes in Word?

Copying and Moving Footnotes

1. Highlight the footnote reference mark in your document.
2. Press Ctrl+C. The footnote reference mark and the associated footnote are copied to the Clipboard.
3. Position the insertion point at the location where you want to copy the footnote.
4. Press Ctrl+V.

How do you reference the same footnote in Word?

Use Multiple References to the Same Footnote: MS Word

1. Insert your first (primary) footnote as normal.
2. Position the insertion point in the document where you want the secondary reference to the footnote.
3. Choose Insert | Reference | Cross-reference.
4. Using the Reference Type drop-down list, choose Footnote.

What are footnotes example?

Footnotes are notes placed at the bottom of a page. They cite references or comment on a designated part of the text above it. For example, say you want to add an interesting comment to a sentence you have written, but the comment is not directly related to the argument of your paragraph.

What citation uses footnotes?

Chicago
Typically, Oxford, Chicago and Turabian will use footnotes for in-text citations. MLA and APA will also use footnotes but to provide content or copyright information, and not typically for attribution.

What is the symbol for footnote?

A dagger, obelisk, or obelus † is a typographical mark that usually indicates a footnote if an asterisk has already been used. The symbol is also used to indicate death or extinction.

How do you do footnotes on a keyboard?

Keyboard Shortcut is Ctrl + Alt + F for footnote and Ctrl + Alt + D for endnote.

How do you footnote on a laptop?

How to Insert Footnotes in Microsoft Word

1. Place the cursor in the text where you want the footnote mark located.
2. Select the References tab.
3. In the Footnotes group, choose Insert Footnote.
4. Type the footnote and add any formatting.

What is the function of Ctrl B in MS Word?

Ctrl+B in Word and other word processors
In Microsoft Word and other word processor programs, highlighting text and pressing Ctrl+B makes the text bold. If the text is already bold, highlighting the bold text and pressing Ctrl+B un-bolds the text.

How do you footnote in APA?

To create a footnote in APA style, you’ll add a superscript number after the punctuation. The exceptions are dashes and parentheses. Place footnote numbers before dashes and inside parentheses. See how this works in the example.

How do you do Chicago style footnotes?

How Do I Format Footnotes in Turabian/Chicago Style?

1. Each footnote should appear at the bottom of the page that includes its numbered in-text reference.
2. For note numbers in the text, use superscript.
3. Indent the first line of each note half an inch like a paragraph in the main text.

Can you mix footnotes and endnotes?

Although it is unlikely you will need to include both footnotes and endnotes in your Chicago style format essay, it is acceptable, if needed.

Footnotes or endnotes in the document must be formatted according to the requirements accepted by your college, university, company, established on the project, etc.

The number or symbol inserted in the document content to refer to a footnote or endnote is called a reference mark. Footnotes appear on the same page as their reference marks, and endnotes appear at the end of the document or section (see more about their customization below). In most views, footnotes or endnotes are separated from the body text by a note separator line (see how to change a note separator line).

The numbering is always correct if you insert footnotes or endnotes using the Word’s Footnote and Endnote functionality. Even after changes are made to the document, Word automatically moves the footnotes to the correct page and renumbers them accordingly.

Note: You can use footnotes and endnotes in the same document.

Insert a Footnote or Endnote

Word offers several useful features to insert footnotes and endnotes. You can:

Note: To reference a single footnote or endnote multiple times in the document text with the automatic numbering, you can use cross-references.

Insert the Footnote using the Insert Footnote button

To insert the Footnote with the format used by default (Word’s default format or last saved format for the footnotes in the document), do the following:

   1.   Place the cursor where you want to insert the reference to the footnote.

   2.   On the References tab, in the Footnotes group, click the Insert Footnote button:

   3.   Enter what you need in the footnote. You can modify text style, size, color as you want using the same features as for the regular text:

Note: See how to format footnotes and endnotes for more details.

   4.   Double-click the number or symbol at the beginning of the footnote to return to the place in the document where you inserted a reference mark.

Insert the Endnote using the Insert Endnote button

To insert the Endnote with the format used by default (Word’s default format or last saved format for the endnotes in the document), do the following:

   1.   Place the cursor where you want to insert the reference to the endnote.

   2.   On the References tab, in the Footnotes group, click the Insert Endnote button:

Word inserts the endnote at the end of the document with the format used by default (superscript number of the i, ii, iii, … numbered list). The cursor is positioned next to the inserted endnote. E.g.:

   3.   Enter what you need in the endnote.

Note: See how to format footnotes and endnotes for more details.

   4.   Double-click the number or symbol at the beginning of the endnote to return to the place in the document where you inserted a reference mark.

Insert the Footnote and Endnote using shortcut keys

You can use the following keyboard shortcuts to insert footnotes and endnotes in a Microsoft Word document:

• Press Alt+Ctrl+F to insert a footnote.
• Press Alt+Ctrl+D to insert an endnote.

Insert the Footnote and Endnote with custom format

To insert the Footnote and Endnote in the document with the custom format, do the following:

   1.   Place the cursor where you want to insert the reference to the footnote or endnote.

   2.   On the References tab, in the Footnotes group, click the dialog box launcher:

   3.   In the Footnote and Endnote dialog box:

• In the Location section:
  • Select Footnotes and the location:
    • Bottom of page (used by default)
    • Below text – if there is a space between text and a bottom margin on the page, it can be placed right after text. For example:

    

  • Select Endnotes and the location:
    • End of section
    • End of document (used by default)

    To insert endnotes at the end of each chapter or other parts in the document, add a section break (see how to work with breaks in Word) for each chapter or part and select the End of section option.

  • Click the Convert… button to convert all footnotes to endnotes, or vice versa (see converting footnotes and endnotes below).
• In the Footnote layout section (available only if the Footnote is selected in the Location section), select the layout from the Columns dropdown list.

  As for the regular text, Word offers to create columns for the footnotes and endnotes.

  • Match section layout – use the same number of columns as the document text
  • 1 column
  • 2 column
  • 3 column
  • 4 column

  For example:

  • Match section layout:

    
  • 1 column:

    

• In the Format section:
  • Choose the format you need from the Number format dropdown list:

    

    • 1, 2, 3, … (used by default for footnotes)
    • a, b, c, …
    • A, B, C, …
    • i, ii, iii, … (used by default for endnotes)
    • I, II, III, …
    • *, †, ‡, §, …
  • Type the Custom mark or select it by clicking the Symbol… button to open the Symbol dialog box:

    

    Select the symbol you need in the Symbol dialog box and click the OK button.

    In English, a footnote or endnote is usually indicated by a superscript number immediately following the text or phrase to which the note refers. For some requirements, a superscript number should be placed between parentheses, for example: ^[1].

    Note: We strongly recommend checking the requirements you need to follow. For example:

    • The Chicago style allows using symbols, such as the asterisk (*) or the dagger (†), instead of numbers if there are a few footnotes in the document (see how to add different reference marks for more details).
    • The American Psychological Association (APA) style and Modern Language Association (MLA) style don’t recommend using symbols as footnote identifiers.
  • Optionally, select the number you need to start numbering in the Start at field.

    For example, if you have several documents containing different chapters or parts of the voluminous project, you can start footnotes from a specific number in the current document.

  • From the Numbering dropdown list, select one of the options:
    • Continuous (used by default)
    • Restart each section
    • Restart each page
• In the Apply changes section, from the Apply changes to dropdown list, select one of the options:
  • This section
  • Whole document

   4.   Enter the text you need in the footnote or endnote:

   5.   Double-click the number or symbol at the beginning of the note to return to the document content.

Converting Footnotes and Endnotes

Word can convert footnotes to endnotes, and vice versa:

• To convert one footnote to an endnote, right-click the footnote, then click Convert to Endnote in the popup menu:

  

• To convert one endnote to a footnote, right-click the endnote, then click Convert to Footnote in the popup menu.
• To convert all footnotes to endnotes or convert all endnotes to footnotes, do the following:

     1)   Right-click any of the footnotes or endnotes, then select Note Options… in the popup menu:

  

     2)   In the Footnotes and Endnotes dialog box, click the Convert… button:

  

     3)   In the Convert Notes dialog box, choose the option you need:

  

  • Convert all footnotes to endnotes (is active if there is at least one footnote in the document)
  • Convert all endnotes to footnotes (is active if there is at least one endnote in the document)
  • Swap footnotes and endnotes (is active if there are at least one footnote and one endnote in the document)

Select all footnotes in the document

To select all footnotes in the document, click inside any footnote, then press Ctrl+A.

To select all endnotes in the document, click inside any endnote, then press Ctrl+A:

Edit and move footnotes and endnotes

To edit a footnote or endnote, click inside the note and make corrections.

To move a footnote or endnote from one location in the document to another, do the following:

   1.   Select the reference mark in the document.

   2.   Do one of the following to cut the selection:

• On the Home tab, in the Clipboard group, click the Cut button:

  

• Right-click the selection and choose Cut in the popup menu.
• Press Ctrl+X.

   3.   Place the cursor in the new location.

   4.   Do one of the following to paste selection:

• On the Home tab, in the Clipboard group, click the Paste button.
• Right-click and choose Paste in the popup menu.
• Press Ctrl+V.

Word moves the reference mark and the note to the correct place; also, it renumbers footnotes and endnotes.

Move among footnotes and endnotes

To move among footnotes and endnotes, on the References tab, in the Footnotes group, click the Next Footnote button, then select one of the options:

Notes:

1. To move to the next footnote, you can just click the Next Footnote button in the Footnotes group on the Reference tab.
2. See more about navigating in the document.

Display footnotes or endnotes

To display the note’s content in the Word document, do one of the following:

• On the References tab, in the Footnotes group, click the Show Notes button to display the list of footnotes or endnotes:

  

  If there are footnotes and endnotes in the document, Word asks which type of notes you want to see:

  

• Double-click a reference mark in the document’s body to display its corresponding footnote or endnote.

Note: If you hover the mouse over a reference mark in the document text, a tooltip appears with a full footnote or endnote text, so you don’t need to scroll up and down to check footnotes and endnotes as you read or write:

Remove the Footnote and Endnote

To delete the footnote or endnote in the Word document, select its reference mark (number or symbol that refers to the footnote or endnote), and press the Delete key.

Note: If you delete the text and the number from the footnote or endnote pane, it does not delete the number in the document text itself. Word still thinks the deleted footnote or endnote is still active. You need to delete the original reference mark in the document.

After removing any note, Microsoft Word automatically renumbers the footnotes and endnotes.