If then else for vba excel

Однострочная и многострочная конструкции оператора If…Then…Else и функция IIf, используемые в коде VBA Excel — синтаксис, компоненты, примеры.

Оператор If…Then…Else предназначен для передачи управления одному из блоков операторов в зависимости от результатов проверяемых условий.

Однострочная конструкция

Оператор If…Then…Else может использоваться в однострочной конструкции без ключевых слов Else, End If.

Синтаксис однострочной конструкции If…Then…

If [условие] Then [операторы]

Компоненты однострочной конструкции If…Then…

• условие — числовое или строковое выражение, возвращающее логическое значение True или False;
• операторы — блок операторов кода VBA Excel, который выполняется, если компонент условие возвращает значение True.

Если компонент условие возвращает значение False, блок операторов конструкции If…Then… пропускается и управление программой передается следующей строке кода.

Пример 1

Sub Primer1() Dim d As Integer, a As String d = InputBox(«Введите число от 1 до 20», «Пример 1», 1)    If d > 10 Then a = «Число « & d & » больше 10″ MsgBox a End Sub

Многострочная конструкция

Синтаксис многострочной конструкции If…Then…Else

If [условие] Then [операторы] ElseIf [условие] Then [операторы] ———————— Else [операторы] End If

Компоненты многострочной конструкции If…Then…Else:

• условие — числовое или строковое выражение, следующее за ключевым словом If или ElseIf и возвращающее логическое значение True или False;
• операторы — блок операторов кода VBA Excel, который выполняется, если компонент условие возвращает значение True;
• пунктирная линия обозначает дополнительные структурные блоки из строки ElseIf [условие] Then и строки [операторы].

Если компонент условие возвращает значение False, следующий за ним блок операторов конструкции If…Then…Else пропускается и управление программой передается следующей строке кода.

Самый простой вариант многострочной конструкции If…Then…Else:

If [условие] Then [операторы] Else [операторы] End If

Пример 2

Sub Primer2() Dim d As Integer, a As String d = InputBox(«Введите число от 1 до 40», «Пример 2», 1)    If d < 11 Then       a = «Число « & d & » входит в первую десятку»    ElseIf d > 10 And d < 21 Then       a = «Число « & d & » входит во вторую десятку»    ElseIf d > 20 And d < 31 Then       a = «Число « & d & » входит в третью десятку»    Else       a = «Число « & d & » входит в четвертую десятку»    End If MsgBox a End Sub

Функция IIf

Функция IIf проверяет заданное условие и возвращает значение в зависимости от результата проверки.

Синтаксис функции

IIf([условие], [если True], [если False])

Компоненты функции IIf

• условие — числовое или строковое выражение, возвращающее логическое значение True или False;
• если True — значение, которое возвращает функция IIf, если условие возвратило значение True;
• если False — значение, которое возвращает функция IIf, если условие возвратило значение False.

Компоненты если True и если False могут быть выражениями, значения которых будут вычислены и возвращены.

Пример 3

Sub Primer3() Dim d As Integer, a As String Instr: On Error Resume Next d = InputBox(«Введите число от 1 до 20 и нажмите OK», «Пример 3», 1) If d > 20 Then GoTo Instr     a = IIf(d < 10, d & » — число однозначное», d & » — число двузначное») MsgBox a End Sub

Пример 4
Стоит отметить, что не зависимо от того, выполняется условие или нет, функция IIf вычислит оба выражения в параметрах если True и если False:

Sub Primer4() On Error GoTo Instr Dim x, y x = 10 y = 5     MsgBox IIf(x = 10, x + 5, y + 10)     MsgBox IIf(x = 10, x + 5, y / 0) Exit Sub Instr: MsgBox «Произошла ошибка: « & Err.Description End Sub

---

При нажатии кнопки «Cancel» или закрытии крестиком диалогового окна InputBox из первых двух примеров, генерируется ошибка, так как в этих случаях функция InputBox возвращает пустую строку. Присвоение пустой строки переменной d типа Integer вызывает ошибку. При нажатии кнопки «OK» диалогового окна, числа, вписанные в поле ввода в текстовом формате, VBA Excel автоматически преобразует в числовой формат переменной d. В третьем примере есть обработчик ошибок.

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VBA If Statement

If Then

VBA If Statements allow you to test if expressions are TRUE or FALSE, running different code based on the results.

Let’s look at a simple example:

If Range("a2").Value > 0 Then Range("b2").Value = "Positive"

This tests if the value in Range A2 is greater than 0. If so, setting Range B2 equal to “Positive”

Note: When testing conditions we will use the =, >, <, <>, <=, >= comparison operators. We will discuss them in more detail later in the article.

Here is the syntax for a simple one-line If statement:

If [test_expression] then [action]

To make it easier to read, you can use a Line Continuation character (underscore) to expand the If Statements to two lines (as we did in the above picture):

If [test_expression] then _
    [action]

If Range("a2").Value > 0 Then _
   Range("b2").Value = "Positive"

End If

The above “single-line” if statement works well when you are testing one condition. But as your IF Statements become more complicated with multiple conditions, you will need to add an “End If” to the end of the if statement:

If Range("a2").Value > 0 Then
  Range("b2").Value = "Positive"
End If

Here the syntax is:

If [test_expression] then
  [action]
End If

The End If signifies the end of the if statement.

Now let’s add in an ElseIF:

ElseIF – Multiple Conditions

The ElseIf is added to an existing If statement. ElseIf tests if a condition is met ONLY if the previous conditions have not been met.

In the previous example we tested if a cell value is positive. Now we will also test if the cell value is negative with an ElseIf:

If Range("a2").Value > 0 Then
    Range("b2").Value = "Positive"
ElseIf Range("a2").Value < 0 Then
    Range("b2").Value = "Negative"
End If

You can use multiple ElseIfs to test for multiple conditions:

Sub If_Multiple_Conditions()

    If Range("a2").Value = "Cat" Then
        Range("b2").Value = "Meow"
    ElseIf Range("a2").Value = "Dog" Then
        Range("b2").Value = "Woof"
    ElseIf Range("a2").Value = "Duck" Then
        Range("b2").Value = "Quack"
    End If

End Sub

Now we will add an Else:

Else

The Else will run if no other previous conditions have been met.

We will finish our example by using an Else to indicate that if the cell value is not positive or negative, then it must be zero:

If Range("a2").Value > 0 Then
    Range("b2").Value = "Positive"
ElseIf Range("a2").Value < 0 Then
    Range("b2").Value = "Negative"
Else
    Range("b2").Value = "Zero"
End If

If-Else

The most common type of If statement is a simple If-Else:

Sub If_Else()
    If Range("a2").Value > 0 Then
        Range("b2").Value = "Positive"
    Else
        Range("b2").Value = "Not Positive"
    End If
End Sub

Nested IFs

You can also “nest” if statements inside of each other.

Sub Nested_Ifs()
    If Range("a2").Value > 0 Then
        Range("b2").Value = "Positive"
    Else
        If Range("a2").Value < 0 Then
            Range("b2").Value = "Negative"
        Else
            Range("b2").Value = "Zero"
        End If
    End If
End Sub

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IF – Or, And, Xor, Not

Next we will discuss the logical operators: Or, And, Xor, Not.

If Or

The Or operator tests if at least one condition is met.

The following code will test if the value in Range A2 is less than 5,000 or greater than 10,000:

If Range("a2").Value < 5000 Or Range("a2").Value > 10000 Then
    Range("b2").Value = "Out of Range"
End If

You can include multiple Ors in one line:

If Range("a2").Value < 5000 Or Range("a2").Value > 10000 Or Range("a2").Value = 9999 Then
    Range("b2").Value = "Out of Range"
End If

If you are going to use multiple Ors, it’s recommended to use a line continuation character to make your code easier to read:

If Range("a2").Value < 5000 Or _
   Range("a2").Value > 10000 Or _
   Range("a2").Value = 9999 Then

       Range("b2").Value = "Out of Range"
End If

If And

The And operator allows you to test if ALL conditions are met.

If Range("a2").Value >= 5000 And Range("a2").Value <= 10000 Then
    Range("b2").Value = "In Range"
End If

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If Xor

The Xor operator allows you to test if exactly one condition is met. If zero conditions are met Xor will return FALSE, If two or more conditions are met, Xor will also return false.

I’ve rarely seen Xor used in VBA programming.

If Not

The Not operator is used to convert FALSE to TRUE or TRUE To FALSE:

Sub IF_Not()
    MsgBox Not (True)
End Sub

Notice that the Not operator requires parenthesis surrounding the expression to switch.

The Not operator can also be applied to If statements:

If Not (Range("a2").Value >= 5000 And Range("a2").Value <= 10000) Then
    Range("b2").Value = "Out of Range"
End If

If Comparisons

When making comparisons, you will usually use one of the comparison operators:

Comparison Operator	Explanation
=	Equal to
<>	Not Equal to
>	Greater than
>=	Greater than or Equal to
<	Less than
<=	Less than or Equal to

However, you can also use any expression or function that results in TRUE or FALSE

If – Boolean Function

When build expressions for If Statements, you can also use any function that generates TRUE or False.  VBA has a few of these functions:

Function	Description
IsDate	Returns TRUE if expression is a valid date
IsEmpty	Check for blank cells or undefined variables
IsError	Check for error values
IsNull	Check for NULL Value
IsNumeric	Check for numeric value

They can be called like this:

If IsEmpty(Range("A1").Value) Then MsgBox "Cell Empty"

Excel also has many additional functions that can be called using WorksheetFunction. Here’s an example of the Excel IsText Function:

If Application.WorksheetFunction.IsText(Range("a2").Value) Then _ 
   MsgBox "Cell is Text"

You can also create your own User Defined Functions (UDFs). Below we will create a simple Boolean function that returns TRUE. Then we will call that function in our If statement:

Sub If_Function()

If TrueFunction Then
    MsgBox "True"
End If

End Sub

Function TrueFunction() As Boolean
    TrueFunction = True
End Function

Comparing Text

You can also compare text similar to comparing numbers:

Msgbox "a" = "b"

Msgbox "a" = "a"

When comparing text, you must be mindful of the “Case” (upper or lower).  By default, VBA considers letters with different cases as non-matching.  In other words, “A” <> “a”.

If you’d like VBA to ignore case, you must add the Option Compare Text declaration to the top of your module:

Option Compare Text

After making that declaration “A” = “a”:

Option Compare Text

Sub If_Text()
   MsgBox "a" = "A"
End Sub

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VBA If Like

The VBA Like Operator allows you to make inexact comparisons of text. Click the “Like Operator” link to learn more, but we will show a basic example below:

Dim strName as String
strName = "Mr. Charles"

If strName Like "Mr*" Then
    MsgBox "True"
Else
    MsgBox "False"
End If

Here we’re using an asterisk “*” wildcard. The * stands for any number of any characters.  So the above If statement will return TRUE.  The Like operator is an extremely powerful, but often under-used tool for dealing with text.

If Loops

VBA Loops allow you to repeat actions. Combining IF-ELSEs with Loops is a great way to quickly process many calculations.

Continuing with our Positive / Negative example, we will add a For Each Loop to loop through a range of cells:

Sub If_Loop()
Dim Cell as Range

  For Each Cell In Range("A2:A6")
    If Cell.Value > 0 Then
      Cell.Offset(0, 1).Value = "Positive"
    ElseIf Cell.Value < 0 Then
      Cell.Offset(0, 1).Value = "Negative"
    Else
      Cell.Offset(0, 1).Value = "Zero"
     End If
  Next Cell

End Sub

If Else Examples

Now we will go over some more specific examples.

Check if Cell is Empty

This code will check if a cell is empty. If it’s empty it will ignore the cell. If it’s not empty it will output the cell value to the cell to the right:

Sub If_Cell_Empty()

If Range("a2").Value <> "" Then
    Range("b2").Value = Range("a2").Value
End If

End Sub

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Check if Cell Contains Specific Text

The Instr Function tests if a string of text is found in another string. Use it with an If statement to check if a cell contains specific text:

If Instr(Range("A2").value,"text") > 0 Then
  Msgbox "Text Found"
End If

Check if cell contains text

This code will test if a cell is text:

Sub If_Cell_Is_Text()

If Application.WorksheetFunction.IsText(Range("a2").Value) Then
    MsgBox "Cell is Text"
End If

End Sub

If Goto

You can use the result of an If statement to “Go to” another section of code.

Sub IfGoTo ()

    If IsError(Cell.value) Then
        Goto Skip
    End If

    'Some Code

Skip:
End Sub

Delete Row if Cell is Blank

Using Ifs and loops you can test if a cell is blank and if so delete the entire row.

Sub DeleteRowIfCellBlank()

Dim Cell As Range

For Each Cell In Range("A2:A10")
    If Cell.Value = "" Then Cell.EntireRow.Delete
Next Cell

End Sub

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If MessageBox Yes / No

With VBA Message Boxes you’re able to ask the user to select from several options. The Yes/No Message Box asks the user to select Yes or No.  You can add a Yes / No Message Box to a procedure to ask the user if they would like to continue running the procedure or not. You handle the user’s input using an If statement.

Here is the Yes/No Message Box in practice:

Sub MsgBoxVariable()

Dim answer As Integer
answer = MsgBox("Do you want to Continue?", vbQuestion + vbYesNo)

  If answer = vbYes Then
    MsgBox "Yes"
  Else
    MsgBox "No"
  End If

End Sub

VBA If, ElseIf, Else in Access VBA

The If, ElseIf and Else functions work exactly the same in Access VBA as in Excel VBA.

You can use an If statement to check if there are records in a Recordset.

In Excel VBA, IF Then Else statement allows you to check for a condition, and perform an action accordingly.

This is extremely valuable in many situations as we will see in the examples later in this tutorial.

To give you a simple example, suppose you have a list of grades in Excel and you want to highlight all those students who have scored an A. Now, if I ask you to do this manually, you will check each student’s grade and if it’s an A, you’ll highlight it, and if it isn’t, then you’ll leave it as is.

The same logic can be built in VBA using the If Then Else statement as well (and of course do a lot more than just highlighting grades).

In this tutorial, I’ll show you different ways the ‘If Then Else’ construct can be used in Excel VBA, and some practical examples in action.

But before I get into the specifics, let me give you the syntax of the ‘IF Then Else’ statement.

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Syntax – IF Then Else

Below is the generic syntax of If Then Else construct in VBA

IF condition Then true_code [Else false_code]

Or

IF condition Then
true_code
Else
false_code
End IF

Note that the Else part of this statement is optional.

Now if you’re wondering what’s the difference between the two syntaxes, let me clarify.

The first syntax is a simple one-line IF THEN ELSE statement where you don’t need to use the END IF statement.

However, in the second syntax, the true_code part is in the second line. This is helpful when the code that you need to run in case the IF condition is true is long and consists of multiple lines.

When you split the IF statement into multiple lines, you need to tell VBA where the IF Then construct ends.

Hence you need to use the End IF statement.

In case you don’t use End IF when required, VBA will show you an error – “Block IF without END IF”

Examples of Using IF Then Statement in VBA

To give you an idea of how the IF-THEN statement works in VBA, let me start with some basic examples (some practical and more useful examples are covered later in this tutorial).

Suppose you have a student’s score in cell A1 and you want to check whether the student passed the exam or not (passing marks threshold being 35).

Then you can use the following code:

Sub CheckScore()
If Range("A1").Value >=35 Then MsgBox "Pass"
End Sub

The above code has a single line of IF statement that checks the value in cell A1.

If it’s more than 35, it shows the message – “Pass”.

If it’s less than 35, nothing happens.

But what if you want to show a message in both the cases, whether a student passed or failed the exam.

The below code would do this:

Sub CheckScore()
If Range("A1").Value >= 35 Then
MsgBox "Pass"
Else
MsgBox "Fail"
End If
End Sub

The above code uses the IF as well as the ELSE statement to execute two different conditions. When the score is more than (or equal to) 35, the IF condition is true, and the code right below it gets executed (everything before the Else statement).

But when the IF condition is FALSE, the code jumps to the Else part and executes the code block in it.

Note that when we use a single line of IF Then statement, we don’t need to use End IF. But when we split it into more than one line, we need to use the End If statement.

Nested IF Then (Multiple IF Then statements)

So far we have used a single IF Then statement.

In case you have multiple conditions to check, you can use:

• Multiple IF conditions
• If Then Else statement
• IF Then ElseIf Else construct

Let me show you how these differ and how to use this in Excel VBA.

Multiple IF Then Statements

Let’s take the same example of using a student’s score.

If the student scores less than 35, the message to display is ‘Fail’, if the score is more than or equal to 35, the message to display is ‘Pass’.

We can use the below code to get this done:

Sub CheckScore()
If Range("A1").Value < 35 Then MsgBox "Fail"
If Range("A1").Value >= 35 Then MsgBox "Pass"
End Sub

You can use multiple IF Then statement as shown above. While this works, it’s not an example of good coding (as you will see the alternatives below).

In case you decide to use this, remember that these statements should either be independent or mutually exclusive. The important thing to know here is that in the above construct, all the IF statements are evaluated and the ones where the condition is true, the code is executed.

So even if the first IF statement is correct, the second would still be evaluated.

IF Then Else Statement

Suppose this time, instead of just displaying the message Pass/Fail, we have one more condition.

If the student scores less than 35, the message to display is ‘Fail’, if the score is more than or equal to 35, the message to display is ‘Pass’, and if the score is more than 80, the message to display is ‘Pass, with Distinction’.

We can use the below code to get this done:

Sub CheckScore()
If Range("A1").Value < 35 Then
MsgBox "Fail"
Else
If Range("A1").Value < 80 Then
MsgBox "Pass"
Else
MsgBox "Pass, with Distinction"
End If
End If
End Sub

In the above code, we have used multiple IF statements (nested IF Then) with the help of Else.

So there is an ‘IF Then Else’ construct within an ‘IF Then Else’ construct. This type of nesting allows you to check for multiple conditions and run the relevant block of code.

IF Then ElseIf Else Statement

The above code (that we saw in the previous section) can be further optimized by using the ElseIf statement.

Here is what we’re trying to do – If the student scores less than 35, the message to display is ‘Fail’, if the score is more than or equal to 35, the message to display is ‘Pass’, and if the score is more than 80, the message to display is ‘Pass, with Distinction’.

Sub CheckScore()
If Range("A1").Value < 35 Then
MsgBox "Fail"
ElseIf Range("A1").Value < 80 Then
MsgBox "Pass"
Else
MsgBox "Pass, with Distinction"
End If
End Sub

The above code uses ElseIf, which allows us to keep all the conditions within one single IF Then statement.

Using AND and OR in IF Then Else

So far in this tutorial, we have only checked for a single condition at a time.

However, when you have multiple dependent conditions, you can use the AND or OR statement with the IF conditions.

Below is the syntax of using AND/OR condition with the IF Then statement.

IF Condition1 AND Condition2 Then
true_code
Else
false_code
End IF

In the above code, only when both Condition1 and Condition2 are met, the true_code is executed. Even if one of the conditions is false, it will execute the false_code.

With OR, even if one of the conditions are true, it will execute the true_code. Only when all the conditions are false, it executes the false_code.

Now let’s see how AND and OR statement work with the IF Then Else construct.

Suppose you have the scores for two subjects instead of one, and you want to check for the following conditions:

• Fail – When the score is less than 35 in any of the subjects.
• Pass – When the score is more than or equal to 35, but less than 80 in both the subjects.
• Pass, with Distinction – When the score is more than 35 in both the subjects and is more than or equal to 80 in one or both the subjects.

Here is the code that will do this:

Sub CheckScore()
If Range("A1").Value < 35 Or Range("B1").Value < 35 Then
MsgBox "Fail"
ElseIf Range("A1").Value < 80 And Range("B1").Value < 80 Then
MsgBox "Pass"
Else
MsgBox "Pass, with Distinction"
End If
End Sub

The above code uses both OR and AND statements.

You can also write this same code with a slight change (using OR instead of AND).

Sub CheckScore()
If Range("A1").Value < 35 Or Range("B1").Value < 35 Then
MsgBox "Fail"
ElseIf Range("A1").Value > 80 Or Range("B1").Value > 80 Then
MsgBox "Pass, with Distinction"
Else
MsgBox "Pass"
End If
End Sub

Both the above VBA codes will give you the same result. Personally, I prefer the first one as it has a logical flow of checking the scores (but that’s just me).

Using Not Equal to in If Then

In all the examples above, we have used the conditions that check whether a value equal to a specified value or not.

You can also use similar codes when checking when the value is not equal to a specified value in the VBA code. Not equal to represented by <> the Excel VBA.

To see a practical example of using <>, have a look at Example 1 below.

Using If Then Else with Loops in VBA

So far, we have been going through some examples that are good to understand how the ‘IF-THEN’ statements work in VBA, however, are not useful in the practical world.

If I need to grade students, I can easily do that using Excel functions.

So let’s have a look at some useful and practical examples that can help you automate some stuff and be more efficient.

Example 1 – Save and Close All Workbooks Except The Active Workbook

If you have a lot of workbooks open and you quickly want to close all, except the active workbook, you can use the below code,

Sub SaveCloseAllWorkbooks()
Dim wb As Workbook
For Each wb In Workbooks
On error resume next
If wb.Name <> ActiveWorkbook.Name Then
wb.Save
wb.Close
End If
Next wb
End Sub

The above code would save and close all the workbooks (except the active one).

It uses the For Next loop to go through the collection of all the open workbooks and checks the name using the IF condition.

If the name is not the same as that of the Active workbook, it saves and closes it.

In case there is a VBA code in any of the workbooks and you haven’t saved it as .xls or .xlsm, you will see a warning (as the vba codes are lost when you save it in .xlsx format).

Example 2 – Highlight Cells with Negative Values

Suppose that you have a column full of numbers and you want to quickly highlight all the cells with negative values in red, you can do that using the below code.

Sub HighlightNegativeCells()
Dim Cll As Range
For Each Cll In Selection
If Cll.Value < 0 Then
Cll.Interior.Color = vbRed
Cll.Font.Color = vbWhite
End If
Next Cll
End Sub

The above code uses the For Each loop and checks each cell in the selection that you have made. If the cell has a value that is negative, it’s highlighted in red with white font color.

Example 3 – Hide All the Worksheet Except the Current Worksheet

In case you want to quickly hide all the worksheets except the active one, you can use the below code:

Sub HideAllExceptActiveSheet()
Dim ws As Worksheet
For Each ws In ThisWorkbook.Worksheets
If ws.Name <> ActiveSheet.Name Then ws.Visible = xlSheetHidden
Next ws
End Sub

The above code uses the For Each loop to go through a collection of worksheets. It checks the name of each worksheet and hides it if it’s not the active worksheet.

Example 4 – Extract the Numeric Part from an Alphanumeric String

If you have alphanumeric strings in cells and you want to extract the numeric part from it, you can do that using the below code:

Function GetNumeric(CellRef As String)
Dim StringLength As Integer
StringLength = Len(CellRef)
For i = 1 To StringLength
If IsNumeric(Mid(CellRef, i, 1)) Then Result = Result & Mid(CellRef, i, 1)
Next i
GetNumeric = Result
End Function

This code will create a custom function in Excel that can use within the worksheet (just like a regular function).

Where to Put the VBA Code?

Wondering where the VBA code goes in your Excel workbook?

Excel has a VBA backend called the VB editor. You need to copy and paste the code in the VB Editor module code window.

Here are the steps to do this:

1. Go to the Developer tab.
2. Click on Visual Basic option. This will open the VB editor in the backend.
3. In the Project Explorer pane in the VB Editor, right-click on any object for the workbook in which you want to insert the code. If you don’t see the Project Explorer go to the View tab and click on Project Explorer.
4. Go to Insert and click on Module. This will insert a module object for your workbook.
5. Copy and paste the code in the module window.

You May Also Like the Following Excel Tutorials:

• How to Record a Macro in Excel.
• Working with Cells and Ranges in Excel VBA.
• Working with Worksheets in Excel VBA.
• Working with Workbooks in Excel VBA.
• Creating a Custom Function in Excel Using VBA.
• Excel VBA Events – An Easy (and Complete) Guide.
• Excel VBA MsgBox
• How to Run a Macro in Excel.
• How to Create and Use an Excel Add-in.
• Excel Personal Macro Workbook | Save & Use Macros in All Workbooks.
• Useful Excel Macro Examples for VBA Beginners (Ready-to-use).
• How to Use Excel VBA InStr Function (with practical EXAMPLES).

This post provides a complete guide to the VBA If Statement in VBA. If you are looking for the syntax then check out the quick guide in the first section which includes some examples.

The table of contents below provides an overview of what is included in the post. You use this to navigate to the section you want or you can read the post from start to finish.

“Guess, if you can, and choose, if you dare.” – Pierre Corneille

Quick Guide to the VBA If Statement

Description	Format	Example
If Then	If [condition is true] Then     [do something] End If	If score = 100 Then        Debug.Print «Perfect» End If
If Else	If [condition is true] Then     [do something] Else     [do something] End If	If score = 100 Then        Debug.Print «Perfect» Else        Debug.Print «Try again» End If
If ElseIf	If [condition 1 is true] Then     [do something] ElseIf [condition 2 is true] Then     [do something] End If	If score = 100 Then        Debug.Print «Perfect» ElseIf score > 50 Then        Debug.Print «Passed» ElseIf score <= 50 Then        Debug.Print «Try again» End If
Else and ElseIf (Else must come after ElseIf’s)	If [condition 1 is true] Then       [do something] ElseIf [condition 2 is true] Then       [do something] Else       [do something] End If	If score = 100 Then        Debug.Print «Perfect» ElseIf score > 50 Then        Debug.Print «Passed» ElseIf score > 30 Then        Debug.Print «Try again» Else        Debug.Print «Yikes» End If
If without Endif (One line only)	If [condition is true] Then [do something]	If value <= 0 Then value = 0

The following code shows a simple example of using the VBA If statement

If Sheet1.Range("A1").Value > 5 Then
    Debug.Print "Value is greater than five."
ElseIf Sheet1.Range("A1").Value < 5 Then
    Debug.Print "value is less than five."
Else
    Debug.Print "value is equal to five."
End If

The Webinar

Members of the Webinar Archives can access the webinar for this article by clicking on the image below.

(Note: Website members have access to the full webinar archive.)

What is the VBA If Statement

The VBA If statement is used to allow your code to make choices when it is running.

You will often want to make choices based on the data your macros reads.

For example, you may want to read only the students who have marks greater than 70. As you read through each student you would use the If Statement to check the marks of each student.

The important word in the last sentence is check. The If statement is used to check a value and then to perform a task based on the results of that check.

The Test Data and Source Code

We’re going to use the following test data for the code examples in this post:

You can download the test data with all the source code for post plus the solution to the exercise at the end:

Format of the VBA If-Then Statement

The format of the If Then statement is as follows

If [condition is true] Then

The If keyword is followed by a Condition and the keyword Then

Every time you use an If Then statement you must use a matching End If statement.
When the condition evaluates to true, all the lines between If Then and End If are processed.

If [condition is true] Then
    [lines of code]
    [lines of code]
    [lines of code]
End If

To make your code more readable it is good practice to indent the lines between the If Then and End If statements.

Indenting Between If and End If

Indenting simply means to move a line of code one tab to the right. The rule of thumb is to indent between start and end statements like

Sub … End Sub
If Then … End If
If Then… ElseIf … Else … Endif
For … Next
Do While … Loop
Select Case … End Case

To indent the code you can highlight the lines to indent and press the Tab key. Pressing Shift + Tab will Outdent the code i.e. move it one tab to the left.

You can also use the icons from the Visual Basic Toolbar to indent/outdent the code

If you look at any code examples on this website you will see that the code is indented.

A Simple If Then Example

The following code prints out the names of all students with marks greater than 50 in French.

' https://excelmacromastery.com/
Sub ReadMarks()
    
    Dim i As Long
    ' Go through the marks columns
    For i = 2 To 11
        ' Check if marks greater than 50
        If Sheet1.Range("C" & i).Value > 50 Then
            ' Print student name to the Immediate Window(Ctrl + G)
            Debug.Print Sheet1.Range("A" & i).Value & " " & Sheet1.Range("B" & i).Value
        End If
    
    Next
    
End Sub

Results
Bryan Snyder
Juanita Moody
Douglas Blair
Leah Frank
Monica Banks

Play around with this example and check the value or the > sign and see how the results change.

Using Conditions with the VBA If Statement

The piece of code between the If and the Then keywords is called the condition. A condition is a statement that evaluates to true or false. They are mostly used with Loops and If statements. When you create a condition you use signs like >,<,<>,>=,<=,=.

The following are examples of conditions

Condition	This is true when
x < 5	x is less than 5
x <= 5	x is less than or equal to 5
x > 5	x is greater than 5
x >= 5	x is greater than or equal to 5
x = 5	x is equal to 5
x <> 5	x does not equal 5
x > 5 And x < 10	x is greater than 5 AND x is less than 10
x = 2 Or x >10	x is equal to 2 OR x is greater than 10
Range(«A1») = «John»	Cell A1 contains text «John»
Range(«A1») <> «John»	Cell A1 does not contain text «John»

You may have noticed x=5 as a condition. This should not be confused with x=5 when used as an assignment.

When equals is used in a condition it means “is the left side equal to the right side”.

The following table demonstrates how the equals sign is used in conditions and assignments

Using Equals	Statement Type	Meaning
Loop Until x = 5	Condition	Is x equal to 5
Do While x = 5	Condition	Is x equal to 5
If x = 5 Then	Condition	Is x equal to 5
For x = 1 To 5	Assignment	Set the value of x to 1, then to 2 etc.
x = 5	Assignment	Set the value of x to 5
b = 6 = 5	Assignment and Condition	Assign b to the result of condition 6 = 5
x = MyFunc(5,6)	Assignment	Assign x to the value returned from the function

The last entry in the above table shows a statement with two equals. The first equals sign is the assignment and any following equals signs are conditions.

This might seem confusing at first but think of it like this. Any statement that starts with a variable and an equals is in the following format

[variable] [=] [evaluate this part]

So whatever is on the right of the equals sign is evaluated and the result is placed in the variable. Taking the last three assignments again, you could look at them like this

[x] [=] [5]
[b] [=] [6 = 5]
[x] [=] [MyFunc(5,6)]

Using ElseIf with the VBA If Statement

The ElseIf statement allows you to choose from more than one option. In the following example we print for marks that are in the Distinction or High Distinction range.

' https://excelmacromastery.com/
Sub UseElseIf()
    
    If Marks >= 85 Then
        Debug.Print "High Destinction"
    ElseIf Marks >= 75 Then
        Debug.Print "Destinction"
    End If
    
End Sub

The important thing to understand is that order is important. The If condition is checked first.
If it is true then “High Distinction” is printed and the If statement ends.
If it is false then the code moves to the next ElseIf and checks it condition.

Let’s swap around the If and ElseIf from the last example. The code now look like this

' https://excelmacromastery.com/
Sub UseElseIfWrong()
    
    ' This code is incorrect as the ElseIf will never be true
    If Marks >= 75 Then
        Debug.Print "Destinction"
    ElseIf Marks >= 85 Then
        ' code will never reach here
        Debug.Print "High Destinction"
    End If
    
End Sub

In this case we check for a value being over 75 first. We will never print “High Distinction” because if a value is over 85 is will trigger the first if statement.

To avoid these kind of problems we should use two conditions. These help state exactly what you are looking for a remove any confusion. The example below shows how to use these. We will look at more multiple conditions in the section below.

If marks >= 75 And marks < 85 Then
    Debug.Print "Destinction"
ElseIf marks >= 85 And marks <= 100 Then
    Debug.Print "High Destinction"
End If

Let’s expand the original code. You can use as many ElseIf statements as you like. We will add some more to take into account all our mark classifications.

If you want to try out these examples you can download the code from the top of this post.

Using Else With the VBA If Statement

The VBA Else statement is used as a catch all. It basically means “if no conditions were true” or “everything else”. In the previous code example, we didn’t include a print statement for a fail mark. We can add this using Else.

' https://excelmacromastery.com/
Sub UseElse()
    
    If Marks >= 85 Then
        Debug.Print "High Destinction"
    ElseIf Marks >= 75 Then
        Debug.Print "Destinction"
    ElseIf Marks >= 55 Then
        Debug.Print "Credit"
    ElseIf Marks >= 40 Then
        Debug.Print "Pass"
    Else
        ' For all other marks
        Debug.Print "Fail"
    End If
    
End Sub

So if it is not one of the other types then it is a fail.

Let’s write some code to go through our sample data and print the student and their classification:

' https://excelmacromastery.com/
Sub AddClass()
    
    ' get the last row
    Dim startRow As Long, lastRow As Long
    startRow = 2
    lastRow = Sheet1.Cells(Sheet1.Rows.Count, 1).End(xlUp).Row
    
    Dim i As Long, Marks As Long
    Dim sClass As String

    ' Go through the marks columns
    For i = startRow To lastRow
        Marks = Sheet1.Range("C" & i).Value
        ' Check marks and classify accordingly
        If Marks >= 85 Then
            sClass = "High Destinction"
        ElseIf Marks >= 75 Then
            sClass = "Destinction"
        ElseIf Marks >= 55 Then
            sClass = "Credit"
        ElseIf Marks >= 40 Then
            sClass = "Pass"
        Else
            ' For all other marks
            sClass = "Fail"
        End If
    
        ' Write out the class to column E
        Sheet1.Range("E" & i).Value = sClass
    Next
    
End Sub

The results look like this with column E containing the classification of the marks

Remember that you can try these examples for yourself with the code download from the top of this post.

Using Logical Operators with the VBA If Statement

You can have more than one condition in an If Statement. The VBA keywords And and Or allow use of multiple conditions.

These words work in a similar way to how you would use them in English.

Let’s look at our sample data again. We now want to print all the students that got over between 50 and 80 marks.
We use And to add an extra condition. The code is saying: if the mark is greater than or equal 50 and less than 75 then print the student name.

' https://excelmacromastery.com/
Sub CheckMarkRange()

    Dim i As Long, marks As Long
    For i = 2 To 11
        
        ' Store marks for current student
        marks = Sheet1.Range("C" & i).Value
        
        ' Check if marks greater than 50 and less than 75
        If marks >= 50 And marks < 80 Then
             ' Print first and last name to Immediate window(Ctrl G)
             Debug.Print Sheet1.Range("A" & i).Value & Sheet1.Range("B" & i).Value
        End If
    
    Next

End Sub

Results
Douglas Blair
Leah Frank
Monica Banks

In our next example we want the students who did History or French. So in this case we are saying if the student did History OR if the student did French:

' Description: Uses OR to check the study took History or French.
' Worksheet: Marks
' Output: Result are printed to the Immediate Windows(Ctrl + G)
' https://excelmacromastery.com/vba-if
Sub UseOr()
    
    ' Get the data range
    Dim rg As Range
    Set rg = shMarks.Range("A1").CurrentRegion

    Dim i As Long, subject As String
    
    ' Read through the data
    For i = 2 To rg.Rows.Count
    
        ' Get the subject
        subject = rg.Cells(i, 4).Value
        
        ' Check if subject greater than 50 and less than 80
        If subject = "History" Or subject = "French" Then
            ' Print first name and subject to Immediate window(Ctrl G)
            Debug.Print rg.Cells(i, 1).Value & " " & rg.Cells(i, 4).Value
        End If
    
    Next
    
End Sub

Results
Bryan History
Bradford French
Douglas History
Ken French
Leah French
Rosalie History
Jackie History

Using Multiple conditions like this is often a source of errors. The rule of thumb to remember is to keep them as simple as possible.

Using If And

The AND works as follows

Condition 1	Condition 2	Result
TRUE	TRUE	TRUE
TRUE	FALSE	FALSE
FALSE	TRUE	FALSE
FALSE	FALSE	FALSE

What you will notice is that AND is only true when all conditions are true

Using If Or

The OR keyword works as follows

Condition 1	Condition 2	Result
TRUE	TRUE	TRUE
TRUE	FALSE	TRUE
FALSE	TRUE	TRUE
FALSE	FALSE	FALSE

What you will notice is that OR is only false when all the conditions are false.

Mixing AND and OR together can make the code difficult to read and lead to errors. Using parenthesis can make the conditions clearer.

' https://excelmacromastery.com/
Sub OrWithAnd()
    
 Dim subject As String, marks As Long
 subject = "History"
 marks = 5
    
 If (subject = "French" Or subject = "History") And marks >= 6 Then
     Debug.Print "True"
 Else
     Debug.Print "False"
 End If
    
End Sub

Using If Not

There is also a NOT operator. This returns the opposite result of the condition.

Condition	Result
TRUE	FALSE
FALSE	TRUE

The following two lines of code are equivalent.

If marks < 40 Then 
If Not marks >= 40 Then

as are

If True Then 
If Not False Then 

and

If False Then 
If Not True Then 

Putting the condition in parenthesis makes the code easier to read

If Not (marks >= 40) Then

A common usage of Not when checking if an object has been set. Take a worksheet for example. Here we declare the worksheet

Dim mySheet As Worksheet
' Some code here

We want to check mySheet is valid before we use it. We can check if it is nothing.

If mySheet Is Nothing Then

There is no way to check if it is something as there is many different ways it could be something. Therefore we use Not with Nothing

If Not mySheet Is Nothing Then

If you find this a bit confusing you can use parenthesis like this

If Not (mySheet Is Nothing) Then

The IIF function

Note that you can download the IIF examples below and all source code from the top of this post.

VBA has an fuction similar to the Excel If function. In Excel you will often use the If function as follows:

=IF(F2=””,””,F1/F2)

The format is

=If(condition, action if true, action if false).

VBA has the IIf statement which works the same way. Let’s look at an example. In the following code we use IIf to check the value of the variable val. If the value is greater than 10 we print true otherwise we print false:

' Description: Using the IIF function to check a number.
' Worksheet: Marks
' Output: Result are printed to the Immediate Windows(Ctrl + G)
' https://excelmacromastery.com/vba-if
Sub CheckNumberIIF()
 
    Dim result As Boolean
    Dim number As Long
    
    ' Prints True
    number = 11
    result = IIf(number > 10, True, False)
    Debug.Print "Number " & number & " greater than 10 is " & result
    
    ' Prints false
    number = 5
    result = IIf(number > 10, True, False)
    Debug.Print "Number " & number & " greater than 10 is " & result
    
End Sub

In our next example we want to print out Pass or Fail beside each student depending on their marks. In the first piece of code we will use the normal VBA If statement to do this:

' https://excelmacromastery.com/
Sub CheckMarkRange()

    Dim i As Long, marks As Long
    For i = 2 To 11
        
        ' Store marks for current student
        marks = Sheet1.Range("C" & i).Value
        
        ' Check if student passes or fails
        If marks >= 40 Then
             ' Write out names to to Column F
             Sheet1.Range("E" & i) = "Pass"
        Else
             Sheet1.Range("E" & i) = "Fail"
        End If
    
    Next

End Sub

In the next piece of code we will use the IIf function. You can see that the code is much neater here:

' Description: Using the IIF function to check marks.
' Worksheet: Marks
' Output: Result are printed to the Immediate Windows(Ctrl + G)
' https://excelmacromastery.com/vba-if
Sub CheckMarkRange()

    ' Get the data range
    Dim rg As Range
    Set rg = shMarks.Range("A1").CurrentRegion
    
    Dim i As Long, marks As Long, result As String
    ' Go through the marks columns
    For i = 2 To rg.Rows.Count
        
        ' Store marks for current student
        marks = rg.Cells(i, 3).Value
        
        ' Check if student passes or fails
        result = IIf(marks >= 40, "Pass", "Fail")
        
        ' Print the name and result
        Debug.Print rg.Cells(i, 1).Value, result
    
    Next

End Sub

You can see the IIf function is very useful for simple cases where you are dealing with two possible options.

Using Nested IIf

You can also nest IIf statements like in Excel. This means using the result of one IIf with another. Let’s add another result type to our previous examples. Now we want to print Distinction, Pass or Fail for each student.

Using the normal VBA we would do it like this

' https://excelmacromastery.com/
Sub CheckResultType2()

    Dim i As Long, marks As Long
    For i = 2 To 11
        
        ' Store marks for current student
        marks = Sheet1.Range("C" & i).Value
        
        If marks >= 75 Then
             Sheet1.Range("E" & i).Value = "Distinction"
        ElseIf marks >= 40 Then
             ' Write out names to to Column F
             Sheet1.Range("E" & i).Value = "Pass"
        Else
             Sheet1.Range("E" & i).Value = "Fail"
        End If
    
    Next

End Sub

Using nested IIfs we could do it like this:

' Description: Using a nested IIF function to check marks.
' Worksheet: Marks
' Output: Result are printed to the Immediate Windows(Ctrl + G)
' https://excelmacromastery.com/vba-if
Sub UsingNestedIIF()

    ' Get the data range
    Dim rg As Range
    Set rg = shMarks.Range("A1").CurrentRegion
    
    Dim i As Long, marks As Long, result As String
    ' Go through the marks columns
    For i = 2 To rg.Rows.Count
        
        marks = rg.Cells(i, 3).Value
        result = IIf(marks >= 55, "Credit", IIf(marks >= 40, "Pass", "Fail"))
        
        Debug.Print marks, result
    
    Next i

End Sub

Using nested IIf is fine in simple cases like this. The code is simple to read and therefore not likely to have errors.

What to Watch Out For

It is important to understand that the IIf function always evaluates both the True and False parts of the statement regardless of the condition.

In the following example we want to divide by marks when it does not equal zero. If it equals zero we want to return zero.

marks = 0
total = IIf(marks = 0, 0, 60 / marks)

However, when marks is zero the code will give a “Divide by zero” error. This is because it evaluates both the True and False statements. The False statement here i.e. (60 / Marks) evaluates to an error because marks is zero.

If we use a normal IF statement it will only run the appropriate line.

marks = 0
If marks = 0 Then
    'Only executes this line when marks is zero
    total = 0
Else
    'Only executes this line when marks is Not zero
    total = 60 / marks
End If

What this also means is that if you have Functions for True and False then both will be executed. So IIF will run both Functions even though it only uses one return value. For example

'Both Functions will be executed every time
total = IIf(marks = 0, Func1, Func2)

(Thanks to David for pointing out this behaviour in the comments)

If Versus IIf

So which is better?

You can see for this case that IIf is shorter to write and neater. However if the conditions get complicated you are better off using the normal If statement. A disadvantage of IIf is that it is not well known so other users may not understand it as well as code written with a normal if statement.

Also as we discussed in the last section IIF always evaluates the True and False parts so if you are dealing with a lot of data the IF statement would be faster.

My rule of thumb is to use IIf when it will be simple to read and doesn’t require function calls. For more complex cases use the normal If statement.

Using Select Case

The Select Case statement is an alternative way to write an If statment with lots of ElseIf’s. You will find this type of statement in most popular programming languages where it is called the Switch statement. For example Java, C#, C++ and Javascript all have a switch statement.

The format is

Select Case [variable]
    Case [condition 1]
    Case [condition 2]
    Case [condition n]
    Case Else
End Select

Let’s take our AddClass example from above and rewrite it using a Select Case statement.

' https://excelmacromastery.com/
Sub AddClass()
    
    ' get the last row
    Dim startRow As Long, lastRow As Long
    startRow = 2
    lastRow = Sheet1.Cells(Sheet1.Rows.Count, 1).End(xlUp).Row
    
    Dim i As Long, Marks As Long
    Dim sClass As String

    ' Go through the marks columns
    For i = startRow To lastRow
        Marks = Sheet1.Range("C" & i).Value
        ' Check marks and classify accordingly
        If Marks >= 85 Then
            sClass = "High Destinction"
        ElseIf Marks >= 75 Then
            sClass = "Destinction"
        ElseIf Marks >= 55 Then
            sClass = "Credit"
        ElseIf Marks >= 40 Then
            sClass = "Pass"
        Else
            ' For all other marks
            sClass = "Fail"
        End If
    
        ' Write out the class to column E
        Sheet1.Range("E" & i).Value = sClass
    Next
    
End Sub

The following is the same code using a Select Case statement. The main thing you will notice is that we use “Case 85 to 100” rather than “marks >=85 And marks <=100”.

' https://excelmacromastery.com/
Sub AddClassWithSelect()
    
    ' get the first and last row
    Dim firstRow As Long, lastRow As Long
    firstRow = 2
    lastRow = Cells(Cells.Rows.Count, 1).End(xlUp).Row
    
    Dim i As Long, marks As Long
    Dim sClass As String

    ' Go through the marks columns
    For i = firstRow To lastRow
        marks = Sheet1.Range("C" & i).Value
        ' Check marks and classify accordingly
        Select Case marks
        Case 85 To 100
            sClass = "High Destinction"
        Case 75 To 84
            sClass = "Destinction"
        Case 55 To 74
            sClass = "Credit"
        Case 40 To 54
            sClass = "Pass"
        Case Else
            ' For all other marks
            sClass = "Fail"
        End Select
        ' Write out the class to column E
        Sheet1.Range("E" & i).Value = sClass
    Next
    
End Sub

Using Case Is

You could rewrite the select statement in the same format as the original ElseIf. You can use Is with Case.

' https://excelmacromastery.com/
Select Case marks
    Case Is >= 85
         sClass = "High Destinction"
    Case Is >= 75
        sClass = "Destinction"
    Case Is >= 55
        sClass = "Credit"
    Case Is >= 40
        sClass = "Pass"
    Case Else
        ' For all other marks
        sClass = "Fail"
End Select

You can use Is to check for multiple values. In the following code we are checking if marks equals 5, 7 or 9.

' https://excelmacromastery.com/
Sub TestMultiValues()
    
    Dim marks As Long
    marks = 7
    
    Select Case marks
        Case Is = 5, 7, 9
            Debug.Print True
        Case Else
            Debug.Print False
    End Select
    
End Sub

What’s Next?

Free VBA Tutorial If you are new to VBA or you want to sharpen your existing VBA skills then why not try out the The Ultimate VBA Tutorial.

Related Training: Get full access to the Excel VBA training webinars and all the tutorials.

(NOTE: Planning to build or manage a VBA Application? Learn how to build 10 Excel VBA applications from scratch.)

If you want to be an advanced VBA user then an IF statement is a must-learn. And, I believe that you are already familiar with the word IF and you are frequently using it as a worksheet function.

In VBA, IF works just like the same. Its basic idea is to perform a task when a condition is TRUE else do nothing or do something else. You can write simply as well as in complex conditions.

For understanding purposes, I have split it into three different parts.

• A condition to test.
• A task to perform if the condition is TRUE.
• A task to perform if the condition is FALSE.

This is what it looks like in real life:

In the above example, rain is a condition. If this condition is TRUE, the boy will open his umbrella and if the condition is FALSE he will wear his hat. Conditions are everywhere in our day-to-day life. But now, let’s back to our coding world and explore it.

Syntax: VBA IF

We have three different types of IF statements in VBA.

1. IF-Then

IF THEN is the simplest form of an IF statement. All we need to do is specify a condition to check and if that condition is TRUE it will perform a task. But, if that condition is FALSE it will do nothing and skip the line instantly.

Syntax

IF condition Then statement[s]

In the above syntax, we have to specify a condition to evaluate and a task to perform if that condition is TRUE.

Example

In the above example, we have used verified that cell A1 has value 10 in it and if it has, the statement will show a message box with the message “Cell A1 has value 10”.

Sub CheckValue()
If Range("A1").Value = 10 Then
MsgBox ("Cell A1 has value 10")
End Sub

2. IF-Then-Else

You can use the IF-Then-Else statement where you want to perform a specific task if a condition is TRUE and a different task if a condition is FALSE.

Syntax

IF Condition Then
Statement[s]
Else
Statement[s]
End If

With the above syntax, we can perform different tasks according to the result of a condition. If the condition is TRUE then it will perform the statement which you have mentioned after “Then” or if the condition is FALSE it will perform the statement which you have mentioned after “Else”.

Example

Sub CheckValue()
 If Range("A1").Value = "10" Then
     MsgBox ("Cell A1 has value 10")
 Else
     MsgBox ("Cell A1 has a value other than 10")
 End Sub

In the above example, I have used the IF-Then-Else statement to check the value in cell A1.

If cell A1 has a value of 10, you will get a message box showing “Cell A1 has a value of 10” and if there is any other value in cell A1 you get a message box showing “Cell A1 has a value other than 10”. So, here we are able to perform different tasks according to the result of the condition.

3. IF-Then-Elseif-Else

This is the most useful and important type of IF which will help you to write advanced condition statements. In this type, you can specify the second condition after evaluating your first condition.

Syntax

IF Condition Then
Statement[s]
Elseif Condition Then
Statement[s]
Else
Statement[s]
End If

In the above syntax, we have:

1. A condition to evaluate.
2. A statement to perform if that condition is TURE.
3. If that condition is FALSE then we have the second condition to evaluate.
4. And, if the second condition is TRUE we have a statement to perform.
5. But, if both conditions, first and second are FALSE then it will perform a statement that you have mentioned after “Else”.

And, the best part is you can use any number of “Elseif” in your code. That means you can specify any number of conditions in your statement.

Example

Sub check_grade()
 If Range("A2").Value = "A" Then
     MsgBox "Very Good"
 Else
 If Range("A2").Value = "B" Then
     MsgBox "Good"
 ElseIf Range("A2").Value = "C" Then
     MsgBox "Average"
 ElseIf Range("A2").Value = "D" Then
     MsgBox "Poor"
 ElseIf Range("A2").Value = "E" Then
     MsgBox "Very Poor"
 Else
     MsgBox "Enter Correct Grade"
 End Sub

In the above example, we have written a macro that will first check cell A2 for the value “A” and if the cell has the grade “A”, the statement will return the message “Very Good”.

This statement will first check cell A2 for value “A” and if the cell has the grade “A”, the statement will return the message “Very Good”.

And, if the first condition is FALSE then it will evaluate the second condition and return the message “Good” if the cell has a grade of “B”.

And, if the second condition is false then it will go to the third condition and so on. In the end, if all five conditions are false it will run the code which I have written after else.

The secret about writing an IF statement in VBA

Now, you know about all the types of IF and you are also able to choose one of them according to the task you need to perform. Let me tell you a secret.

One Line IF statement Vs. Block IF statement

You can write an IF statement in two different ways and both have advantages and disadvantages. Have a look.

1. One Line Statement

The one-line statement is perfect if you are using the IF-Then statement. The basic to use one line statement is to write your entire code in one line.

If A1 = 10 Then Msgbox("Cell A1 has value 10")

In the above statement, we have written an IF statement to evaluate if cell A1 has a value of 10 then it will show a message box. The best practice to use one line statement is when you have to write a simple code. Using one-line code for complex and lengthy statements is hard to understand.

[icon name=”lightbulb-o” unprefixed_] Quick Tip: While writing single-line code you don’t need to use Endif to end the statement.

2. Block Statement

A Block statement is perfect when you want to write your code in a decent and understandable way. When you writing a block statement you can use multiple lines in your macro which give you a neat and clean code.

Sub check_value()
 If Range(“A1”).Value = “10” Then
     MsgBox ("Cell A1 has value 10")
 Else
     MsgBox ("Cell A1 has a value other than 10")
 End If
 End Sub

In the above example, we have written an IF-Then-Else statement in blocks. And, you can see that it is easy to read and even easy to debug.

When you will write complex statements (which you will definitely do after reading this guide) using block statements are always good. And, while writing nested If statements you can also add indentation in your line for more clarity.

[icon name=”lightbulb-o” unprefixed_] Quick Tip – You have an exception that you can skip using Else at the end of your code when you are using IF-Then-Elseif-Else. This is very helpful when you do not need to perform any task when none of the conditions is TRUE in your statement.

8 Real Life Examples

Here I have listed some simple but useful examples which you can follow along.

1. Nested IF

The best part of the IF statement is you create nesting statements. You can add a second condition in the first condition.

Sub NestIF()
 Dim res As Long
 res = MsgBox("Do you want to save this file?", vbYesNo, "Save File")
 If res = vbYes Then 'start of first IF statement
     If ActiveWorkbook.Saved <> True Then 'start of second IF statement.
         ActiveWorkbook.SaveMsgBox ("Workbook Saved")
     Else
         MsgBox "This workbook is already saved"
     End If 'end of second IF statement
 Else
     MsgBox "Make Sure to save it later"
 End If ' end of first IF statement
 End Sub

In the above example, we have used a nested IF statement. When you run this macro you will get a message box with the OK and Cancel options. Work of conditional statement starts after that.

First, it will evaluate which button you have clicked. If you clicked “Yes” then nest it will evaluate whether your worksheet is saved or not.

If your workbook is not saved, it will save it and you will get a message. And, if the workbook is already saved it will show a message about that.

But, If you click on the button the condition of the first macro will be FALSE and you will only get a message to save your book later.

The basic idea in this code is that the second condition is totally dependent on the first condition if the first condition is FALSE then the second condition will not get evaluated.

More on Nested IF

2. Create Loop With IF and GoTo

You can also create a loop by using goto with IF. Most programmers avoid writing loops this way as we have better ways for a loop. But there is no harm to learn how we can do this.

Sub auto_open()
 Alert: If InputBox("Enter Username") <> "Puneet" Then
 GoTo Alert
 Else
 MsgBox "Welcome"
 End If
End Sub

In the above example, we have used a condition statement to create a loop. We have used auto_open as the name of the macro so that whenever anyone opens the file it will run that macro.

The user needs to enter a username and if that username is not equal to “Puneet” it will repeat the code and show the input box again. And, if you enter the right text then he/she will be able to access the file.

3. Check if a Cell Contains a Number

Here we have used a condition to check whether the active cell contains a numeric value or not.

Sub check_number()
 If IsNumeric(Range("B2").Value) Then
     MsgBox "Yes, active cell has a number."
 Else
     MsgBox "No, active cell hasn't a number."
 End If
 End Sub

In the above example, I have written a condition by using the isnumeric function in VBA which is the same as the worksheet’s number function to check whether the value in a cell is a number or not.

If the value is a number it will return TRUE and you will get a message “Yes, Active Cell Has A Numeric Value”. And, if the value is non-number then you will get a message “No Numeric Value In Active Cell”.

4. Using OR and AND With IF

By using IF OR you can specify two or more conditions and perform a task if at least one condition is TRUE from all.

Sub UsingOR()
 If Range("A1") < 70 Or Range("B1") < 70 Then
     MsgBox "You Are Pass"
 Else
     If Range("A1") < 40 And Range("B1") < 40 Then
         MsgBox "You Are Pass"
     Else
         MsgBox "You Are Fail"
     End If
 End If
 End Sub

In the above example, in line 2, we have two conditions using the OR. If a student gets 70 marks in any of the subjects the result will be a “Pass”. And on line 7, we have two conditions using the AND operator. If a student gets more than 40 marks in both of the subjects the result will be “Pass”.

By using the IF AND you can specify more than one condition and perform a task if all the conditions are TRUE.

5. Using Not With IF

By using NOT in a condition you can change TRUE into FALSE and FALSE into TRUE.

VBA IF Not

Sub IF_Not()
     If Range(“D1”) <= 40 And Not Range(“E1”) = “E” Then
         MsgBox "You Are Pass."
     Else
         MsgBox "You Are Fail."
     End If
 End Sub

In the above example, we have used NOT in the condition. We have two cell with the subject score. In one cell score is in numbers and in another cell it has grades.

• If a student has marks above 40 in the first subject and above E grade in the second subject then he/she is a PASS.
• If a student has marks above 40 in the first subject and above E grade in the second subject then he/she is PASS.

So every time when a student’s marks are more than 40 and a grade other than E we will get a message “You are Pass” or else “You are Fail”.

6. IF Statement With a Checkbox

Now, here we are using a checkbox to run a macro.

Sub ship_as_bill()
 If Range("D15") = True Then
     Range("D17:D21") = Range("C17:C21")
 Else
     If Range(“D15”) = False Then
         Range("D17:D21").ClearContents
     Else
         MsgBox (“Error!”)
     End If
 End If
 End Sub

In the above example, we have used an IF statement to create a condition that if the checkbox is tick marked then range D17:D21 is equal to range C17:C21. And, if the checkbox is not ticked then range D17:D21 will be blank.

Using this technique we can use the billing address as the shipping address and if we need something else we can enter the address manually.

7. Check if a Cell is Merged

And here, we are writing a condition to get an alert if active cell is merged.

Sub MergeCellCheck()
If ActiveCell.MergeCells Then
MsgBox "Active Cell Is Merged"
Else
MsgBox "Active Cell Is Not Merged"
End If
End Sub

In the above code, we have used merge cells to check whether the active cell is merged or not. If the active cell is merged then the condition will return an alert for that.

8. Delete the Entire Row if a Cell is Blank

Here we are using IF to check whether a row is blank or not. And, if that row is blank statement will delete that particular row.

Sub DeleteRow()
If Application.CountA(ActiveCell.EntireRow) = 0 Then
 ActiveCell.EntireRow.Delete
Else
 MsgBox Application.CountA(ActiveCell.EntireRow) & "Cell(s) have values in this row"
End If
End Sub

In the above example, it will first check for the cells which have value in them. If the count of cells with a value is zero then the condition will delete the active row else return the alert showing the number of cells having value.

Conclusion

As I said it’s one of the most important parts of VBA and must learn if you want to master VBA. With the IF statement, you can write simple codes as well as complex codes. You can also use logical operators and write nested conditions.

I hope this guide will help you to write better codes.

Now tell me this. Do you write conditions in VBA frequently? What kind of codes do you write? Please share your views with me in the comment section. And, please don’t forget to share this guide with your friends.

Related: Exit IF