I can highlight text in word - Word и Excel - помощь в работе с программами

Highlight selected text

Select the text that you want to highlight.
Go to Home and, select the arrow next to Text Highlight Color.
Select the color that you want.

Note: Use a light highlight color if you plan to print the document by using a monochrome palette or dot-matrix printer.

Highlight multiple parts of a document

This method is best for highlighting multiple parts of a document because the Highlight tool stays on until you decide to turn it off.

Go to Home and select the arrow next to Text Highlight Color.
Select the color that you want.

The Text Highlight Color button displays the selected color, and the mouse pointer becomes a when you point to the area of your document that contains text.

Note: Use a light highlight color if you plan to print the document by using a monochrome palette or dot-matrix printer.
Select the text or graphic that you want to highlight.
To stop highlighting, select the arrow next to Text Highlight Color and select Stop Highlighting, or press Esc.

The mouse pointer becomes a when you point to your document.

Remove highlighting from part or all of a document

Select the text that you want to remove highlighting from, or press Ctrl+A to select all of the text.
Go to Home and select the arrow next to Text Highlight Color.
Select No Color.

Quickly find highlighted text

If you are using Word 2016 or Word 2013, select Find > Advanced Find.

If you are using Word 2010, select Find.

The Find and Replace box appears.
Select Format > Highlight.

If you don’t see the Format button, select More.
Select Find Next.

Highlight selected text

Select the text that you want to highlight.
Go to Home and select the arrow next to Text Highlight Color.
Select the color that you want.

Note: Use a light highlight color if you plan to print the document by using a monochrome palette or printer.

Highlight multiple parts of a document

This method is best for highlighting multiple parts of a document because the Highlight tool stays on until you decide to turn it off.

Go to Home and select the arrow next to Text Highlight Color.
Select the color that you want.

The Text Highlight Color button displays the selected color, and the mouse pointer becomes a when you point to the area of your document that contains text.

Note: Use a light-toned highlight color if you plan to print the document by using a monochrome palette or printer.
Select the text or graphic that you want to highlight.
To stop highlighting, select the arrow next to Text Highlight Color and select Stop Highlighting, or press Esc.

The mouse pointer becomes a when you point to your document.

Remove highlighting from part or all of a document

Select the text that you want to remove highlighting from, or press Ctrl+A to select all of the text in the document.
Go to Home and select the arrow next to Text Highlight Color.
Select No Color.

Quickly find highlighted text

Select Find > Advanced Find.

The Find and Replace box appears.
Select Format > Highlight.

If you don’t see the Format button, select More.
Select Find Next.

Источник

How highlight in Word works

Learn how to highlight in Word, how to remove highlight / unhighlight in Word, find and replace highlight, etc.

In Word, you can highlight text on the screen much like you can highlight text on paper using a highlighter. In this article, you will find general information about how highlight in Word works. The basic information about highlight applies to both the built-in highlight functionality and the functionality of the DocTools HighlightManager add-in.

There is no difference between highlight added using the DocTools HighlightManager add-in and using the built-in highlight functionality in Word. The difference is that DocTools HighlightManager add-in makes the work much faster and more flexible.

15 available highlight colors

Word offers 15 highlight colors. For years, Word users have asked for more colors or the option to customize highlight colors, but so far with no luck.

Figure 1. Word highlight colors and their names.

Many of the 15 highlight colors available are too dark to use in most cases – for example, you can’t read black text on any of the darkest highlight colors.

Personally, I use yellow, bright green, turquoise and, in a few cases, red. The colors are rather glaring but I find they are the only ones that work.

Even if the Gray 25% is light enough to read the text, I don’t use it since it is impossible to distinguish it from selected text and from fields with field shading turned on.

In addition to the 15 highlight colors, there is a No Color which removes highlight.

Back to Table of Contents

How to show or hide highlight on screen and in print

Highlight is neither font formatting nor paragraph formatting
Highlight in Word documents is placed in its own layer that you can either show or hide

Even if it may look so, highlight in Word is not applied as font formatting or paragraph formatting like e.g. color shading. If you check the formatting of highlighted text, you will not see the highlight listed anywhere.

The display of highlight is managed via an option in Word:

To show highlight both on the screen and in print, turn ON File > Options > Display > Show highlighter marks. See Figure 2 below.
To hide highlight both on the screen and in print, turn OFF File > Options > Display > Show highlighter marks. See Figure 2 below.

Note that the Show highlighter marks setting is a global Word setting. It applies to all documents.

When you turn off Show highlighter marks, any highlight in documents will only be hidden, not removed. As soon as you turn on the setting, the highlight will appear again, if any. The highlight will also be visible if the document is opened on another computer with the setting turned on.

Figure 2. To show highlight on the screen and in print, turn on Show highlighter marks.

When you select a highlight color using the built-in functionality of Word, that color will be set as the default highlight color, i.e. the same color will be applied the next time you click the Text Highlight Color icon in the Home tab of the Ribbon or in the Mini Toolbar.

As opposed to the built-in functionality, the selection of a specific highlight color using the Apply Highlight command in the DocTools HighlightManager add-in will not affect your next highlight operation. The add-in lets you apply any highlight color with a click.

How to print without highlight

As explained above, you can turn highlight on and off, without removing the highlight from the document.

To print without highlight but keep the highlight in the document:

Turn off display of highlight as explained above (see Figure 2).
Print.
Turn highlight on again, if you want.

In the DocTools HighlightManager add-in, you will find a command for quickly turning on and off the display of highlight instead of digging deep into the Word Options dialog box.

Highlight and track changes

Changing highlight in a document is not registered by track changes. Even if track changes is on, Word will not regard a highlight change as a revision.

The difference between highlight color and shading color

You should be aware of the difference between highlight and shading.

As mentioned above, the number of highlight colors is limited. On the other hand, you can apply any color of your choice via the Shading tools in Word. This may make users want to use shading instead of highlight in order to get access to more colors. However, the two types of coloring work in totally different ways.

As explained above, highlight in Word is neither font formatting nor paragraph formatting. The highlight lives in its own layer in Word and can be turned on or off for all content. The same is not possible with shading.

If you apply a shading color to content using a color from one of the Shading tools in Word or via the Borders and Shading dialog box, that color is applied as formatting of text, paragraphs, table cells or entire tables.

This means that the shading is applied as a characteristic or an attribute of the text, paragraph, table cell or table itself.

You can’t turn on and off shading for an entire document as you can with highlight. You can easily select all and set the shading to No Color. However, once you have removed the shading, you can’t easily apply it again if spread across the entire document. This means that it may not necessarily be a good idea to use shading as a substitute for highlight.

Highlight is often used as a temporary marking of content, e.g. during the editing process. Shading may more often be used as permanent formatting that is meant to remain in the finished document.

Figure 3. A color selected from a Shading palette is either font, paragraph, or table formatting.

A shading color you apply via a Shading palette or via the Borders and Shading dialog box is applied as one of the following types of formatting depending on the conditions and what you select:

Font formatting applied to text
Paragraph formatting applied to entire paragraph(s)
Table cell formatting applied to entire table cell(s)
Table formatting applied to entire table(s)

Back to Table of Contents

How to highlight in Word using the built-in functionality

You can apply highlight in different ways using the built-in functionality in Word. See METHODs 1-4 below. When you apply highlight to selected text in Word using the built-in methods described below, Word doesn’t retain the selection but collapses the selection so the insertion point is placed after the selection afterwards. Since you may often want to apply e.g. formatting to the same selection immediately after applying highlight, this is not always practical.

The DocTools HighlightManager add-in lets you decide whether or not to keep the selection after highlighting text. It can help you save time.

METHOD 1 – How to highlight selected text via the Ribbon

Select the text to be highlighted.
Select Home tab > click the arrow in Text Highlight Color icon and click the desired highlight color. The currently selected color works as the default highlight color and is shown in the icon. If you want to apply that color, you can just click the icon. (To remove highlight, select No Color).

Figure 4. The Text Highlight Color options in the Home tab in the Ribbon.

Back to Table of Contents

What is the default highlight color in Word?

The default highlight color in Word is the highlight color currently shown in the Text Highlight Color icon.

When you click one of the 15 colors or No Color, that color becomes the default highlight color.

The default highlight color will automatically be used by Word for the next highlight unless you select another color.

The DocTools HighlightManager add-in lets you use any highlight color without changing the default highlight color.

METHOD 2 – How to highlight selected text via the Mini Toolbar

If you have the Mini Toolbar enabled, you can also apply highlight via that toolbar:

Select the text to be highlighted.
In the Mini Toolbar that appears when you have selected text, click the arrow in the Text Highlight Color icon and click the desired highlight color. The currently selected color works as the default highlight color and is shown in the icon. If you want to apply that color, you can just click the icon. (To remove highlight, select No Color).

The highlight tools in the Mini Toolbar are identical to the ones on the Home tab in the Ribbon.

The Mini Toolbar only appears when you have selected text and if, at the same time, the option File > Options > General > Show Mini Toolbar on selection is turned on. See Figure 5 below.

Figure 5 The Mini Toolbar is only shown if the Show Mini Toolbar on selection option is turned on.

Figure 6. The Text Highlight Color options in the Mini Toolbar are the same as in the Home tab of the Ribbon.

METHOD 3 – How to highlight using a shortcut

Word has a default shortcut assigned to highlight:

Alt+Ctrl+H

You can both apply highlight and remove highlight using the Alt-Ctrl-H shortcut. Note that this shortcut only works with the currently selected default highlight color so you still have to first make sure the desired color has been selected, either via the Home tab or the Mini Toolbar.

As opposed to how the Alt-Ctrl+H shortcut works, the DocTools HighlightManager add-in lets you assign shortcuts to each individual highlight color – customizable shortcuts have been assigned to the most useful highlight colors beforehand so they are ready for use at once. This means that the add-in makes it possible to apply any highlight color simply by pressing a keyboard shortcut without first switching color.

How the Alt+Ctrl+H shortcut works

You must select text before pressing the Alt+Ctrl+H shortcut. What happens when you press the shortcut depends on the situation. See the examples below:

Figure 7. No highlight applied to the selection beforehand.

EXAMPLE 1
If the selected text is not highlighted beforehand, Alt+Ctrl+H applies the highlight color that is currently selected as the default highlight color in Home tab > Text Highlight Color.

NOTE: If the currently selected default color is No Color, no highlight will be applied even if you press the shortcut.

Figure 8. Entire selection highlighted beforehand.

EXAMPLE 2
If the entire selected text is already highlighted (same color or mixed colors), Alt+Ctrl+H removes the highlight. This means that it works as a toggle: It adds or removes highlight depending of the selection.

Figure 9. The selected text is partly highlighted beforehand.

EXAMPLE 3
If the selected text is partly highlighted, i.e. some of the text is highlighted and other is not, Alt+Ctrl+H applies the highlight color that is currently selected as the default highlight color in Home tab > Text Highlight Color.

NOTE: If the currently selected default color is No Color, Alt+Ctrl+H removes highlight from the selection.

Back to Table of Contents

METHOD 4 – How to highlight without first selecting text

If you click the Text Highlight Color icon on the Home tab or in the Mini Toolbar without first selecting text, the cursor changes to the icon shown below (enlarged here). You can then highlight text by dragging across the text that is to be highlighted.

NOTE: If you drag across text that is already highlighted, the highlight will be removed.

Figure 10. Highlighter icon

To exit the highlighter mode, do one of the following:
Press the Escape key OR
Click the Text Highlight Color icon on the Home tab or in the Mini Toolbar OR
Select Stop Highlighting from the Text Highlight Color tools on the Home tab or in the Mini Toolbar.

Note that the DocTools HighlightManager add-in lets you apply any highlight color to a paragraph without first selecting the entire paragraph – you only need to press a shortcut.

How to unhighlight in Word

Unhighlight is the same as removing highlight. See below.

How to stop highlighting in Word

If you click inside text that is highlighted and start typing, the new text you type will inherit the highlighting from the existing text. If you want to stop highlighting text when you type the new text, you can for example do as follows – all carried out via the keyboard:

Type the first new character, then press and hold the Shift key and press the Left Arrow key to select the typed character.
Press Alt+Ctrl+H to unhighlight the selected character you just typed.
Press the Right Arrow key once to move after the typed character (or you can just delete the character when finished typing in step 3).
Then continue to type the new text.

Getting rid of highlight may be referred to as either removing highlight or unhighlight. You may also think of it as how to remove highlighted text in word even if you want to keep the text and only make the highlighting go away.

To get rid of highlight in Word – or unhighlight – you can follow the steps described for applying highlight using METHOD 1, METHOD 2, METHOD 3 or METHOD 4 above but with the difference, that you select No Color instead of one of the 15 colors.

The DocTools HighlightManager add-in provides tools that let you quickly remove highlight either from the selection or from all paragraph(s) that are fully or partly included in the selection. This means that you don’t need to spend time on first selecting the entire paragraphs to remove highlight.

How to remove highlight from a paragraph number or bullet

If you are working with Word documents with automatic numbering, you may have struggled with how to unhighlight a number in Word. The same may be true for bullets in bulleted paragraphs.

Paragraph marks and trailing spaces (spaces at the end of a paragraph) never show highlight. However, they may be highlighted – but you can’t see it.

If only the number or bullet of a paragraph is highlighted, it is because the paragraph mark of that paragraph is highlighted.

To remove highlight from a number or from a bullet, select the paragraph mark and remove the highlight. You can also select the entire paragraph or the last part of the paragraph as long as you make sure the paragraph mark is included in the selection. Then the highlight will disappear from the number/bullet. See the illustration below.

TIP: Turn on formatting marks (Ctrl+Shift+8) so you can see the paragraph marks and other non-printing characters. Paragraph marks look like this: ¶

Figure 11. To remove highlight from a number or bullet, select the paragraph mark and unhighlight it.

The DocTools HighlightManager add-in provides a tool that lets you quickly remove highlight from numbered or bulleted paragraphs. You only need to click a button to remove highlight from any bullet or number in the selection or in the entire document.

Back to Table of Contents

How to remove light yellow highlight that does not disappear when selecting No Color

You may experience that you open a document in which some areas are highlighted with a light or pale yellow color (see figure 12 below). The color differs from the bright yellow color in the highlight color palette. If you try to remove the light, yellow highlight by selecting No Color from the highlight palette, nothing happens.

Such pale, yellow highlight is most likely a result of the document being protected. The yellow color is used to show which areas of the document you can edit. You can turn off the highlight but it will be turned on again if you close and reopen the document. As opposed to normal highlight colors, the light, yellow color does not print. It is shown on the screen only.

Figure 12. Example of light, yellow highlight that shows which areas you can edit in a protected document.

To remove the light yellow highlight:

In the Ribbon, select Review tab > Restrict Editing.
In the Restrict Editing pane that opens, turn off Highlight the regions I can edit. See figure 13 below.

You can also open the Restrict Editing pane from the Developer tab > Restrict Editing.

Figure 13. To remove the light, yellow highlight, turn off Highlight the regions I can edit.

Back to Table of Contents

How to replace highlight colors in a document

You can use Find in Word to search for highlight. You can also use Find and Replace to e.g. search for highlight and remove it or to apply highlight to a search string – or to replace one highlight color with another. See the examples below about how you can use Find and Find and Replace in relation to highlight.

How to find highlight

As you will learn below, the built-in functionality of Word does not let you search for a specific highlight color. As opposed to that, the DocTools HighlightManager add-in lets you find any specific highlight color.

Word does not let you search for specific highlight colors.

If two or more paragraphs in succession are highlighted, Word will not find them as one instance of highlight. Word interprets each paragraph as one instance of highlighting. This means that Word finds highlight in one paragraph at a time.

To find highlight in Word using the Find and Replace dialog box:

Press Ctrl+H to open the Find and Replace dialog box. If you only want to find highlight, you can use the Find tab in the dialog box. If you want to replace highlight, make sure the Replace tab is selected.
To find highlight, make sure the insertion point is in the Find what field.
To expand the dialog box so all options are shown, click the More button.
Select Format (bottom of dialog box) > Highlight. The word «Highlight» will now be shown below the Find what field. See Figure 15 below.
If you want to find highlight no matter the text, leave the Find what field empty, otherwise enter the relevant text.
Add other search criteria as needed and use the buttons in the dialog box to find and/or replace.

TIP: You can find both Highlight and Not highlight
If you select Highlight from the Format menu in the Find and Replace dialog box twice, the text below the Find what or Replace with field changes from Highlight to Not highlight. See Figure 15 below.

This means that you can search for and replace with both highlight and no highlight.

If you select Format > Highlight a third time, Not highlight is cleared.

To clear all Format criteria from the Find what or Replace with field, click in the relevant field, then click the No Formatting button. Alternatively, press Ctrl+Spacebar to clear the formatting.

Figure 14. The Find and Replace dialog box lets you search for or replace with Highlight.

Figure 15. Example: You can search for Highlight and replace with Not Highlight.

How to replace one highlight color with another

You may sometimes want to change highlight color in Word.

You can use the Find and Replace command to replace one highlight color with another. To do this:

Select the new highlight color you want as the default highlight color (via the Text Highlight Color in the Home tab or the Mini Toolbar).
Press Ctrl+H to open the Find and Replace dialog box.
In both Find what and Replace with, add Highlight (see How to find highlight above for help. Leave the text fields empty unless you want to search for specific text and/or replace with other text.
If you want to replace any highlight, no matter the color, with the new color, click Replace All. If you only want to replace a specific color, use the Find Next button and click Replace only if relevant – repeat Find Next.

As opposed to the built-in functionality in Word, the DocTools HighlightManager add-in lets you find any specific highlight color and replace it with any other highlight color, leaving all other colors unchanged.

The DocTools HighlightManager add-in also has a Find command that finds the next highlight in the document without you needing to set up the search in the Find or Find and Replace dialog box.

Back to Table of Contents

How to copy only the highlighted text to another document

The built-in functionality of Word does not have a special feature for copying only highlighted text.

You could save a copy of the document and use Find and Replace to delete all text that is not highlighted. To do that:

Press Ctrl+H to open the Find and Replace dialog box.
Click in the Find what field and select Format > Highlight twice until the text Not highlight is shown below the field. Leave the field empty.
In the Replace with field, type ^p in the field.
The ^p replaces the found non-highlighted text with a paragraph mark. This will split the remaining highlighted text in paragraphs. Otherwise, the result could be that many highlighted instances end in one paragraph.
Click Replace All.

The result may not always be useful since all the highlighted text remains with context.

The DocTools HighlightManager add-in includes a command for extracting highlight to a new document. Using that command, you can quickly create a document that includes the highlight, incl. metadata about each found instance.

Troubleshooting highlight

PROBLEM 1 – Highlight it is not visible on the screen

If you apply a highlight color to selected text and no color appears, the problem is likely to be one of the following:

You have selected No Color instead of a color.
The selection if of a type that can’t be highlighted.
The Show highlighter marks setting is turned OFF. See how to turn on highlight marks.

PROBLEM 2 – Why can’t I remove highlighting in Word?

If you try to remove highlight using the methods described above and if that doesn’t remove the color, the reason may be that the color is not applied using highlight.

See PROBLEM 4 below for further details about how to get rid of other types of colors than highlight.

PROBLEM 3 – How to remove yellow highlight in Word?

A yellow background color on text in Word may not always be highlight. If you try to remove highlight using the methods described above and if that doesn’t remove the yellow color, the reason may be that the color is not applied using highlight.

See PROBLEM 4 below for further details about how to get rid of other types of colors than highlight.

PROBLEM 4 – The color doesn’t disappear when I attempt to remove highlight

What to do if you can’t remove highlighting in word? The reason may be that what looks like highlighting isn’t highlighting at all but another type of coloring.

If you select text that seems to be highlighted and try to remove the highlight and if this does not make the color go away, the reason may be that it is not highlight but one of the following:

The color is a warm yellow highlight color added by the Find feature
The color is color shading
The color is light yellow and is showing which areas you can edit in a protected document
The color is light gray field shading making it possible to distinguish fields from normal text
The color is light gray Form Field shading making it possible to see where to fill in fields

See below for help on how to remove the five types of color.

How to remove yellow highlight added by the Find feature

If you use the Find feature in the Navigation Pane, Word highlights all occurrences that match your search criteria. You can, for example, remove the highlight by pressing the Escape key once.

How to remove color shading

Selected the text from which you want to remove the color shading.
Select Home tab > Paragraph group > Shading menu > No Color.

Note that shading can be applied to part of a paragraph, entire paragraphs, table cells, or entire tables. However, selecting No Color from the Paragraph group can remove shading from any of the types.

How to remove the light yellow color from a protected document

See how you remove light yellow highlight from a protected document above.

How to remove gray field shading

In documents with fields, I recommend having field shading set to always be displayed. The shading is visible on the screen only and does not print (more information about field shading). However, you can turn off field shading or set it to be displayed only on field(s) that are selected:

Select File > Options > Advanced.
In the Show document content group, select Field shading > Never or When selected.
Click OK.

Figure 16. Example of a field with fields shading.

I strongly recommend having field shading shown always. If you can’t distinguish fields from other content, you risk making manual changes inside fields. The result will be that such changes are gone when you update fields.

How to remove gray Form Field shading

Word documents that are created as forms that are to be filled in by users may be created using a special type of fields: Form Fields. In newer versions of Word, forms that use Form Fields are referred to as Legacy Forms since Word now also lets you create forms using content controls.

If you see gray shading that can’t be removed using any of the methods above, Form Fields may be in use. You can quickly find out by pressing Alt+F9 to show field codes. If the areas with the gray shading now appear as { FORMTEXT }, { FORMCHECKBOX }, or { FORMDROPDOWN }, Form Fields are in use.

Figure 17. Example of Form Field without and with Form Field shading and example of Form Field showing field code.

It is practical to have Form Field shading turned on since it makes it easy to see where to fill in data. However, you can turn the Form Field shading off:

On the Developer tab > Controls group, click Legacy Tools.
Click the Form Field Shading icon to turn off the shading of Form Fields.

If you can’t see the Developer tab, see How to show the Developer tab in Word.

Figure 18. Form Field shading can be turned on and off via Developer tab > Controls group > Legacy Tools.

Back to Table of Contents

PROBLEM 5 – No highlight is applied when I press Alt+Ctrl+H

As explained above, Alt+Ctrl+H is the default shortcut assigned to highlight. If you press Alt+Ctrl+H and nothing happens, the problem is likely to be one of the following:

You have not selected any text or the selection if of a type that can’t be highlighted.
The currently selected highlight color in Home tab > Text Highlight Color is No Color,

Back to Table of Contents

PROBLEM 6 – How to customize highlight color in Word?

The quick answer is: You can’t create custom highlight colors in Word. The colors are restricted to the 15 colors shown in Figure 4 above.

You might use color shading instead of highlight. When it comes to color shading, you can define any color you want. However, highlighting and color shading are very different as explained above.

Back to Table of Contents

How to apply or remove highlight via macros (VBA)

Below, you will find small examples of macro code related to highlight. If you record a macro in Word to find out what code to use for highlighting, the result is macro code that also changes the default highlight color to the color you apply. As you will see in the code samples below, you can apply or remove highlight via VBA without changing the default color.

EXAMPLE 1: Apply yellow highlight to the selection without changing the default highlight color that is shown in the Text Highlight Color icon:

Selection.Range.HighlightColorIndex = wdYellow

EXAMPLE 2: Remove highlight from the selection without changing the default highlight color that is shown in the Text Highlight Color icon:

Selection.Range.HighlightColorIndex = wdNoHighlight

EXAMPLE 3: Select bright green as the default highlight color that will be shown in the Text Highlight Color icon:

Options.DefaultHighlightColorIndex = wdBrightGreen

Back to Table of Contents

Generate complete documents in seconds from re-usable text or graphics

Manage comments in Word fast and easy – review comments, extract comments to Word or Excel, etc.

Simplify and speed up the management of cross-references even in your most complex documents

Manage and repeat data in Word fast and easy with custom document properties and DocProperty fields

Extract insertions, deletions and comments from any Word document, incl. context and headings

Apply any highlight color or remove highlight in Word with a single click – customizable shortcuts

Browse pages, sections, headings, tables, graphics, etc. and find text in Word with a single click

Check safety-critical procedure documents for human factor issues in minutes – improve quality and help prevent errors

Create screen tips in Word fast and easy – with up to 2040 characters

Highlight can be useful in many Word documents, not least during the editing process. This article has explained how highlight in Word works. You have learnt how to highlight, how to remove highlight / unhighlight, how to solve different problems with highlight, etc. I hope this article helps you work more efficiently with highlight in Word.

Источник

Highlight selected text

Select the text that you want to highlight.
Go to Home and select the arrow next to Text Highlight Color.
Select the color that you want. Note: Use a light highlight color if you plan to print the document by using a monochrome palette or printer.

Contents

1 How do you highlight text?
2 How do you highlight text quickly?
3 Is there a shortcut for highlighting in word?
4 How do I highlight text in color in Word?
5 How do you highlight text in docs?
6 How do I select text in Word without clicking and dragging?
7 Where is the highlight tool in Word?
8 Which formatting tool is used to highlight the text?
9 What is the Ctrl B?
10 How do I highlight green text in Word?
11 How do you highlight white text in Word?
12 How do I highlight all text in Word?
13 How do you highlight?
14 How do you highlight on sheets?
15 How do I highlight every instance of a word in Google Docs?
16 How do I highlight all text without scrolling?
17 How do you drag and highlight?
18 Why can I not select text in Word?
19 How do you highlight freehand in Word?
20 How do you create a highlight in Word?

To highlight with the keyboard, move to the starting location using the arrow keys. Then, hold down the Shift key, and press the arrow key in the direction you want to highlight. Once everything you want is highlighted, let go of the Shift key.

How do you highlight text quickly?

Hold down the “Ctrl” key and the “Shift” key. Press the right arrow key to select the word to the right, or press the left arrow key to select the word to the left. Select one character at a time by holding down the “Shift” key and and using either arrow key (right or left).

Is there a shortcut for highlighting in word?

Adding highlighting: Select the text you want to highlight, then press Ctrl+Alt+H. Removing highlighting: Select the highlighted text, then press Ctrl+Alt+H.

How do I highlight text in color in Word?

Right-click on the text and click the Text Highlight Color drop-down button. Select the color that you prefer from the drop-down menu. There you have it!

How do you highlight text in docs?

Here’s how:

Select the text you want to highlight. Highlighting is sometimes used to mean selecting.
Locate the highlighter tool from the menu. It’s in the same area as the bold/italic/underline section, to the text color changer’s right.
Pick a color. The text will immediately become highlighted.

How do I select text in Word without clicking and dragging?

Click the “Select” drop-down menu in the Editing group on the ribbon and choose “Select All.” All of the body text on the pages will be highlighted. You can now format it, cut, copy, align the text and more. The keyboard shortcut “Ctrl-A” will accomplish the same result.

Where is the highlight tool in Word?

You can highlight text in your document by clicking on the Highlight tool, located in the Font group on the Home tab of the ribbon. (In some versions of Word this tool is called the Text Highlight Color tool.) When you click the tool, the mouse pointer changes to show a highlighter pen symbol.

Which formatting tool is used to highlight the text?

(The Highlight tool is available on the Formatting toolbar. It is analogous to a highlighter you use to mark text on a printed page.) In short, you first select text, and then you highlight the selected text by using the Highlight tool.

What is the Ctrl B?

Alternatively referred to as Control B and C-b, Ctrl+B is a shortcut key most often used to bold and un-bold text. Tip. On Apple computers, the shortcut to bold is the Command key+B or Command key+Shift+B keys.

How do I highlight green text in Word?

Quickly find highlighted text

Select Find > Advanced Find. The Find and Replace box appears.
Select Format > Highlight. If you don’t see the Format button, select More.
Select Find Next.

How do you highlight white text in Word?

Follow these steps:

Select the text you want to highlight.
Choose Borders and Shading from the Format menu. Word displays the Borders and Shading dialog box.
Make sure the Shading tab is displayed. (See Figure 1.)
From the colors displayed, select the one you want to use.
Click OK.

How do I highlight all text in Word?

You can select all highlighted text at once using the Find and Replace tool in Word. Press Ctrl + H.

How do you highlight?

Highlighting tips

Only highlight after you’ve reached the end of a paragraph or a section.
Limit yourself to highlighting one sentence or phrase per paragraph.
Highlight key words and phrases instead of full sentences.
Consider color-coding: choose one color for definitions and key points and another color for examples.

How do you highlight on sheets?

Below are the steps for this method.

Step 1: Open your Google Sheets spreadsheet.
Step 2: Select the portion of the text you would like to highlight in the text box. Next, click on the cell containing the text you would like to highlight.
Step 3: Change the formatting of the selected text to highlight it.

How do I highlight every instance of a word in Google Docs?

It’s easy to highlight continuous text in Google Docs. All you have to do is drag your cursor across the screen. Google Docs also offers multiple methods for selecting the entire document. For example, you can press Control (or Command) + A or choose the ‘Select all’ option from the Edit menu.

How do I highlight all text without scrolling?

Hold down the Shift key and click to select it all.

How do you drag and highlight?

Also known as click-and-drag, drag-select is clicking in an empty area, holding down the mouse button, and dragging the cursor to another location. This action selects (highlights) everything from the beginning to the end of the drag.

Why can I not select text in Word?

Restarting Word fixes it temporarily but after a few minutes you cannot click and drag to select text, you need to use the shift and arrow keys to select the text you want. Running Word in safe mode also seems to fix it.

How do you highlight freehand in Word?

On the word document, go to INSERT (2nd ribbon on top) > SHAPES: In the ‘Shapes’ section, look for the category ‘Lines’ > Select the last item in ‘Lines’. This will change your cursor into a drawing pencil and you can draw free hand using this now.

How do you create a highlight in Word?

Highlight text

Under Ink Tools, on the Pens tab, click Highlighter, and then pick a highlight color.
Point and drag your pen or finger over the text that you want to highlight. You can highlight text in Excel, Word, and Outlook, but PowerPoint doesn’t support highlighting text.

Источник

TheTechieSenior.com is reader supported. We may earn a commission if you buy through links on this site. As an Amazon Associate, we earn from qualifying purchases. Learn more here.

You’ve seen printed documents with sections of text that had been highlighted with a marker in yellow or some color. You can highlight text in MS Word documents without printing them out and using a marker. Keep reading to find out how.

How to highlight text in MS Word

We’ll look at two types of highlighting. The first is highlighting one or more words alone or within a sentence.

Highlight one or more words in Word

Examples of highlighting done using the highlight feature in Microsoft Word

To highlight text in Microsoft Word, select the text you wish to highlight. Then:

Open the Home tab of the ribbon.
In the first section of the Home tab you’ll see the Paste section. The next section to the right is the text section where you can change fonts, font sizes, and more. In this section look for a small icon on the bottom row that looks like a tiny marker above a colored line.
Click that marker icon to open a panel of colors you can select to highlight your text.
Choose a color.

The text highlight button in Microsoft Word

You should now see your text highlighted with the color you chose. Word is actually placing a colored background behind those words that you selected. The remainder of the sentence will not be highlighted.

NOTE: If you have your computer set to dark mode, you may have white text on a dark background. In this case, some highlight colors may be barely visible or not at all against the dark background. However, if you print the page or view it in light mode with a white background, you will see that the highlight is indeed there.

Highlight an entire paragraph in Microsoft Word

You can easily highlight an entire paragraph or more in MS Word using the previously mentioned method of selecting all of the words in the section you wish to highlight, then using the highlight button.

Highlight words, sentences, or paragraphs in MS Word using Shading

Examples using the Shading feature to highlight text in Microsoft Word

The second type of highlighting we’ll learn allows us to highlight the full width of the entire paragraph block.

Word provides another method of highlighting single words, entire sentences, and paragraphs, but it calls it shading. Here are some differences between highlighting and shading.

More colors are available with shading than when you use the highlight button in the Home tab.
Shading allows you to highlight words with a patterned color. Basic highlighting allows colors only.
Highlighting all of the text using the select and highlight method mentioned previously highlights only the text and the blanks between words. It does not highlight the entire margin to margin block that shading provides.
Shading can be used to place a color background behind an entire paragraph from left margin to right margin even if it is a one word sentence. If your document or design called for it, you could have two or three words centered with a rectangle shaped background from left margin to right margin.

You’ll find the Shade function hidden away under the Design tab. With the Design tab open, look all the way to the right for a button/icon labeled Page Borders. If you mouse over that button, the tooltip will say Borders and Shading.

The shading control in Microsoft Word

To shade specific words:

Select the text.
Under the Design tab, click the button labeled Page Borders on the right end of the ribbon.
From the box that opens, select the Shading tab.
On the left side, click inside the box below the Fill label.
Choose your shade (highlight) color. If you don’t see exactly the color you need, select the More Colors… button below the current color choices. From there you can find practically any color you could wish for.
On the right side, you should see a square with your selected words in it. Below that square, click in the box to choose Text or Paragraph.
To highlight only the text you’ve selected, choose Text. To highlight the entire paragraph block which extends from the left margin beyond the last word to the right margin, choose Paragraph.

I’ve included photos of a Microsoft Word document that illustrates the use of the different highlighting and shading uses that I’ve discussed in this article.

I consider the Word’s shading function to be more useful than the highlighting function if you need any more than the most basic highlighting—select a word and highlight it with one of fifteen colors.

With a little forethought, the shading function can be quite useful in laying out a document with accented sentences, creating signs, or designing pamphlets.

You can find more tips for using Microsoft Word here.

You’ll find video tips for using Microsoft 365 here.

Источник

In Microsoft Word, highlighting words is not just selecting any text by mouse or by double-clicking on it. Imagine when you are reading any book and want to mark or display any important point you’ll use a highlighter pen. In a Word document, you can do it in a similar way.

MS Word users can highlight a single line of text, a paragraph, or a whole document. It is as simple as highlighting in Google Docs.

For highlighting text or grammatical errors Grammarly and ProWritingAid is the best tool you can use for free in MS Word.

You can highlight the phrase as well as change the highlighted color. Below are a few Microsoft Word highlight shortcut keys that help you add color behind the text. So how to highlight in Word using a keyboard?

Open Microsoft Word on desktop. Then select the color which you want to use for highlighting in Word documents, you can also change the color from the color palette from the menu as shown.

After choosing a highlighter color, now select the entire text which you want to highlight and then press Ctrl + Alt + H hotkey which is the Microsoft Word highlight shortcut command from the keyboard. See the example below-

Shortcut key to remove highlight in Word

In a Word document, to remove the color highlighting text using keyboard shortcut keys, just select text and press Ctrl + Alt + H shortcut again.

Shortcut to highlight in Word

To highlight all text and images during writing, you can use keyboard shortcuts to highlight them within the Microsoft Word document. Some basic commands are-

For permanent highlighting, select all text and press Ctrl + Alt + H from the keyboard.
Put the cursor at the starting position and then hold the Shift key and click at the end position of the last paragraph. You can also use Ctrl + A for that.

Microsoft Word highlight shortcut for line

There is a shortcut to highlight an entire line in word also, select a particular line by just double-clicking on it.
Now press Ctrl + Alt + H from the keyboard
A single line will be get highlighted.

Learn: How to anchor a picture in Microsoft Word

Источник

Highlighting text in Microsoft Word can be a useful tool when editing or revising documents, especially if you need to draw attention to specific words or phrases. By following these simple steps, you can easily highlight text in Microsoft Word and make your documents more organized and visually appealing. Whether you need to draw attention to specific words or phrases, or simply want to create a more visually engaging document, highlighting is a great tool to have at your disposal.

How To Highlight: Step-By-Step 🚕

Using The «Find» Feature To Highlight ⚾️

Removing Highlighting 🐻

FAQ About Using Highlight In Microsoft Word 🧀

Conclusion 📸

How To Highlight: Step-By-Step 🚕

Step 1

Open the Word document and select the text you want to highlight. You can do this by clicking and dragging your cursor over the text, or by using the keyboard arrow keys to move the cursor to the desired location.

Step 2

Once you have selected the text, click on the «Home» tab in the ribbon menu.

Step 3

In the «Font» section of the «Home» tab, you will see a button that looks like a highlighter pen. Click on this button to open the «Text Highlight Color» drop-down menu.

Step 4

From the drop-down menu, select the color you want to use to highlight the selected text. You can choose from a variety of colors, such as yellow, green, pink, or blue.

Step 5

Once you have selected the color, the text will be highlighted in that color. You can repeat this process to highlight additional text in the same color or switch to a different color.

Using The «Find» Feature To Highlight ⚾️

You can also use the «Find» feature in Word to search for and highlight specific words or phrases throughout the entire document.

To do this, click on the «Home» tab and then click on the «Find» option. In the «Find and Replace» dialog box, enter the word or phrase you want to find, and then click on the «Reading Highlight» button to highlight all instances of that word or phrase in the document.

You can master «Find and Replace» in our tutorial.

Removing Highlighting 🐻

If you want to remove the highlighting from a particular section of text, simply select the highlighted text and click on the «Text Highlight Color» button again. From the drop-down menu, select «No Color» to remove the highlighting.

FAQ About Using Highlight In Microsoft Word 🧀

Q: How do I highlight multiple words or phrases at once in Microsoft Word?

A: To highlight multiple words or phrases at once in Microsoft Word, hold down the «Ctrl» key while clicking on each word or phrase you want to highlight.

Q: Can I change the color of the highlight in Microsoft Word?

A: Yes, you can choose from several different colors for highlighting in Microsoft Word by using the «Text Highlight Color» drop-down menu in the «Font» section of the «Home» tab.

Q: How do I remove all highlighting from a Word document at once?

A: To remove all highlighting from a Word document at once, go to the «Home» tab and click on the «Replace» option in the «Editing» section. In the «Find and Replace» dialog box, leave the «Find what» field blank, click on the «More>>» button, and then click on the «Format» button. From the drop-down menu, select «Highlight.» Then, click on the «Replace All» button to remove all highlighting from the document.

Q: Can I highlight text in a different color for different reviewers in Word?

A: Yes, you can use the «Track Changes» feature in Microsoft Word to highlight text in different colors for different reviewers. Simply select the text you want to highlight, click on the «Review» tab, and then select the «Track Changes» button. From there, you can choose a different color for each reviewer to highlight the selected text.

Q: How can I find and replace highlighted text in Word?

A: To find and replace highlighted text in Word, go to the «Home» tab and click on the «Replace» option in the «Editing» section. In the «Find and Replace» dialog box, click on the «Find what» field and select «Highlight.» Then, click on the «Format» button, choose the highlight color you want to find and replace, and click on «OK.» In the «Replace with» field, you can enter the new text you want to replace the highlighted text with. Finally, click on the «Replace All» button to replace all instances of the highlighted text in the document.

Conclusion 📸

In conclusion, highlighting text in Microsoft Word can be a simple and effective way to draw attention to specific words or phrases in a document. By following the step-by-step instructions provided in this article, you can select the text you want to highlight, choose the color you want to use, and remove highlighting if necessary.

Источник

If you want to emphasize important text within a Microsoft Word document so that it’s not overlooked by the reader, you can use Word’s highlighting tool. You can also search for highlighted text within the document. Here’s how.

Highlight Text in a Word Document

You can easily highlight specific text in Microsoft Word. To do so, open a Word document that contains the text you want to highlight. You’ll need to select the text by clicking and dragging your cursor over the text.

Once you select the text, a pop-up menu will appear above the selected text. Click the down arrow next to the “Text Highlight Color” icon to display a drop-down menu with several colors to choose from. You can also find this option in the “Font” group of the “Home” tab.

Click the highlight color to apply it to the text. Light color highlights print better with monochrome palettes and printers.

You can also consecutively highlight text in multiple parts of a document. To do this, select your highlight color from the “Font” group of the “Home” tab before selecting the text you want to highlight.

After you select the highlight color, your cursor will become a highlighter. You can now continually highlight text throughout the document.

Press the “Esc” key on your keyboard to exit highlight mode.

RELATED: How to Highlight Text in Your PowerPoint Presentation

Remove Highlighting From Text in a Word Document

You can also remove the highlighting from text in a Microsoft Word document. To do this, click and drag your mouse over the highlighted text to select it. If your Word document contains a lot of highlighted text and you want to remove all of the highlights, you can press Ctrl+A to select all of the text in the document.

Next, click the “Text Highlight Color” icon in the “Font” group of the “Home” tab and then select “No Color” from the drop-down menu.

The highlight is now removed from the text.

Search for Highlighted Text in a Word Document

If your Microsoft Word document is long and you want to quickly find highlighted text, you can use the advanced search function.

Open your Word document that contains the highlighted text and select the down arrow next to “Find” in the “Editing” group of the “Home” tab. Next, click “Advanced Find” in the drop-down menu.

The “Find and Replace” window will appear. In the “Find” tab, select the “More” option.

In the “Find” section, select the “Format” option. Next, click “Highlight” in the drop-down menu.

You can now find each instance of highlighted text by clicking the “Find Next” button.

Highlighted text, when used properly, allows the reader to quickly grab important information from your Microsoft Word document without having to read the text in its entirety. Be mindful of the text you highlight within your content.

How to highlight text on a desktop or laptop computer

Below are all the different methods of highlighting text, icons, and other objects on your computer using a desktop mouse, touchpad, and keyboard.

Tip

The methods below work in most operating systems, including Windows, macOS, and Linux.

How to highlight text using your mouse.
How to highlight using a touchpad on a laptop.
Select text with the mouse button.
How to highlight text using your keyboard.
Practice highlighting text.
How to highlight text using your keyboard and mouse.
How to highlight an icon or another object.
How to highlight multiple e-mails, files, icons, or other objects.

How to highlight text using your mouse

To highlight text using your mouse, position your cursor at the beginning of the text you want to highlight. Press and hold your primary mouse button (commonly the left button). While holding the mouse button, drag the cursor to the end of the text and let go of the mouse button. Once completed, all text from the beginning to the end should be highlighted. Below is an example of how text can be highlighted.

There is no limit to how much text can be highlighted. You can move to the end of a paragraph to highlight the full paragraph or keep holding the mouse button down and select multiple paragraphs or pages of text.

Tip

Text can be highlighted when your mouse pointer changes to an I-beam cursor.

Tip

You can highlight one line of text by clicking in the black space to the left of the line.

How to highlight using a touchpad on a laptop

To highlight text using a touchpad on a laptop, move the cursor to the beginning of the text you want to highlight. Press and hold down the primary mouse button below the touchpad. While continuing to hold down the button, move another finger (or one from your other hand) along the touchpad in the direction you want to highlight.

Tip

If the touchpad acts as a button, press down until you feel a «click,» and then drag your finger in either direction to highlight text.

Select text with the mouse button

Double-clicking a word highlights the word and triple-clicking a word highlights the full line or paragraph of text.

How to highlight text using your keyboard

To highlight with the keyboard, move to the starting location using the arrow keys. Then, hold down Shift, and press the arrow key in the direction you want to highlight. Once everything you want is highlighted, let go of Shift.

Tip

If you want to highlight one word at a time, press Ctrl while holding down Shift, and then press Left arrow or Right arrow.

Tip

If you want to highlight a whole line of text, move your cursor to the start of the line, hold Shift, and then press Down arrow. You may also use the shortcut key combination Shift+End.

Tip

If you want to highlight all text (the entire page), press the shortcut key Ctrl+A.

Note

If you are not working with text that can be edited (e.g., this paragraph), you cannot highlight text using these methods. However, they work in word processor documents, text documents, and any text field.

Practice highlighting text

Below is a text field where you can practice highlighting text using the keyboard.

How to highlight text using your keyboard and mouse

To use the keyboard and mouse in combination, begin by moving the cursor to where you want to start highlighting. Then, hold down Shift and click where you want to finish highlighting.

Tip

You can also practice this technique in the above text box.

How to highlight an icon or another object

To highlight an object like an icon in Windows, single-click the item. Once clicked, the icon or text should change to a different color, indicating it is highlighted.

To highlight multiple icons or other objects, drag a box around all files you want to highlight.

Tip

If you want to individually highlight files, hold down Ctrl on the keyboard and while still holding Ctrl, single-click each file you want to highlight.

How to highlight multiple e-mails, files, icons, or other objects

Users may highlight multiple objects at once using the mouse or mouse and keyboard. In many programs, you can draw a marquee around the items you want to highlight. To draw a marquee, click-and-hold the left mouse button outside the area of the items, and then drag the marquee to the opposite diagonal corner. Once you release the mouse button, the items contained in the box are highlighted. In the animated picture, we are selecting nine picture files.

If a program doesn’t support a marquee, highlight the first object in the series. Then, hold down Shift, click the last item you want to selected, and then let go of Shift. For example, clicking «Example» in the select field below, and then holding down Shift and clicking «Items» highlights all four available options.

Tip

To select only certain items from the list, hold down Ctrl, and click each item you want to highlight. Repeat this action to deselect an item.

How to highlight text on an Android smartphone and tablet

Press and hold down on any text with your finger, drag your finger over the text you’d like to highlight, and then let go. Upon letting go, a menu should appear in the top-right corner of the screen (shown to the right) that lets you cut or copy.

Tip

You may also press and hold on one word, the use the side bars to adjust the amount of highlighted text.

How to highlight text on an Apple iPhone and iPad

Press and hold your finger down on any text, drag your finger over the text you want to highlight, and then lift your finger. In the menu that appears, tap the Select option.

Tip

You may also press and hold on one word, then use the side bars to adjust the amount of highlighted text.

How to highlight text on a Chromebook

For Chromebooks that have no mouse buttons, you can copy and paste text by following the steps below.

Press down on the touchpad and keep your finger there. Then, while continuing to hold down on the touchpad, drag your finger in the direction you want to highlight text. When you’re finished highlighting, lift your finger.

Tip

You can also use many of the mouse and keyboard tips mentioned in our desktop and laptop section on a Chromebook.

How to highlight text on a Kindle

Press and hold your finger down on the starting word. Once that word is highlighted, drag your finger over any additional text to select it. When you’re finished highlighting, lift your finger.

Источник

In this tutorial, I will guide to you how to highlight text in Word. It will add a background color to the text, the phrase, the paragraph, or even the whole document

In order to achieve the highest efficiency when editing document, make a report, it is necessary to emphasize important content that attracts the attention of listeners. Create highlight for word in document, simply put, it means adding a background color to the text, the phrase, the paragraph, or even the whole document, but unless for some specific purposes, we will only highlight smaller content, to draw the reader’s attention only to that content.
So today we gonna go through how to create or remove highlight for document, easy and quickly.

Step 1: Select the word or the phrase you want to make it stands out.
Step 2: In tab Home, click on the Text highlight Color as shown below. You will see the selected content is highlighted with the default color is Yellow. You can choose from different colors.

Also you can apply more highlight in a highlighted paragraph by just doing the same method above. But remember to choose the different highlight color.

II. How to remove highlight text in word?

When you do not want to use Highlight for your text anymore, you just need to select the highlighted content to be removed. On tab Home, click the Text Highlight Color icon and click No Color.

CONCLUSION

Just as simple as that. That’s how you can create and remove highlights when editing and editing text. A small note when creating highlights is that when you print your document, choose a slightly lighter highlight color so that when printing on black and white paper, the text will not be submerged under the background color.
Thanks for visiting and wish you the best luck!
-hhchi

Reader Interactions

Источник

This wikiHow teaches you how to highlight text in a Microsoft Word document.

1

Open your Word document if it isn’t open. To do so, you can double-click the file itself, or you can open Microsoft Word and then select the file name from the list of recent documents.
2

Select the text you wish to highlight. To do so, click and drag your mouse across the section of text, then release the mouse when you’re done. A blue background will appear behind the text in question.
3
Click the «Highlight» button. It’s the yellow bar with a pencil and «ab» written on it that’s in the toolbar at the top of the Microsoft Word window. Clicking this will highlight your selected text.
- You may first need to click Home in the top-left side of the window to view the text-editing tools.
- If you want to change the highlighter’s color, instead click the downward-facing arrow just right of the «Highlight» button and then select a color from the drop-down menu.

1

Open your Word document if it isn’t open. To do so, you can double-click the file itself, or you can open Microsoft Word and then select the file name from the list of recent documents.
2

Make sure you don’t have any text selected. Highlighting by selecting allows you to click and drag across text to highlight it as you go, but to activate it, you can’t have any text currently selected.
3

Click the «Highlight» button. It’s a pencil icon with a yellow bar beneath it and «ab» next to it. You’ll find it in the toolbar near the top of the Word window, though you may first have to click the Home tab in the top-left side of the Word window. After clicking the «Highlight» button, your mouse cursor will display a pencil next to it.
4
Click and drag your cursor across text. Doing so will select it; when you release the mouse button, your text will be highlighted in the highlighter’s default color.
- You can change the highlighter’s color by clicking the downward-facing arrow right of the «Highlight» button and then selecting a different color.

Ask a Question

200 characters left

Include your email address to get a message when this question is answered.

Submit

About this article

Thanks to all authors for creating a page that has been read 9,504 times.

Is this article up to date?

Источник