How to use word perfect

User Guide

?

t

s

A

#

&

2

z

%

92

@

+

5

m

!

“

7

*

=

6

W

g

}

9

;

0

3

Contents

Part One: Overview 1

Part Two: WordPerfect 17

Part Three: Quattro Pro 123

Part Four: Presentations 193

Part Five: Utilities 263

Part Six: Writing Tools 267

Part Seven: Macros and Migration 269

Part Eight: Other Resources 273

Part One: Overview 1

Part One: Overview

Welcome to Corel® WordPerfect® Office X5, a feature-rich suite of

productivity software. WordPerfect Office X5 is designed for

compatibility with Microsoft® Office and with industry-standard file

formats such as PDF and HTML.

This user guide is intended to introduce you to the main programs and

features of WordPerfect Office X5, and to help you get started using the

software right away.

Not all of the programs and features described in this user guide

are included in every edition of the software. For information on

which programs and features are included in each edition of the

software, please visit www.wordperfect.com.

Main programs in WordPerfect Office X5

WordPerfect Office X5 includes the following programs:

• Corel® WordPerfect® X5 — a word-processing program that lets

you create professional-looking documents and publish them to a

wide variety of formats. For more information, see “Part Two:

WordPerfect” on page 17.

• Corel® Quattro Pro® X5 — a spreadsheet program that lets you

manage, analyze, report, and share data. For more information, see

“Part Three: Quattro Pro” on page 123.

• Corel® Presentations™ X5 — a program that lets you create

high-quality slide shows and drawings. For more information, see

“Part Four: Presentations” on page 193.

2PartOne:Overview

Additional features of WordPerfect Office X5

WordPerfect Office X5 also provides the following:

• utilities — help you accomplish various tasks quickly and easily. For

more information, see “Part Five: Utilities” on page 263.

• writing tools — help improve the quality of your writing, and provide

project-based tips on writing well. For more information, see “Part

Six: Writing Tools” on page 267.

• support for macros and migration — includes tools and features for

using macros to automate tasks, and for migrating from earlier

versions of the software. For more information, see “Part Seven:

Macros and Migration” on page 269.

• other resources — include accessibility features, extra content, and

Web-based resources. For more information, see “Part Eight: Other

Resources” on page 273.

Getting started with WordPerfect Office X5

Before delving into the finer aspects of WordPerfect Office X5, you may

want to get started by reading the following chapters:

• “Welcome to WordPerfect Office X5” on page 3 — explains what’s

new in WordPerfect Office X5, and helps you install and set up the

software

• “Learning to use WordPerfect Office X5” on page 9 — introduces

you to the documentation that is included with the software

Part One: Overview 3

Welcome to

WordPerfect Office X5

In this chapter, you’ll find these topics:

• What’s new in WordPerfect Office X5?

• Using the WordPerfect Office X5 setup

• Registering WordPerfect Office X5

• Updating WordPerfect Office X5

• About Corel® Support Services

• About customer feedback

•About Corel®

What’s new in WordPerfect Office X5?

WordPerfect Office X5 includes the following new features:

• Reference Center — provides you with centralized access to the Help

files and new PDF manuals that install with the software, as well as

links to Web-based resources. For information on the Reference

Center and its documentation, see “Using the documentation” on

page 9.

• integration with the Microsoft® SharePoint® technology — gives

you direct access to Microsoft SharePoint document management

systems from within WordPerfect, letting you quickly retrieve and

store WordPerfect (WPD) documents. For information, see “Using

Microsoft SharePoint with WordPerfect” on page 114.

• support for Web services — lets you create customized WordPerfect

documents by querying the information stored in a networked

4PartOne:Overview

location. For information, please see “Linking and embedding data”

in the WordPerfect Help.

WordPerfect Office X5 also includes the following enhancements:

• improved compatibility with Microsoft Office 2007 programs — lets

you open and save files that use the Office Open XML (OOXML)

format. For information, see the “Compatibility” chapters for

WordPerfect (page 119), Quattro Pro (page 189), and Presentations

(page 259).

•improved migration features — let you easily move to

WordPerfect Office X5 from an earlier version of the software. For

information, see “Using migration features” on page 270.

For a complete list of the new and enhanced features of

WordPerfect Office X5, please visit www.wordperfect.com.

Using the WordPerfect Office X5 setup

The setup makes it easy to install WordPerfect Office X5 applications and

components. It lets you

• install any applications included in your software package

• add and delete components in the current installation

• repair the current installation by reinstalling all application features

To install WordPerfect Office X5

1Close all applications.

2Insert WordPerfect Office X5 Disc 1 in the CD drive.

If the setup does not start automatically, click Start on the

Windows® taskbar, click Run, and type D:SetupSetup.exe (where D

is the letter that corresponds to the CD drive).

3Follow the setup instructions for installing the software.

Part One: Overview 5

If the setup detects a previous version of WordPerfect Office on

your computer, the Upgrade page lets you choose to replace this

previous version with the current version.

The Upgrade page also lets you migrate the following customized

settings from any previous version of WordPerfect Office that is

detected:

• Most Recently Used (MRU) documents list

• any templates that you created

• any macros that you created

• address book

•QuickWords™

• user word lists

If you purchased the Oxford™ Dictionary upgrade for a previous

version of WordPerfect Office, it is automatically migrated to the

current version.

To add or delete components in a WordPerfect Office X5

installation

1Close all applications.

2On the Windows taskbar, click Start ` Control panel.

3Do one of the following:

• Windows 7 or Windows Vista® — Click Uninstall a program.

• Windows® XP — Double-click Add or remove programs.

4Do one of the following:

• Windows 7 or Windows Vista — Double-click

WordPerfect Office X5 on the Uninstall or change a program page.

• Windows XP — In the Add or remove programs dialog box,

choose WordPerfect Office X5 from the list, and click Change/

Remove.

The setup appears.

6PartOne:Overview

5Enable the Modify option, and then click Next.

6Follow the setup instructions for modifying the software.

To repair a WordPerfect Office X5 installation

1Follow steps 1 through 4 in the previous procedure.

2Enable the Repair option, and then click Next.

3Follow the setup instructions for repairing the software.

Registering WordPerfect Office X5

Registering Corel products is important. Registration provides you with

timely access to the latest product updates, valuable information about

product releases, and access to free downloads, articles, tips and tricks,

and special offers.

WordPerfect Office X5 prompts you when it is time to register the

product. There is no registration necessary when installing the product.

At any time, you can also register in one of the following ways:

•by visiting www.corel.com/support/register

• by phoning the Corel Customer Service Center nearest you. For more

information, see “About Corel Support Services” on page 7.

Updating WordPerfect Office X5

WordPerfect Office X5 offers a messaging service that allows you to

receive the latest information on WordPerfect Office X5. The messaging

service helps keep your WordPerfect Office X5 installation up-to-date by

informing you when critical updates become available, thus helping to

ensure that you are always running the latest version of

WordPerfect Office X5. You need to be online to access the messaging

service.

Part One: Overview 7

For more information about the messaging service, you can access the

Messages Help file.

To access the messaging service

• In WordPerfect, click Help ` Messages.

To update WordPerfect Office

• In WordPerfect, click Help ` Check for updates.

To modify the messaging settings

• In WordPerfect, click Help ` Message settings.

To access the Messages Help file

1Click Start ` Programs ` WordPerfect Office X5 ` Reference Center.

The Overview page of the Reference Center is displayed.

2Click the Messages Help item.

About Corel Support Services

Corel Support Services can provide you with prompt and accurate

information about product features, specifications, pricing, availability,

services, and technical support. For the most current information on

support services available for your Corel product, please visit

www.corel.com/support.

About customer feedback

If you have any comments or suggestions about WordPerfect Office X5 or

its documentation, please submit them by using the contact information

at www.corel.com/contact.

You can also visit www.wordperfect.com for the latest news, tips and

tricks, and upgrade information.

8PartOne:Overview

About Corel

Corel is one of the world’s top software companies, with more than 100

million active users in over 75 countries. We develop software that helps

people express their ideas and share their stories in more exciting,

creative, and persuasive ways. Through the years, we’ve built a reputation

for delivering innovative, trusted products that are easy to learn and use,

helping people achieve new levels of productivity. The industry has

responded with hundreds of awards for software innovation, design, and

value.

Our award-winning product portfolio includes some of the world’s most

widely recognized and popular software brands, including

CorelDRAW® Graphics Suite, Corel® Painter™,

Corel DESIGNER® Technical Suite, Corel® PaintShop Photo™ Pro,

Corel® VideoStudio®, Corel® WinDVD®, Corel® WordPerfect® Office,

WinZip®, and the recently released Corel® Digital Studio™ 2010. Our

global headquarters are in Ottawa, Canada, with major offices in the

United States, United Kingdom, Germany, China, Taiwan, and Japan.

Part One: Overview 9

Learning to use

WordPerfect Office X5

WordPerfect Office offers numerous learning resources.

In this chapter, you’ll find these topics:

• Using the documentation

• Accessing information on the Corel Web site

Using the documentation

WordPerfect Office includes a wide variety of documentation, which can

help you learn all about WordPerfect Office programs and features.

Not all components are available in all versions of

WordPerfect Office. Unavailable components may include Corel

applications and features, third-party utilities, and extra content

files. References to these components may nevertheless appear

within the applications and within the documentation.

The following resources are available to help you:

Documentation type What it does

In-product Help Lets you quickly retrieve all the

information you need. Help

displays in a separate window on

your screen. For quick access, you

can keep the Help window

displayed on top of the application

window.

10 Part One: Overview

New to WordPerfect Office X5 is the Reference Center, which provides

all-in-one access to the Help files and PDF manuals that install with the

software suite, as well as links to Web-based resources.

You can access Help either from within the Reference Center or directly

from within a program. You can search the Help for specific information,

and you can print specific Help topics or print entire sections of the Help.

Context-sensitive Help Displays information relevant to the

task you are currently performing.

Context-sensitive Help provides

help for menu commands, toolbar

buttons, dialog boxes, and dialog

box controls. You access

context-sensitive Help by clicking

the What’s This? button, and

clicking the item you want

information about.

QuickTips™ Provide information about icons

and buttons on the toolbars and

the Toolbox. QuickTips display in a

balloon when you point to an icon

or a button.

PerfectExpert™ Guides you through basic tasks and

helps you create detailed projects.

PerfectExpert includes the best

features of QuickTask™, templates,

and Coaches, combined with

information from the online Help

and the power of a

natural-language interface, to

assist you with everyday tasks.

PDF manuals Provide a “book-based” approach

to the documentation

Documentation type What it does

Part One: Overview 11

If you want to access and search all the Help files for WordPerfect,

Quattro Pro, or Presentations, you can use the new Help Finder

tools provided by the Reference Center.

You can access context-sensitive Help, QuickTips, and the PerfectExpert

directly from within a program.

Understanding the documentation conventions

The following table describes conventions used in the documentation.

When you see this Do this

Click File ` New.Click the File menu, and click New

in the menu.

Click Format ` Justification ` Left.Click the Format menu, click

Justification, and click Left in the

submenu that displays.

Enable a check box. Click the check box to place a check

mark or an “X” inside the box.

Disable an option. Click the option to remove the

indicator.

Select text. Click and drag to highlight text.

Click an object. Click anywhere on an object.

Right-click, and click Paste. Press the right mouse button, and

click Paste in the submenu that

displays.

Press Enter.Press the Enter key.

Ctrl + Shift Press the Ctrl key and the Shift key

at the same time.

12 Part One: Overview

To access the Reference Center

1Do one of the following:

• On the Windows taskbar, click Start ` Programs `

WordPerfect Office X5 ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help `

Reference Center.

2Click any tab to display the available documentation for that

category.

3Click any category entry to display its associated documentation.

To access the Help

1Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Help

topics.

• In the Reference Center, click a Help entry.

2Click one of the following tabs:

• Contents — lets you browse through topics in the Help

• Index — lets you use the index to find a topic

• Search — lets you search the full text of the Help for a particular

word or phrase. For more information, see “To search the Help” on

page 13.

You can also

Access macros Help Do one of the following:

• In WordPerfect, Quattro Pro, or

Presentations, click Help `

Macro commands.

• In the Reference Center, click the

Macros and Migration tab, and

then click the PerfectScript™

Help entry.

Part One: Overview 13

To search the Help

1Click the Search tab in the left pane of the Help.

2Type a word or phrase in the search box.

For example, if you are looking for information about macros, you

can type macro to display a list of relevant topics. To search for a

phrase, type the phrase, and enclose it in quotation marks (for

example, type “writing tools” or “file formats”).

3Click the List topics button.

4Choose a topic from the list that appears, and press Enter. The topic

is displayed in the right pane of the Help.

If your search results do not include any relevant topics, check

whether you spelled the search word or phrase correctly. Note that

the English Help uses American spelling (for example, “color,”

“favorite,” “center,” and “customize”), so searching for British

spellings (“colour,” “favourite,” “centre,” and “customise”) produces

no results.

To determine the location of a displayed topic within the Help,

click the Contents tab in the left pane of the Help.

Access CorelTUTOR™ Help In WordPerfect, Quattro Pro, or

Presentations, click Help `

CorelTUTOR.

You can also

Search for a word or phrase in a list

of topics generated by the previous

search

Enable the Search previous results

check box.

You can also

14 Part One: Overview

To print Help topics

You can also print a topic by right-clicking the window and

clicking Print.

Search for all forms of a word Enable the Match similar words

check box.

For example, if you type “type” and

enable this check box, the search

results will include topics that

contain the words “types” and

“typing.”

Search only the titles of Help topics Enable the Search titles only check

box.

Repeat a recently performed search On the search box, click the arrow

that points down, and choose a

word or phrase.

To Do the following

Print a section Select the section you want to

print, click Print, and enable the

Print selected heading and all

subtopics option.

Print a topic Select the topic you want to print,

click Print, and enable the Print

selected topic option.

You can also

Part One: Overview 15

To access context-sensitive Help

You can also access context-sensitive Help in a dialog box by

pressing F1.

To access the PerfectExpert

• In WordPerfect, Quattro Pro, or Presentations, click Help `

PerfectExpert.

A check mark next to the PerfectExpert command indicates that the

command is enabled, and the PerfectExpert panel displays in the left

side of the document window.

Accessing information on the Corel Web site

You can access the Corel Web site directly from within WordPerfect,

Quattro Pro, or Presentations. The Corel Web site gives you general

product information, as well as information on support and training.

To get help for Do the following

Menus Point to a menu item for QuickTips

information.

You can also point to a menu item

and press F1.

Toolbar buttons Point to a toolbar button for

QuickTips information.

You can also point to a toolbar

button, press Shift + F1, and click

the button.

Dialog boxes Click Help.

Dialog box controls Click the Context-sensitive Help

button in an open dialog box, and

click a control.

16 Part One: Overview

To access the Corel Web site

An active Internet connection is required to access Web-based

resources.

The Other Resources page of the Reference Center provides access

to additional resources on the Web.

To access Click

WordPerfect Office Web site Help ` Corel on the Web `

WordPerfect Office Web site

WordPerfect Office Community site Help ` Corel on the Web ` Office

Community

Web-based resources Help ` Corel on the Web ` Online

resources

Technical support Help ` Corel on the Web `

Technical support

Training Help ` Corel on the Web ` Training

Part Two: WordPerfect 17

Part Two: WordPerfect

WordPerfect is a powerful word-processing application that helps you

produce newsletters, articles, reports, proposals, books, and other

documents. WordPerfect lets you add graphics, tables, and charts to

documents. You can publish to paper, electronic media, and the Web.

WordPerfect allows you to format, structure, and edit documents at any

time and gives you complete control over their design.

Getting started with WordPerfect

The following chapters show you how to get started creating documents

with WordPerfect:

• “WordPerfect basics” on page 19

• “Creating and opening documents” on page 23

• “Viewing and navigating documents” on page 27

• “Saving and closing documents” on page 31

• “Entering and inserting text” on page 35

• “Selecting and deleting text” on page 37

• “Finding and replacing text and codes” on page 39

Editing and formatting documents

The following chapters show you how to edit and format your

documents:

• “Editing basics” on page 43

• “Formatting text” on page 47

18 Part Two: WordPerfect

• “Working with styles” on page 51

• “Formatting paragraphs” on page 55

• “Formatting pages” on page 59

Structuring documents

The following chapters show you how to structure your documents:

• “Using bulleted lists, numbered lists, and outlines” on page 67

• “Numbering the parts of a document” on page 71

• “Working with graphics” on page 75

• “Working with footnotes and endnotes” on page 79

Sharing documents and collaborating with others

The following chapters show you how to share your documents and

collaborate with others:

• “Working with files” on page 83

• “Printing” on page 87

• “Performing merges” on page 91

• “Working with PDF files” on page 101

• “Reviewing and comparing documents” on page 105

• “Using a document management system with WordPerfect” on

page 113

• ”WordPerfect compatibility with Microsoft® Word” on page 119

For more information on WordPerfect

For even more information on WordPerfect, please see the Reference

Center, which installs with WordPerfect Office X5. See “To access the

Reference Center” on page 12.

Part Two: WordPerfect 19

WordPerfect basics

This chapter tells you how to perform basic operations in WordPerfect.

You can explore the work area and gain a better understanding of the

basic tools and features available for creating powerful word processing

documents.

In this chapter, you’ll find these topics:

• Starting WordPerfect

• Exploring the workspace

•Changing the workspace

• Quitting WordPerfect

Starting WordPerfect

Let’s begin by starting WordPerfect.

To start WordPerfect

• On the Windows taskbar, click Start ` Programs `

WordPerfect Office X5 ` WordPerfect X5.

Exploring the workspace

The workspace in WordPerfect includes everything you see on your screen

when you start the application. The large open area is the document

window.

20 Part Two: WordPerfect

The menu bar, located at the top of the workspace, just below the title

bar, provides access to most of the WordPerfect commands.

Toolbars

Many menu commands can be accessed through toolbars, located below

the menu bar.

This is the WordPerfect toolbar.

The property bar is a context-sensitive toolbar that displays buttons and

options related to the task you are performing. For example, when text is

selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.

The application bar

The application bar displays information about the status of the active

WordPerfect document. By default, the application bar is located below

the document window.

When you open a file, a document button with the name of the file

appears on the application bar. You can use document buttons to quickly

move between the documents. For more information about moving

between documents, see “Navigating documents” on page 30.

This illustration shows items on the right side of the application

bar.

Part Two: WordPerfect 21

Changing the workspace

WordPerfect lets you use different workspaces for creating documents.

When choosing a workspace, you are specifying the toolbars, buttons,

options, and menus that WordPerfect displays. The following workspaces

are available:

•WordPerfect Office mode — displays the default WordPerfect

workspace

•Microsoft Word mode — simulates the Microsoft Word workspace

by positioning the WordPerfect features, including toolbars,

keyboards, and menu items, where you would find the equivalent

features in Microsoft Word. For more information about using

Microsoft Word mode, see “Simulating the Microsoft Word

workspace” on page 119.

•WordPerfect Legal mode — exposes the WordPerfect legal features,

such as tools that let you create specialized legal documents such as

cases and pleadings.

•WordPerfect Classic mode — lets you work in the familiar visual

environment of Corel WordPerfect 5.1 and use its keystrokes.

To change the workspace

1Click Tools ` Workspace manager.

2Enable one of the following options:

• WordPerfect Office mode

• Microsoft Word mode

• WordPerfect Classic mode (version 5.1)

• WordPerfect Legal mode

22 Part Two: WordPerfect

Quitting WordPerfect

You can quit WordPerfect, which closes the application along with all of

the documents you have open.

To quit WordPerfect

• Click File ` Exit.

You are prompted to save any modified documents before

quitting.

Part Two: WordPerfect 23

Creating and opening

documents

WordPerfect lets you start a document from a blank page or from a

template. A blank page lets you customize every aspect of a document’s

text and layout. A template is a preformatted document that you can

use as-is, or customize to best suit your needs.

In this chapter, you’ll find these topics:

• Understanding the parts of a document

•Creating documents

• Opening documents

Understanding the parts of a document

A WordPerfect document consists of one or more of the following

components.

Text

Text can be typed directly into WordPerfect or imported from text editors

or other word-processing applications. For more information about

adding text to a document, see “Entering and inserting text” on page 35.

Graphics

Graphics include shapes, drawings, pictures, and clipart. A shape is any

object created with WordPerfect drawing tools. A drawing is created with

Presentations menus and tools.

24 Part Two: WordPerfect

A picture is a bitmap, or graphic image, that has been imported into a

WordPerfect document. Pictures can be imported from a CD or from

photo-editing programs, such as Corel® PHOTO-PAINT™. You can also

import pictures by using a scanner. Clipart images are images that can be

brought into Corel applications and used as they are or edited. For more

information about adding graphics to a document, see “Inserting

graphics” on page 75.

Styles

A style is a collection of formatting attributes applied to characters,

paragraphs, or documents. By formatting items with styles, you ensure

consistent formatting throughout a document. Whenever you change

the formatting in a style, you change the appearance of all items that use

that style. For more information about formatting with styles, see “Using

text styles” on page 51.

Templates

A template is a preformatted document that can be used as a guide for

creating a new document. Every document created in WordPerfect is

based on a template or a project template. When you open WordPerfect,

the blank document you see is based on the default template. Project

templates include fax cover sheets, memos, newsletters, and brochures.

For more information about templates, see “Creating documents from

project templates” in the WordPerfect Help.

Macros

Macros are used to automate application tasks. For example, you can use

WordPerfect macros to set margins, select a font, or create a merge file.

For more information about macros, see “Using recordings, macros, and

automation features” in the WordPerfect Help.

Part Two: WordPerfect 25

Creating documents

You can create a document in WordPerfect by using the default template,

a blank document that includes formatting elements such as margin

settings, tab settings, and toolbars. WordPerfect also includes

ready-made project templates that you can open and use to create a wide

range of documents, including letters, fax cover sheets, calendars, and

business cards.

To create a document by using the default template

• Click File ` New.

You can also create a new document based on the default

template by clicking the New blank document button on the

toolbar.

Opening documents

You can open word-processing documents that were created in

WordPerfect or in another application. The advantage of opening, rather

than importing a document created in another application, is that many

of the formatting attributes in the original document, such as page size,

margins, font properties, bullets, and underlining are preserved. Some of

the features that are not supported include embedded pictures, hidden

text, interline spacing, kerning, macros, multiple page layouts (the first

one in the document is used throughout), and OLE objects. For more

information about importing files, see “Import and export file formats for

WordPerfect” in the WordPerfect Help.

You can also

Create a document from a project

template

Click File ` New from project.

26 Part Two: WordPerfect

To open a document

1Click File ` Open.

2Choose the drive and folder where the document is stored.

3Choose a file.

4Click Open.

You can also open a document by clicking the Open button on

the toolbar.

If you know where a file is located, you can type the full path and

filename in the File name list box.

Part Two: WordPerfect 27

Viewing and navigating

documents

WordPerfect lets you customize the way you view and navigate

documents. WordPerfect lets you switch document views. You can also

use Reveal Codes, which lets you quickly format long or complex

documents by viewing and editing formatting codes.

In this chapter, you’ll find these topics:

• Switching document views

• Changing document display settings

•Using Reveal Codes

• Navigating documents

For additional topics, please see “Viewing and navigating

documents” in the WordPerfect Help.

Switching document views

In WordPerfect, you can view documents in four ways: draft, page, two

pages, and browser preview.

To switch the document view

• Click View, and click one of the following:

• Draft — to hide some document elements such as footers, page

breaks, margins, and watermarks

• Page — to display the document the way it will look when printed

28 Part Two: WordPerfect

• Two pages — to display two consecutive pages in a document side

by side

• Preview in browser — to display a document in HTML format

Changing document display settings

WordPerfect lets you change document display settings in several ways.

You can enlarge or reduce the page display.

You can cascade or tile multiple open documents.

To enlarge or reduce the page display

1Click View ` Zoom.

2Enable one of the following options:

• Margin width — displays a complete line or block of text within a

window with minimal white space to the right and left

• Page width — displays the width of the page including margins in

the window

• Full page — displays all page margins in the document window

• Other — lets you enter a custom zoom percentage

To enlarge or reduce the page display, the document must be in

Draft or Page view.

To cascade multiple documents

• Click Window ` Cascade.

You can also

Display the ruler in Two p ag es view In Tw o p age s view, click View `

Ruler.

Part Two: WordPerfect 29

To tile multiple documents

• Click Window, and click one of the following:

• Tile side by side

• Tile top to bottom

Using Reveal Codes

Formatting codes are inserted when you add text and formatting to a

document. Reveal Codes gives you full control over document formatting,

especially when copying and pasting text from various sources. For

example, to remove bold formatting, you can turn on Reveal Codes,

locate the <Bold> code, and then just drag it out of the Reveal Codes

window. You can also double-click any code in the Reveal Codes window

to make advanced alterations to the settings or styles. Codes are hidden

by default; however, they can be displayed in a separate window below

the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.

To hide or display formatting codes

• Click View ` Reveal Codes.

A check mark beside Reveal Codes indicates that formatting codes

are displayed.

30 Part Two: WordPerfect

Navigating documents

WordPerfect lets you navigate documents in several ways. You can move

to a specific section of a document, or you can scroll through a

document.

To move to a specific section of a document

1Click Edit ` Go to.

2Choose an option from Go to what list box.

3Choose any applicable options from the area to the left of the list

box.

4Click Go to.

You can also access the Go to dialog box by pressing Ctrl + G.

To scroll through a document

1On the toolbar, click the Autoscroll button.

The pointer changes to the Autoscroll arrow.

2Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further away

from the Autoscroll tool.

You can disable Autoscroll by clicking anywhere in the document.

Part Two: WordPerfect 31

Saving and closing

documents

WordPerfect lets you save and close documents.

In this chapter, you’ll find these topics:

•Saving documents

• Closing documents

Saving documents

By default, you can save documents in WordPerfect 6–X5 format. This

ensures cross-platform compatibility for documents saved in WordPerfect

6.x and later, and lets you save a document in an earlier version of

WordPerfect. You can also save documents in formats other than

WordPerfect, such as Microsoft Word.

WordPerfect lets you create backup copies of documents. Creating

backup copies helps prevent the loss of your work if you close a

document before saving it, or if a power failure occurs.

When you save a document, it may contain information that you do not

want others to see. For example, the name of your computer or a

document summary may be included in the file. This information is

known as metadata, which is data used to identify, describe, and locate

electronic resources on a network. Metadata is used to enhance the

editing, viewing, filing, and retrieving of electronic documents. It is

important to keep this information stored in the original document, but

you can avoid sharing the metadata with others by saving a version of the

document without including the metadata.

32 Part Two: WordPerfect

To save a document

1Click File ` Save.

2Choose the drive and folder in which you want to save the file.

To save a file in a format other than WordPerfect, choose a file

format from the File type list box.

3Type a name in the Filename box.

To embed the fonts in the document, enable the Embed fonts using

TrueDoc® check box.

4Click Save.

If you have already saved the document, you will not be prompted

to specify the drive, folder, and filename.

Embedding ensures that the information for all fonts used in a

document is saved with the document. You may want to embed

fonts if you are using an unusual font, or if you want to ensure

that the font you are using is displayed properly.

A filename cannot exceed 255 characters.

You can also save a document by pressing F3 or by clicking the

Save button on the toolbar.

To set timed document backups

1Click Tools ` Settings.

2Click Files.

You can also

Save changes to a document Click File ` Save.

Rename a file Right-click the file, and click

Rename. Type a new name in the

Filename box.

Part Two: WordPerfect 33

3On the Document page, enable the Timed document backup every

check box.

4Type a value in the minutes box.

To save a document without metadata

1Click File ` Save without metadata.

2Choose the drive and folder in which you want to save the

document.

By default, _mtd is added to the filename to identify that the file

does not contain metadata.

3Enable the Keep original document open check box.

If the Keep original document open check box is not enabled, the

original document closes, and the metadata-free version remains

open.

4In the Select metadata to remove area, enable any of the following

check boxes:

• Comments — Comment information includes the comment

writer’s name, initials, and the date the comment was inserted in

the document. If you want to remove both the comment text and

the comment information, enable the Content and information

option. If you want to remove only the comment information,

enable the Information only option.

You can also

Save backup files in a specific folder In the Backup folder box, click the

Browse button. Choose the

drive and folder in which you want

to save backup files.

Save a backup file each time you

save a document

Enable the Save original document

as a backup at each save check

box.

34 Part Two: WordPerfect

• Hidden text

• Annotations

• Undo/redo history

• Document summary data

• Headers

• Footers

• Hyperlinks

• OLE object information

• Routing slip

5Click Save.

Closing documents

You can close WordPerfect documents.

To close a document

• Click File ` Close.

You are prompted to save any modified documents before

closing.

You can also close a document by clicking the Close button on the

menu bar.

Part Two: WordPerfect 35

Entering and inserting text

There are several ways to enter and import text into a WordPerfect

document.

In this chapter, you’ll find these topics:

•Entering text

• Inserting text

For information about selecting and deleting text, see “Selecting and

deleting text” on page 37.

Entering text

You can enter text in the document window. You can use the shadow

cursor to show where the text will be positioned.

You can also enter text in a text box so that it appears in a separate frame.

To enter text in a document window

1Click in the document window.

2Type text.

To enter text by using the shadow cursor

1Click View ` Shadow cursor.

A check mark next to the menu command indicates that the shadow

cursor is enabled.

36 Part Two: WordPerfect

2Click anywhere on the page.

3Type text.

The shadow cursor changes appearance to show how text will be

aligned when you start typing. Small arrows beside the shadow

cursor point in different directions when text is left-justified,

centered, or right-justified.

To enter text in a text box

1Click Insert ` Text box.

2Type text.

Inserting text

You can insert text from another file.

If you have more than one document opened, you can use the

application bar to insert text from one document to another document.

For information, see “To insert selected text from another document” in

the WordPerfect Help.

To insert the entire text of another document

1Click where you want to insert the text.

2Click Insert ` File.

3Choose the drive and folder where the document is stored.

4Choose a file.

5Click Insert.

Part Two: WordPerfect 37

Selecting and deleting text

With WordPerfect, you have different options for selecting and deleting

text.

In this chapter, you’ll find these topics:

• Selecting text

• Deleting text

Selecting text

You can select text or deselect text, a tabular column, a rectangular block

of text, or a range of text.

To select text

To select Do the following

A character or word Drag across a character or word.

A sentence Click in a sentence. Click Edit `

Select ` Sentence.

A paragraph Click in a paragraph. Click Edit `

Select ` Paragraph.

A page Click on a page. Click Edit ` Select

` Page.

A document Click Edit ` Select ` All.

38 Part Two: WordPerfect

To deselect text

• Click anywhere outside the selected text.

Deleting text

You can delete text.

To delete text

1Select the text you want to delete.

2Press Delete.

You can also delete text by clicking after the text you want to

delete, and pressing Backspace.

A tabular column Select the text from the first

character in the tabular column to

the last character in the tabular

column, and then click Edit ` Select

` Tabular c ol umn .

A rectangular block of text Select the text from the upper left

corner to the lower left corner of

the block, and then click Edit `

Select ` Rectangle.

A range of text in a document Click Edit ` Select ` Section, choose

an option from the Select list, and

then type a value in the Range box.

To select Do the following

Part Two: WordPerfect 39

Finding and replacing text

and codes

WordPerfect lets you find and replace text and codes.

In this chapter, you’ll find these topics:

• Finding and replacing text

• Finding and replacing formatting codes

Finding and replacing text

WordPerfect lets you find and replace text. You can search for words,

phrases, or individual characters in a document. Once the text is found,

you can replace some or all occurrences of the text with other text, or you

can delete the text.

You can also find and replace forms of a word. For example, you can

replace forms of the word “entry” with the word “insertion.” Therefore,

if the plural form, “entries,” is found, it is replaced with the word

“insertions.” Furthermore, you can search for occurrences of words that

are whole words, and not part of a larger word. For example, if you do a

default search for the word “sum,” you will find “sum,” “summer,” and

“summit.” If you do a whole-word search for the word “sum,” you will

find only occurrences of the word “sum.”

To find and replace text

1Click Edit ` Find and replace.

2In the Find box, type the text you want to search for.

3Type the replacement text in the Replace with box.

40 Part Two: WordPerfect

4Click one of the following:

• Find next — finds the next occurrence of the search text

• Find prev — finds the previous occurrence of the search text

• Replace — finds and replaces the next occurrence of the search

text

• Replace all — finds and replaces all occurrences of the search text

You can delete all occurrences of a text string by typing the text

you want to delete in the Find box and leaving the Replace with

box empty.

You can search for a word or phrase you searched for previously

by choosing the word or phrase from the Find list box.

To find and replace a form of a word

1Click Edit ` Find and replace.

2Click Type ` Word forms.

3In the Find box, type the word you want to find.

4Type the replacement word in the Replace with box.

5Click one of the following:

• Find next — finds the next occurrence of the word

• Find prev — finds the previous occurrence of the word

• Replace — finds and replaces the next occurrence of the word

• Replace all — finds and replaces all occurrences of the word

You can also

Find the next occurrence of the

search text

Press Ctrl + Alt + N.

Find the previous occurrence of the

search text

Press Ctrl + Alt + P.

Part Two: WordPerfect 41

To find and replace a whole word

1Click Edit ` Find and replace.

2Click Match ` Whole word.

3In the Find box, type the word you want to find.

4Type the replacement word in the Replace with box.

5Click one of the following:

• Find next — finds the next occurrence of the word

• Find prev — finds the previous occurrence of the word

• Replace — finds and replaces the next occurrence of the word

• Replace all — finds and replaces all occurrences of the word

Finding and replacing formatting codes

You can search for and replace codes in a document. For example, if you

search for a font size code, all font size codes are found.

You can also search for specific codes, such as a specific font size. For

information, see “To find and replace a specific formatting code” in the

WordPerfect Help.

To find and replace codes, you must first enable Reveal Codes. For more

information about using Reveal Codes, see “Using Reveal Codes” on

page 29.

To find and replace a general formatting code

1Click Edit ` Find and replace.

2Click Match ` Codes.

To choose a merge code, enable the Display merge codes only check

box.

3Choose a code from the Find codes list box.

4Click Insert.

42 Part Two: WordPerfect

5In the Find and replace dialog box, click in the Replace with box.

6In the Codes dialog box, choose a replacement code from the

Replace codes list box.

7Click Insert and close.

8Click one of the following:

• Find next — finds the next occurrence of the code

• Find prev — finds the previous occurrence of the code

9Click Replace.

To replace all occurrences of a code, click Replace all.

Part Two: WordPerfect 43

Editing basics

After you create a document, you can edit it by using a variety of

methods.

In this chapter, you’ll find these topics:

• Cutting, copying, and pasting text and graphics

• Moving text and graphics

• Undoing, redoing, and repeating actions

You can also apply comments and digital signatures to

documents. For information, see “Editing basics” in the

WordPerfect Help.

Cutting, copying, and pasting text and graphics

You can cut or copy text or graphics and paste them to a new location in

a document.

When you cut or copy information, it is stored on the Clipboard. You can

paste it in the active document, in another document, or in another

application.

You can also choose a specific format when you paste information from

the Clipboard into WordPerfect. For example, you can copy text from

another application as Rich Text Format (.rtf) or as simple text (.txt).

44 Part Two: WordPerfect

To cut, copy, and paste text and graphics

You can also copy, cut, or paste text or graphics by clicking Copy

, Cut , or Paste on the toolbar.

You can link copied information to a document by enabling the

Paste link option. The changes you make to the linked information

in the active file are reflected in the original file. The changes made

to the original file also appear in the active file.

To paste Clipboard contents in a specified format

1Select the text or graphic.

2Click Edit, and click one of the following:

• Copy

• Cut

3Click Edit ` Paste special.

4Enable the Paste option.

5Choose a format from the As list.

To Do the following

Copy text or graphics to the

Clipboard

Select the text or graphic, and click

Edit ` Copy.

Cut text or graphics and move to

the Clipboard

Select the text or graphic, and click

Edit ` Cut.

Paste text or graphics in a

document

Click where you want to insert the

text or graphic, and click Edit `

Paste.

Add a selection to the current

Clipboard contents

Select the text to add to the

Clipboard, and click Edit ` Append.

Part Two: WordPerfect 45

You can paste text without formatting by pressing Ctrl + Alt + V.

This technique is useful for pasting text that was copied from a

Web browser.

Moving text and graphics

You can move text and graphics within a document or between

documents.

To move text or graphics by dragging within a document

• Select a text or graphic, and drag it to a new position.

To move text or graphics by dragging to another document

1Click Window, and click one of the following:

• Tile top to bottom — arranges the windows so that the

documents are displayed above or below one another

• Tile side by side — arranges the windows so that the documents

are displayed side by side

2Select the text or graphic, and drag it to the other document.

Undoing, redoing, and repeating actions

WordPerfect lets you undo actions one at a time, or undo a series of

actions all at once. You can undo changes made to text, graphics, or

tables. However, some actions, such as scrolling or saving a document,

cannot be reversed. You can redo actions that you have undone. You can

also repeat actions.

46 Part Two: WordPerfect

To undo actions

You can undo an action by clicking the Undo button on the

toolbar.

You can undo a series of actions by clicking the drop-down arrow

beside the Undo button on the toolbar.

To redo actions

You can redo an action by clicking the Redo button on the

toolbar.

You can redo a series of actions by clicking the drop-down arrow

beside the Redo button on the toolbar.

To repeat an action

1Click Edit ` Repeat next action.

2Type a value in the Number of times to repeat next action box.

To Do the fol lowing

Undo the last action you

performed

Click Edit ` Undo.

Undo a series of actions Click Edit ` Undo/Redo history,

choose an action from the Undo

list, and click Undo.

To Do the fol lowing

Redo an action that was just

undone

Click Edit ` Redo.

Redo a series of actions Click Edit ` Undo/Redo history,

choose an action from the Redo

list, and click Redo.

Part Two: WordPerfect 47

Formatting text

In WordPerfect, you can use a variety of formatting tools to control the

look of text.

In this chapter, you’ll find these topics:

• Modifying font settings

• Copying the text format

For additional topics, please see “Formatting text” in the

WordPerfect Help.

Modifying font settings

You can apply formatting to text to change the font and its attributes,

such as style, size, and color.

You can also apply relative font sizes, which allows you to format text

relative to the specified font size. Suppose you want to add a heading to

a document that has a 12-point paragraph font. If you select the heading

text and specify a large relative font size, the text displays proportionately

larger than the 12-point font.

Using Corel® RealTime Preview™ lets you view text fonts and sizes before

you apply them. For example, you can view text as it will display in various

fonts before choosing which is the most suitable.

You can also change the default font and font size for the active

document or for all documents.

48 Part Two: WordPerfect

To change the font

1Click in the document.

2Click Format ` Font.

3Click the Font tab.

4Choose a font from the Face list.

You can also change the font color by clicking the Font color

button on the property bar, and clicking a color.

You can also change the underline font style by opening the

Underline picker on the property bar and clicking an underline

style.

To change the font appearance

1Select the text you want to modify.

2Click Format ` Font.

3Click the Font tab.

4In the Appearance area, enable one or more of the following check

boxes:

• Bold — applies bold formatting to the selected text

• Italic — applies italic formatting to the selected text

• Underline — applies a single underline to the selected text

• Outline — outlines the selected text

You can also

Change the font size Choose a font size from the Size

list box.

Change the relative font size Click Relative size, and click a font

size.

Change the font color Open the Color picker, and click a

color.

Part Two: WordPerfect 49

• Shadow — applies a shadow to the selected text

• Small caps — applies small capitals to the selected text

• Redline — applies the color red to the selected text

• Strikeout — applies a line through the selected text

• Hidden — applies the hidden format to the selected text

To change the font by using Corel RealTime Preview

1Click in a document.

2Open the Font face list box on the property bar, and point to a font.

Changes to the font display in the font face preview window.

3Choose a font from the Font face list box.

You can change the font size using Corel RealTime Preview by

opening the Font size list box on the property bar, viewing the

font sizes in the font size preview window, and choosing a font

size.

To change the default font and font size

1Click File ` Document ` Default font.

2Choose a font from the Face list.

3Choose a font size from the Size list box.

If you want to change the default font and font size for all new

documents, click Settings, and click Set as default for all documents.

You must install a printer before you can change the default font.

If you specify a default printer font and distribute the file to others,

the file may not display or print correctly if their printer doesn’t

have the specified default font.

You can view the available attributes for each font by clicking the

plus sign (+) to the left of a font in the Face list.

50 Part Two: WordPerfect

Copying the text format

You can copy the format of text and apply it to other text in a document.

If you want to copy selected text, then formatting attributes, such as font,

font size, and font style, are all copied. If you want to copy the heading

in a paragraph, the paragraph style as well as the font and its attributes

are copied.

To copy the text format

1Click in the text whose format you want to copy.

2Click Format ` QuickFormat™.

3Enable one of the following options:

• Selected characters — copies the format of the font and its

attributes

• Headings — copies the format of the paragraph and its styles, and

the font and its attributes

4Click OK.

5Drag the QuickFormat paintbrush pointer over the text to which you

want to copy the format.

6Click Format ` QuickFormat.

QuickFormat is disabled when no check mark displays beside the

QuickFormat menu command.

You can also enable or disable QuickFormat by clicking the

QuickFormat button.

Part Two: WordPerfect 51

Working with styles

WordPerfect provides several preset styles ready for use. You can also

create your own styles. A style is a collection of formatting attributes

that you can apply to text or graphics.

In this chapter, you’ll find these topics:

• Using text styles

For information about list styles, variables, and graphics styles, see

“Working with styles” in the WordPerfect Help.

Using text styles

You can create text styles. Text styles are collections of formatting

attributes that you can apply to selected text, paragraphs, or the entire

document. Text styles you create are saved with the active document. You

can create a QuickStyle for text. QuickStyles are styles created based on

the formatting in effect at the cursor location. You can also create a

QuickStyle for a paragraph.

Formatting text with styles ensures consistent formatting throughout a

document. Whenever you change the formatting in a style, you change

the appearance of all text that uses that style.

You can save a text style. You can also specify where to save text styles.

When you save a text style, you can associate it with a specific template

or with the active document only, or you can save it as a separate file.

52 Part Two: WordPerfect

Saving a text style as a separate file is useful if you plan to use the style

with a different template or on a different computer.

You can apply a style to text in a document.

You can edit a text style.

To create a text style

1Click Format ` Styles.

2Click Create.

3In the Styles editor dialog box, type a name for the style in the Style

name box.

You can create style names that contain up to 12 characters.

4Type a description for the style in the Description box.

5Choose a style from the Type list box.

6Using the Styles editor toolbar and menu bar, apply any style

attributes.

If you want to define what function the Enter key performs when the

style is applied, choose a style from the Enter key inserts style list box.

If you want to display the codes that take effect when a style ends,

enable the Show ‘off codes’ check box.

Give each style a unique name; otherwise, when you combine

documents that contain a style with the same name, one style is

used and the other deleted in the new document.

The Reveal Codes check box is enabled by default and displays the

codes for the style attributes in the Contents box.

You can also

Delete a text style Click Format ` Styles, choose a style

from the Available styles list, and

click Options ` Delete.

Part Two: WordPerfect 53

You can also define the style attributes by typing codes or text in

the Contents box in the Styles editor dialog box.

To create a QuickStyle

1Select the text or paragraph for which you want to create a

QuickStyle.

2Click Format ` Styles.

3Click QuickStyle.

4In the QuickStyle dialog box, type a name for the style in the Style

name box.

5Type a description for the style in the Description box.

6Enable one of the following options:

• Character with automatic update — creates a QuickStyle for

characters

• Paragraph with automatic update — creates a QuickStyle for

paragraphs

To save a text style

1Click Format ` Styles.

2Click Options ` Save as.

3In the Save styles to dialog box, type a filename in the Filename box.

4In the Style type area, enable one of the following options:

• Both — includes both the styles you have created and the preset

styles provided with WordPerfect

• User styles — includes only the styles you have created

• System styles — includes only the preset styles provided with

WordPerfect

5Click Options ` Settings.

6In the Save new styles to area, enable one of the following options:

54 Part Two: WordPerfect

• Current document — associates the style with the active document

• Default template — associates the style with the default template

• Additional objects template — associates the style with an

additional objects template

The Additional objects template option is available only if you

have specified a second default template to use for additional

objects such as keyboards, menus, template macros, toolbars, and

styles.

To apply a text style

1Click Format ` Styles.

2Choose a style from the Available styles list.

3Click Insert.

4Type the text in the document.

5Press Enter.

6Press Backspace.

To edit a text style

1Click Format ` Styles.

2Choose a style from the Available styles list box.

3Click Edit.

4In the Styles editor dialog box use the Styles editor toolbar and

menus to apply any style attributes.

If you want do define what function the Enter key performs when

the style is applied, choose a style from the Enter key inserts style list.

If you want to display the codes that take effect when a style ends,

enable the Show ‘off codes’ check box.

Part Two: WordPerfect 55

Formatting paragraphs

WordPerfect allows you to control the look of documents by formatting

paragraphs. By changing the paragraph formatting, including

justification, tab stops, and line spacing, you can control the placement

of paragraphs on a page.

In this chapter, you’ll find these topics:

• Indenting text

• Justifying text

• Changing the spacing between lines

For additional topics, please see “Formatting paragraphs” in the

WordPerfect Help.

Indenting text

Indenting arranges text on a page by moving one or more lines to the left

or the right of the paragraph margin. You can indent a line or paragraph

manually or you can indent lines or paragraphs using the ruler or

automatically.

To move the first line of a paragraph farther to the left than subsequent

lines, you can apply a hanging indent. To indent an entire paragraph one

tab stop from both the left and right margins, you can apply a double

indent. A double indent is often used to format lengthy quotations.

56 Part Two: WordPerfect

To apply a single indent to text

To apply a hanging or double indent to text

1Click at the beginning of a paragraph.

2Click Format ` Paragraph, and click one of the following:

• Hanging indent — indents all but the first line in the paragraph

• Double indent — indents the paragraph equally from both

margins

You can also apply a hanging indent by clicking at the beginning

of any line in a paragraph, except the first line, and pressing Tab .

Justifying text

You can justify text in a document. Doing so aligns the text horizontally

between the left and right margins of the page.

To indent Do the following

A line of text Click at the beginning of a line of

text. Press Tab.

A paragraph Click at the beginning of a

paragraph. Click Format `

Paragraph ` Indent.

The first line of a paragraph using

the ruler

Click in a paragraph. Drag the First

line indent marker to a new

position on the ruler.

The first line of every paragraph

automatically

Click in a paragraph. Click Format `

Paragraph ` Format. In the First

line indent box, type a value to

specify the distance to indent.

Part Two: WordPerfect 57

To justify text

1Click in a paragraph.

2Click Format ` Justification, and click one of the following:

• Left — aligns text evenly with the left margin

• Right — aligns text evenly with the right margin

• Center — centers text between the right and left margins

• Full — aligns text, excluding the last line, along both the right and

left margins

• All — aligns text, including the last line, along both the right and

left margins

Justification is applied to all text from the cursor location forward.

If you want to apply justification to a word, line, or paragraph, you

must first select the text.

You can also justify text by clicking the Justification picker on

the property bar and clicking a justification.

Changing the spacing between lines

The space between lines, or the amount of white space that appears

between the bottom of one line and the top of the next line, is referred

to as leading.

You can change the leading by changing the line spacing and changing

the line height.

You can also change the spacing between paragraphs. For

information, see “Adjusting paragraph spacing” in the

WordPerfect Help.

58 Part Two: WordPerfect

To adjust the leading

1Click in a paragraph.

2Click Format ` Typesetting ` Word/Letter spacing.

3Enable the Adjust leading check box.

4Type a value in the Between lines box.

A positive value increases the leading; a negative value decreases it.

To change the line spacing

1Click in a paragraph.

If you want to limit the line spacing change to a specific section of

text, select the text.

2Click Format ` Line ` Spacing.

3Type a value in the Spacing box.

To change the line height

1Click in the line of text where you want the line height change to

begin.

If you want to limit the line height change to a specific section of

text, select the text.

2Click Format ` Line ` Height.

3Enable one of the following options:

• Automatic — defines the line height according to the font being

used

• Fixed — lets you specify the height of the line regardless of the

font being used

• At least — lets you specify the minimum height of the line

Line height is determined by multiplying the current line height by

the number you specify.

Part Two: WordPerfect 59

Formatting pages

WordPerfect lets you format a document by modifying the physical

arrangement of information on pages. For example, you can adjust page

size and margins. You can also add columns to documents. When

formatting pages, you can modify the format of an entire page or a

portion of a page.

In this chapter, you’ll find these topics:

• Setting page margins

• Choosing page size and orientation

• Creating custom page sizes

• Making text fit a specific number of pages

• Creating and deleting columns

For additional topics, please see “Formatting pages” in the

WordPerfect Help.

Setting page margins

WordPerfect lets you set margins using various methods.

You can set margins by using guidelines. Guidelines are vertical or

horizontal dotted lines that are displayed on pages.

You can also set margins using exact measurements or the ruler. For

information, see “Setting page margins” in the WordPerfect Help.

60 Part Two: WordPerfect

All margin settings affect the current page and subsequent pages

until you change them.

To set the margins by using the margin guidelines

1Click View ` Guidelines.

2Enable the Margins check box.

3Point to one of the following guidelines:

• left vertical dotted guideline

• right vertical dotted guideline

• upper horizontal dotted guideline

• lower horizontal dotted guideline

The pointer changes to a double-sided arrow.

4Drag the guideline to a new position.

Choosing page size and orientation

When creating documents, you can choose the size and orientation of

pages. The page size and orientation determine how a printer formats

and prints pages. You can choose from preset page sizes, or you can

create your own. For more information about creating custom page sizes,

see “Creating custom page sizes” on page 62.

Page sizes are matched to the printer you have selected. A size may not

be available when you change to another printer or a different computer.

If the same size is not available, WordPerfect finds the best match for a

page size, selecting from those available with the other printer. If the

match does not work, you may need to customize a page size.

As you edit a document, each logical page is treated as a separate page.

The document window also changes to show the dimensions of the

logical page. After you fill a logical page, the text continues on the next

logical page.

Part Two: WordPerfect 61

To select a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Choose a page definition from the Page definition list.

5In the Page definition applies to area, enable one of the following

options:

• Current and following pages — applies the page definitions to the

current and following pages

• Current page only — applies the page definitions to the current

page only

If you apply the page size definition to the current page only,

WordPerfect inserts a delay code in the next page. For more

information about delay codes, see “Inserting and editing delay

codes” in the WordPerfect Help.

To specify page orientation

1Click File ` Page setup.

2Click the Page setup tab.

3In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length

than width

• Landscape — prints the document on pages that have greater

width than height

62 Part Two: WordPerfect

Creating custom page sizes

You can create a custom page size from scratch, or you can modify a

preset page size. When you create a custom page size, it is added to the

printer’s page size selection as a preset. Therefore, you can apply the

custom size to more than one document.

To create a custom page size

1Click File ` Page setup.

2Click the Page setup tab.

3Click Add.

4In the Add new form dialog box, type a name for the new page size

in the Name box.

5Choose a predefined paper type from the Type list box.

6Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard

paper size, choose User defined size from the Size list box.

7Type values in the following boxes:

• Width

• Height

8Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must be

redefined for each document.

All printers have a nonprintable zone. If information is formatted

to print in this area, it will not print. To shift information out of

the nonprintable zone, you must specify printing adjustments.

To modify a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

Part Two: WordPerfect 63

3Choose a page definition from the Page definition list.

4Click Edit.

5Modify any of the settings.

Making text fit a specific number of pages

You can make selected text or all text in a document fit a specific number

of pages.

To make text fit a specific number of pages

1Click in a document.

2Click Format ` Make It Fit™.

3Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the

document’s current page count.

4In the Items to adjust area, enable any of the following check boxes:

• Left margin

• Right margin

• Top margin

• Bottom margin

• Font size

• Line spacing

5Click Make it fit.

To make only a certain block of text fit, select the text.

Creating and deleting columns

You can use columns to divide text vertically on a page. You can use four

types of columns in documents: newspaper, balanced newspaper,

parallel, and parallel with block protect. You can add columns to

64 Part Two: WordPerfect

documents to create newsletters, glossaries, scripts, or inventory lists. You

can discontinue columns when they are complete. You can also delete

columns and quickly move through columns.

Text in newspaper columns flows down the column to the bottom of a

page or column break and starts again at the top of the next column.

Balanced newspaper columns are similar to regular newspaper columns,

but each column is adjusted on the page so that all columns are equal in

length.

These are examples of pages with columns. The left page displays

newspaper columns. The right page displays balanced

newspaper columns.

The parallel column text is grouped across the page in a row. The next

row starts below the longest column of the previous row. Parallel columns

are useful for resumes, scripts, charts, inventory lists, or lists where

columns span multiple pages.

Parallel columns with block protect keep each row of columns together.

If a column in one row becomes so long that it moves across a page

break, the entire row moves to the next page.

Part Two: WordPerfect 65

This is an example of parallel columns with block protect.

To create columns

1Click a page.

2Click Format ` Columns.

3Type a value in the Number of columns box.

4In the Type of columns area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of a

page or column break and continues it at the top of the next

column

• Balanced newspaper — adjusts newspaper columns so that

columns are of equal length

• Parallel — groups columns across the page in rows, and starts

subsequent rows below the longest column of the previous row

• Parallel w/block protect — keeps all rows of the columns together

across page breaks

You can also apply columns to a page by clicking the Columns

button on the toolbar.

66 Part Two: WordPerfect

To discontinue columns

1Click where you want columns to discontinue.

2Click Format ` Columns.

3Click Discontinue.

Press Ctrl + Enter to end one column and start the next column.

To delete all columns

1Click in the top-left corner of the first column.

2Click Format ` Columns.

3Click Discontinue.

You can also delete columns by dragging the [Col Def] code out

of the Reveal Codes window.

To navigate columns

To mov e t o Press

The top of a column Alt + Home

The last line of a column Alt + End

The previous column Alt + Left Arrow

The next column Alt + Right Arrow

Part Two: WordPerfect 67

Using bulleted lists,

numbered lists, and outlines

In WordPerfect, you can organize text by using bullets, numbers, or

outlines. Bullets help to differentiate items in a list or add emphasis to

selected paragraphs. You can use bullets to mark list items that have no

particular order. Numbered lists and outlines help you organize and

display information and are used to show the relationship between

ideas.

Bulleted lists, numbered lists, and outlines can include several levels of

numbering. For example, you can number first-level items 1, 2, 3, and

second-level items a, b, c. You can also use outline or legal styles, such as

1, a, i, or 1, 1.1, or 1.1.1.

In this chapter, you’ll find these topics:

• Creating and applying bulleted lists

• Creating numbered lists

• Arranging items in lists and outlines

For additional topics, please see “Using bulleted lists, numbered

lists, and outlines” in the WordPerfect Help.

Creating and applying bulleted lists

When creating a bulleted list, you can choose a preset bullet format.

You can also apply a bullet format to existing text.

68 Part Two: WordPerfect

To create a bulleted list

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Bullets tab.

4Choose a bullet style from the Bullets list.

5Click OK.

6Type text, and press Enter.

You can discontinue a bulleted list by pressing Backspace.

Perform this step for each entry in the list.

You can also create a bulleted list by opening the Bullets

picker on the toolbar, and clicking a bullet format.

To create a bulleted list from existing text

1Select the text to which you want to apply the bullet format.

2Click Insert ` Outline/Bullets & numbering.

3Click the Bullets tab.

4Choose a bullet style from the Bullets list.

You can also add a bullet to existing text by clicking at the

beginning of a line, opening the Bullets picker on the

toolbar, and clicking a bullet format.

You can type body text between list items by pressing Enter twice,

and pressing the Up arrow to type on the line that begins without

a bullet.

Creating numbered lists

You can create a numbered list in a document.

Part Two: WordPerfect 69

You can also use QuickNumbers to create lists as you type. For

information, please see “To create a numbered list by using

QuickNumbers” in the WordPerfect Help.

You can number existing text. You can also renumber an existing

numbered list.

To create a numbered list

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Numbers tab.

4Choose a number style from the Numbers list.

5Click OK.

6Type text, and press Enter.

You can discontinue a numbered list by pressing Backspace.

Perform this step for each entry in the list.

You can also create a numbered list by opening the Numbers

picker on the toolbar and clicking a numbering format.

To number existing text

1Select the text you want to number.

2Open the Numbering picker on the toolbar, and click a

numbering format.

To renumber a numbered list

1Click in a list or outline.

2Click the Set paragraph number button on the property bar.

3Type the new number in the Paragraph number box.

The number you change and all numbers following it are

renumbered accordingly.

70 Part Two: WordPerfect

You can also renumber paragraphs by pressing Ctrl + Shift + F5.

If the numbering you want to change is indented from the left

margin, type “?” for each indention level in the Paragraph number

box before you type the new number. For example, if the text is

indented two levels from the margin, type “??” followed by the

new number.

Arranging items in lists and outlines

You can arrange the items in bulleted lists, numbered lists, and outlines

by changing the level and the order in which the items display. For

information, please see “Arranging items in lists and outlines” in the

WordPerfect Help.

In addition, you can create an outline from text, which lets you apply

different levels to text.

To create an outline

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Text tab.

4From the Text list, choose one of the following options:

• Heading

• Quotations

• Definitions

5Click OK.

6Type text, and press Enter.

Part Two: WordPerfect 71

Numbering the parts of a

document

WordPerfect allows you to count elements of a document. You can also

change the appearance of numbering and use counters to count

elements of a document. WordPerfect allows you to number pages and

change the appearance of numbering.

In this chapter, you’ll find these topics:

•Numbering pages

• Changing the appearance of page numbers

• Forcing, suppressing, and stopping page numbers

For additional topics, please see “Numbering the parts of a

document” in the WordPerfect Help.

Numbering pages

WordPerfect allows you to insert page numbers in a document and to

choose where to position page numbers on a page. When you begin

page numbering, you can also specify which number to begin with. For

example, you may want the first page of a document to be labeled page

3 instead of page 1.

You can also insert secondary page numbers, which allow you to start a

new page numbering scheme in a document. For example, suppose you

are creating a document in WordPerfect, but in the middle of the

document, you need to add maps that were not created in WordPerfect.

The WordPerfect document is 10 pages, but the maps need to be added

72 Part Two: WordPerfect

as pages 7 and 8. To accomplish this, you can start page numbering at 1

at the beginning of the document and insert a secondary page number,

number 9, on the document’s page 7. This would allow for the addition

of the maps without disrupting the page numbering.

These are examples of various page numbering options: 1) no

page number, 2) page number in the bottom-right corner, 3)

page number at the bottom center, and 4) page number in the

top-right corner.

To insert page numbers

1Click Format ` Page ` Numbering.

2From the Position list box, choose a position for the page numbers.

3From the Page numbering format list, choose a format for the page

numbers.

To specify an alternate starting page

1Click Format ` Page ` Numbering.

2Click Set value.

3In the Values dialog box, click the Page tab.

4Type a new page number in the Set page number box.

5Enable one of the following options:

• Always keep number the same — ensures that the number

remains the same when the document is edited

21

34

Part Two: WordPerfect 73

• Let number change as pages are added or deleted — lets the

number change as the document is edited

When you merge a multiple-page form document, you can restart

the page numbering for each merged record by enabling the

Always keep number the same option.

To insert a secondary page number

1Click Format ` Page ` Insert page number.

2Choose Secondary page from the list.

3Click Value/Adjust.

4In the Values dialog box, click the Secondary tab.

5Choose a numbering format from the Secondary page number

method list box.

6Type a value in the Set secondary page number box.

7Click Insert.

Changing the appearance of page numbers

You can change the font size and style, which includes attributes, such as

bold or italic, of page numbers.

In addition, you can also create custom page numbering formats. For

example, you can add the name of a document or a chapter number to

a page number. If you no longer need the custom format, you can delete

it; however, you cannot delete the default page numbering formats

provided with WordPerfect. For information, please see “Changing the

appearance of page numbers” in the WordPerfect Help.

74 Part Two: WordPerfect

To change the font attributes of page numbers

1On a page, click where you want the font change to begin.

2Click Format ` Page ` Numbering.

3Click Font.

4In the Page numbering font dialog box, choose a font from the Face

list.

5Choose a font size from the Size list box.

Forcing, suppressing, and stopping page numbers

By forcing a page number, you can insert a new page or make sure that

a certain page in a document always has an odd or even page number.

In addition, you can suppress page numbering on one page in a

document. You can also stop the page numbers so that they are removed

from the entire document.

For detailed procedures, please “Forcing, suppressing, and stopping page

numbers” in the WordPerfect Help.

You can also

Change page number style In the Appearance area, enable one

or more check boxes.

Change page number color Open the color picker, and click a

color.

Change page number shading Type a value in the Shading box.

Part Two: WordPerfect 75

Working with graphics

WordPerfect lets you insert graphics, such as shapes, drawings, and

clipart images, into documents.

In this chapter, you’ll find these topics:

• Inserting graphics

• Sizing graphics

• Arranging graphics

For additional topics, please see “Working with graphics” in the

WordPerfect Help.

Inserting graphics

You can insert clipart images into a WordPerfect document, such as those

included with WordPerfect. Clipart images are images that can be

brought into a WordPerfect document and edited or used as is. You can

also insert pictures from the WordPerfect Office CD.

You can link to an image on disk. When you link to an image on disk, the

location of the image, not the image itself is inserted into the document.

This way, you can considerably reduce the size of the file, especially if the

image is used in several places throughout the document.

76 Part Two: WordPerfect

To insert a clipart image

1Click where you want to insert an image.

2Click Insert ` Graphics/Pictures ` Clipart.

The Scrapbook™ opens.

3Browse through the folders in the Scrapbook until you find the

image you want to insert.

4Select the clipart image.

5Click Insert.

You can also insert a clipart image by dragging the image from

the Scrapbook into a document.

To insert a picture from the WordPerfect Office CD

1Insert the WordPerfect Office CD into your CD drive.

2Click where you want to insert a picture.

3Click Insert ` Graphics/Pictures ` From file.

4Choose the drive and folder where the file is stored.

Pictures have a .jpg filename extension.

5Double-click a filename.

You can also insert a picture by dragging. Enable the Shadow

cursor by clicking the Shadow cursor icon on the application bar,

drag across the area of the document in which you want the

picture, and click Image from file in the QuickMenu™.

You can preview a picture before you insert it by clicking Toggle

preview , and clicking the picture filename.

To link to an image on disk

1Click where you want to insert a link to an image.

2Click Insert ` Graphics/Pictures ` From file.

Part Two: WordPerfect 77

3Choose the drive and folder where the file is stored.

4Click the image you want to link to the document.

5Enable the Image on disk check box.

6Click Insert.

If you want to display the name of the image file, right-click the

image, and click Content.

You can link to images copied from the Scrapbook by saving them

to your hard disk.

Sizing graphics

You can size a graphic by dragging its handles.

To size a graphic

1Select a graphic.

2Drag a corner handle until the graphic is the size you want.

Arranging graphics

When two or more graphics overlap in a document, you can arrange their

order by moving them in front of or behind the others in the stack. You

can also move graphics behind text (like a watermark) or in front of text

(like a sticky note).

You can also align and distribute graphics. For information, please see

“Aligning and distributing graphics” in the WordPerfect Help.

You can also

Stretch a graphic Drag a side handle until you

achieve the effect you want.

Size a graphic proportionally Hold down Shift, and drag a

handle.

78 Part Two: WordPerfect

To move a graphic by using the keyboard

1Select a graphic.

2Press any of the Arrow keys to move the graphic in the direction you

want.

To reorder overlapping graphics

1Right-click a graphic.

2Click Order, and click one of the following:

• To front — moves a graphic in front of the overlapping graphics

• To back — moves a graphic behind the overlapping graphics

• Forward one — moves a graphic forward one layer

• Back one — moves a graphic back one layer

You can also reorder overlapping graphics by selecting a graphic,

and clicking the Object(s) forward one button or the Object(s)

back one button on the property bar.

To move a graphic behind or in front of text

1Select a graphic.

2Click the Graphics picker on the property bar, and click one of the