You can change the capitalization, or case, of selected text in a document by clicking a single button on the Home tab called Change Case.
Change case
To change the case of selected text in a document, do the following:
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Select the text for which you want to change the case.
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Go to Home > Change case
. -
Do one of the following:
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To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
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To exclude capital letters from your text, click lowercase.
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To capitalize all of the letters, click UPPERCASE.
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To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
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To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
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To apply small capital (Small Caps) to your text, select the text, and then on the Home tab, in the Font group, click the arrow in the lower-right corner. In the Font dialog box, under Effects, select the Small Caps check box.
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To undo the case change, press CTRL+ Z.
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To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.
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.See also
Insert a drop cap
Choose AutoCorrect options for capitalization
Change case
To change the case of selected text in a document, do the following:
-
Select the text for which you want to change the case.
-
Go to Home > Change case
. -
Do one of the following:
-
To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
-
To exclude capital letters from your text, click lowercase.
-
To capitalize all of the letters, click UPPERCASE.
-
To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
-
To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
-
To apply small capital (Small Caps) to your text, select the text, and then on the Format menu, select Font, and in the Font dialog box, under Effects, select the Small Caps box.
Small Caps shortcut key: ⌘ + SHIFT + K
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To undo the case change, press ⌘ + Z .
-
To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and then press fn+ SHIFT + F3 until the style you want is applied.
-
See also
Insert a drop cap
Choose AutoCorrect options for capitalization
PowerPoint for the web supports changing case. See the procedure below.
Word for the web doesn’t support changing case. Use the desktop application to open the document and change text case there, or else you can manually change the casing of text in Word for the web.
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Select the text you want to change.
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Go to Home > More Font Options > Change case.
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Choose the case you want to use.
Updated: 12/30/2021 by
In Microsoft Word, you can use the keyboard shortcut Shift+F3 to change selected text between uppercase, lowercase, and title case.
Selecting a case
- Highlight all the text you want to change. If you want to change the case for the whole document you can use the Ctrl+A keyboard shortcut to select everything.
- Hold down Shift and press F3.
- When you hold Shift and press F3, the text toggles from sentence case (first letter uppercase and the rest lowercase), to all uppercase (all capital letters), and then all lowercase.
Note
If you are using a laptop or an Apple Mac, the function keys may not be enabled without the use of the Fn key. You may need to hold Fn, in addition to Shift, when you press F3.
If you’re not able to get Shift+F3 to work in Microsoft Word 2007 or later, you can try the following option instead.
- In the menu bar, on the Home tab, click the Change Case icon, which has an uppercase ‘A’ and lowercase ‘a.’
- Select the appropriate option from the list of values. For example, if you want to change to all uppercase letters, select the UPPERCASE option. If you want to change to all lowercase letters, select the lowercase option.
Tip
Use our text tool to convert any text from uppercase to lowercase.
3 Ways to Change or Convert Case in Microsoft Word Documents (with Shortcuts)
by Avantix Learning Team | Updated August 1, 2022
Applies to: Microsoft® Word® 2013, 2016, 2019, 2021 or 365 (Windows)
You can change case in Microsoft Word documents by changing character formatting or by converting case. If you want to be able to easily change case (like removing All Caps), it’s best to change case by applying formatting such as All Caps or Small Caps. Alternatively, you use the Change Case command to convert case. This command offers a series of options including upper, lower, capitalize each word and sentence case. You can also use a keyboard shortcut to move through different case options.
Recommended article: How to Create a Table of Contents in Word
Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person classroom Word courses >
Change Case using the Font dialog box (apply or remove All Caps or Small Caps)
To apply All Caps or Small Caps to text as a format using the Font dialog box:
- Select the text.
- Click the Home tab in the Ribbon.
- Click the dialog box launcher on the bottom right of the Font group. Alternatively, press Ctrl + D. The Font dialog box appears.
- Select All Caps or Small Caps.
- Click OK.
The Font dialog box appears as follows:
This is usually the best way to apply All Caps since it’s a format and can be removed using the Font dialog box. You can also build this format into styles.
Change case using the Change Case command in the Ribbon
If text has been formatted with hard capitals where the user has pressed the Caps Lock key when typing text, you can remove or change the capitalization using the Change Case command. You can convert a selection typed in upper case to title case, lower case or even sentence case.
To change case using the Change Case command in the Ribbon:
- Select the text.
- Click the Home tab in the Ribbon.
- Click Change Case in the Font group (Aa). A drop-down menu appears.
- Select the desired case.
The Change Case drop-down menu appears as follows:
The following options appear in the Change Case drop-down menu:
- Sentence case – capitalizes the first letter of a sentence. If there are multiple sentences, Word will capitalize the next word after a period.
- Lowercase – removes all capitalization.
- UPPERCASE – capitalizes all letters in the selection.
- Capitalize Each Word – capitalizes each word in the selection (often called title case).
- tOGGLE cASE – shifts between two cases. For example, if the first letter of each word in the selection was capitalized, this command would switch to the opposite formatting with the first letter of each word as lower case and the other letters in upper case.
Change case using keyboard shortcuts
You can use keyboard shortcuts to move between several of the options in the Change Case drop-down menu:
- Select the text.
- Press Shift + F3. Keep pressing Shift + F3 to move between UPPERCASE, lowercase and Capitalize Each Word.
Some users may need to press the Fn key as well to activate the F3 key.
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Select the text you want to change to uppercase, then go to the Home tab. In the Font group, select the Change Case drop-down arrow. Choose UPPERCASE to change the selected text to all uppercase letters.
Contents
- 1 How do you capitalize text in Word without retyping?
- 2 How do you capitalize a letter in keyboard?
- 3 Why is shift F3 not working?
- 4 What is a toggle case?
- 5 How do you do capital letters on a laptop?
- 6 How do I type a letter on my computer?
- 7 What does Alt F4 do in Word?
- 8 What does the F10 key do?
- 9 What is Ctrl +H?
- 10 What is Libreoffice cycle case?
- 11 What is toggle in Microsoft word?
- 12 What is the difference between toggle case and sentence case?
- 13 How do I get capital letters on my Acer laptop?
- 14 How would you type a capital R?
- 15 How do I write a letter without Microsoft Word?
- 16 Where is WordPad on my computer?
- 17 How do you type efficiently?
- 18 What are the 3 types of keyboards?
- 19 What is Alt F9 in Word?
- 20 What does Ctrl Shift F11 do?
How do you capitalize text in Word without retyping?
Select the text you want to change the case of, using your mouse or keyboard. On the Home tab of the Ribbon, go to the Fonts command group and click the arrow next to the Change Case button.
How do you capitalize a letter in keyboard?
Press and hold either the left or right Shift and while continuing to hold the Shift key press the letter you want caps. Using the Shift key is the most common method of creating a capital letter on a computer.
Why is shift F3 not working?
Shift F3 Not Working When The “Fn” Key Is Locked
2.Fn + Caps Lock. Fn + Lock Key (A keyboard key with only a lock icon on it) Press and Hold the Fn key to enable/disable.
What is a toggle case?
Toggle case is used when you want to automatically change the case of the text you have already typed. If you highlight a portion of text it will change all the lower case to uppercase and all lower case to upper case in one click. Just highlight the text and click on toggle case and it will change for you.
How do you do capital letters on a laptop?
For capital letters, hold down the ‘shift’ key and hold and type the letter. For symbols at the top of a number key, press down the symbol key and then type the symbol. You can use the ‘shift’ key to type any symbol at the top of a key. The ‘caps lock’ key allows you to write in capital letters.
How do I type a letter on my computer?
Use WordPad, which comes standard with all Windows computers, to type your letter if only you need the ability to type. WordPad can be found by going to your Start Menu, clicking on “All Programs,” then “Accessories” and selecting WordPad.
What does Alt F4 do in Word?
Alt + F4 is a Windows keyboard shortcut that completely closes the application you’re using. It differs slightly from Ctrl + F4, which closes the current window of the application you’re viewing. Laptop users may need to press the Fn key in addition to Alt + F4 to use this shortcut.
What does the F10 key do?
F10. The F10 key will open the menu bar or similar options within most open Microsoft apps. Hitting Shift + F10 on a highlighted file, link or icon will act in the same way as a right-click.
What is Ctrl +H?
Alternatively referred to as Control H and C-h, Ctrl+H is a shortcut key that varies depending on the program being used. For example, in most text programs, Ctrl+H is used to find and replace text in a file. In an Internet browser, Ctrl+H may open the history.
What is Libreoffice cycle case?
“Capitalize every word” just do that, while “cycle case” goes through (“cycles”) every capitalization option: “capitalize every word,” “all caps,” etc. Just select some text and press Shift F3 (cycle text) several times in a row to see how it works.
What is toggle in Microsoft word?
In this article
A toggle turns a particular mode on or off. When you must refer to a toggle by name, use bold formatting for the name of the toggle. Use sentence-style capitalization unless you need to match the UI. Include the word toggle if it adds needed clarity.
What is the difference between toggle case and sentence case?
Sentence case will capitalize the first word; lowercase will change all letters in the selection to lowercase; UPPERCASE changes all letters to uppercase;tOGGLE cASE reverses the case of each letter within the selection.
How do I get capital letters on my Acer laptop?
To turn on caps lock: Hold down ALT and the search key (which has a magnifying glass icon on it) — this will make a confirmation message appear in the bottom-right corner of your screen. To turn off caps lock: Hit the Shift key, or repeat the keyboard shortcut for turning on caps lock.
How would you type a capital R?
To type the capital case of any letter, hold down the shift key while typing the letter key. You will notice there are two shift keys on your keyboard – one on each side. You should press the shift key with the pinky finger of the hand opposite the one you are typing the letter with.
How do I write a letter without Microsoft Word?
The web-based word processing applications below will not only let you create the documents online but also quickly and easily share them with others.
- Dropbox Paper.
- Google Docs.
- Etherpad.
- Zoho.
- LibreOffice.
- Jarte.
- WPS Office.
- SoftMaker FreeOffice.
Where is WordPad on my computer?
To locate WordPad via Windows Explorer, open the Start menu and type “WordPad” into the search bar at the bottom of the menu. Click the “WordPad” entry under Programs in the search results to open the program.
How do you type efficiently?
Typing speed
- Do not rush when you just started learning. Speed up only when your fingers hit the right keys out of habit.
- Take your time when typing to avoid mistakes. The speed will pick up as you progress.
- Always scan the text a word or two in advance.
- Pass all typing lessons at Ratatype.
What are the 3 types of keyboards?
Different Options in Keyboards and Keypads
- Different Options in Keyboards and Keypads. Computer keyboards typically can be grouped into two main categories: basic or extended keyboards.
- Qwerty Keyboards.
- Wired Keyboards.
- Numeric Keypads.
- Ergonomic Keyboards.
- Wireless Keyboards.
- USB Keyboards.
- Bluetooth Keyboards.
What is Alt F9 in Word?
Pressing Alt + F9 toggles between fields and their results, and it doesn’t matter where the cursor is. But when you update an individual field (by pressing F9), the cursor must be inside the field you’re updating. If a field doesn’t update as you expect, make sure the cursor is inside the field and try again.
What does Ctrl Shift F11 do?
Shift+F11: Jump to the previous field in your document. Ctrl+F11: Lock a field so it cannot be edited. Ctrl+Shift+F11: Unlock a field.
You can stop manually changing your text if you want to adjust the capitalization. We’ll show you how to easily change letter case in Word.
If you want to change the capitalization of a word, sentence, or paragraph, you don’t have to do this manually in Microsoft Word. You can easily adjust the text to all uppercase or lowercase, sentence case or toggle case, or capitalize the first letter of each word.
While not difficult to do, changing the capitalization or letter case in one fell swoop may be one of those Microsoft Word features you didn’t know existed. So here, we’ll show you how to do this in Word on your computer, the web, and your mobile device.
Change Capitalization and Letter Case on Your Desktop
On both Windows and Mac, you can make your text changes the same way.
- Open your document in Word and select the text you want to edit. You can do this easily by dragging your cursor through it, whether a word, phrase or more.
- Next, go to the Home tab and click the Change Case button in the Font section of the ribbon. The icon for the button is an uppercase and lowercase letter A (Aa).
- Select the capitalization option or letter case you’d like to use from the drop-down list. Each option shows its appearance as its name.
If you choose Uppercase and want to use a smaller version of the capital letters, right-click the selected text and choose Font. On the Font tab of the pop-up window, check the box for Small Caps and click OK.
Capitalization and Letter Case in Word for the Web
You have the same options for adjusting capitalization or letter case in Word for the web.
- Open your document in Word online and select the text you want to edit by dragging your cursor through it.
- Go to the Home tab and click More Font Options (three dots) in the ribbon.
- Move your cursor to Change Case and make your selection in the pop-out menu.
Capitalization and Letter Case in the Word Mobile App
If you use Microsoft Word on your mobile device, you’ll be glad to know you can also change the capitalization or letter case in the app.
- Open your document in the Word mobile app and select the text. You can do this by tapping a word to highlight it and, if necessary, dragging the handles to include all the text you want to change.
- Tap the three dots on the right of the toolbar above the keyboard.
- When the menu opens at the bottom, be sure Home is selected. Then tap More Formatting.
- Choose Change Case and then select the capitalization or letter case option.
Make Text Changes Easy in Microsoft Word
Little-known features like this one to change the capitalization or letter case in just a couple of clicks or taps can be a huge time-saver. You can eliminate manual typing and reduce the risk of errors when changing your text simultaneously.
For more, take a look at how to add a drop cap in Microsoft Word and how to adjust the font-kerning in a Word document.
